PROCUREMENT PLAN ISTANBUL SEISMIC RISK MITIGATION AND EMERGENCY PREPAREDNESS PROJECT ADDITIONAL FINANCING Revision No.1 I. General 1. Project Information Country : Turkey Borrower : Republic of Turkey Istanbul Seismic Risk Mitigation and Emergency Project Name : Preparedness Project Additional Financing Loan No : 8033-TU Implementing Agency : Istanbul Special Provincial Administration 2. Bank's Approval Date of the Procurement Plan: Original: 03 March 2011; Revision No.1: 01 November 2011 3. Date of General Procurement Notice: March 16, 2011 4. Period Covered with this Procurement Plan: 01 November 2011 - 31 December 2012 5. Loan Closing Date: December 31, 2014 II. Goods and Works and Non-consulting services (Technical Services) 1. Prior Review Threshold : Procurement decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Procurement Guidelines. Procurement Procurement Method Threshold Prior Review Threshold Method Contracts valued ≥$ 1,000,000 - Goods International and related technical services Competitive All contracts are subject to prior review Bidding (ICB) Contracts valued ≥$ 15,000,000 - Works and Non-consulting services Contracts valued < $1,000,000 - Goods None of the NCB contracts is subject to and related technical services prior review National Competitive Bidding (NCB) Contracts valued < $15,000,000 - None of the NCB contracts is subject to Works and Non-consulting services prior review Contracts valued <$ 100,000 - Goods and related technical services None of the Shopping contracts is subject to Shopping prior review Contracts valued < $ 100,000 - Works and Non-consulting services Direct No threshold All contracts are subject to prior review Contracting III. Selection of Consultants 1. Prior Review Threshold : Selection decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Consultant Guidelines 1/8 Selection Selection Method Threshold Prior Review Threshold Method Quality and Cost Based No threshold Selection (QCBS) Least Cost Contracts valued ≥$ 350,000 Selection No threshold (LCS) Fixed Budget Selection No threshold (FBS) Selection Based on Consultants Contracts valued <$ 200,000 None of the CQS contracts is subject to prior review Qualification (CQS or CQ) Single Source Selection of No threshold All contracts are subject to prior review Firms (SSS) Contracts valued ≥ $ 100,000. TORs of the all individual contracts are subject to Bank's prior review. Individual Consultants No threshold All single source selection of Individual Consultants are (IC) subject to Bank's prior review. -The TORs and proposed selection of financial management, audit, procurement or legal contracts financed by The project, even those are below The prior review threshold, shall be sent to The Bank for prior review. -One in five post-review contracts will be reviewed during ex-post review of the Bank. 2. Short list comprising entirely of national consultants: Short list of consultants for services estimated to cost less than US$300,000 equivalent per contract, may comprise entirely of national consultants in accordance with provisions of paragraph 2.7 of the Consultant Guidelines. IV. Any Other Special Procurement Arrangements: - Logistical and organizational services for training shall be procured under contracts awarded on the basis of National Competitive Bidding or Shopping procedures. Training activities in the form of study tours, or participating in National or international workshops and training programs shall be procured in accordance with the procedures agreed with