PROCUREMENT PLAN (Textual Part) Project information: AFCC2/RI-3A Tanzania-Zambia Transmission Interconnector (P163752) Project Implementation agency: EASTERN AFRICA POWER POOL Date of the Procurement Plan: 1 October 2017 Period covered by this Procurement Plan: October 2017-April 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. EAPP, being a regional body, doesn’t follow a specific national procedure. Furthermore, EAPP’s internal procedure was not found adequate for use in national competitive bidding. Hence, EAPP shall follow the Bank’s procedure both for international and national bidding. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable. Other Relevant Procurement Information. None. PROCUREMENT Eastern Africa : AFR RI-3A Tanzania-Zambia Transmission Interconnector PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2018-10-31 2020-08-02 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163752 GPN Date: 2020-02-18 Project Name: AFR RI-3A Tanzania-Zambia Transmission Interconnector Loan / Credit No: IDA / D3500 Executing Agency(ies): Eastern Africa Power Pool WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-EAPP-79518-GO-RFQ / Office furniture(Filing Pending cabinets, Desks,Table Technical Assistance to Request for Single Stage - One IDA / D3500 Post Limited 30,000.00 0.00 Implementati 2018-11-11 2018-12-09 2018-12-24 base,Conferencing EAPP Quotations Envelope on tables,Pedestals,Newspaper rack,Side table) ET-EAPP-77211-GO-RFQ / 3 Servers and Accessories ,One 5kVA UPS, One Color Technical Assistance to Request for Single Stage - One IDA / D3500 Post Limited 60,000.00 0.00 Canceled 2018-11-04 2018-12-02 2018-12-17 Printer, One Black and EAPP Quotations Envelope White Printer, One Scanner, One Copier,10 Laptops ET-EAPP-99283-GO-RFQ / Technical Assistance to Request for Single Stage - One Standby generator and IDA / D3500 Post Limited 10,000.00 0.00 Canceled 2019-02-26 2019-04-23 2019-05-23 EAPP Quotations Envelope installation ET-EAPP-147203-GO-RFQ / Under Procurement and installation Technical Assistance to Request for Single Stage - One IDA / D3500 Post Open - National 30,000.00 0.00 Implementati 2019-12-12 2020-05-26 2020-01-28 2020-02-25 of one standby portable EAPP Quotations Envelope on generator and accessories Under ET-EAPP-147216-GO-RFQ / Technical Assistance to Request for Single Stage - One IDA / D3500 Post Open - National 300.00 0.00 Implementati 2019-11-28 2020-05-26 2019-12-24 2020-01-14 one scanner EAPP Quotations Envelope on ET-EAPP-178315-GO-RFQ / Under Technical Assistance to Request for Single Stage - One Supply and Installation of IDA / D3500 Post Open - National 79,000.00 0.00 Implementati 2020-06-21 2020-06-19 2020-09-02 2020-10-02 EAPP Quotations Envelope ICT Equipment on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Pending ET-EAPP-79576-NC-RFQ / Technical Assistance to Request for Single Stage - One IDA / D3500 Post Limited 180,000.00 0.00 Implementati 2018-10-28 2018-12-23 2021-12-22 Project Office rent (3 years) EAPP Quotations Envelope on ET-EAPP-79577-NC-RFQ / Technical Assistance to Request for Single Stage - One IDA / D3500 Post Limited 5,000.00 0.00 Canceled 2018-10-30 2018-12-25 2021-12-24 Software licenses EAPP Quotations Envelope ET-EAPP-79578-NC-RFQ / Technical Assistance to Request for Single Stage - One IDA / D3500 Post Limited 8,000.00 0.00 Canceled 2018-10-30 2018-12-25 2021-12-24 Cloud space (unlimited) EAPP Quotations Envelope Pending ET-EAPP-165662-NC-DIR / Technical Assistance to IDA / D3500 Post Direct Selection Direct 6,300.00 0.00 Implementati 2020-04-08 2020-04-13 2020-05-18 2020-08-16 Cloud Storage EAPP on ET-EAPP-79579-NC-RFQ / Technical Assistance to Request for Single Stage - One IDA / D3500 Post Limited 20,000.00 0.00 Canceled 2018-10-29 2018-12-24 2021-12-23 Bandwidth (5 Mbps) EAPP Quotations