REPUBLIC OF KENYA FFICE OF THE AUDITOR-GENERAL REPORT OF THE AUDITOR-GENERAL ON THE FINANCIAL STATEMENTS OF EASTERN AFRICA REGIONAL TRANSPORT, TRADE AND DEVELOPMENT FACILITATION PROJECT CREDIT NO.5638KE FOR THE YEAR ENDED 30 JUNE 2017 KENYA NATIONAL HIGHWAYS AUTHORITY MINISTRY OF TRANSPORT, INFRASTRUCTURE, HOUSING & URBAN DEVELOPMENT PROJECT NAME: EASTERN AFRICA REGIONAL TRANSPORT, TRADE & DEVELOPMENT FACILITATION PROJECT (SECOND PHASE PROGRAM) IMPLEMENTING ENTITY: KENYA NATIONAL HIGHWAYS AUTHORITY PROJECT CREDIT NUMBER: LOAN ID 5638-KE PROJECT NO P-148853 ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED JUNE 30, 2017 PROJECT NAME: EASTERN AFRICA REGIONAL TRANSPORT, TRADE & DEVELOPMENT FACILITATION PROJECT (SECOND PHASE PROGRAM) Reports and Financial Statements For the financial year ended June 30, 2017 CONTENTS PAGE 1. PROJECT INFORMATION AND OVERALL PERFORMANCE..............................................................................i 2. STATEMENT OF PROJECT MANAGEMENT RESPONSIBILITIES................................................................... vii 3. REPORT OF THE INDEPENDENT AUDITORS ON THE EASTERN AFRICA REGIONAL TRANSPORT, TRADE & DEVELOPM ENT FACILITATION PROJECT.............................................................................................. viii 4. STATEMENT OF RECEIPTS AND PAYMENTS FOR THE PERIOD ENDED 30TH JUNE 2017........................ 5. STATEMENT OF FINANCIAL ASSETS AND LIABILITIES AS AT 30TH JUNE 2017.......................................2 6 STATEMENT OF CASHFLOW FOR THE PERIOD 30TH JUNE 2017...................................................................3 7 STATEMENT OF COMPARATIVE BUDGET AND ACTUAL AMOUNTS..........................................................4 8 N OTES TO THE FIN AN CIAL STATEM ENTS ......................................................................................................... 5 9 O TH ER IM PO RTA N T D ISC LO SU RES ................................................................................................................... 13 10 PROGRESSES ON FOLLOW UP OF AUDITOR RECOMMENDATIONS...........................................................14 ANNEX I - VARIANCE EXPLANATIONS - COMPARATIVE BUDGET AND ACTUAL AMOUNTS....................15 A NN EX 2 - A N A LY SIS O F PEN D IN G BILLS ................................................................................................................. 16 ANNEX 3 - SUM MARY O F FIXED ASSET REG ISTER ............................................................................................17 A P P P E N D IC E S .................................................................................................................................................................1 8 PROJECT NAME: EASTERN AFRICA REGIONAL TRANSPORT, TRADE & DEVELOPMENT FACILITATION PROJECT (SECOND PHASE PROGRAM) Reports and Financial Statements For the financial year ended June 30, 2017 1. PROJECT INFORMATION AND OVERALL PERFORMANCE 1.1 Name and registered office Name: Eastern Africa Regional Transport, Trade & Development Facilitation Projection (Second Phase Program) Objective: The objective of the Project is to improve the movement of goods and people along Lokichar to Nadapal Nakodok part of the Eldoret-Nadapal road in the north western part ofKenya, in particular and to enhance connectivity between Kenya and South Sudan, in general. The pastoralist communities, farmers and businesses along the corridor will benefit from: * Employment creation from pastoralist roadside markets. * Reduction of poverty * Road user savings in maintenance costs and travel time * Improvement of safety in travel and improvement of emergency response in the transit corridor including Eldoret-Nadapal-Nakodok which is prone to road accidents and injuries. * The provision of fibre optic cable will improve internet access for economic development activities in the region. * Provision of One Stop Border Post (OSBP) and trade facilitation is expected to reduce delay at the borders, reduce trading costs between Kenya and Sudan and enhance business opportunities. Address: Blue Shield Tower, Hospital Road Upper Hill Nairobi Kenya Contacts: Director General Kenya National Highways Authority Po Box 49712-00100 Nairobi Telephone: (254) 020 495000 E-mail: dg@Kenha.co.ke Website: www.kenha.co.ke EASTERNAFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 1.2 Project Information Project Start Date: 20"' July 2015 Project End Date: 31st December 2021 Project Engineer Eng. Kefa Seda & Eng. John Ndinika Project Sponsor: International Development Agency(IDA) 1.3 Project Overview Line Ministry/State The project is under the supervision of the Ministry of Transport, Department of the Infrastructure, Housing & Urban Development project Project number P-148853 Strategic goals of the The objective of the Project is to improve the movement of goods and project people along the Lokichar Nadapal/Nakodok part of the Eldoret- Nadapal/Nakodok road in the north western part of Kenya, in particular, and to enhance connectivity between Kenya and South Sudan, in general: Projects Components The Projects have the following components & Description i) Component 1: Upgrading Selected Critical Road Infrastructure a) Upgrading of approximately 80 km of the Lokitaung junction - Kalobelyei River section of the Eldoret-Nadapai/Nakodok road and (ii) related supervision costs. b) Upgrading of approximately 80 km of the Lokitaungfunction- Lodwar section of the Eldoret-Nadapal/Nakodok road; and (ii) related supervisioncosts. c) Upgrading of approximately 50 km of . the Lodwar - Loichangamatak section of the Eldoret-Nadapai/Nakodok road; and (ii) related supervisioncosts. d) Construction of a bridge at Kainuk on Muruni River; and (ii) relatedsupervision costs. e) Upgrading of approximately 40 km of the Loichangamatak - Lokicharsection of the Eldoret-Nadapai/Nakodok road; and related supervisioncosts. f) Implementing the Resettlement Action Plans (RAPs) along the EldoretNadapal/Nakodok road. ii) Component 2: Facilitation of Regional Transport, Trade and iii) Development Component 3: Institutional Development and Program Management iv) Component 4: Enhancing Internet Connectivity 11 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 Other important Project Project IDA % background Component Cost(USD) Financing(USD) Financing(USD) information of the Upgrading project Costing and Critical Road Financing USD Infrastructure 594 426 72 Facilitation of Regional Transport, Trade and Development 31 27 87 Institutional Development and Program 3.5 3.5 100 Management Total 628.5 456.5 73 1.4 Bankers National Bank of Kenya Ltd Hill Branch Po Box 72866-00200 Nairobi 1.5 Auditors Auditor General Office Auditor General P.o Box 30084-0100 Nairobi 1.6 Roles and Responsibilities Names Title designation Key Responsibilities qualification General Manager Special Eng. Project Qualified Oversight David.A.Muchilwa Eng. John Ndinika Manager,Special Project Qualified Team Coordinator & Construction Specialist