Procurement Plan (For Contracts not yet initiated – to be entered in STEP) I. General 1. Project Information Country: Malawi Project Name: Shire Valley Transformation Program - 1 Project ID: P158805 2. Project Implementation Agency: Ministry of Agriculture, Irrigation and Water Development 3. Date of the Procurement Plan: 1st July,2017 4. Period Covered by this procurement plan: 1st July, 2017 to 31st December,2018 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥7 ≥ 7.0 <7 ≤ 0.2 Goods, IT, and non- ≥1 ≥1 <1 ≤ 0.2 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥2 ≤ 0.2 ≤ 0.3 Individual Consultants ≥ 0.1 NA. NA. [Overall Project Procurement Risk is SUBSTANTIAL] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. 1 Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Review by Market Approach Selection Evaluation Procurement Prequalif Domestic Expected Expected date of Cost (US$) Bank (Open-National/ Method (RFP, Options Process: ication Preference date of bid/ Contract (Prior/Post) International RFB, RFQ, DS (BAFO, Rated (Single/Multiple (Yes/ No) (Yes/No) proposal Signature Limited etc.) etc.) Criteria etc.) Stages; One/Two opening Envelopes etc) Goods 1 Survey Equipment (Land Based) 527000 Post Open-National RFB One Envelope No No 2018/02/20 2018/04/02 2 IT and Communication Equipment 40000 Post Limited RFQ One Envelope No No 2018/02/23 2018/04/05 3 Procurement of Motor Vehicles 350000 Post Open-National RFB One Envelope No No 2018/02/23 2018/04/05 4 Communication Materials 100000 Post Limited RFQ One Envelope No No 2018/02/23 2018/04/05 5 NRM Equipment for wildlife management 70000 Post Limited RFQ One Envelope No No 2018/02/20 2018/04/02 6 Vehicles under GEF 150000 Post Open-National RFB One Envelope No No 2018/02/23 2018/04/05 7 Office equipment 150000 Post Limited RFQ One Envelope No No 2018/02/23 2018/04/05 Works 1 Construction of Intake, MC1, MC2 43734000 Prior Open- RFB One Envelope Yes No 2018/03/30 2018/04/20 including Office at Chikwawa and International Residences 2 Construction of Secondary canals, 38142680 Prior Open- RFB One Envelope Yes No 2018/11/10 2019/01/15 Drainages, access roads, Night storage and International flood protection 3 Upgrading Park Infrastructure Mwabvi, 675000 Post Open-National RFB One Envelope No No 2018/11/10 2019/01/15 Lengwe and Majete 4 Upgrading Park Fencing Mwabvi and 250000 Post Open-National RFB One Envelope No No 2018/11/10 2019/01/15 Lengwe 5 Office Refurbishment and extension in 200000 Post Limited RFQ One Envelope No No 2018/06/12 2018/08/23 Chikwawa and Blantyre 6 Department of Lands Registry Office 200000 Post Open-National RFB One Envelope No No 2018/06/12 2018/08/23 Construction, Chikwawa Non-Consulting Services 1 Vehicle maintenance 350000 Post Limited RFQ One Envelope No No NA. NA. 3 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Approach Selection Method Shortlisting Expected date of bid/ Expected date of Cost (US$) Bank (Open-National/ (QCBS, FBBS, (Yes/ No) proposal opening Contract Signature (Prior/Post) International LCBS, QBS, Limited etc.) CQS, DS etc.) 1 Detailed Design of MC3, Secondary canals on 7500000 Prior Open- QCBS Yes 2017/11/27 2018/02/20 farm works and Construction Supervision of International Intake, Main canals, Secondary canals and on farm works 2 Land governance for Securing land tenure and 7100000 Prior Open- QCBS Yes 2017/11/27 2018/02/20 Resettlement Action Plan International 3 Agriculture Specialist Consultancy on production, 6569000 Prior Open- QCBS Yes 2018/02/18 2018/04/25 marketing and value chain development International 4 Consultancy for Environmental and Social Impact 400,000 Prior Open- QCBS Yes 2018/11/27 2019/02/20 Assessment and RAP for Shire Valley International Transformation Program-2 5 Detailed design and preparation of Tender 2500000 Prior Open- QCBS Yes 2018/11/27 2019/02/20 Documents for Phase 2 International 6 Consultancy for Design and supervision of works 750000 Prior Open- QCBS Yes 2018/02/02 2018/04/25 for Mwabvi Lengwe and Majete upgrade works International 7 500000 Prior Open- QCBS Yes 2018/02/02 2018/04/25 Planning and M&E support to PMT International 8 Research and Documentation on social change and 400000 Prior Open-National QCBS Yes 2018/07/10 2018/09/28 dynamics 9 50000 Post Open-National INDV Yes 2019/02/04 2018/04/24 Investment Assistance Panel- Specialist 1 10 50000 Post Open-National NDV