85204 INTEGRATEDS AFEGUARDSD ATASHEET APPRAISAL STAGE Report No.: Date prepared/updated: February 10, 2014 I. Basic Information ' tD ata ' P fO_ICC I , B aSIC Country: Zambia Project ID: P147659 Additional Proiect ID (if any): Project Name: Support for Development of an Integrated MIS and Single Registry of Beneficiaries Task Team Leader: Cornelia Mihaela Tesliuc Estimated Aooraisa1 Date: February 13,2014 Estimated Board Date: N/A Managing Unit: AFTSE Lending Instrument: RE Trust Fund Sector: Public Administration Other Social Services Theme: Social Safety Net IBRD Amount (US$m.): IDA Amount (US$m.): GEF Amount (US$m.): PCF Amount (US$m.): Other financing amounts by source (US$m.): 1.00 (RSR MDTF) Environmental Category: C Is this a transferred oroiect Yes f l No [X] Simplified Processing Simple fx] RePeater 1 Is this project processed under OP 8.00 (Rapid Response to Crises Yes [] No [X] and Emergencies) 2. Project Objectives: The development objective is to support Government of Zambia to strengthen its social protection system by building management information systems and a single registry of beneficiaries to allow robust identification of beneficiaries 3. Project Description: Support for Development of MIS and Single Registry Sub-component 1.1: Design and development of a Single Registry (SR). This sub-component aims to develop a Single Registry for the key social safety net programs in Zambia. The SR will be hosted in the Ministry of Community Development Mother and Child Health (MCDMCH), which implements the larger programs in terms of number of beneficiaries, including the Social Cash Transfer Scheme (SCTS), the Public Welfare Assistance Scheme (PWAS), the Food Security Pack (FSP) and the Women Empowerment Fund (WEF). The key functionality of the SR is the inclusion of more robust controls on eligibility determination and enrollment of beneficiaries in individual programs and on periodic updating of information on beneficiaries to ensure they remain eligible. Another functionality is to facilitate rapid identification of beneficiaries for programs that are scaling up or trying to create synergies with complementary interventions to enhance their impact. It should also be able to produce key monitoring reports required for decision and management. The Registry will initially link the individual program MISs in MCDMCH. The SR shall also have the functionality to link to other databases of beneficiaries outside the MCDMCH as well with the National Population Registry when these data bases become automated. The key activities that will be supported under this sub- component, include among others: (i) Diagnostic study to identify the information needs of various stakeholders and develop the business specifications and functionalities of SR; (ii) Review of targeting procedures and forms for individual programs to ensure that core household information is collected in a harmonized way by individual programs to allow cross checks against each other via the SR; (iii) Workshops for consultations with various stakeholders to agree on key design for the registry; (iv) Consultancy for development, testing, and installation of the SR; and (v) Acquisition ofiCT equipment (server, workstations, connectivity devices). Sub-Component 1.2: Development and integration of individual program MISs. This component will aim to develop an informatics platform to support key business processes for all key safety net programs in the MCDMCH. Currently MCDMCH has only one program (SCTS) using a fllllctional MIS to support key process including enrollment of beneficiaries, preparation of benefit payroll, and change management. The key activities that will be supported tn1der this component include, among others: (i) System assessment to take stock of existing information systems and databases for each of the programs (this will be done in conjunction with diagnostic study for the SR); (ii) Updating of manual of operations and guidelines for each of the programs to ensure the procedures and information requirements are clearly defined and reflecting current practices; (iii) Consultancy to develop an integrated MIS for the key programs in MCDMCH including WE, PWAS, FSP to include user guide and training materials; and (vv) ICT equipment (server, work stations, connectivity devices) Sub-Component 1.3: Capacity Building for management, use and maintenance of MIS and Single registry Recognizing the importance of designing and administering complex informatics systems, this sub-component will provide TA for capacity building in the MCDMCH. Key activities to be supported under this component include, among others: (i) Training of staff in the use, trouble shooting and maintenance of MIS and SR, depending on the roles at each level; (ii) Printing of user guides and manuals for staff at each level; (iii) Provision of ICT equipment; (iv) Exchange visits to learn from experience of one or two cotllltries with good SR and MIS ; and (iv) Strengthening Procurement and FM capacity in MCDMC to ensure proper accountability for RSR limds. 4. Project Location and salient physical characteristics relevant to the safeguard analysis: The project will be implemented in the central office of the Ministry of Community Development Mother and Child Health. 5. Environmental and Social Safeguards Specialists on the Team: 6. Safeguard Policies Triggered (please explain why) Yes No Environmental Assessment (OPIBP 4.01) X Natural Habitats (OPIBP 4.04) X Forests (OPIBP 4.36) X Pest Mana2ement (OP 4.09) X Phvsical Cultural Resources (OPIBP 4.11) X Indigenous Peoples (OPIBP 4.10) X Involuntary Resettlement (OPIBP 4.12) X Safety of Dams (OPIBP 4.37) X Pro.iects on International Watenvavs (OP/BP 7.50) X Projects in Disputed Areas (OP/BP 7.60\ X II. Key Safeguard Policy Issues and Their Management A. Summary of Key Safeguard Issues 1. Describe any safeguard issues and impacts associated with the proposed project. Identify and describe any potential large scale, significant and/or irreversible impacts: There are no safeguards issues and negative impacts associated with the proposed project. The project will finance mostly diagnostic studies to identify information needs, management information systems assessment and development, development of training materials, and training. 