Team Coordinator & Eng Kefa Seda Qualified Construction Specialist Monitoring & Eng Julia Ondeyo Manager,Special Project Qualified .S C) 0j Evaluiationi Specialist Mr Isaac Kamotho Senior Accountant Qualified Financial Specialist 111 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports aid Financial Statements For the financial year ended June 30, 2017 Key Names Title designation Responsibilities qualification Mr Walter Qualified Safeguards Specialist Nyatwanga Manager, Envirom-nent Mr R Kilel Senior Procurement Officer Qualified Procurement Specialist 1.7 Funding summary The Project duration is from 20th July 2015 to 31 st December 2021 with an approved budget of USD 628,551,724 equivalent to Kshs 63,547,962,124 as highlighted in the table below: Source of Amount received to date Undrawn balance to date funds (30 06 2017) (30 06 2017) USD Kshs USD Kshs USD Kshs (A) (A') (B) (B') (A) - (B) (A')-(B') (i)Loan 456,551,724 46,158,383,.724 42,573,168 4,304,240,957 413,978,556 41,854,142,767 (ii)Counterpar t funds GOK 172,000,000 17,389,578,400 1,645,032 166,316,307 170,354,968 17,223,262,093 Total 628,551,724 63,547,962,124 44,218,200 4,470,557,264 584,333,524 59,077,404,860 1.8 Summary of Overall Project Performance: Budget performance against actual amounts for current year Current Year Budget 2016/2017 Actual 2016/2017 Performance % 5,056,442,568 4,359,930,591 86.23% iv EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 The status report is as follows No. Subcomponent Length Status (km) 1 Replacement of Kainuk Bridge * Works contract signed with China Henan International Co-Operation Group Co. Ltd. at a contract sum of KES 1,538,973,674.11 * 15% advance payment made * Supervision Consultant, SAI Consultants has commenced the Design Review * Works to commence on 17t' July, 2017 2 Upgrading of Loichangamatak - 50 * Works contract signed with China Railway Lodwar road section No. 5 Engineering Group Co., Ltd. at a contract sum of KES 6,782,439,479.76 * 15% advance payment made * Supervision Consultant, DOhwa/GIBB JV has cornenced the Design Review * Order to commence works issued on 7th July, 2017 3 Upgrading of Lodwar - Lokitaung 80 * Works contract signed with Messrs. Third Junction road section Engineering Bureau of China City Construction Group Co., Ltd. at a contract sum of KES. 8,334,773,795.84 * 15% advance payment made * Supervision Consultant, Egis has commenced the Design Review * Order to commence works to be issued before end of July, 2017 4 Upgrading of Lokitaung Junction - 80 * Works contract signed with Messrs. Kalobeiyei River road section Chongqing International Construction Corporation at a contract sum of KES 8,454,759,874.18 * 15% advance payment made * Supervision Consultant, Sheladia has commenced the Design Review * Order to commence works to be issued before end of July, 2017 v EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 No Subcomponent Length Status (kin) 5 Upgrading of Kalobeiyei River - 88 * Works contract signed with Messrs. China Nadapal road section Railway No. 5 Engineering Group Co. Ltd at a contract sum of KES.7,865,03 1,057.15 * 15% advance payment made * Supervision Consultant, ICT has connenced the Design Review * Order to commence works to be issued before end of July, 2017 1.9 Summary of Project Compliance: There is no significant case of non-compliance with applicable laws and regulations and essential external financing agreements /covenants was reported during the year VI EASTERNAFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 2. STATEMENT OF PROJECT MANAGEMENT RESPONSIBILITIES The Director General and the Project Imiplementation Team Leader for Eastern Africa Regional, Transport, and Trade & Development Facilitation Project are responsible for the preparation and presentation of the Project's financial statements, which give a true and fair view of the state of affairs of the Project for and as at the end of the financial year ended on June 30, 2017. This responsibility includes: (i) maintaining adequate financial management arrangement and ensuring that these continue to be effective throughout the reporting period; (ii) maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Project; (iii) designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of the financial statement, and ensuring that they are free from material misstatements, whether due to error or fraud; (iv) safeguarding the assets of the Project; (v) selecting and applying appropriate accounting policies; and (vi) making accounting estimates that are reasonable in the circumstances. The Director General and the Project Implementation Team Leader for Eastern Africa Regional, Transport, and Trade & Development Facilitation Project accept responsibility for the Project's financial statements, which have been prepared on the Cash Basis Method of Financial Reporting, using appropriate accounting policies in accordance with International Public Sector Accounting Standards. The Director General and the Project Implementation Team Leader for Eastern Africa Regional, Transport, Trade & Development Facilitation Project are of the opinion that the Project's financial statements give a true and fair view of the state of Project's transactions during the financial year/period ended June 30, 2017, and of the Project's financial position as at that date. The Director General and the Project Implementation Team Leader for Eastern Africa Regional, Transport, Trade & Development Facilitation Project ftirther confinn the completeness of the accounting records maintained for the Project, which have been relied upon in the preparation of the Project financial statements as well as the adequacy of the systems of internal financial control. The Director General and the Project Implementation Team Leader for Eastern Africa Regional, Transport, Trade and Development Facilitatioh Project confirn that the Projecthas complied fully with applicable Government Regulations and the terms of external financing covenants, and that Project funds received during the financial year/period under audit were used for the eligible purposes for which they were intended and were properly accounted for. Approval of the Project financial statements The Project financial statements were approved by the Director General and the Project Implementation Team Leader for Eastern Africa Regional, Transport, Trade & Development Facilitation Project on 7.5 SEP 20117 2017 and signed by them. Eng. Peter M.Mundinia Eng. David A. MuchihNa CPA James K.Bowen Director General Director-Development Director-Corporate Services ICPAK No 7842. Vil REPUBLIC OF KENYA Telephone: +254-20-342330 P.O. Box 30084-00100 Fax: +254-20-311482 E-mail: oag@oagkenya.go.ke NAIROBI Website: www.kenao.go.ke OFFICE OF THE AUDITOR-GENERAL REPORT OF THE AUDITOR-GENERAL ON EASTERN AFRICA REGIONAL TRANSPORT, TRADE AND DEVELOPMENT FACILITATION PROJECT CREDIT NO.5638KE FOR THE YEAR ENDED 30 JUNE 2017 - KENYA NATIONAL HIGHWAYS AUTHORITY REPORT ON THE FINANCIAL STATEMENTS Opinion I have