the Bank. - Training activities not involving procurement will be initiated after obtaining Bank's no-objection for each individual case. - Bank’s revisions in the Anti-corruption Guidelines, and cross-debarment of the firms due to May 2010 Procurement and Consultant Guidelines will be applicable to all contracts. The IPCU shall incorporate necessary provisions into the NCB documents in this regard. Latest NCB-Works documents available in the ECA-Procurement web-site shall be used. V. Procurement Packages with Methods and Time Schedule - The estimated costs in the attached tables (sheets) include all the taxes (including VAT). - Domestic preference in accordance with Paragraph 2.55 and Appendix 2 of the Procurement Guidelines will not apply. - Prequalification of bidders in accordance with Paragraph 2.9 of the Procurement Guidelines will apply only for the Contract No. WBAF-WB1-Yapim-1, Umraniye Pediatric and Maternity Hospital 2/8 - Logistic and organizational services required for the International and National Symposium, Seminars, Workshop, and other training programs shall be procured by Shopping procedures if the contract size is less than US$100,000 equivalent. - In case of very large training programs, exceeding the threshold of US$100,000 equivalent the procurement would be advertised at least 30 days in advance in the national or international press as appropriate, and bidding documents agreed by the Bank will be used. All contracts exceeding the threshold of US$500,000 equivalent will be subject to Bank’s prior review. - Any contract under the Project Incremental Operating Costs shall be procured in accordance with the procedures and thresholds specified in this Procurement Plan. - For the contracts No: AF-GA5.1.1-10 and No: AF-CA1.2 Bank's no-objection will be obtained for the procurement method for each individual contract before initiating the procurement. - The contract for (No.CB1.4C) "Consultancy Services for Design and Supervision of Kosuyolu Pediatric Hospital" was signed under the original Loan and it will be financed under the Additional Financing Loan for the Supervision Services of Umraniye Pediatric and Maternity Hospital (Contract no. AF-WB1-Yapim-1) after closing of the Original Loan (Ln: 4784 TU). The contract will be amended to incorporate the "Fraud and Corruption" and "Bank's Standard Audit Clause" in General Conditions of the Contract as per the requirement of the Bank's Procurement Guidelines revised in May 2010. 3/8 Turkey - Istanbul Seismic Mitigation and Emergency Preparedness Project Additional Financing 65609 Procurement Packages with Methods and Time Schedule (for the Period 01 November 2011 - 31 December 2012) Revision No.1; November 01, 2011 1 2 3 4 5 6 9 10 11 (Estimated Time Schedule) Prequalification (BD/RFP) Bidding Contract Execution Procurement Method (#c) / Short Listing Category / Component Method of Number of Item No. Bank review Invitation- Bid / Proposal Contract Number Description Type items/sub- Contract Invitation - packages Prior or Post Evaluation Amount Contract (BD/RFP) Preparation- Contract Signing (#b) and (Including Completion Preparation Opening- Date Recommenda VAT) Euro Date Evaluation- tion equivalent Award G Goods Enhancing Emergency Preparedness (Component A) A1 1 Upgrading of Emergency Communication System AF-GA.1.1 Communication Equipment for Public Agencies G 1 NCB Post Review N.A September-12 Oct 12- Nov 12 December-12 June-13 AF-GA.1.2 Microwave Links for DED G 1 NCB Post Review N.A December-11 