2. Describe any potential indirect and/or long term impacts due to anticipated future activities in the project area: n!a 3. Describe any project alternatives (ifrelevant) considered to help avoid or minimize adverse impacts: n!a 4. Describe measures taken by the borrower to address safeguard policy issues. Provide an assessment of borrower capacity to plan and implement the measures described: nla 5. Identify the key stakeholders and describe the mechanisms for consultation and disclosure on safeguard policies, with an emphasis on potentially affected people: nla B. Disclosure Requirements Date Environmental Assessment/Audit/Manag ement Plan/Other: Was the document disclosed prior to appraisal? Date of receipt by the Bank Date of 11 in-country" disclosure Date of submission to InfoShop For category A projects, date of distributing the Executive Summary of the EA to the Executive Directors Resettlement Action Plan/Framework!Policv Process: Was the document disclosed priOr to appraisal? nla Date of receipt bv the Bank nla Date of "in-country" disclosure nla Date of submission to InfoShop nla Indigenous Peoples Plan/Planning Framework: Was the document disclosed prior to appraisal? nla Date of receipt by the Bank nla 11 Date of "in-country disclosure nla Date of submission to Info Shop nla Pest Management Plan: Was the document disclosed prior to appraisal? nla Date of receipt by the Bank nla 11 Date of "in-country disclosure nla Date of submission to Info Shop_ nla * If the project triggers the Pest Management and/or Physical Cultural Resources policies, the respective issues are to be addressed and disclosed as part of the Environmental Assessment/Audit/or EMP. If in-country disclosure of any of the above documents is not expected, please explain why: C. Compliance Monitoring Indicators at the Corporate Level (to be filled in when the JSDS is finalized by the project decision meeting) OP/BP 4.01 -Environment Assessment Does the project require a stand-alone EA (including Yes [ ] No [ ] N/A [ X] EMP) report? If yes, then did the Regional Environment Unit or Sector Manager (SM) review and approve the EA report? Are the cost and the accountabilities for the EMP incorporated in the credit/loan? OP/BP 4.04 -Natural Habitats Would the project result in any significant conversion or Yes [ ] No [ ] NIA [X] degradation of critical natural habitats? If the project would result in significant conversion or degradation of other (non-critical) natural habitats, does the project include mitigation measures acceptable to the Bank? OP 4.09 - Pest Mana2ement Does the EA adequately address the pest management Yes [ ] No [ ] N!A [X] issues? Is a separate PMP required? Yes [ l No [ ] NIA [X] If yes, has the PMP been revie"Yed and approved by a safeguards specialist or Sector Manager? Are PMP requirements included in project design? If yes, does the I project team include a Pest Management Specialist? OP!BP4.11 Phvsical Cultural Resources Does the EA include adequate measures related to Yes [ ] No [] NIA [X] cultural property? Does the credit/loan incorporate mechanisms to mitigate the potential adverse impacts on physical cultural resources? OP/BP 4.10- Indi2enous Peoples Has a separate Indigenous Peoples Plan/Planning Yes [ ] No [ ] NIA [X] Framework (as appropriate) been prepared in consultation with affected Indigenous Peoples? If yes, then did the Regional unit responsible for safeguards or Sector Manager review the plan? If the whole project is designed to benefit IP, has the design been reviewed and approved by the Regional Social Development Unit? OP/BP 4.12 - Involuntary Resettlement Has a resettlement plan/abbreviated plan/policy Yes [ ] No [ ] NIA [X] framework/process framework (as appropriate) been prepared? If yes, then did the Regional unit responsible for safeguards or Sector Manager review and approve the plan/policy framework/process framework? OP!BP 4.36- Forests Has the sector-wide analysis of policy and institutional Yes [ ] No [ ] NIA [X ] issues and constraints been carried out? Does the project design include satisfactory measures to overcome these constraints? Does the project finance commercial harvesting, and if so, does it include provisions for certification system? OP/BP 4.37 - Safetv of Dams Have dam safety plans been prepared? Yes [ ] No [ l NIA [ x] Have the TORs as well as composition for the independent Panel of Experts (POE) been reviewed and approved by the Bank? Has an Emergency Preparedness Plan (EPP) been prepared and arrangements been made for public awareness and training? OP/BP 7.50- Projects on International Watcrnrays Have the other riparians been notified of the project? Yes f ] No [ ] NIA [X] If the project falls under one of the exceptions to the notification requirement, has this been cleared with the Legal Department, and the memo to the RVP prepared and sent? What are the reasons for the exception? Please explain: Has the RVP approved such an exception? OPJBP 7.60- Projects in Disputed Areas Has the memo conveying all pertinent infonnation on the Yes [ ] No [ ] N/A [X] international aspects of the project, including the procedures to be followed, and the recommendations for dealing with the issue, been prepared Does the PAD/MOP include the standard disclaimer referred to in the OP? The World Bank Policy on Disclosure of Information Have relevant safeguard policies documents been sent to Yes [ ] No [ ] N!A [X] the World Bank's Infoshop? Have relevant documents been disclosed in-country in a public place in a fonn and language that are understandable and accessible to project-affected groups and local NGOs? All Safeguard Policies Have satisfactory calendar, budget and clear institutional Yes [ ] No [ ] NIA [ X] responsibilities been prepared for the implementation of measures related to safeguard policies? Have costs related to safeguard policy measures been included in the project cost? Does the Monitoring and Evaluation system of the project include the monitoring of safeguard impacts and measures related to safeguard policies? Have satisfactory implementation arrangements been agreed with the borrower and the same been adequately reflected in the project legal documents? D. Approvals Signed and submitted by: Name Date Task Team Leader: Cornelia Mihaela Tesliuc February 10, ' : ~.' i i .'' ,.:· 2014 ' Environmental Specialist: Social Development Specialist Additional Environmental and/or Social Development Specialist(s): Approved bv: Regional Safeguards Coordinator: Alexand~~ezeredi ifattnel