audited the accompanying financial statements of Eastern Africa Regional Transport, Trade and Development Facilitation Project Credit No. 5638KE - KENHA set out on pages 1 to 12, which comprise the statement of financial assets and liabilities as at 30 June 2017, and the statement of receipts and payments, the statement of cash flow, the statement of comparison of budget and actual amount for the year then ended, and a summary of significant accounting policies and other explanatory information in accordance with provisions of Article 229 of the Constitution of Kenya, Section 35 of the Public Audit Act, 2015 and financing agreement between the International Development Association (IDA) and the Republic of Kenya dated 20 July, 2015. I have obtained all the information and explanations which to the best of my knowledge and belief were necessary for the purpose of the audit. In my opinion, the financial statements present fairly, in all material respects, the financial position of East Africa Regional Trade and Transport Facilitation Project as at 30 June 2017, and of its financial performance and its cash flows for the year then ended, in accordance with International Public Sector Accounting Standards (Cash Basis) and comply with the Financing Agreement Credit No. 5638KE dated 20 July, 2015. Further, as required by Article 229(6) of the Constitution, I confirm that public money has been applied lawfully and in an effective way. Basis for Opinion The audit was conducted in accordance with International Standards of Supreme Audit Institutions (ISSAls). I am independent of Kenya National Highways Authority in accordance with ISSAI 30 on Code of Ethics. I have fulfilled other ethical responsibilities in accordance with the ISSAI and in accordance with other ethical requirements applicable to performing audits of financial statements in Kenya. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. Report of the Auditor-General on the Financial Statements of Eastern Africa Regional Transport, Trade and Development Facilitation Project Credit No.5638KE for the year ended 30 June 2017 - Kenya National Highways Authority Promoting Accountability in the Public Sector Key Audit Matters Key audit matters are those matters that, in my professional judgment, are of most significance in the audit of the financial statements. There were no Key Audit Matters to report in the year under review. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with International Public Sector Accounting Standards (Cash Basis) and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Project's ability to sustain services, disclosing, as applicable, matters related to sustainability of services and using the going concern basis of accounting unless the management either intends to liquidate the Project or to cease operations, or have no realistic alternative but to do so. The management is also responsible for the submission of its financial statements to the Auditor-General in accordance with the provisions of Section 47 of the Public Audit Act, 2015. Those charged with governance are responsible for overseeing the Project's financial reporting process. Auditor-General's Responsibilities for the Audit of the Financial Statements The audit objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes my opinion in accordance with the provisions of Section 48 of the Public Audit Act, 2015 and submit the audit report in compliance with Article 229(7) of the Constitution of Kenya. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISSAls will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit conducted in accordance with ISSAls, I exercise professional judgement and maintain professional scepticism throughout the audit. I also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may Report of the Auditor-General on the Financial Statements of Eastern Africa Regional Transport, Trade and Development Facilitation Project Credit No. 5638KE for the year ended 30 June 2017 - Kenya National Highways Authority 2 involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. * Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances and for the purpose of expressing an opinion on the effectiveness of the project's internal control. * Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the management. * Conclude on the appropriateness of the management's use of the going concern basis of accounting and based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the project's ability to continue to sustain its services. If I conclude that a material uncertainty exists, I am required to draw attention in the auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify my opinion. My conclusions are based on the audit evidence obtained up to the date of my audit report. However, future events or conditions may cause the project to cease to continue to sustain its services. * Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. * Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities to express an opinion on the financial statements. * Perform such other procedures as I consider necessary in the circumstances. I communicate with the management regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that are identified during the audit. I also provide management with a statement that I have complied with relevant ethical requirements regarding independence, and to communicate with them all relationships and other matters that may reasonably be thought to bear on my independence, and where applicable, related safeguards. REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS As required by the International Development Association, I report based on my audit that:- (i) All IDA funds have been used in accordance with the conditions of the Loan Agreement, with due attention to economy and efficiency and only for the purpose for which the fund was provided. Report of the Auditor-General on the Financial Statements of Eastern Afi-ica Regional Transport, Trade and Development Facilitation Project Credit No. 5638KE for the year ended 30 June 2017 - Kenya National Highways Authority (ii) Counterpart funds have been provided and used in accordance with the conditions of the Agreement, with due attention to economy and efficiency and only for the purpose for which they were provided. (iii) Goods and Services financed have been procured in accordance with the Agreement and in compliance with the World Bank rules and procedures. (iv) Necessary supporting documents, records and accounts have been kept in respect of all project activities. (v) Adequate internal controls to monitor expenditure and other financial transactions exist; and (vi) A fixed assets register for the Project's assets was maintained during the year. FCPA Edward R. 0. Ouko, CBS AUDITOR-GENERAL Nairobi 28 December 2017 Report of the A uditor-General on the Financial Statements qf Eastern Africa Regional Transport, Trade and Development Facilitation Project Credit No.5638KE for the year ended 30 June 2017 - Kenya National Highways Authority 4 EASTERN AFRICA REGIONAL TRANSPORT TRADE& DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 4. STATEMENT OF RECEIPTS AND PAYMENTS FOR THE PERIOD ENDED 30TH JUNE 2017 Note FY 2016/17 FY 2015/16 Cumulative to date Kshs Kshs Kshs Receipts Receipts Receipts and Receipts and and and Payments Payments Payments Payments Controlled Made by the Controlled Made by by the Third Party by the the Third Entity Entity Party RECEIPTS Transfer from Transerfmete . 