Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : PFM-MDF Financed Strengthening Public Financial Management Project Loan Credit No. : P 162196 2. Bank’s Approval Date of the Procurement Plan : March 2019 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above NCB ( Goods) > USD 30,000 and up to USD 100,000 USD 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above USD 300,000 NCB (Works) > 50,000 and up to USD 1.5 million Shopping (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made No threshold All contracts above USD Under a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2018-03-06 2021-09-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162196 GPN Date: Project Name: PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT Loan / Credit No: TF / A5549 Government Procurement and Property Management Division Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-GPPMD-47232-GO-DIR / Strengthening PFM Legal and TF / A5549 Post Direct Selection Direct 13,753.25 Completed 2018-02-15 2018-02-09 2018-02-20 2018-02-14 2018-03-13 2018-02-14 2018-05-01 2018-03-08 Direct purchase of eGP Server Institutional Framework BT-GPPMD-49474-GO-DIR / Strengthening PFM Legal and Procurement of software for e- TF / A5549 Post Direct Selection Direct 10,237.96 Completed 2018-03-12 2017-10-23 2018-03-20 2017-10-24 2018-04-24 2017-10-24 2018-05-17 2018-03-08 Institutional Framework GP System BT-GPPMD-153878-GO-DIR / Procurement of 9 laptops for Strengthening PFM Legal and GPPMD officials including TF / A5549 Post Direct Selection Direct 8,854.92 Completed 2020-03-02 2019-09-05 2020-03-07 2019-09-12 2020-04-11 2019-12-31 2020-10-08 2021-03-19 Institutional Framework those recruitment on contracts. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-GPPMD-66592-CS-CDS / II Phase e-GP development on evaluation module, Strengthening PFM Legal and TF / A5549 Post Direct Selection Direct 99,688.00 Signed 2018-07-31 2018-07-24 2018-08-10 2018-07-19 2018-08-31 2018-07-26 2019-06-30 integration with other Institutional Framework systems, redressal and enhancement of report module. BT-GPPMD-250953-CS-CDS / GPPMD is ready to sign for eGP III Phase as per the initial Strengthening PFM Legal and Under TF / A5549 Prior Direct Selection Direct 0.00 2021-09-02 2021-09-20 2021-09-12 2021-10-03 2022-10-04 contract. The developer have Institutional Framework Implementation successfully developed and delivered. BT-GPPMD-251294-CS-INDV / Recruitment of individual consultant to assist MAPS Individual Strengthening PFM Legal and Pending focal officer in administration, TF / A5549 Post Consultant Open 0.00 2021-08-31 2021-09-27 2021-09-28 2021-09-30 2022-11-30 Institutional Framework Implementation logistic, drafting reports, Selection stakeholder communications for 14 months. Page 1