Jan 12- Feb 12 March-12 July-12 AF-GA.1.3 Radio Related Equipment for Hasdal DED (European Side) G 1 NCB Post Review N.A February-12 Mar 12- Apr 12 May-12 August-12 AF-GA.1.4 PBX and IP Phones for Akfırat DED (Anatolian Side) G 1 NCB Post Review N.A December-12 Jan 13- Feb 13 March-13 September-13 AF-GA.1.5 Radio Related Equipment for Akfırat DED (Anatolian Side) G 1 NCB Post Review N.A December-12 Jan 13- Feb 13 March-13 September-13 A2 2 Disaster Management Information System AF-GA.2.1 Back up of Kandilli Earthquake Monitoring System G 1 ICB Prior review N.A 12-Oct-11 29-Nov-11 December-11 June-12 AF-GA.2.2 Akfırat DED (Anatolian Side) IT Related Equipment G 1 ICB Prior review N.A December-12 Jan 13 - Apr 13 May-13 November-13 AF-GA.2.3 Akfırat DED (Anatolian Side) Audio Video Related Equipment G 1 ICB Prior review N.A December-12 Jan 13 - Apr 13 May-13 November-13 Support to Develop Operational Capability for Governor's Disaster A3 3 Management Center (AYM) AF-GA.3.1 Procurement of Mobile Command and Control Vehicle G 1 ICB Prior Review N.A May-12 Jun 12 - Sep 12 October-12 April-13 AF-GA.3.2 Akfırat DED (Anatolian Side) Furnishing G 1 NCB Post Review N.A December-12 Jan 13 - Feb 13 March-13 September-13 A4 4 Upgrading Emergency Response Capacity AF-GA.4.1 Water Purification Systems G 1 ICB Prior Review N.A December-12 Jan 13 - Mar 13 April-13 November-13 AF-GA.4.2 Mobile Surgery Hospital G 1 ICB Prior Review N.A December-12 Jan 13 - Mar 13 April-13 November-13 AF-GA.4.3.1 Water Rescue Equipment Bid AF-GA.4.3.2 Flood Rescue Equipment Group G 4 NCB Prior review N.A December-12 Jan 13 - Feb 13 March-13 September-13 01 AF-GA.4.3.3 K-9 Search and Rescue Equipment AF-GA.4.3.4 Mountainering Equipment Procurement of Vital Data Transfer and Monitoring System for Emergency AF-GA.4.4 G 1 ICB Prior Review N.A January-12 Feb 12 - Mar 12 April-12 November-12 Health Services AF-GA.4.5.1 Disaster Tents Bid 656090PROP0P0700COST015Nov110Rev01.xlsx 4/7 11/16/2011 1 2 3 4 5 6 9 10 11 (Estimated Time Schedule) Prequalification (BD/RFP) Bidding Contract Execution Procurement Method (#c) / Short Listing Category / Component Method of Number of Item No. Bank review Invitation- Bid / Proposal Contract Number Description Type items/sub- Contract Prior or Post Evaluation Invitation - packages Amount Contract (BD/RFP) Preparation- Contract Signing (#b) and (Including Completion Preparation Opening- Date Recommenda VAT) Euro Date Evaluation- tion equivalent Award Bid Group AF-GA.4.5.2 Camp beds G 3 NCB Post Review N.A April-12 May 12 - June 12 July-12 November-12 02 AF-GA.4.5.3 Zodiac Rescue Boats A5 5 Materials and Equipment for Public Awareness Campaign Procurement of Training Materials and public awareness campaign AF-GA5.1.1-10 G 10 NCB/S Post NA 2012-2014 2012-2014 2012-2014 December-14 materials (will be procured as required) Procurement of Training Materials and public awareness campaign AF-GA5.2.1-5 G 5 Shopping Post NA 2012-2014 2012-2014 2012-2014 December-14 materials for Disaster Related Institutions (AFAD, MoPWS, etc) A5 6 Materials and Equipment for Neigbourhood Volunteers AF-GA.6.1 Search and Rescue Equipment for Local Disaster Volunteers G 1 NCB Post review N.A June-12 Jul 12 - Aug 12 Sep-12 April-13 AF-GA.6.2 Search and Rescue Equipment for Local Disaster Volunteers G 1 NCB Post review N.A June-13 Jul 13 - Aug 13 Sep-13 April-14 AF-GA.6.3 Radio Set and Related Equipment for the Local Disaster Volunteers G 1 NCB Post review N.A June-12 Jul 12 - Aug 12 Sep-12 April-13 Goods