8.3 46,760,764 - 119,555,543 - 166,316,307 Government entities Loan from External 8.4 - 4,304,240,957 - 4,304,240,957 Development Partner Miscellaneous Receipts 8.5 4,100,776 - 6,225,092 - 10,325,868 Total receipts 50,861,539 4,304,240,957 125,780,635 - 4,480,883,132 PAYMENTS Purchase of goods 8.6 18,740,516 - 29,555,543 - 48,296,059 and services Acquisition of non- 8.7 36,935,368 4,304,240,957 - - 4,341,176,325 financial assets Miscellaneous Mcellnes 8.8 13,750 - 13,750 Payments _______ TOTAL 55,689,633 4,304,240,957 29,555,543 - 4,389,486,134 PAYMENTS ... SURPLUS/DEFICIT FOR (4,828,094) - 96,225,092 91,396,998 THE YEAR The accounting policies and explanatory notes to these financial statements are an integral part of the financial statements Eng. Peter M.Mundinia Eng. David A. Muchilwa CPA A< mes K. Bowen Director General Director-Development Director-Corporate Services ICPAK Member No.7842 1 EASTERNAFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended Juie 30, 2017 5. STATEMENT OF FINANCIAL ASSETS AND LIABILITIES AS AT 30TH JUNE 2017 Note 2016117 2015/16 Kshs Kshs FINANCIAL ASSETS Cash and Cash Equivalents Bank Balances 8.9 91,396,998 96,225,092 TOTAL FINANCIAL ASSETS 91,396,998 96,225,092 REPRESENTED BY: Fund Balance b/fwd 8.10 96,225,092 - Surplus/Deficit for the year (4,828,094) 96,225,092 NET FINANCIAL POSITION 91,396,998 96,225,092 The accounting policies and explanatory notes to these financial statements form an integral part of the financial statements. The financial statements were approved on SE 2 2017 and signed by: Eng. Peter M.Mundinia. Eng. David A. Muchilwa CPA ames Bowen Director General Director-Development Director-Corporate Services ICPAK Member No.7842 EASTERN AFRICA REGIONAL TRANSPORT TRADE& DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For thefinancialyear ended June 30, 2017 6 STATEMENT OF CASHFLOW FOR THE PERIOD 30TH JUNE 2017 Receipts for operating income Notes 2016/17 2015/16 Transfer from Government 46,760,764 119,555,543 entities Payments for operating expenses Purchase of goods and services 8.6 (18,740,516) (29,555,543) Miscellaneous Payments 8.8 (13,750) - Miscellaneous Receipts 8.5 4,100,776 6,225,092 Net cash flow from operating activities 32,107,274 96,225,092 CASHFLOW FROM INVESTING ACTIVITIES Acquisition of Assets 8.7 (4,341,176,325) - Net cash flows from Investing Activities (4,341,176,325)- CASHFLOW FROM BORROWING ACTIVITIES Proceeds from Foreign/Local 8.4 4,304,240,957 - Borrowings Net cash flow from financing activities 4,304,240,957 - NET INCREASE IN CASH AND CASH (4,828,094) 96,225,092 EQUIVALENT Cash and cash equivalent at BEGINNING of the 96,225,092 - year Cash and cash equivalent at END of the year 91,396,998 96,225,092 The accounting policies and explanatory notes to these financial statements form an integral part of the financial statements. 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Q А Г j N О N О О N N U Q F-+ � bд N О N О О N N С С р •bд ; оо' о оо с� �- й со �• � W � "' � оо � � � , о г . � н � �л �л �л � � � Е-� � � N G� о � � �� С � '�'+ � =' = и � h `�`, '�", � '� о - ,� `��, `> о • � � �,иj � и ^, ;` " '� � п. U �> - Z, � � U _ � > � U О о`, � � � ,v j п'� v^- bд � . С� �� О с� г�"-' е� ,v и"� й и `-' '� Z �' � (� � � • о • п� W � :, Е� � . � _ � 5Д -° _ и С�� Z и U �. О :б с� Г. � � ,'�- � �+ r.�..i ,",. > r U и � r r � v о _ � � V.� J � � � �U ^' �' CJ иЛ U U.� U О _ 1 : � � � � и � О � J 'U � и � = у `� � � � � � i� � � � .^., �д " й � � = CL � L. = Н С О Q 'с.) ' й г- �- � С =f� � U Ш ,� ^. _ Г V J � '� � и • � гЛ г�� F'i й и сл О � 'J � '� =.� V_ � с� v._ 4.7 � f� '`` V] .~.^... .�^... = L, ' _ '�•' cJ � U r и-�" r J О N .. Г.� ;7 J� - J J .... н �- Г �. ;/ U � .-' Л �Ч :� • J • J iU �' =� С.% v (� N � ~ :1 й � v :� U r - , гi'' �'-' л - сл О. и '--' � bд `� :� � ._ :.� :� е� О ,-. LОJ С' -' е� .'�- е. '., - � � � C�i � -N-i � � 'L � г� .^-✓ L� 'L� � .Гi G `/ " ' - - W С � [� - � г_7 ,n� г, EASTERNAFRICA REGIONAL TRANSPORTTRADE,& DEVELOPMENTFACILITATION PROJECT Reports and Financial Statements For thefifitancialyear ended June 30,2017 8 NOTES TO THE FINANCIAL STATEMENTS The principal accounting policies adopted in the preparation of these financial statements are set out below: 8.1. Basis of Preparation 8.1.1. Statement of compliance and basis of preparation The financial statements have been prepared in accordance with Cash-basis IPSAS financial reporting, under the cash basis of Accounting, as prescribed by the PSASB and set out in the accounting policy note below. This cash basis of accounting has been supplemented with accounting for; a) receivables that include imprests and salary advances and b) payables that include deposits and retentions. The financial statements comply with and conform to the form of presentation prescribed by the PSASB. The accounting policies adopted have been consistently applied to all the years presented. 8.1.2. Reporting entity The financial statements are for the Eastern Africa Regional, Transport, Trade & Development Facilitation Project under National Government of Kenya. The financial statements encompass the reporting entity as specified in the relevant legislation PFM Act 2012. 8.1.3. Reporting currency The financial statements are presented in Kenya Shillings (KShs), which is the functional and reporting currency of the Project and all values are rounded to the nearest Kenya Shilling 8.2. Siunificant Accounting Policies a)Recognition of receipts The Project recognises all receipts from the various sources when the event occurs and the related cash has actually been received by the Goveriurient. o Transfers from the Exchequer Transfer fron'i Exchequer is be recognized in the books of accounts when cash is received. Cash is considered as received when payment instruction is issued to the batik and notified to the receiving entity. External Assistance External assistance is received through loans from multilateral and bilateral clevetopment partners EASTERNAFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 Donations and grants Grants and donations shall be recognized in the books of accounts when cash is received. Cash is considered as received when a payment advice is received by the recipient entity or by the beneficiary. In case of grant/donation in kind, such grants are recorded upon receipt of the grant item and upon determination of the value. The date of the transaction is the value date indicated on the payment advice. Proceeds from borrowing Borrowing includes Treasury bill, treasury bonds, corporate bonds, sovereign