UCE – UNITÉ CENTRALE D’EXÉCUTION HAITI DIGITAL ACCELERATION PROJECT (P171976) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Negotiated Version August 6, 2020 1 UCE - Project Implementation Unit (PIU) Haiti Digital Acceleration Project ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 1. The Republic of Haiti is planning to implement the Digital Acceleration Project (the Project) through the Unité Centrale d’Execution (UCE) of the Ministry of Public Works, Transports and Communications (MTPTC-UCE). The World Bank (referred to hereinafter as the Bank) has agreed to finance the Project. 2. The Republic of Haiti will implement material measures and actions so that the Project is implemented in accordance with the World Bank’s Environmental and Social Framework (ESF). The Environmental and Social Commitment Plan (ESCP) sets out these measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The ESCP requires compliance with the provisions of all the environmental instruments already prepared or to be developed, including the Environmental and Social Management Framework (ESMF), the Resettlement Policy Framework (RPF) and any future Environmental and Social Impact Assessments (ESIA), Environmental and Social Management Plans (ESMPs) and Resettlement Plans (as applicable) to be prepared under the Project, as well as the Stakeholder Engagement Plan (SEP) and Labor Management Procedures (LMP). 4. The table below summarizes the material measures and actions that are required as well as the implementation timelines. The Republic of Haiti is responsible for ensuring compliance with all the requirements of the ESCP, even where the implementation of specific measures and actions is carried out by UCE. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the World Bank by the Republic of Haiti as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess the progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and the Republic of Haiti, this ESCP may be revised from time to time during Project implementation to reflect the adaptive management of Project changes and unforeseen circumstances, or in response to project performance assessments carried out under the ESCP. In such circumstances, the Republic of Haiti will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed by the Bank and the Republic of Haiti through its representative as set out in the legal agreement or the Ministry in charge of MTPTC. UCE will promptly disclose the updated ESCP. 7. Where Project performance or unforeseen circumstances or Project changes result in changes to the risks and impacts during Project implementation, the Republic of Haiti shall provide additional funds, if needed, to implement the actions and measures required to address such risks and impacts, which may include: environmental, health and safety impacts; labor influx; risks associated with working conditions; and gender-based violence. 2 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority ESCP MONITORING AND REPORTING 0.1 REGULAR REPORTING: Prepare and submit the following reports on a regular a) 45 days following the UCE Coordinator with the basis: end of the six-month support of environmental period; and social specialists a) Semi-annual reports, in conjunction with Project Reports required under the legal agreement; and b) Quarterly: 30 days b) Monitoring reports on ESCP and environmental and social performance, following the end of including the preparation and implementation of the measures, tools and each quarter. management instruments described in action 1.3 below. 0.2 INCIDENTS AND ACCIDENTS NOTIFICATION: In the event of an incident or a) No later than 48 hours UCE Coordinator with the accident related to or having an impact on the Project and which has or is likely to after becoming aware support of environmental have an adverse effect on the environment, the affected communities, the public of the incident or and social specialists or workers (including Project-related fatal accidents or any reports of Project- accident; related gender based violence), UCE will: a) at the earliest opportunity, and no later than 48 hours after becoming aware b) A monitoring report of the incident or accident, notify the Bank, by any electronic means, of the will be provided, at the nature and circumstances and of any effect or impact that has or could result request of the Bank therefrom; and within a timeframe b) at the earliest opportunity, and within a reasonable timeframe, submit a acceptable to the Bank; summary report to the Bank with a description of the incident or accident and outlining any measures that the borrower has taken or intends to take to c) Throughout the period address the situation and to prevent the recurrence of a similar event in the of implementation of future; the measures. c) keep the Bank informed of the implementation of these measures. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: The specialists will be hired or UCE Establish an organizational structure within UCE with qualified staff to manage appointed no later than 30 the requirements of the Project and to respond to the context within which the days after the Effective Date 3 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority activities will be implemented. This structure will include one Project coordinator, one environmental specialist, one social specialist, and one Information and Communications Technology (ICT) specialist. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT: Undertake, in a manner Prior to the Bank’s approval of UCE Coordinator with the acceptable to the Bank, an environmental and social assessment, in the form of the Project support of environmental an ESMF, to identify and evaluate the Project’s environmental and social risks and and social specialists impacts as well as the related mitigation measures. 1.3 MANAGEMENT TOOLS AND INSTRUMENTS: Approval of the ESMF, RPF, UCE Coordinator with the SEP, LMP, Grievance support of environmental Prepare, disclose, consult, adopt and implement, in a manner acceptable to the Mechanism: Prior to the Bank’s and social specialists Bank, all the management tools and instruments for managing the Project’s approval of the Project; potential environmental and social risks and impacts, including any associated facilities. These tools and instruments include, inter alia: ESIA: prior to entering into any a) Environmental and Social Management Framework (ESMF); contract with internet b) Environmental and Social Impact Assessment (ESIA); providers/operators under the c) Resettlement Policy Framework (RPF); Project; d) Stakeholder Engagement Plan (SEP); e) Grievance Mechanism and Accountability (Part of the SEP); f) Monitoring and Reporting Plan; Implementation of g) Environmental and Social Management Plans (ESMPs); Management Tools (ESMP, h) Labor Management Procedures (LMP); RAP, as needed): Prior i) Resettlement Plan in the event of involuntary resettlement; to execution of subprojects j) ESMF for the Contingency Emergency Response Component (CERC) (part of and activities that involve these the ESMF), and subject to review, depending on the event that triggers the instruments; CERC). Where applicable, the revised ESMF-CERC shall be updated 30 days after the CERC is activated and in any case before the carrying out of any activities under the CERC. 4 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority 1.4 MANAGEMENT OF SUPPLIERS AND SERVICE PROVIDERS: Define and implement Prior to hiring contractors UCE Coordinator with the management procedures for suppliers and service providers, particularly for (suppliers and service support of environmental internet providers/operators (collectively referred to as contractors), and for their providers); and social specialists subcontractors working in associated facilities. These procedures should include, among others, relevant aspects of the ESCP, including the implementation by The management of suppliers internet providers/operators of the environmental and social management and service providers will instruments of the project (ESMF, RPF and the LMP). The internet continue throughout the providers/operators are responsible for preparing and implementing the ESMPs Project implementation period. in all associated facilities. Ensure thereafter that all suppliers and service providers comply with the ESHS requirements outlined in their respective contracts, including those applicable to security personnel. 1.5 PERMITS, APPROVALS AND AUTHORIZATIONS: Obtain or assist in obtaining, as Prior to commencement of UCE Coordinator with the appropriate, from the relevant national authorities, all permits, consents and public works support of environmental authorizations required for the Project under applicable national laws. Comply or and social specialists, and cause to comply with the conditions established in these permits, consents and contractors authorizations throughout the Project implementation period. 1.6 THIRD PARTY MONITORING: If needed, and in consultation with the Bank, a As necessary, throughout the UCE Coordinator with the stakeholder and/or a third party will be mobilized to finalize and verify the implementation of works. support of environmental monitoring of the environmental and social risks and impacts of the Project. and social specialists ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES: Develop, adopt and implement labor Prior to the Bank’s approval of UCE Coordinator with the management procedures, consistent with ESS2, in a manner acceptable to the the Project. These procedures support of environmental Bank, including occupational health and safety measures and grievance are monitored throughout the and social specialists mechanisms for workers. Project implementation period. 2.2 LABOR MANAGEMENT PROCEDURES: Contractors will implement the labor Contractual obligation Contractor, under the management procedures prepared by UCE including occupational health and continues throughout the supervision of environmental safety measures, training for workers to enhance their risk awareness and to Project implementation period. and social specialists mitigate impacts on local communities, as well as an internal grievance redress mechanism for their own employees. 