Subtotal W WORKS Seismic Risk Mitigation for Public Facilities (Component B) B1 1 Reconstruction of Hospitals AF-WB1-Yapım-1 Ümraniye Pediatric and Maternity Hospital W 1 ICB Prior review December-11 Dec 11 - Jan 12 Feb12- Apr 12 May-12 April-14 B1 2 Strengthening of Hospitals and Clinics AF-WB2-Gucl-Onar-1 Hospital 1 W 1 NCB Post review NA April 12 - May 12 June 12- Sept 12 October-12 September-14 AF-WB2-Gucl-Onar-2 Hospital 2 W 1 NCB Post review NA April 12 - May 12 June 12- Sept 12 October-12 September-14 AF-WB2-Gucl-Onar-3 Healthcare Centers (10 Units) W 1 NCB Post review NA Dec 11 - Jan 12 Jan 12- Feb 12 March-12 October-12 AF-WB2-Gucl-Onar-4 Healthcare Centers (10 Units) W 1 NCB Post review NA Feb 12 - Mar 12 Mar 12-Apr 12 May-12 December-12 AF-WB2-Gucl-Onar-5 Healthcare Centers (10 Units) W 1 NCB Post review NA Apr 12 - May 12 May 12 - June 12 July-12 February-13 B1 3 Strengthening of Public Schools Bid AF-WB3-Gucl-Onar-1 Retrofitting and Repair Works of Educational Facilities(6) Group W 2 NCB Post review N.A May-12 June 12- June 12 July-12 January-13 01 AF-WB3-Gucl-Onar-2 Retrofitting and Repair Works of Educational Facilities(6) Reconstruction / Strengthening of Essential Administrative B1 5 Buildings 656090PROP0P0700COST015Nov110Rev01.xlsx 5/7 11/16/2011 1 2 3 4 5 6 9 10 11 (Estimated Time Schedule) Prequalification (BD/RFP) Bidding Contract Execution Procurement Method (#c) / Short Listing Category / Component Method of Number of Item No. Bank review Invitation- Bid / Proposal Contract Number Description Type items/sub- Contract Prior or Post Evaluation Invitation - packages Amount Contract (BD/RFP) Preparation- Contract Signing (#b) and (Including Completion Preparation Opening- Date Recommenda VAT) Euro Date Evaluation- tion equivalent Award AF-WB5-Gucl-Onar-1 4 Administrative Buildings W 1 NCB Post review NA Nov 11 - Dec 11 Dec 11 - Jan 12 February-12 September-12 Works-Sub Total CS CONSULTANT SERVICES CA Enhancing Emergency Preparedness (Component A) A5 1 Design and Implementation of Public Awareness Campaign Consultancy Services for Design and Implementation of Public AF-CA1.1 CS 1 QCBS Prior review Jan 12- Mar 12 Feb 12- Mar 12 Apr 12- June 12 July-12 June-14 Awareness Campaign Consultancy Services for the Training of Target and QCBS/CQS AF-CA1.2 Neighbourhood Groups & Consultancy services for the Evaluation CS Multiple (#b) Post review 2011-2014 2011-2014 2011-2014 2011-2014 2014 of the overall ISMEP Financing Support to Develop Operational Capability for Governor A3 2 Disaster Management Center Technical Support to Operational Capability for Governor's AF-CA2.1 CS 5 IND Post Review 2011-2014 2011-2014 2011-2014 2011-2014 2014 Disaster Management Center (AYM) AF-CA2.2 Consultancy for GIS-DMIS-IT Integration CS 1 QCBS Prior review Jan 13- Mar 13 Apr 14--Mar 14 June 14 - July 14 July-14 December-14 AF-CA2.3 Preperation of Strategic Plans for Disaster Management CS 1 QCBS Prior review May 12- Aug12 Oct 12 -Nov 12 Dec 12-Jan 13 January-13 September-13 Pilot Study for Disaster and Emergency Plan of Public Institutions AF-CA2.4 CS 1 CQS Post Review May 12- Aug 12 Oct 12 -Nov 12 Dec 12-Jan 13 January-13 June-13 (schools, etc.) Consultancy Services for the Model of the Accreditation of the AF-CA2.5 CS 1 QCBS Post Review July 12- Aug 12 July 12- Aug 12 Sep 12- Nov 12 December-12 December-13 Volunteers AF-CA2.6 Consultant for Design of Disaster Exercises and M&E of results CS 2 IND Post Review April-12 April-12 June-12 July-12 December-12 CB Seismic Risk Mitigation