bonds and external loans acquired by the Project or any other debt the Project may take on will be treated on cash basis and recognized as a receipt during the year they were received. Undrawn external assistance These are loans and grants at reporting date as specified in a binding agreement and relate to funding for the Project currently under development where conditions have been satisfied or their ongoing satisfaction is highly likely and the project is anticipated to continue to completion. An analysis of the Project's undrawn external assistance is shown in the funding summary * Other receipts These include Appropriation-in-Aid and relates to receipts such as proceeds from disposal of assets and sale of tender documents. These are recognised in the financial statements the time associated cash is received. b) Recognition of payments The Project recognises all payments when the event occurs and the related cash has actually been paid out by the Project. * Compensation of employees Salaries and Wages, Allowances, Statutory Contribution for employees are recognized in the period when the compensation is paid. * Use of goods and services Goods and services are recognized as payments in the period when the goods/services are consumed and paid for. If not paid for during the period where goods/services are consumed, they shall be disclosed as pending bills. * Interest on borrowing Borrowing costs that include interest are recognized as payment in the period in which they incurred and paid for. 6 EASTERNAFRICA REGIONAL TRANSPORT TRADE& DEVELOPMENT FACILITA TION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 SIGNIFICANT ACCOUNTING POLICIES (Continued) Repayment of borrowing (principal amount) The repayment of principal amount of borrowing is recognized as payment in the period in which the repayment is made. The stock of debt is disclosed as an annexure to the consolidated financial statements. * Acquisition of fixed assets The payment on acquisition of property plant and equipment items is not capitalized. The cost of acquisition and proceeds from disposal of these items are treated as payments and receipts items respectively. Where an asset is acquired in a non-exchange transaction for nil or nominal consideration and the fair value of the asset can be reliably established, a contra transaction is recorded as receipt and as a payment. A fixed asset register is maintained by each public entity and a summary provided for purposes of consolidation. This summary is disclosed as an annexure to the consolidated financial statements. c) In-kind donations In-kind contributions are donations that are made to the Project in the form of actual goods and/or services rather than in money or cash terms. These donations may include vehicles, equipment or personnel services. Where the financial value received for in- kind contributions can be reliably determined, the Project includes such value in the statement of receipts and payments both as receipts and as payments in equal and opposite amounts; otherwise, the contribution is not recorded. d) Cash and cash equivalents Cash and cash equivalents comprise cash on hand and cash at bank, short-term deposits on call and highly liquid investments with an original maturity of three months or less, which are readily convertible to known amounts of cash and are subject to insignificant risk of changes in value. Bank account balances include amounts held at the Central Bank of Kenya and at various commercial banks at the end of the financial year. For the purposes of these financial statements, cash and cash equivalents also include short term cash imprests and advances to authorised public officers and/or institutions which were not surrendered or accounted for at the end of the financial year. Restriction on cash Restricted cash represents amounts that are limited/restricted from being used to settle a liability for at least twelve months after the reporting period. This cash is limited for direct use as required by stipulation. Amounts maintained in deposit bank accounts are restricted for use in refunding third part deposits 7 EASTERNAFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended Jwre 30, 2017 SIGNIFICANT ACCOUNTING POLICIES (Continued) e) Accounts receivable For the purposes of these financial statements, imprests and advances to authorised public officers and/or institutions which were not surrendered or accounted for at the end of the financial year is treated as receivables. This is in recognition of the government practice where the imprest payments are recognized as payments when fully accounted for by the imprest or AIE holders. This is an enhancement to the cash accounting policy. Other accounts receivables are disclosed in the financial statements. f) Pending bills Pending bills consist of unpaid liabilities at the end of the financial year arising from contracted goods or services during the year or in past years. As pending bills do not involve the payment of cash in the reporting period, they recorded as 'memorandum' or 'off- balance' items to provide a sense of the overall net cash position of the Project at the end of the year. When the pending bills are finally settled, such payments are included in the statement of receipts and payments in the year in which the payments are made. g) Budget The budget is developed on a comparable accounting basis (cash basis), the same accounts classification basis (except for accounts receivable - outstanding imprest and clearance accounts and accounts payable - deposits, which are accounted for on an accrual basis), and for the same period as the financial statements. The Project's budget was approved as required by Law and National Treasury Regulations, as well as by the participating development partners, as detailed in the Government of Kenya Budget Printed Estimates for the year. The Development Projects are budgeted for under the MDAs but receive budgeted funds as transfers and account for them separately. These transfers are recognised as inter- entity transfers and are eliminated upon consolidation. A high-level assessment of the Project's actual performance against the comparable budget for the financial year/period under review has been included in an annex to these financial statements. i) Third party payments Included in the receipts and payments, are payments made on its behalf by to third parties in form of loans. These payments do not constitute cash receipts and payments and are disclosed in the payment to third parties column in the statement of receipts and payments. During the year Kshs 4,304,240,957 being loan disbursements were received in form of direct payments from third parties. 