PROCUREMENT PLAN (Textual Part) Project information: Sierra Leone: COVID-19 Emergency Preparedness and Response Project (P173803) Project Implementation agency: MoHS Date of the Procurement Plan: April 9, 2020 Period covered by this Procurement Plan: 6 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement Act 2016, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. None PROCUREMENT Sierra Leone : Sierra Leone COVID-19 Emergency Preparedness and Response Project PLAN General Information Country: Sierra Leone Bank’s Approval Date of the Original Procurement Plan: 2020-04-15 2020-08-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173803 GPN Date: Project Name: Sierra Leone COVID-19 Emergency Preparedness and Response Project Loan / Credit No: IDA / D6030 Executing Agency(ies): Ministry of Health and Sanitation WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned SL-MOHS-174519-CW-DIR / Strengthening Multi-sector, Plumbing works including National Institutions and Installation of Plumbing Platforms for Policy Pending materials, Air Conditioner IDA / D6030 Development and Post Direct Selection Direct 27,000.00 0.00 Implementat 2020-05-25 2020-05-30 2020-07-04 2020-12-31 and Water Tanks at the Coordination of Prevention ion Central Public Health and Preparedness using One Reference Laboratory Health approach SL-MOHS-174521-CW-RFQ / Supporting National and Pending Rehabilitation of Designated Sub-national Public Health Request for Single Stage - One IDA / D6030 Post Limited 67,300.00 0.00 Implementat 2020-06-10 2020-08-05 2021-02-01 DHMTs under Freetown Institutions for Prevention Quotations Envelope ion City Council and Preparedness SL-MOHS-180097-CW-RFQ / Supporting National and Pending Repair/maintenance of Sub-national Public Health Request for Single Stage - One IDA / D6030 Post Limited 10,500.00 0.00 Implementat 2020-06-24 2020-08-19 2021-02-15 incinerators in selected Institutions for Prevention Quotations Envelope ion COVID-19 facilities and Preparedness GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOHS-168441-GO-UN / Emergency COVID-19 UN Agencies Procurement of Drugs and IDA / D6030 Post Direct 300,000.00 0.00 Canceled 2020-04-23 2020-04-28 2020-06-02 2020-11-29 Response (Direct) Medical Supplies SL-MOHS-168442-GO-UN / Procurement of Personnel Emergency COVID-19 UN Agencies Protective Equipment (PPE) IDA / D6030 Post Direct 200,000.00 0.00 Canceled 2020-04-23 2020-04-28 2020-06-02 2020-11-29 Response (Direct) and Infectious Prevention Control (IPC) Supplies SL-MOHS-168443-GO-UN / Procurement of Intensive Emergency COVID-19 UN Agencies IDA / D6030 Post Direct 300,000.00 0.00 Canceled 2020-04-23 2020-04-28 2020-06-02 2020-11-29 Care Units Equipment for Response (Direct) COVID -19 Response SL-MOHS-168444-GO-UN / Emergency COVID-19 UN Agencies Procurement of COVID -19 IDA / D6030 Post Direct 400,000.00 0.00 Canceled 2020-04-23 2020-04-28 2020-06-02 2020-11-29 Response (Direct) Treatment Unit Equipment SL-MOHS-169487-GO-UN / Procurement of Drugs and Emergency COVID-19 UN Agencies IDA / D6030 Post Direct 1,200,000.00 0.00 Canceled 2020-04-24 2020-04-20 2020-04-29 2020-04-23 2020-06-03 2020-11-30 Medical and Personnel Response (Direct) Protective Equipment Page 1 SL-MOHS-169489-GO-RFQ / Supporting National and Procurement of 16 Sub-national Public Health Request for Single Stage - One computers and Accessories to IDA / D6030 Post Limited 31,050.00 25,184.00 Completed 2020-04-28 2020-04-21 2020-06-23 2020-05-01 