Yes 2019/02/04 2018/04/24 Investment Assistance Panel- Specialist 2 11 50000 Post Open-National NDV Yes 2019/02/04 2018/04/24 Investment Assistance Panel- Specialist 3 12 Diagnostic studies on agri-spatial solutions for 652000 Prior Open- QCBS Yes 2019/02/04 2019/04/24 Phase II International 13 50000 Post Open-National NDV Yes 2018/04/27 2018/07/18 Consultancy for IT Support 14 180000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 Social Safeguards Specialist 15 180000 Prior Open- National NDV Yes 2017/11/30 2018/02/26 Environmental Safeguards Specialist 16 240000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 Agriculture Commercialization Specialist Lead 3 17 TA on WUA and WUA Federation formation, and 200000 Prior Open-National NDV Yes 2018/11/27 2019/02/20 on farm water management planning 18 200000 Prior Open-National NDV Yes 2018/04/02 2018/04/25 TA for PPP 19 Project Coordinator 300000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 4 20 Irrigation Engineer Lead 1 240000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 21 Community Development Specialist Lead 2 240000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 22 Financial Procurement Specialist 210000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 23 Procurement Specialist 144000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 24 Executive Assistant 72000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 25 Communications Officer 72000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 26 Senior Procurement Specialist 210000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 27 Monitoring and Evaluation Specialist also 180000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 responsible for GRM 28 Assistant Financial Management Specialist 144000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 29 External Audit 250000 Prior Open-National NDV Yes 2018/05/31 2018/08/19 30 Support Staff 360000 Post Open-National NDV Yes 2018/04/13 2018/07/04 31 Agriculture and Commercialization Specialist, 240000 Prior Open-National NDV Yes 2017/11/30 2018/02/26 Lead 3 32 Design and construction of 60000 Post Open-National QCBS Yes 2018/02/02 2018/04/25 office refurbishment and extension in Chikwawa and Blantyre, including Land Registry office 5 PROCUREMENT Malawi : Shire Valley Transformation Project - Phase 1 PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2018-01-09 2018-10-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P158805 GPN Date: 2017-09-19 Project Name: Shire Valley Transformation Project - Phase 1 Loan / Credit No: IDA / Q9550, IDA / 61470 Executing Agency(ies): Ministry of Agriculture, Irrigation and Water Development WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-43003-CW- RFB / Construction of Pending Open - Single Stage - One Secondary Canal, Drainages, IDA / Q9550 Prior Request for Bids 0.00 Implementati 2019-07-01 2019-09-16 2019-09-16 2019-07-06 2019-11-25 2019-12-25 2020-01-29 2021-07-22 International Envelope access roads, Nignt storage, on drainage and flood protection MW-MOAIWD-61737-CW- Under RFB / Construction of Open - Single Stage - One IDA / 61470 Prior Request for Bids 0.00 Implementati 2018-05-18 2018-08-03 2018-08-03 2018-05-23 2018-10-12 2018-11-11 2018-12-16 2020-06-08 intake, first 6 km of Main International Envelope on Canal 1 (MC1) MW-MOAIWD-43001-CW- Under Open - Single Stage - One RFB / Construction of MCI IDA / 61470 Prior Request for Bids 0.00 Implementati 2018-12-19 2019-03-06 2019-03-06 2018-12-24 2019-05-15 2019-06-14 2019-07-19 2021-01-09 International Envelope and MC2 on MW-MOAIWD-42365-CW- Pending Request for Single Stage - One RFB / Office Refurbishment IDA / 61470 Post Limited 0.00 Implementati 2018-10-30 2018-12-25 2019-06-23 Quotations Envelope and extensioin in Blantyre on MW-MOAIWD-62074-CW- RFB / Construction of Land Pending Single Stage - One Registry and Irrigation IDA / 61470 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-02-15 2019-03-22 2019-09-18 Envelope Officesand Residences at on Chikwawa GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending MW-MOAIWD-42969-GO- Request for Single Stage - One IDA / Q9550 Post Open - National 0.00 Implementati 2018-02-24 2018-04-21 2018-10-18 RFQ / Office Equipment Quotations Envelope on MW-MOAIWD-42271-GO- Pending Single Stage - One RFB / Procurement of Motor IDA / 61470 Post Request for Bids Open - National 0.00 Implementati 2018-10-12 2018-10-17 2018-11-28 2018-12-28 2019-02-01 2019-07-31 Envelope Vehicles on MW-MOAIWD-42956-GO- Pending Single Stage - One RFB / Survey Equipment IDA / 61470 Post Request for Bids Open - National 0.00 Implementati 2018-11-15 2018-11-20 2019-01-01 2019-01-31 2019-03-07 2019-09-03 Envelope (Land Based) on MW-MOAIWD-42967-GO- Pending Request for Single Stage - One RFQ / Communication IDA / 61470 Post Open - National 0.00 Implementati 2019-01-05 2019-03-02 2019-08-29 Quotations Envelope Materials on Page 1 MW-MOAIWD-42380-GO- Pending Request for Single Stage - One RFQ / IT and IDA / Q9550 Post Limited 0.00 Implementati 2018-12-15 2019-02-09 2019-08-08 Quotations Envelope Communication Equipment on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending MW-MOAIWD-42480-NC- Request for Single Stage - One IDA / Q9550 Post Open - National 0.00 Implementati 2018-03-27 2018-05-22 2018-11-18 RFQ / Vehicle Maintenance Quotations Envelope on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-42381-CS- QCBS / Detailed design, Construction Supervision and Quality And Cost- Open - IDA / Q9550 Prior 0.00 Under Review 2018-07-01 2018-07-22 2018-09-04 2018-10-02 2018-11-01 2018-12-06 2019-01-10 2020-01-10 Quality assurance for the Based Selection International Shire valley Irrigation Scheme MW-MOAIWD-43009-CS- QCBS / Detailed design and Quality And Cost- Open - Pending IDA / Q9550 Prior 0.00 2019-04-17 2019-05-08 2019-06-21 2019-07-19 2019-08-18 2019-09-22 2019-10-27 2020-10-26 preaparation of Tender Based Selection International Implementation Documents for Phase 2 MW-MOAIWD-42955-CS- QCBS / Land governance for Quality And Cost- Open - Under IDA / Q9550 Prior 0.00 2018-04-17 2018-05-08 2018-06-21 2018-07-19 2018-08-18 2018-09-22 2018-10-27 2019-10-27 securing Land Tenure and Based Selection International Implementation Resettlement Action Plan MW-MOAIWD-42291-CS- QCBS / Consultancy for Environmental and Social Quality And Cost- Open - Pending IDA / Q9550 Prior 0.00 2019-04-19 2019-05-10 2019-06-23 2019-07-21 2019-08-20 2019-09-24 2019-10-29 2020-10-28 Impact Assessment (ESIA) Based Selection International Implementation for Shire Valley Transformation Program-2 MW-MOAIWD-42992-CS- QCBS / Diagnostic studies Quality And Cost- Open - Pending IDA / Q9550 Prior 0.00 2019-06-22 2019-07-13 2019-08-26 2019-09-23 2019-10-23 2019-11-27 2020-01-01 2020-12-31 on agri-spatial solutions for Based Selection International Implementation Phase II MW-MOAIWD-42848-CS- Least Cost Pending IDA / 61470 Post Open - National 0.00 2018-11-05 2018-11-26 2019-01-09 2019-02-06 2019-03-08 2019-04-12 2019-05-17 2019-11-13 LCS / External Audit Selection Implementation MW-MOAIWD-42968-CS- QCBS / Research and Quality And Cost- Open - Pending IDA / 61470 Prior 0.00 2018-12-31 2019-01-21 2019-03-06 2019-04-03 2019-05-03 2019-06-07 2019-07-12 2020-07-11 documentation on social Based Selection International Implementation change and dynamics MW-MOAIWD-42954-CS- Quality And Cost- Open - Under QCBS / Planning and M&E IDA / 61470 Prior 0.00 2018-07-12 2018-08-02 2018-09-15 2018-10-13 2018-11-12 2018-12-17 2019-01-21 2020-01-21 Based Selection International Implementation support to PMT Page 2 MW-MOAIWD-42991-CS- QCBS / TA on WUA and Quality And Cost- Open - Pending IDA / 61470 Prior 0.00 2019-04-17 2019-05-08 2019-06-21 2019-07-19 2019-08-18 2019-09-22 2019-10-27 2020-10-26 WUA formation and on farm Based Selection International Implementation water management MW-MOAIWD-42998-CS- QCBS / Agriculture Quality And Cost- Open - Pending Specialist Consultancy on IDA / 61470 Prior 0.00 2018-10-10 2018-10-31 2018-12-14 2019-01-11 2019-02-10 2019-03-17 2019-04-21 2020-04-20 Based Selection International Implementation production, market and value chain development MW-MOAIWD-43010-CS- QCBS / Consultancy for Quality And Cost- Open - Design and supervision of IDA / 61470 Prior 0.00 Canceled 2018-06-26 2018-07-17 2018-08-30 2018-09-27 2018-10-27 2018-12-01 2019-01-05 2020-01-05 Based Selection International works for Mwabvi, Majete and Lengwe upgrade works MW-MOAIWD-81036-CS- CQS / Design and Consultant Pending construction supervision of IDA / 61470 Post Qualification Open - National 0.00 2018-10-18 2018-11-08 2018-12-22 2019-01-21 2019-02-25 2019-08-24 Implementation Office refurbishment and Selection extension in Blantyre INDIVIDUAL CONSULTANTS Page 3