8 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 SIGNIFICANT ACCOUNTING POLICIES (Continued) i) Exchange rate differences The accounting records are maintained in the functional currency of the primary economic environment in which the Project operates, Kenya Shillings. Transactions in foreign currencies during the year/period are converted into the functional currency using the exchange rates prevailing at the dates of the transactions. Any foreign exchange gains and losses resulting from the settlement of such transactions and from the translation at year-end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the statements of receipts and payments. j) Comparative figures Where necessary comparative figures for the previous financial year/period have been amended or reconfigured to conform to the required changes in financial statement presentation. k) Subsequent events There have been no events subsequent to the financial year/period end with a significant impact on the financial statements for the year ended June 30, 2017. 1) Errors Material prior period errors shall be corrected retrospectively in the first set of financial statements authorized for issue after their discovery by: i. Restating the comparative amounts for prior period(s) presented in which the error occurred; or ii. If the error occurred before the earliest prior period presented, restating the opening balances of assets, liabilities and net assets/equity for the earliest prior period presented. 9 EASTERNAFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 8.3 RECEIPTS FROM GOVERNMENT OF KENYA These represent counterpart funding and other receipts from government as follows: 2016/17 2015/16 Cumulative Kshs Kshs to-date Quarter 1 1,326,839 6,561,041 7,887,880 Quarter 2 2,735,458 99,857,147 102,592,605 Quarter 3 1,182,635 7,727,689 8,910,324 Quarter 4 41,515,832 5,409,666 46,925,498 Total 46,760,764 119,555,543 166,316,307 8.4 LOAN FROM EXTERNAL DEVELOPMENT PARTNER During the 12 months to 30 June 2017 we received funding from development partners in form of loans negotiated by the National Treasury donors as detailed in the table below Loans Amount in Loans Lon Amoun in oans received as Total amount Name of Donor loan received rec as Tamu direct in Kshs currency in cash payment* FY 2016/17 FY 2015/16 USD Kshs Kshs Kshs Kshs Loans Received from Bilateral Donors 42,573,168 4,304,240,957 4,304,240,957 (IDA) Total 42,573,168 4,304,240,957 4,304,240,957 8.5 MISCELLANEOUS RECEIPTS 2016/17 2015/16 Cumulative Kshs Kshs to-date Bank Interest 4,100,776 6,225,092 10,325,868 Total 4,100,776 6,225,092 10,325,868 10 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 8.6 PURCHASE OF GOODS AND SERVICES FY 2016/17 FY 2015/16 Cumulative to- (late Receipts Receipts controlled controlled by the by third Total entity in Cash parties Receipts KShs KShs KShs Domestic travel and subsistence 18,740,516 - 18,740,516 29,555,543 48,296,059- 18,740,516, - 18,740,516 29,555,543 48,296,059- 8.7 ACQUISITION OF NON-FINANCIAL ASSETS Total Payments Payments FY 2016/17 Made by the Payments Made FY Cumulative Entity in by Third Party 2015/16 to-date Cash Kshs Kshs Kshs Kshs Kshs Land Acquisition __-_- Research, studies, project preparation, design & - 73,952,575 73,952,575 - 73,952,575 supervision Road Construction 36,935,368 4,230,288,382 4,267,223,750 - 4,267,223,750 Total 36,935,368 4,304,240,957 4,341,176,325 - 4,341,176,325 8.8 MISCELLANEOUS PAYMENTS 2016/17 2015/16 Cumulative Kshs Kshs to-date Bank Charges 13,750 - 1 3 ,7 5 0 Total 13,750 1313,750 8.9 CASH AND CASH EQUIVALENTS C/FWD 2016/17 2015/16 Kshs Kshs Bank accounts (Note 8.9A) 91,396,998 96,225,092 Total 91,396,998 96,225.092 11 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 8.9A BANK ACCOUNTS 2016/17 2015/16 Local Currency Accounts Opening Balance 96,225,092 90,000,000 Deficit/Surplus (4,828,094) 6,225,092 National Bankof Kenya [A/c No.01001032662501] 91,396,998 96,225,092 8.10 FUND BALANCE BROUGHT FORWARD 2016/17 2015/16 KShs KShs Bank accounts (8.9A) 91,396,998 Cash in hand Cash equivalents (short-term deposits) Outstanding imprests and advances - Total 91,396,998 12 EASTERNAFRICA REGIONAL TRANSPORT TRADE& DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 9 OTHER IMPORTANT DISCLOSURES 9.1 PENDING ACCOUNTS PAYABLE (See Annex 2A) 2016/17 2015/16 KShs KShs Construction of buildings Construction of civil works Supply of goods Supply of services - _ Total - _ !I _ I � v.J �J � . � (1) ��'" � у J Си � Гв � w' "� ✓ .� о пs ,^�.v. у ti е� f ,3 п.иi т �� � о о � � у � у о .� [ + � о S � и .у i � '� � � � � �, '� � �, . � � � а`�i .. � � С, � � Lг- и ? ... i � О � о ^ О Ф +' `^- � .. � > � N ,� � � гл с.) ; � 3 � � � � А -о v �... гZ', '> .� cr- . .> U А р ir, � � '� . г�., 3 � о .� �Д cUi � �'.� � = � �' W А д . 3 ^ о > о и `�' � 3 = 1 U � � � � � • i � � r ^ �' � Г�t о � `� С �� { С �, �; О � �'' и � � � ' h Z � � е� • а� ` � � ° � '�+� Q � � С � U� А � N � Z `' ^ � �L _ ^ � .� l Ев � "Г �--� G � � � j � cG 3 � г т , � � о о � Z � � :� �, � о о W � -° � � t. ; � � � о � . . . W - ^ q � � и W А � � % q � � и t � � Ci � >-, й h О � •-- о � и _, F О �` + и � � � А � � е� д С г� • > � Й и � г О , w р � � � С � �"� и � ч.. и � [� ''� м.� � > С �� � О о о о Z � � � л � � О � � Z � о > С7 „ � �..`,�-'., и й r С и � W й О � : ':_� Q ':, � � � ai \ " С� =, W'-' п. с� � са '� : � �/ и � • ' Mr � .. сС и � � �г, С„ с'� С7 � � � °Д,о � � �� �U Z .. � N % � . ^ .-. _ � _ С `� � о � � � С� '��- `� ~ р � 'U J О ,� � .'"'г„ О �' ;� Е , ,� с,_, . � � н" Z а." .м 'о С �А '� ..�. � ` ` е� � о у � „ �, о � � � � �г1 С � ° Е-. ° � L'� � о :, � =G г�,� ',�� � ,-, � � � � � й ;-' й U U е� V й О U N U р С ,._, N р .О р •�. ! � � О � �, п ..С L'-. п . N О � р р r р Су �%" С�� iU .1 Г' 'U .�'-п-+ , � �"�.. �`. � �� .^., р р р и е� О О � Lг' 4? �. й Ш :.. ,..+ r � bp � и 4. ._ U r N_ U r ^,� р'� р й N � �_ и � С U С. 'G � �`'-, � л р � � bд р � р = г� �_ Q � � р r � р сб (� ^� Yi` '� °-�� р ГQ `-� � . � О Ф G1 � � М l\ �' � bA о Vr G1 ,.М.+ V� G1 G� N � у„ � с� '� \ � и оо и G� � н � CS С� � � � а0 СЛ со G� рр 1 '"�' � .� С3 Г' `� S� 1� о ~ . � � � � 'О � . . � � � � � о^ '� G1 и [� Cr � ^ N l� 5 � � q � п о � О � 'д' GO '� G1 ; ч.+ О � U bЛ r= � 00 й О .о�. М tг� � � •--� у r м [� о М � СЧ N И � � � .� '• 11 `. и � ri � � � � д р '� � " � � °r � � , О Q; � Е F, Е� � � � � � [� о �л о и �--� � и � G� и и t� G� � CJ � t� G� [� �t [� и � и и ❑ о о о cv м о м cv о � V р С� �л � о о - �- ri и м � t� с� ,--;, t� си � � � ��' �' � и � д= и со � м G� и �` � с, r �- о и Г- � � и -- � � й � р м м си м w Н � U � д" � -� ,. � � у . �"'�-+ � оо � . � � оо . � оо � . ' +-' и о и о и о и t q � � � °о � °о � °о � � � о � о � о �r � г� р `� � ° й � � � й q z cs о о с� о �� � р �_ и й �- й Е��. Ё-+ �' �, д { О � й '� '� � � о � � �" i � `�' �С r ..°- м� о � ,° r � `� (� и cG J�� U _ � W � � � J � Z � ~ � � О � � н "" � � � � ,,, .., Е-+ �� и ::� U : . � �' С� � Г � z �, " ' о W� � � Z >' '' ^- i � � � = о � _� � � � v _ v ,� r и О •й U `' ^ .-+ � � `! � "? ^ r-�- ^-• о U J ? �и, �. ^" ... С_� �, ^® р п� � ьи.� V� о и (� '- `� U � С� �.� Г-� ГЛ �i � U О _^ Е"" .-�уч О _ � й � � .. '� � Z `'" �i V С � V Z���� � р О � рΡи� � , г � � \ � � v :J '.� � Cv Й �� :.J " 'L� � . w '^ � � �.м� Н °,^- 'U " � � cU .- � � г--' �' ьл _ :r � � � � > � й � '� � й U гUп ' r 1 W F=� О '/. ' О Q W ' � � J � С � �.