PROCUREMENT PLAN Version 1.5– Date: November 12, 2020 INSTITUTIONAL STRENGTHENING FOR IMPROVED VILLAGE SERVICE DELIVERY PROJECT A. Project information: Country: Indonesia Borrower: Republic of Indonesia Project ID: P165543 Financing Agreement IBRD Loan 8941-ID Number: Project Implementation Agency(ies): CPMU: Ministry of Home Affairs (MOHA), Directorate General of Village Government Affairs CPIU: Ministry of Home Affairs (MOHA), Directorate General of Village Government Affairs Ministry of Villages, Directorate General of Village Development and Community Empowerment (PPMD) Ministry of National Development Planning/BAPPENAS, Deputy for Regional Development Directorate for the Development of Disadvantaged Regions, Transmigration and Rural Areas B. Key Dates: 1. Procurement Plan: a. Version 1.0 (for Feb 28, 2019 negotiation) Bank’s Approval to this Mar 12, 2019 version: Period covered by this Apr 1, 2019 – December 31, 2020 version: b. Version 1.1 May 4, 2020 Bank’s Approval to this May 7, 2020 version: Period covered by this Apr 1, 2019 – December 31, 2020 version: c. Version 1.2 August 18, 2020 Bank’s Approval to this August 20, 2020 version: Period covered by this Apr 1, 2019 – December 31, 2023 version: d. Version 1.3 August 28, 2020 Bank’s Approval to this August 31, 2020 version: Period covered by this Apr 1, 2019 – December 31, 2023 version: e. Version 1.4 November 3, 2020 Bank’s Approval to this November 6, 2020 version: Period covered by this Apr 1, 2019 – December 31, 2023 version: f. Version 1.5 November 12, 2020 Bank’s Approval to this November 18, 2020 version: Period covered by this Apr 1, 2019 – December 31, 2023 version: g. [next version, if any] [to be updated] 2. General Procurement Notice: Mar 26, 2020 C. Preamble All Procurement under the Project shall be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers of July 2016, revised November 2017 and August 2018, and the provisions of the Procurement Plan and Project Operations Manual and shall take precedence over any national procurement regulations. This also applies to procurement of goods and non-consultant services through the Request for Bids method using the national market approach, which shall also be governed by the Bank’s Procurement Regulations. Only in the case of National Open Competitive procurement packages, the GoI’s procurement regulation (Perpres 16/2018) may be used to the extent that it does not conflict with the Bank’s Procurement Regulations and subject to the required improvements listed below which are incorporated in the harmonized model bidding documents agreed between the Bank and LKPP for use in national open competitive procurement under Bank financed projects. In case a conflict or difference in opinion arises during the procurement process, the Bank will provide clarification in writing for the correct application of the Bank’s Procurement Regulations. In accordance with paragraph 5.9 of the World Bank Procurement Regulations for IPF Borrowers, July 2016, revised November 2017 and August 2018 (“Procurement Regulations”), the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Procurement prior review thresholds and selection method threshold: The identified procurement risk under this Project is ‘Substantial’. Accordingly, all contracts listed in the Procurement Plan that are at or above the thresholds set out below are subject to the Bank’s prior review. All other contracts are subject to the Bank’s ex-post review. Applied Prior Review Threshold Type of procurement Procurement Prior Review Thresholds (US$ millions) Works (if any) 10 Goods, information technology 2 and non-consulting services Consultants: firms 1 Consultants: individuals 0.3 The following procurement method thresholds shall apply and the specific procurement method for each procurement package for Works, Goods & Information Technology, Non-consulting services and Consulting services shall be specified in the Procurement Plan: Applied Approved Selection Method Threshold for International and National Market Type of procurement and Approved Selection Method Thresholds Approved Selection Method (US$ millions) National International A. Works (if any) (i) Request for Request for at or above $0.2 and at or above $25 Bids (RFB) less than $25 (ii) Request for Quotations less than $0.2 N/A (RFQ) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 6.8, 6.9 paragraph 6.8, 6.9 and 6.10 of the and 6.10 of the Type of procurement and Approved Selection Method Thresholds Approved Selection Method (US$ millions) National International Procurement Procurement Regulations Regulations B. Goods, Information Technology and Non- consulting services For Goods and Information Technology: (i) Request for Request for at or above $0.1 and at or above $2 Bids (RFB) less than $2 (ii) Request for Quotations less than $0.1 N/A (RFQ) (iii)Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 6.8, 6.9 paragraph 6.8, 6.9 and 6.10 of the and 6.10 of the Procurement Procurement Regulations Regulations For Non-consulting Services: (i) Request for Request for at or above $0.1 and at or above $10 Bids (RFB) less than $10 (ii) Request for Quotations less than $0.1 N/A (RFQ) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 6.8, 6.9 paragraph 6.8, 6.9 and 6.10 of the and 6.10 of the Procurement Procurement Regulations Regulations C. Consultants: firms For Selection of Consulting Firms (i) Quality Cost Based At or above $0.3. at or above $0.4 Selection (QCBS), Fixed Shortlist of firms for Budget Based Selection contracts below $0.4 (FBS), Least Cost Based Type of procurement and Approved Selection Method Thresholds Approved Selection Method (US$ millions) National International Selection (LCS) and may comprise entirely Quality Based Selection national firms (QBS) (ii) Consultant’s less than $0.3 N/A Qualifications Based Selection (CQS) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 7.13, 7.14 paragraph 7.13, 7.14 and 7.15 of the and 7.15 of the Procurement Procurement Regulations Regulations For Selection of Individual Consultants (i) Open Competitive All, no monetary All, no monetary Selection of Individual threshold threshold Consultants and Limited Competitive Selection of Individual Consultants (ii) Direct Selection of On exceptional basis On exceptional basis Individual Consultants if justified as per if justified as per paragraph 7.39 of the paragraph 7.39 of the Procurement Procurement Regulations Regulations The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Competitive Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of goods, works, non-consulting services and consulting services under contracts awarded on the basis of National Open Competitive Procurement shall be those of the Tender (Tender) method as set forth in the Borrower’s Presidential Regulation No. 16/2018, subject to paragraph 5.4 of the “Procurement Regulations” and meeting the following conditions, which shall govern in the event of a conflict with the Borrower’s procedures: 1. The procurement is open to eligible firms from any country; 2. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 3. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts; 4. Rights for the Bank to review procurement documentation and activities; 5. Maintenance of records of the Procurement Process; 6. Procurement Documents acceptable to the Bank shall be used; 7. Bids shall be evaluated using only post-qualification for procurement of goods, works and non-consulting services. Use of National e-Procurement System (SPSE): Unless informed otherwise by the Bank in writing, SPSE e-procurement system may be used only for procurement of goods, works and non-consultant services under Request for Bids through National Open Competitive method, applying the harmonized model bidding documents for National Open Competitive bidding agreed by the Bank. For selection of consultant services through QCBS method, only the modified SPSE (termed by LKPP as SPSE-“ICB”) may be used applying the Bank’s standard Request for Proposal document. Since at the present time LKPP has not yet developed the modified SPSE for procurement of goods, works and non- consultant services under International Open Competitive method, nor for selection of consultants under QBS, CQS, LCS, FBS and individual consultant selection methods, therefore procurement of all contract packages under these methods shall be carried out through non-electronic process with manual issuance of invitation for bids and receipt of bids, until such time that the modified SPSE has been completed by LKPP and assessed by the Bank to be acceptable. If the Bank determines the modified SPSE to be acceptable for use under the above-mentioned remaining procurement methods, the Bank will confirm through the Bank’s written no objection to LKPP and will also notify in writing to project implementing agencies. D. Other Relevant Procurement Information • Project Operations Manual (POM) shall set out the operating procedures for procurement and contract implementation matters under the Project written in Bahasa, which shall be consistent with the procedures and rules specified under the Bank’s Procurement Regulations. In case of any difference of interpretation between the POM and the Bank’s Procurement Regulations, the later shall prevail; • CPMU and CPIUs may use its own forms of contract for goods/non-consulting services procured under Request for Quotations (RFQ) method when approaching to national market, acceptable to the Bank; • Advance procurement may be applied under the project; • Regardless of the Bank’s review requirement (prior or post), the Bank may review technical aspects of procurement documents and other non- procurement matters (terms of reference, statement of works, technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in question, if needed; • The Bank will continue to provide guidance and support to the CPMUs, and CPIUs for procurement processing through the STEP. The Procurement Plan table below are prepared for the entire Project implementation. The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the project PROCUREMENT Indonesia : Institutional Strengthening for Improved Village Service Delivery PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2020-05-17 2021-03-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P165543 GPN Date: 2020-03-26 Project Name: Institutional Strengthening for Improved Village Service Delivery Loan / Credit No: IBRD / 89410 D Executing Agency(ies): G Bina Pemdes, Ministry of Home Affairs WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-210159-NC- RFB / Administration Service Pending Firm (ASF) for Managing Strengthening Village Single Stage - One IBRD / 89410 Prior Request for Bids Open - National 36,000,000.00 0.00 Implementati 2021-01-11 2021-01-16 2021-02-06 2021-03-08 2021-03-12 2024-12-11 Contract of Technical Government Institutions Envelope on Assistance Supports (Region 1 - 7) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-170080-CS- QCBS / National Management Strengthening Village Quality And Cost- Under IBRD / 89410 Prior Open - International 6,000,000.00 0.00 2020-05-15 2021-01-11 2020-05-29 2020-07-15 2020-08-12 2020-09-11 2020-10-16 2020-11-20 2023-11-20 Consultant and Advisory Government Institutions Based Selection Implementation Services for P3PD ID-BINA PEMDES-173460-CS- QCBS / Digital system for Learning Management - Strengthening Village Quality And Cost- Pending IBRD / 89410 Prior Open - International 5,000,000.00 0.00 2020-08-02 2020-08-23 2020-10-06 2020-11-03 2020-12-03 2021-01-07 2021-02-11 2022-02-11 System Development for Government Institutions Based Selection Implementation Village Apparatus CB INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-202830-CS- Individual INDV / Individual Consultants Strengthening Village Under IBRD / 89410 Post Consultant Open 190,000.00 0.00 2020-11-09 2020-11-09 2020-11-15 2020-11-16 2020-11-18 2021-12-31 for Secretariat - Planning and Government Institutions Implementation Selection Finance Division, 2020-2024 ID-BINA PEMDES-202882-CS- Individual INDV / Individual Consultans Strengthening Village IBRD / 89410 Post Consultant Open 70,000.00 0.00 Canceled 2020-11-09 2020-11-15 2020-11-16 2020-11-18 2022-01-03 for Secretariat - Program Government Institutions Selection Division ID-BINA PEMDES-224429-CS- Individual INDV / Individual Consultant Strengthening Village Pending IBRD / 89410 Prior Consultant Open 120,000.00 0.00 2021-03-15 2021-03-21 2021-03-22 2021-03-24 2022-05-09 for Secertariat P3PD-Program Government Institutions Implementation Selection Division Page 1