2020-12-20 2020-07-06 Institutions for Prevention Quotations Envelope Operate the 117 National and Preparedness Call Center Scale Up Supporting National and SL-MOHS-169493-GO-RFQ / Sub-national Public Health Request for Procurement of ten Office IDA / D6030 Post 7,500.00 3,608.00 Completed 2020-04-23 2020-04-23 2020-04-28 2020-04-23 2020-05-14 Institutions for Prevention Quotations Chairs and Preparedness SL-MOHS-169687-GO-DIR / Supporting National and Procurement of three Sub-national Public Health IDA / D6030 Post Direct Selection Direct 180,000.00 290,664.04 Signed 2020-04-28 2020-04-22 2020-05-03 2020-05-08 2020-06-07 2020-05-18 2020-12-04 Vehicles ( One Double Cab Institutions for Prevention and two Station Wagon) and Preparedness Supporting National and SL-MOHS-169703-GO-DIR / Pending Sub-national Public Health Procurement of eight motor IDA / D6030 Post Direct Selection Direct 32,000.00 0.00 Implementati 2020-04-29 2020-05-04 2020-06-08 2020-12-05 Institutions for Prevention bikes with helmets on and Preparedness SL-MOHS-170416-GO-UN / Emergency COVID-19 UN Agencies Procurement of Medical IDA / D6030 Post Direct 2,100,000.00 2,095,550.00 Signed 2020-04-26 2020-04-24 2020-05-01 2020-04-24 2020-06-05 2020-04-24 2020-12-02 Response (Direct) Equipment and Drugs SL-MOHS-172449-GO-RFQ / Supporting National and Procurement of 1000 Rapid Sub-national Public Health Request for Single Stage - One IDA / D6030 Post Limited 120,000.00 99,671.00 Signed 2020-05-19 2020-05-19 2020-07-14 2020-06-12 2021-01-10 Diagnostic Test Kits and 3 Institutions for Prevention Quotations Envelope Thermocylers and Preparedness SL-MOHS-172451-GO-RFQ / Supporting National and Procurement of Reagents, Sub-national Public Health Request for Single Stage - One IDA / D6030 Post Limited 50,000.00 49,440.00 Signed 2020-06-02 2020-05-21 2020-07-28 2020-06-23 2021-01-24 laboratory equipment and Institutions for Prevention Quotations Envelope materials for Animal Lab and Preparedness Supporting National and SL-MOHS-174263-GO-RFQ / Sub-national Public Health Request for Single Stage - One Procurement of 100 Tablets IDA / D6030 Post Limited 33,000.00 19,200.00 Signed 2020-06-03 2020-06-11 2020-07-29 2020-08-04 2021-01-25 Institutions for Prevention Quotations Envelope for Electronic Reporting and Preparedness SL-MOHS-174264-GO-RFQ / Procurement of Personnel Pending Emergency COVID-19 Request for Single Stage - One Protective Equipment for IDA / D6030 Post Limited 9,225.00 0.00 Implementati 2020-06-03 2020-07-29 2021-01-25 Response Quotations Envelope Waste Handlers and on Incinerators Operators SL-MOHS-174265-GO-RFQ / Pending Procurement of Chlorine Emergency COVID-19 Request for Single Stage - One IDA / D6030 Post Limited 10,845.00 0.00 Implementati 2020-06-03 2020-07-29 2021-01-25 Crystal, Sanitary Tools and Response Quotations Envelope on Material SL-MOHS-175000-GO-RFQ / Supporting National and Procurement of Drugs and Sub-national Public Health Request for Single Stage - One Medical Supplies for the IDA / D6030 Post Limited 325,000.00 370,668.80 Signed 2020-06-01 2020-05-26 2020-07-27 2020-06-11 2021-01-23 Institutions for Prevention Quotations Envelope Treatment of COVID -19 and Preparedness Cases Supporting National and SL-MOHS-190546-GO-RFQ / Pending Sub-national Public Health Request for Single Stage - One Printing of IEC/BCC IDA / D6030 Post Limited 70,000.00 0.00 Implementati 2020-08-31 2020-10-26 2021-04-24 Institutions for Prevention Quotations