�i � г�/ у�'' Сз � % ["� Гу �.' � !n � =/ -v �-. �:1 � L EASTERNAFRICA REGIONAL TRANSPORT TRADE& DEVELOPMENTFACILITATION PROJECT Reports and Financial Statentents For thefinancialyear ended June 30,2017 ANNEX 2 - ANALYSIS OF PENDING BILLS ANNEX 2A - ANALYSIS OF PENDING BILLS No pendin1g, Bills for Civil Works, Services and goods as at the erid of the year Supplier of Amount Ori-inall Date Outstandino, Outstandino, Goods or Amount Contracted Paid To- Balance Balance Services Date 2016/2017 2015/2016 a b c d=a-c NONE Total 16 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 ANNEX 3 - SUMMARY OF FIXED ASSET REGISTER Asset class *Purchases/Additions **Disposals in Opening Cost in the Year the Year Closing Cost (KShs) (KShs) (KShs) (KShs) 2016/17 2016/17 2016/17 2017 (a) (b) (c) (d)= (a)+ (b)-(c) Road Assets - 4,341,176,325 - 4,341,176,325 Land - Buildings and structures Transport equipment Office equipment, furniture and fittings ICT Equipment, Software and Other ICT Assets Other Machinery and Equipment Heritage and cultural assets Intangible assets Total 4,341,176,325 4,341,176,325 Notes Purchases/Additions in the year reconcilec to the am7out in Statemnent of Receipts and Payments * The disposal amount to be disclosed in this register is the cost that the asset was acquired at acnd not the price at which it has been sold 17 EASTERN AFRICA REGIONAL TRANSPORT TRADE AND DEVELOPMENT FACILITATION PROJECT Reports and Financial Statements For the financial year ended June 30, 2017 APPPENDICES i. Bank Reconciliations 18 General Ledger Bank Reconciliation KENYA NATIONAL HIGHWAYS AUTHORITY ACCOUNTS. Balance per Cashbook for Account: 1140000/1140163/600/00 Up to Period : June 2017 Bank Reconciliation Paoe 1 of1 Date Reference Description Amount Balance Balance per Bank Statement 91,837,027.60 Less: Outstanding Payments 02/05/2017 PV33148 CHQ38 Payment for training fees for Charity Sigey 63,000.00 91,774,027.60 10/05/2017 PV 33306 Chq42 Training- KSG 14,000.00 91,760,027.60 10/05/2017 PV33281CHQ41 Arbitration training-Eng.Makoderoh 43,900.00 91,716,127.60 13/06/2017 PV33968CHQ53 Training-Pastina 58,800.00 91,657,327.60 15/06/2017 PV34105CHQ57 INV K004263-Chelimo 83,475.00 91,573,852.60 21/06/2017 PV 34309 INV 116VAT FOR JUNE 2017 5,040.00 91,568,812.60 21/06/2017 PV 34309 INV 83749VAT FOR JUNE 2017 3,360.00 91,565,452.60 22/06/2017 PV 34309 INV K042I3 FOR JUNE 2017 4,770.00 91,560,682.60 23/06/2017 PV 34309 INV 3052VAT FOR JUNE 2017 2,509.00 91,558,173.60 23/06/2017 PV34554CHQ63 Training-TOM 127,050.00 91,431,123.60 23/06/2017 PV34553CHQ64 Training-Naomi 34,125.00 91,396,998.60 Total Outstanding Payments 440,029.00 Reconciled Bank Balance 91,396,998.60 Computer Calculated Bank Balance 91,396,998.53 Difference 0.07 Prepared By. . ... ...................... Signature..... Date... ..I........ C hecked By..... . . .... S ignaure......................................... Date...... ..... ..... A uthorized By...... .... . S ignatur .. ..... .............................. D ate.. ........... LabeI15 KENYA NATIONAL 'HIGHiAYS 'AUTHORITY BANK RECONCILIATION STATEMENT AS AT 30TH JUNE, 2017 ACCOUNT NO: 01001032662501 ACCOUNT NAME: KENYA NATIONAL HIGHWAYS AUTHORITY-EARTTDFP BANK Et BRANCH: NATIONAL BANK OF KENYA STATION: KeNHA HEADQUARTERS as at June 30, 2017 Sh. Sh. Balance as per Bank Statement 91,837,027.60 Payments in Cashbook not yet recorded in Bank Less 1 Statement(Unpresent Chqs) 440,029.00 2 Receipt in the Bank statement Not in the Cashbook. 440,029.00 91,396,998.60 Add 3 Payment in Bank Statement not yet recorded in cashb- 4 Bank Charges 0.00 Balance as per the reconciliation 91,396,998.60 Balance as per Cashbook 91,396,998.53 Deficit /Surplus (0) Prepared By: Accountant Signature Designation Date Checked By Senior Accountant Signature Designation Date Authorized By Manager Finance Signature Designation Date ACCOUNT NO: 01001032662501 NOTE: JUNE 2017 RECONCILIATION 1. PAYMENT IN CASHBOOK NOT YET RECORDED IN THE BANK STATEMENT(UNPRESENTED CHEQUES) Date Cheque No. Payee Amount 10/05/2017 PV 33306 Chq42 Jessica Mbae 14,000.00 10/05/2017 PV33281CHQ41 CHARTERED INSTITUTE OF ARBITRATORS 43,900.00 02/05/2017 PV33148 CHQ38 JOMO KENYATTA UNIVERSITY OF AGRICULTUI 63,000.00 23/06/2017 PV34554CHQ63 KENYA SCHOOL OF GOVERNMENT 127,050.00 15/06/2017 PV34105CHQ57 KENYA INSTITUTE OF SUPPLIES MANAGEMEN 83,475.00 13/06/2017 PV33968CHQ53 KENYA SCHOOL OF GOVERNMENT 58,800.00 23/06/2017 PV34553CHQ64 KENYA SCHOOL OF GOVERNMENT 34,125.00 21/06/2017 PV 34309 INV 11681 KENYA SCHOOL OF GOVERNMENT 5,040.00 21/06/2017 V 34309 INV K00426 KIM KENYA INSTITUTE OF MANAGMENT 4,770.00 21/06/2017 PV 34309 INV 8379 KENYA SCHOOL OF GOVERNMENT 3,360.00 23/06/2017 PV 34309 INV 3052 CHARTERED INSTITUTE OF ARBITRATORS 2,509.00 440,029.00 2. RECEIPTS IN BANK STATEMENT NOT YET RECORDED IN CASHBOOK 3. PAYMENT IN BANK STATEMENT BUT NOT YET RECORDED IN CASHBOOK Date Cheque No. Payee Amouint 4. RECEIPT IN THE CASHBOOK NOT YET RECORDED IN BANK STATEMENT Statement Bank Account No ooo1o3 so Acct. Name KENYA NATIONAL HIGHWAYS AUTHORITY Acct Type Current Account: Government KENYA NATIONAL HIGHWAYS AUTHORITY-EARTTDFT Currency KES P.O. BOX 49712 Statement Period 01-Jun-17 to 03-jul-17 N1ROBI Statement Date 03-jul-17 NAIROBI Branch Name: :HILL PLAZA Branch Contact Details: Date Transaction Details Value Date Debit Credit Beok Balance 02-Jun-17 INWARD CLEARING 000045 - 004 -- 02-Jun-17 44,100.00 93,637,663.90 CR 06-Jun-17 INWARD CLEARING 000049 - 004 -- 06-Jun-17 88,200.00 93,549,463.90 CR 08-Jun-17 INWARD CLEARING 000044 - 004 -- 08-Jun-17 44,100.00 93,505,363.90 CR 14-Jun-17 INWARD CLEARING 000050 - 004 -- 14-Jun-17 375,976.85 93,129,387.05 CR 16-Jun-17 Encashed Cheque no.000059;000059; 16-Jun-17 6,291.00 93,123,096.05 CR FNKS 19-Jun-17 OUTGOING RTGS 19-Jun-17 118,718.30 93,004,377.75 CR SW09919061714573SN140252 CHO NO 421004 19-Jun-17 Bank commision RTGS 19-Jun-17 500.00 93,003,877.75 CR Commission on Account 19-Jun-17 Excise Duty Debit 19-Jun-17 50.00 93,903,827.75 CR 23-Jun-17 INWARD CLEARING 000052 - 004 -- 23-Jun-17 155,025.90 92,848,892.75 CR 23-Jun-17 INWARD CLEARING 000051 - 004 -- 23-Jun-17 164,965.00 92,693,837.75 CR 23-Jun-17 INWARD CLEARING 000055 - 004 -- 23-Jun-17 100,000.00 92,593,837.75 CR 23-Jun-17 INWARD CLEARING 000056 - 004 -- 23-Jun-17 56,355.00 92,537,482.75 CR 27-Jun-17 SW09927061718801 OUTGOING 27-Jun-17 145,600.00 92,391,882.75 CR RTGSSN1414261004 CHQ 54 27-Jun-17 Bank commision RTGS 27-Jun-17 500.00 92,391,382.75 CR Commission on Account 27-Jun-17 Excise Duty Debit 27-Jun-17 50.00 92,391,332.75 CR 27-Jun-17 SW09927061718803 OUTGOING 27-Jun-17 70,000.00 92,321,332.75 CR RTGSSN1414261004 CHO 54 27-Jun-17 Bank commision RTGS 27-Jun-17 500.00 92,320,832.75 CR Commission on Account 27-Jun-17 Excise Duty Debit . 27-Jun-17 . 