for Public Facilities (Component B) Preperation of Design for Strengthening/Reconstruction of Key B1 1 Facilities and Supervision of Retrofitting/Reconstruction Works Consultancy Services for Design and Reconstruction Supervision of 1- 16.04.2008 1- 23.06.2008 (#d) Koşuyolu Pediatric Hospital (only the Supervision Phase is financed under CS 1 QCBS Prior review 2- 07.05.2008 1- 22.06.2008 2- 07.08.2008 10-Feb-09 € 2,123,882 December-14 CB1.4C the original loan within this PP) 3- 22.06.2008 3- 03.12.2008 Consultancy Services for Retrofitting/Reconstruction of Public AF-CB1.1 Buildings Including Hospital, Schools and Administrative Buildings CS 1 QCBS Prior review July 12- Aug 12 July 12- Aug 12 Sep 12- Nov 12 December-12 November-14 in İstanbul AF-CB1.2 Preperation of Retrofitting Design of Public Buildings CS 1 QCBS Prior review June 12- Aug 12 July 12- Aug 12 Sep 12- Nov 12 December-12 December-14 B2 CB Carrying out of National Disaster Studies and Assessments AF-CB2.1 Support to National Disaster Studies and Assessments CS 1 2011-2014 2011-2014 2011-2014 Consultancy-Sub Total 656090PROP0P0700COST015Nov110Rev01.xlsx 6/7 11/16/2011 1 2 3 4 5 6 9 10 11 (Estimated Time Schedule) Prequalification (BD/RFP) Bidding Contract Execution Procurement Method (#c) / Short Listing Category / Component Method of Number of Item No. Bank review Invitation- Bid / Proposal Contract Number Description Type items/sub- Contract Prior or Post Evaluation Invitation - packages Amount Contract (BD/RFP) Preparation- Contract Signing (#b) and (Including Completion Preparation Opening- Date Recommenda VAT) Euro Date Evaluation- tion equivalent Award T TRAINING Enhancing the knowledge and Capacity of IDED and other A3 TA 1 institutions for Emergency Preparedness Training and workshop for Istanbul Disaster and Emergency AF-TR1.1 TR 4 Shopping Post Review NA NA 2011-2014 2011-2014 2011-2014 Directorate (IDED) Staff and other relevant entities Workshop for Istanbul Disaster and Emergency Directorate (IDED) AF-TR1.2 TR 6 Shopping Post Review NA NA 2011-2014 2011-2014 2011-2014 and other Public Facilities B1 TB 2 Seismic Risk Mitigation for Public Facilities Training and Workshop for Public Entities Staff or Seismic Risk AF-TR2.1 TR 5 Shopping Post Review NA NA 2011-2014 2011-2014 2011-2014 Mitigation Training-Sub Total D D 10 Project Management IPCU Incremental Operating Costs including IPCU staff salaries (excluding government employees) and staff per diems and lodging as well as travel costs for field trips related to the implementation of the project, supplies, utilities, sanitary cleaning, 1 AF-IND-01….-10 communication and security cost including internet, transport costs OC Multiple NA Post review NA NA 2011-1014 2011-1014 2014 for training of IPCU staff, seminars, training and workshops, office equipment, hardware and software, furniture and M&O including fuel, service and car insurance for vehicles and procurement/leasing/renting of vehicles. Project Management Costs Subtotal GRAND TOTAL Notes (#a): The Total Costs are inclusive of all local taxes (Including VAT 100% Financing). (#b): All ICB, DC and SSS contracts are subject to the Bank's prior review. All QCBS, Fixed Cost and LCS contracts above US$350,000 equivalent are subject to the Bank's prior review. All IND contracts above US$100,000 equivalent are subject to the Bank's prior review. (#c): NCB-Works and Technical Sevices threshold is < US$15 Million equivalent; NCB-Goods threshold is < US$1 Million equivalent; Shopping threshold is