Envelope Materials on and Preparedness NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 SL-MOHS-174267-NC-DIR / Supporting National and Under An Integrated Laboratory Sub-national Public Health IDA / D6030 Post Direct Selection Direct 200,000.00 0.00 Implementati 2020-05-28 2020-06-23 2020-06-02 2020-06-24 2020-07-07 2021-01-03 Sample Specimen Referral Institutions for Prevention on Management System and Preparedness Strengthening Multi-sector, National Institutions and SL-MOHS-175904-NC-DIR / Platforms for Policy Pending Upgrade of Freetown City IDA / D6030 Development and Post Direct Selection Direct 20,400.00 0.00 Implementati 2020-06-12 2020-06-17 2020-07-22 2021-01-18 Council Internet Coordination of Prevention on Connectivity and Preparedness using One Health approach CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOHS-186256-CS-LCS / Implementation Management External Audits Services Least Cost IDA / D6030 and Monitoring and Post Open - National 20,000.00 0.00 Under Review 2020-08-14 2020-08-06 2020-09-04 2020-10-18 2020-11-15 2020-12-15 2021-01-19 2021-02-23 2021-08-22 of the Project Financial Selection Evaluation Records INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOHS-168007-CS-CDS / Internal Audit Services for Implementation Management the Sierra Leone COVID - IDA / D6030 and Monitoring and Post Direct Selection Direct 80,000.00 324,000.00 Signed 2020-04-16 2020-04-15 2020-04-26 2020-04-17 2020-06-30 2020-06-23 2020-12-27 19 Emergency Preparedness Evaluation and Response Project SL-MOHS-169707-CS-CDS / Consultancy Services for Assessment of Supporting National and Rehabilitation/Refurbishment Sub-national Public Health IDA / D6030 Post Direct Selection Direct 150,000.00 0.00 Canceled 2020-04-30 2020-04-28 2020-05-10 2020-07-14 2021-01-10 works, preparation of BOQs Institutions for Prevention and Supervision of and Preparedness Rehabilitation and Burial Site Fencing Works SL-MOHS-174268-CS-CDS / Technical Assistant for Supporting National and eIDSR Soft ware Sub-national Public Health Pending IDA / D6030 Post Direct Selection Direct 15,000.00 0.00 2020-06-10 2020-06-20 2020-08-24 2021-02-20 maintenance and the Institutions for Prevention Implementation Platform to report on and Preparedness COVID-19 response. SL-MOHS-174269-CS-CDS / Emergency COVID-19 Hiring of an Environmental IDA / D6030 Post Direct Selection Direct 24,000.00 0.00 Canceled 2020-06-10 2020-05-28 2020-06-20 2020-08-24 2021-02-20 Response Safeguard Consultant SL-MOHS-174515-CS-CDS / Emergency COVID-19 Hiring of Social safeguards IDA / D6030 Post Direct Selection Direct 48,000.00 0.00 Canceled 2020-06-01 2020-05-28 2020-06-11 2020-08-15 2021-02-11 Response Consultant SL-MOHS-186251-CS-CDS / Development and Finalization of the Project Implementation Management Implementation Manual IDA / D6030 and Monitoring and Post Direct Selection Direct 15,000.00 0.00 Under Review 2020-09-01 2020-08-25 2020-09-11 2020-11-15 2021-05-14 (PIM) for the Sierra Leone Evaluation COVID-19 Emergency Preparedness and Response Project Page 3 SL-MOHS-190053-CS-CDS / Preparation of Designs and Bidding Documents, Supporting National and Construction Management Sub-national Public Health Under IDA / D6030 Post Direct Selection Direct 700,000.00 0.00 2020-09-10 2020-08-25 2020-09-20 2020-11-24 2021-05-23 and Supervision Services for Institutions for Prevention Implementation the Proposed Isolation, and Preparedness Treatment and Intensive Care Unit at Lunghi Page 4