2.3 GRIEVANCE MECHANISM FOR PROJECT WORKERS: Establish, maintain and The grievance mechanism is UCE Coordinator with the operate a grievance mechanism, as described in the labor management operational prior to recruiting support of environmental procedures and consistent with ESS 2. workers and is maintained and social specialists 5 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority throughout Project implementation. Contractors 2.4 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES: Prepare and implement Prior to commencement of UCE Coordinator with the the occupational, health and safety measures (OHS) specified in the ESMPs. works. These measures are support of environmental maintained throughout Project and social specialists implementation. Contractors 2.5 EMERGENCY PREPAREDNESS AND RESPONSE: Include measures on emergency Prior to commencement of UCE Coordinator with the preparedness and response as part of the OHS measures specified in paragraph works. These measures are support of environmental 2.4 and ensure coordination with the measures outlined in paragraph 4.4. maintained throughout Project and social specialists implementation. Contractors 2.6 PROJECT WORKERS TRAINING: Implement training of workers designed to Prior to commencement of UCE Coordinator with the heighten awareness of risks and mitigate any project-related impacts on local works. And hold booster support of environmental communities. sessions, as required. and social specialists Contractors ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 MANAGEMENT OF WASTE AND HAZARDOUS MATERIALS: Develop and Prior to commencement of UCE Coordinator with the implement measures and actions to manage waste and hazardous materials. works. These measures and support of environmental These measures and actions are to be specified in the ESMPs to be prepared in actions are maintained and social specialists accordance with the ESMF. throughout Project implementation. Contractors. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 COMMUNITY HEALTH AND SAFETY: Internet providers/operators and their sub- Contractual obligation UCE Coordinator with the contractors will implement measures and actions in accordance with the ESMF continues throughout the support of environmental prepared for the Project. These measures are designed to manage the risks linked Project implementation period. and social specialists; to community health and safety, including risks related to traffic and road safety, labor influx, gender-based violence (GBV) as well as the risks of sexual Contractors exploitation and violence and those associated with the use of security personnel, and will be set out in the respective ESMPs. 6 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority 4.2 GENDER-BASED VIOLENCE AND SEXUAL EXPLOITATION AND ABUSE RISKS Prior to signing of contracts UCE Coordinator with the DURING PROJECT IMPLEMENTATION: Prepare and implement measures and with contractors. These support of environmental actions to assess and manage the risks of gender-based violence and sexual measures and actions are and social specialists exploitation and abuse, in accordance with the ESMF, and incorporate such maintained throughout Project measures in the respective ESMPs. implementation. Contractors 4.3 EMERGENCY RESPONSE MEASURES: Prepare and implement measures to address Prior to commencement of UCE Coordinator with the any emergencies, and ensure that such measures are carried out in coordination works. These measures and support of environmental with the steps outlined in paragraph 2.5. actions are maintained and social specialists throughout Project implementation. Contractors 4.4 COMMUNITY TRAINING: Implement training sessions for local communities to Prior to commencement of UCE Coordinator with the heighten awareness of risks and to mitigate the impacts described in this section. works. And hold booster support of environmental sessions, as required. and social specialists 4.5 USE OF SECURITY PERSONNEL: Prepare and implement measures for managing Before hiring security UCE Coordinator with the risks associated with the hiring of guards to secure worksites, especially personnel. support of environmental secondary worksites during the operational phase, in accordance with ESMF, and and social specialists, in close incorporate these measures in the respective ESMPs. coordination with contractors Recruitment procedures should be consistent with ESS 4 of the Bank, including background checks (reasonable enquiries to verify that direct or contract workers hired to provide security have not been implicated in any form of abuse), training in the use of force and firearms, training in how they should conduct themselves and interact with workers and the communities, and the treatment of any complaints against security personnel. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 7 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority Prior to the Bank’s approval of UCE Coordinator with the 5.1 RESETTLEMENT POLICY FRAMEWORK: Prepare and implement the Resettlement the Project. The RPF will be support of environmental Policy Framework (RPF), consistent with ESS 5 and in a manner acceptable to the implemented throughout and social specialists and an Bank. Project. independent consultant 5.2 RESETTLEMENT PLANS: Prepare, submit to public consultations with affected Prepare and implement RAPs The Recipient shall be persons, finalize, adopt and implement resettlement plans, in accordance with and compensate all affected responsible for preparing and the requirements of the RPF, consistent with ESS5 and in a manner acceptable to persons: prior to implementing the RAPs in the Bank. commencement of work case of land acquisition, as involving involuntary set out in the RPF, in resettlement. collaboration with UCE. The Internet providers/operators shall be required to abide by the provisions of the RPF/RAPs, as appropriate (see action 1.4 above). 5.3 MONITORING AND REPORTING: Ensure that monitoring and reporting on land As necessary, prior to UCE Coordinator with the acquisition and resettlement activities as well as on restoration of livelihoods and commencement of support of environmental vulnerable households are carried out separately or are covered in regular resettlement activities and and social specialists reports. throughout the entire implementation period of these activities. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: Implement targeted measures and actions to Prior to commencement of UCE Coordinator with the mitigate any risks and impacts on biodiversity or the sustainable management of works. support of environmental natural resources, in accordance with the actions prepared and presented in the and social specialists. relevant instruments for the management of environmental and social impacts, such as ESIAs, ESMPs, and/or the ESMF. Contractors ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 8 MATERIAL MEASURES AND ACTIONS Timeframe Responsibility Entity/ Authority NOT RELEVANT 9 ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS: All project-related works contracts will include procedures Prior to the commencement of UCE Coordinator with the applicable to chance finds. These procedures will be prepared and outlined in the works and throughout their support of environmental and ESMF and the ESMPs. implementation. social specialists Contractors 8.1 CULTURAL HERITAGE: As part of the EMSF and ESMPs, outline measures for Prior to commencement of UCE Coordinator with the managing the risks and impacts on cultural heritage. works and throughout their support of environmental and implementation. social specialists Contractors ESS 9: FINANCIAL INTERMEDIARIES NOT RELEVANT ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 PREPARATION AND IMPLEMENTATION OF THE SEP: UCE will prepare and Before the Bank’s evaluation of UCE Coordinator with the disclose a stakeholder engagement Plan (SEP), including provisions for a grievance the Project. The SEP is support of environmental and mechanism, in a manner acceptable to the Bank. implemented throughout the social specialists Project implementation. 10.2 PROJECT GRIEVANCE MECHANISM: Establish, maintain and operate a grievance Prior to the Bank’s approval of UCE Coordinator with the mechanism, as described in the SEP. the Project. support of environmental and social specialists 10 CAPACITY SUPPORT Type of Training to be Provided Targeted Groups and Timeframe for Delivery Training Completed A diagnostic analysis will be conducted to determine the overall The diagnostic analysis of UCE and MTPTC Throughout Project training needs of Project stakeholders, including UCE, MTPTC, needs will be carried out pending Project implementation internet providers/operators, contractors and workers, and, approval. Once the internet particularly for female employees. The results of the diagnostic providers/operators have been identified, a study will be used to develop an action plan for addressing the needs assessment will be carried out no later needs identified. than three months after the start of the contract. Based on the recommendations of the diagnostic analysis and other action plans, workshops, internships, training sessions and other The implementation of the resulting action activities will be implemented as part of the Project. The modules plan will cover the entire implementation and topics to be covered, include: period of the Project. • The environmental and social aspects of the new Environmental and Social Framework (ESF); The target groups are internet • Jobs and working conditions (for example, codes of conduct for providers/operators, contractors, workers and employees, emergency preparedness and response, etc.); communities. • Health and safety topics related to the Project (for example, road safety); • Others to be determined. 11