50.00 92,320,782.75 . CR 27-Jun-17 Encashed Cheque no.061;000061; 27-Jun-17 15,679.00 92,305,103.75 CR FNKK 29-Jun-17 INWARD CLEARING 000062-004 -- 29-Jun-17 40,998.00 92,264,105.75 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 379,870.90 91,884,234.85 CR SW09929061720509SN141987 CHO NO 601004 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 91,883,734.85 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,883,684.85 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 36,400.00 91,847,284.85 CR SW09929061720511SN141987 CHQ NO 601004 KindIl verify all trunsactions reflected onl this sialellient and notifvaiv discrepancies t tile illk as soon iUs pIossibic Dear KINYA NAIIONA. I lIGIlWAYS AIUTilOlITY-EMITTDET. In ou conttuied efr to, serve yeou b,eltterae have, openie ari eGall Ctre for personiiIsed and professional culstoerd > Sca srices i o lavanqure oir complaits concerning any if our oducts aid Sri5ces.please call is o(1 0703 088900,073-2 118900.020 II8900tl L, aiI callcentreC,,no tionalbhankxCo.ke. Page 1 of 3 Statement Bank Account No 01001o32662501 Acct. Name .KENYA NATIONAL IIGlIIWAYS AUTHORITY Acct Type :Current Account: Government KENYA NATIONAL HIGHWAYS AUTIIORITY-EARTTDFT Currencyt KES P.O. BOX 49712 Statement Period 01-Jun-17 to 03-Jul-17 00100 NAIROBI Statement Date 03-Jul-17 NAIROBI Branch Name: HILL PLAZA Branch Contact Details: Date Tannsction Details Value Date Debit Credit Book Balance 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 91,846,784.85 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,846,734.85 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 28,000.00 91,818,734.85 CR SWO9929061720513SN141989 CHQ NO 601004 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 91,818,234.85 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,818,184.85 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 35,000.00 91,783,184.85 CR SW09929061720515SN141990 CHQ NO 601004 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 81,782,684.95 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,782,634.85 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 28,000.00 91,754,634.85 CR SW09929061720517SN141991 CHQ NO 601004 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 91,754,134.85 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,754,084.85 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 145,600.00 91,608,484.85 CR SW09929061720519SN141992 CHQ NO 601004 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 91,607,984.88 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,607,934.85 CR 29-Jun-17 OUTGOING RTGS 29-Jun-17 70,000.00 91,537,934.85 CR SW09929061720521SN141993 CHQ NO 601004 29-Jun-17 Bank commision RTGS 29-Jun-17 500.00 91,537,434.85 CR Commission on Account 29-Jun-17 Excise Duty Debit 29-Jun-17 50.00 91,537,384.85 CR 30-Jun-17 SW099270617188031INVALID 30-Jun-17 70,000.00 91,607,384.85 CR ACCOUNT NUMBER 30-Jun-17 Main Interest Credit: 30-Jun-17 229,642.75 91,837,027.60 CR TOTAL VALUE 2,144,379.05 299,642.75 No. of transactions 40 2 Kindiv eify all transactions reflected on this slatemlient and notify aniy discrepancies to Ilte Bank as soon as possible Meir KENYA NATIONALillGIVAYSAtlTiOltlTY-HIARTI)1Wr. Inoour Continued effortI to serve y,ou better.wve have openled a new (:;ll Cente for personahisd and profoessinl ...Ic'stm r vaesriei oul, e n qe e or complaints CohceinIu lly of our products and ser-vices.please call us on 0703 (1138100,0732 I 18900.020 2811900 or email Cullcelic Itionl,;,lumkco.k Page 2 of 3 Statement Bank Account No ooo1o3oo2so Acct. Name KENYA NATIONAL HIGHWAYS AUTHORITY Accl Type Current Account: Government KENYA NATIONAL HIGHWAYS AUTIIORITY-EARTTDFT Currency KES P.O. BOX 49712 Statement Period 01-jun-17 to 03-jul-17 N0RO0 Statement Date 03-Jul-17 NAIROBI NAIROBI Branch Name: :HILL PLAZA Branch Contact Details: CLEARED BALANCE AS AT 03-Jul-17 91,837,027.60 CR EFFECTS NOT CLEARED 0.00 CR BOOK BALANCE AS AT 03-Jul-17 91,837,027.60 CR "End of Statement" Kindly verify all transactions reflected on this statement and notify any discrepancies to the Bank !ts soon as possible Dear KENYANATIONAI. HIlGH VAYS AlTHORITY-FARTTI)FT, In our continued 'TIlort to serve yoo heterwe have o Ieed a now Call Centre or personalised and profesional customer cor steces.lf you hare lny queries or coiplaots conicerning aty ofour products and setvices.please call us on 07013 S900.073-2 [180110.0 20( I 28900 or enlmil aliCetntr@ntiotinal int k.co.ke. Page 3 of 3 Ledger Accounts KENYA NATIONAL HIGHWAYS AUTHORITY ACCOUNTS. From : June 2017 To : June 2017 Ledoer AcCOLnS P Date Reference Payee Description Debit Credit Balance Account Type: Cash and Cash Equivalents 1140000111401631600100 (BANK AND CASHINational Bank - EARTTDFPlFi&pwti*pduters) 92,734,803.68 02/06/2017 PV 33871 Chq. 042 1110244 Performance mgmt systems trng 145,600.00 92,589,203.68 12/0612017 PV33969CHQ52 4100521 TRAINING-KENNEDY WAFULA 155,025.00 92,434,178.68 13/06/2017 PV33968CHQ53 4101293 Training-Pastina 58,800.00 92,375,378.68 13/06/2017 PV 34093 Chq. 054 1110165 Impl of Public Proc. Act 2015 trng 70,000.00 92,305,378.68 15/06/2017 PV34105CH057 4100530 INV K004263-Chelimo 83,475.00 92,221,903.68 15/06/2017 PV34050CH056 4100920 INV TIN170573 56,355.00 92,165,548.68 15/06/2017 PV34046CHQ56 4101806 INV 8418 100,000.00 92,065,548.68 16/06/2017 PV 33984B Chq 059 June'17 WHT KSG 4,200.00 92,061,348.68 16/06/2017 PV 33984B Chq 059 June'17 WHT Chartered Institute of Arbitrators 2,091.00 92,059,257.68 21/06/2017 PV 34309 INV 11681 4101293 WVAT FOR JUNE 2017 5,040.00 92,054,217.68 21/06/2017 PV 34309 INV 8379 4101293 WVAT FOR JUNE 2017 3,360.00 92,050,857.68 21/06/2017 PV 34309 INV K004268100095 WVAT FOR JUNE 2017 4,770.00 92,046,087.68 22/06/2017 PV 34306 Chq. 060 1110565 Project risk mgmt trng-Arusha 379,870.90 91,666,216.78 22106/2017 PV 34306 Chq. 060 1310464 CLM RTKIDGPS & data processing tmg 28,000.00 91,638,216.78 22/06/2017 PV 34306 Chq. 060 1310463 CLM RTK/DGPS & data processing trng 28,000.00 91,610,216.78 22/06/2017 PV 34306 Chq. 060 1310280 CLM RTKlDGPS & data processing trng 35,000.00 91,575,216.78 22/06/2017 PV 34309 REVERSAL418095K004263 REVERSAL OF WRONG ENTRY 4,770.00 91,579,986.78 22/06/2017 PV 34309 INV K004269100530 WVAT FOR JUNE 2017 4,770.00 91,575,216.78 23/06/2017 PV34309INV3052 4100541 WVAT FOR JUNE 2017 2,509.00 91,572,707.78 23/06/2017 PV34298CHQ62 4100920 INVTIN17050487 40,998.00 91,531,709.78 23/06/2017 PV34553CH064 4101293 Training-Naomi 34,125.00 91,497,584.78 23/06/2017 PV34554CHQ63 4101293 Training-TOM 127,050.00 91,370,534.78 23/06/2017 PV 34309 Chq 061 KSG Taxes 5,040.00 91,365,494.78 23/06/2017 PV 34309 Chq 061 KSG Taxes 3,360,00 91,362,134.78 23/06/2017 PV 34309 Chq 061 Kenya Insititute of Supplies Management Taxes 4,770.00 91,357,364.78 23/06/2017 PV 34309 Chq 061 Chartered Instituet of Arbitrators Taxes 2,509.00 91,354,855.78 27/06/2017 PV 34388 Chq.060 1110538 Public relation &customer care trng 36,400.00 91,318,455.78 28/06/2017 PV 33871 Chq. 060 1110244 Resend(wrong account)-Performance mgmt 1 145,600.00 91,172,855.78 30/06/2017 JV Jun'17 Bank Interest NBK EARTTDFP 229,642.75 91,402,498.53 30/06/2017 JV Jun'17 Bank Charges NBK EARTTDFP 5,500.00 91,396,998.53 Closing Balance 91.396.998.53