Envelope ET-EAPP-165775-NC-DIR / Pending Technical Assistance to Internet Bandwidth Upgrade IDA / D3500 Post Direct Selection Direct 13,200.00 0.00 Implementati 2020-04-15 2020-04-20 2020-05-25 2020-08-23 EAPP (10 Mbps) on Pending ET-EAPP-166824-NC-DIR / Technical Assistance to IDA / D3500 Post Direct Selection Direct 4,800.00 0.00 Implementati 2020-04-15 2020-04-20 2020-05-25 2020-06-24 Finance Software (License) EAPP on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-EAPP-79531-CS-QCBS / Consultancy services for provision of Capacity building to EAPP General Secretariat and Technical Technical Assistance to Quality And Cost- Open - Committees on IDA / D3500 Prior 500,000.00 0.00 Canceled 2018-11-05 2018-11-26 2019-01-09 2019-02-06 2019-03-08 2019-04-12 2019-05-17 2020-05-16 EAPP Based Selection International interconnected system and market operations (Training, knowledge sharing and coordination meetings with SAPP). ET-EAPP-79534-CS-QCBS / Consultancy services for the Technical Assistance to Quality And Cost- Open - IDA / D3500 Prior 2,000,000.00 0.00 Under Review 2018-10-31 2020-07-22 2018-11-21 2019-01-04 2019-02-01 2019-03-03 2019-04-07 2019-05-12 2020-05-11 Update of the Regional EAPP Based Selection International Power System Master Plan ET-EAPP-79537-CS-QCBS / Technical Assistance to Least Cost Consultancy services - IDA / D3500 Post Open - National 40,000.00 2,000.00 Signed 2019-02-18 2019-02-13 2019-03-11 2019-04-24 2019-05-16 2019-05-22 2019-06-18 2019-06-21 2019-06-26 2019-07-26 2019-08-09 2019-08-30 2019-08-13 2019-10-29 EAPP Selection Financial Audit (1 year) ET-EAPP-79543-CS-LCS / Technical Assistance to Least Cost Open - Pending Consultancy services - IDA / D3500 Post 40,000.00 0.00 2019-03-18 2019-04-08 2019-05-22 2019-06-19 2019-07-19 2019-08-23 2019-09-27 2019-11-26 EAPP Selection International Implementation Technical Audit ET-EAPP-79570-CS-QCBS / Consultancy services for Finalization and Approval of the market design, rules and Technical Assistance to Quality And Cost- Open - IDA / D3500 Prior 1,000,000.00 0.00 Canceled 2018-10-24 2018-11-14 2018-12-28 2019-01-25 2019-02-24 2019-03-31 2019-05-05 2020-05-04 development of imbalance EAPP Based Selection International settlement methodology. Recommendations of trading platforms. Page 2 ET-EAPP-79571-CS-QCBS / Consultancy services for the Development and Implementation of IRB Five Year Strategic Plan, Operation manuals and Technical Assistance to Quality And Cost- Open - IDA / D3500 Post 250,000.00 350,000.00 Signed 2018-10-30 2018-12-21 2018-11-20 2019-06-12 2019-01-03 2019-08-16 2019-01-31 2019-10-04 2019-03-02 2019-11-01 2019-04-06 2020-01-31 2019-05-11 2020-02-03 2020-05-10 other necessary documents EAPP Based Selection International (required for carrying out IRB initial tasks). Design of training program for EAPP- IRB/Regulators (Certified Regul ET-EAPP-167191-CS-CQS / Consultancy Services for Consultant Technical Assistance to Under Financial Audit of the IDA / D3500 Post Qualification Limited 10,000.00 0.00 2020-04-10 2020-04-21 2020-04-24 2020-05-24 2020-06-28 2020-10-26 EAPP Implementation Technical Assistance to the Selection EAPP Project ET-EAPP-169318-CS-CQS / Consultancy Services for Consultant Technical Assistance to Under Procurement Audit of the IDA / D3500 Post Qualification Limited 10,000.00 0.00 2020-04-30 2020-05-22 2020-05-14 2020-06-13 2020-07-18 2020-08-22 EAPP Implementation Technical Assistance to the Selection EAPP Project ET-EAPP-165640-CS-QCBS / Consultancy Services for the Feasibility Study for the Technical Assistance to Quality And Cost- Open - Pending IDA / D3500 Prior 1,000,000.00 0.00 2020-04-30 2020-05-21 2020-07-04 2020-08-01 2020-08-31 2020-10-16 2020-11-20 2021-07-18 Tanzania (Nyakanazi) – EAPP Based Selection International Implementation Uganda (Masaka) 400kv Transmission