Integrated Public Financial Management Reform Project PROCUREMENT PLAN (Textual Part) Project information: Country: Nepal Project Name: Integrated Public Financial Management Reform Project, Project ID: P164783 Project Implementation agency: 1. Public Expenditure and Financial Accountability Secretariat 2. Public Procurement Monitoring Office 3. Office of the Auditor General Date of the Procurement Plan: March 26, 2018 Period covered by this Procurement Plan: April 2018 – October 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national open market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Nepal’s Public Procurement Act 007 (1st Amendment) and the Regulations made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations for IPF Borrowers, July 2016 (Revised November 2017), and the following conditions (a) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. (b) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph Eligibility of Section III Governance. of the Procurement Regulations for IPF Borrowers, July 2016. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (c) Prospective bidders shall be given at least thirty (30) days from the date of publication of the invitation to bid or the date of availability of the bidding documents, whichever is later, to prepare and submit bids. There shall not be any restriction on the modality for delivery of bids. Bids may be withdrawn or modified any time before the deadline for submission of bids. Bids shall be opened in public in one place, immediately after the deadline for submission of bids. Bids received after the deadline for bid submission shall be rejected and returned to bidders unopened. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents. Contract shall be awarded to the qualified bidder whose bid has been determined: (a) to be substantially responsive to the bidding documents, and (b) to offer the lowest-evaluated cost. (f) For contracts subject to the Bank’s prior review, all bids shall not be rejected, the procurement process shall not be cancelled, and new bids shall not be solicited without the Bank’s prior concurrence. In case of re-bidding, the time for preparation and submission of bids shall be as set forth under provision (c) above. (g) Bids shall be valid as per the period stated in the bidding documents. For contracts subject to prior review, the extension of bid validity shall not be allowed without the prior concurrence of the Bank: (a) for the first request for extension if it is longer than four (4) weeks; and (b) for all subsequent requests for extension irrespective of the period. (h) Bid and performance securities shall be in the format included in the bidding documents. The bid security shall be valid for twenty-eight days (28) beyond the original validity period of the bid, or beyond any period of extension if requested. Performance security shall be an amount of five (5) to ten (10) percent (%) of the contract price and shall not be increased merely based on comparison of the contract price with the pre-bid cost estimate. (i) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (j) At the Recipient’s request, the Bank may agree to the Recipient’s use, in whole or in part, of its electronic procurement system, provided the Bank is satisfied with the adequacy of such system. (k) With respect to contracts subject to the Bank’s prior review, the Recipient shall obtain the Bank’s no objection before agreeing to: (a) a material extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services or other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) which, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than fifteen percent (15%); or (d) the proposed termination of the contract. A copy of all contract amendments shall be provided to the Bank. (l) The bidding document and contract as deemed acceptable by the Bank shall include provisions stating the Bank’s policy to sanction firms or individuals, found to have engaged in fraud and corruption as defined in paragraph 3.32 of the Procurement Regulations. (m) In accordance with paragraph 5.4(c) of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not applicable for those contracts identified in the Procurement Plan tables; Works: Not applicable, as no works procurement under this project. PROCUREMENT Nepal : Integrated Public Financial Management Reform Project PLAN General Information Country: Nepal Banks Approval Date of the Original Procurement Plan: 2018-04-12 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-12 Project ID: P164783 GPN Date: Project Name: Integrated Public Financial Management Reform Project Loan / Credit No: Executing Agency(ies): Public Expenditure and Financial Accountability Secretariat, Office of the Auditor General, Public Procurement Monitoring Office WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-OAGN-57137-GO / Procurement of furniture and Component 2: Strengthening the Pending Post Direct Selection Direct 5,000.00 0.00 2018-05-10 2018-05-15 2018-06-19 2018-12-16 furnishing to setup meeting room Office of the Auditor General Implementation in OAGN Babarmahal NP-OAGN-GO-RFQ-1 / Procurement of laptop Component 2: Strengthening the Request for Single Stage - One Pending computers,photocopy machines, Post Limited 20,000.00 0.00 2018-06-04 2018-07-30 2019-01-26 Office of the Auditor General Quotations Envelope Implementation scanners and training equipments NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Strengthening NP-PEFA-54360-CS-CQS / Consultant Public Expenditure and Revenue Pending Develop Medium Term Revenue Post Qualification Open - National 0.03 0.00 2018-06-14 2018-07-05 2018-08-18 2018-09-17 2018-10-22 2019-04-20 Management in Federal and Implementation Forecasting Framework. Selection Subnational Governments Component 1: Strengthening NP-PEFA-54359-CS-CQS / Consultant Public Expenditure and Revenue Pending Develop PFM Road map and Post Qualification Open - National 0.05 0.00 2018-05-31 2018-06-21 2018-08-04 2018-09-03 2018-10-08 2019-04-06 Management in Federal and Implementation Umbrella Grant Policy for SNG's. Selection Subnational Governments Component 1: Strengthening NP-PEFA-54368-CS-CQS / Consultant Public Expenditure and Revenue Pending Adoption of NFRS in selected Post Qualification Open - National 0.14 0.00 2018-05-15 2018-06-05 2018-07-19 2018-08-18 2018-09-22 2019-03-21 Management in Federal and Implementation State Owned Enterprises. Selection Subnational Governments NP-PEFA-57243-CS-CQS / Component 1: Strengthening Consultant Training Need Assessment and Public Expenditure and Revenue Pending Post Qualification Open - National 0.05 0.00 2018-05-28 2018-06-18 2018-08-01 2018-08-31 2018-10-05 2019-04-03 Roadmap development for PFM Management in Federal and Implementation Selection capacity building of GoN staffs. Subnational Governments Component 1: Strengthening NP-PEFA-54365-CS-CQS / Public Expenditure and Revenue Quality And Cost- Pending Conduct Study for IFMIS Post Open - International 0.23 0.00 2018-05-01 2018-05-22 2018-07-05 2018-08-02 2018-09-01 2018-10-06 2018-11-10 2019-11-10 Management in Federal and Based Selection Implementation Development. Subnational Governments NP-OAGN-CS-1 / To procure consultancy for Enhancing Audit Component 2: Strengthening the Quality And Cost- Pending quality Management and and Prior Open - International 1,585,000.00 0.00 2018-08-15 2018-09-05 2018-10-19 2018-11-16 2018-12-16 2019-01-20 2019-02-24 2020-02-24 Office of the Auditor General Based Selection Implementation Citizen Participatory Performance Audit NP-PEFA-54396-CS-CQS / Component 1: Strengthening Developing Operating Procedure Consultant Public Expenditure and Revenue Pending and Capacity Development of Post Qualification Limited 0.10 0.00 2018-04-30 2018-05-14 2018-06-13 2018-07-18 2019-01-14 Management in Federal and Implementation Federal and Province PAC Selection Subnational Governments members. IPFMRP/PPMO/CS/QCBS-02 / Consulting Firm for e-GP Component 3: Improving Public Quality And Cost- Pending Post Open - International 450,000.00 0.00 2018-05-15 2018-06-05 2018-07-19 2018-08-16 2018-09-15 2018-10-20 2018-11-24 2019-11-24 enhancement and procurement Procurement Based Selection Implementation performance measurement. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-OAGN-CS-INDV / Procurement of service to assess ICT requirements of Office of the Auditor General Nepal ,to prepare Component 2: Strengthening the Individual Consultant Pending Post Open 5,000.00 0.00 2018-06-15 2018-08-03 2018-08-24 2018-09-28 2019-03-27 Tender documents and ToR of IT Office of the Auditor General Selection Implementation Consultant for Enhancing Sustainable use of IT tools for Audit Management . Page 1 IPFMRP/PPMO/CS/DS-01 / Selection of ITC-ILO, Italy for Component 3: Improving Public Pending Prior Direct Selection Direct 1,600,000.00 0.00 2018-07-20 2018-07-30 2018-10-03 2020-09-30 capacity development and Procurement Implementation Professionalization IPFMRP/PPMO/CS/IND-03 / Component 3: Improving Public Individual Consultant Pending Post Open 100,000.00 0.00 2018-05-01 2018-06-19 2018-07-10 2018-08-14 2019-02-10 Project Management Consultant Procurement Selection Implementation IPFMRP/PPMO/CS/IND-04 / Component 3: Improving Public Individual Consultant Pending Prior Open 50,000.00 0.00 2018-05-01 2018-06-19 2018-07-10 2018-08-14 2019-02-10 Procurement Consultant Procurement Selection Implementation IPFMRP/PPMO/CS/DS-05 / Consulting Services for interim Component 3: Improving Public Pending Post Direct Selection Direct 70,000.00 0.00 2018-04-15 2018-04-17 2018-04-22 2018-08-20 Support and Maintenance of e- Procurement Implementation GP System of PPMO Page 2