Line ET-EAPP-178348-CS-QCBS / Consultancy Services for the Technical Assistance to Quality And Cost- Open - Pending Feasibility Study for the IDA / D3500 Prior 1,000,000.00 0.00 2020-07-20 2020-08-10 2020-09-23 2020-10-21 2020-11-20 2021-01-12 2021-02-16 2022-02-16 EAPP Based Selection International Implementation Ethiopia –Eritrea Transmission Line ET-EAPP-165290-CS-QCBS / Consultancy Services for Finalization and Approval of Technical Assistance to Quality And Cost- Open - IDA / D3500 Prior 1,000,000.00 0.00 Canceled 2020-05-29 2020-06-19 2020-08-02 2020-08-30 2020-09-29 2020-11-16 2020-12-21 2021-09-17 the market design, rules and EAPP Based Selection International development of imbalance settlement methodology INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-EAPP-85430-CS-INDV / Individual EAPP Institutional Technical Assistance to Under IDA / D3500 Post Consultant Open 42,000.00 0.00 2018-12-11 2019-11-13 2019-01-29 2019-02-19 2019-03-26 2020-03-25 Strengthening - Technical EAPP Implementation Selection Expert - Planning ET-EAPP-79558-CS-INDV / Project Implementation Unit Individual Technical Assistance to Under Strengthening - IDA / D3500 Post Consultant Open 54,000.00 0.00 2018-11-28 2018-12-21 2019-01-16 2019-02-06 2019-03-13 2020-03-12 EAPP Implementation Financial Management Selection Specialist ET-EAPP-85435-CS-INDV / Individual Project Implementation Unit Technical Assistance to IDA / D3500 Post Consultant Open 72,000.00 72,000.00 Signed 2018-11-28 2018-12-21 2019-01-16 2019-10-22 2019-02-06 2019-11-21 2019-03-13 2019-12-05 2020-03-12 Strengthening - Project EAPP Selection Manager Page 3 ET-EAPP-85436-CS-INDV / Individual Project Implementation Unit Technical Assistance to IDA / D3500 Post Consultant Open 54,000.00 54,000.00 Signed 2018-11-28 2018-12-21 2019-01-16 2019-11-05 2019-02-06 2019-11-21 2019-03-13 2019-12-09 2020-03-12 Strengthening - Procurement EAPP Selection Specialist ET-EAPP-91090-CS-INDV / Individual Project Implementation Unit Technical Assistance to IDA / D3500 Post Consultant Open 90,000.00 50,400.00 Signed 2018-12-21 2018-12-21 2019-02-08 2019-10-14 2019-03-01 2019-11-01 2019-04-05 2019-11-01 2022-04-04 Strengthening - EAPP Selection Administrative Assistant ET-EAPP-99239-CS-INDV / Individual Recruitment of a consultant Technical Assistance to Under IDA / D3500 Post Consultant Open 25,000.00 0.00 2019-02-21 2019-04-09 2019-04-24 2019-05-11 2019-05-26 to provide training to the EAPP Implementation Selection Market Committee/Group ET-EAPP-79551-CS-INDV / Individual EAPP Institutional Technical Assistance to IDA / D3500 Post Consultant Open 42,000.00 0.00 Canceled 2018-12-11 2019-11-13 2019-01-29 2019-02-19 2019-03-26 2020-03-25 Strengthening - Technical EAPP Selection Expert - Grid Operations ET-EAPP-79566-CS-INDV / Project Implementation Unit Individual Technical Assistance to Strengthening - IDA / D3500 Post Consultant Open 50,000.00 0.00 Canceled 2018-11-05 2019-12-13 2018-12-24 2019-01-14 2019-02-18 2019-08-17 EAPP Environment and Social Selection Safeguard Consultant ET-EAPP-85424-CS-INDV / Individual EAPP Institutional Technical Assistance to IDA / D3500 Post Consultant Open 42,000.00 0.00 Canceled 2018-12-11 2019-11-13 2019-01-29 2019-02-19 2019-03-26 2020-03-25 Strengthening - Technical EAPP Selection Expert - Market ET-EAPP-79568-CS-INDV / Individual Project Implementation Unit Technical Assistance to IDA / D3500 Post Consultant Open 50,000.00 0.00 Canceled 2018-11-06 2018-12-25 2019-01-15 2019-02-19 2020-02-19 Strengthening - Monitoring EAPP Selection and Evaluation Expert ET-EAPP-165650-CS-INDV / Individual Technical Assistance to Under PIU Strengthening - Power IDA / D3500 Prior Consultant Open 270,000.00 0.00 2020-06-24 2020-07-22 2020-08-12 2020-09-16 2020-10-21 2023-10-21 EAPP Implementation Market Expert Selection Page 4