KENYA WATER SECURITY AND CLIMATE RESILIENCE PROJECT – PROCUREMENT PLAN I. General The following procurement plan has been developed for project implementation during the period June 2013 to Dec 2014 and provides the basis for the procurement methods and Bank prior /post review thresholds. The plan will updated when need arises to reflect the actual project implementation needs. It covers three categories namely Works, Goods and Services. 1. Project information: a. Country: Kenya b. Borrower: Government of Kenya c. Project Name: Kenya Water Security and Climate Resilience Project d. Project ID: P117635 e. Loan No: IDA Q7950, IDA 52680 f. Project Implementing Agency (PIA): Ministry of Environment, Water and Natural Resources 2. Bank’s approval date of the Updated Procurement Plan: 3. Date of General Procurement Notice: 11 June 2013 4. Period covered by this procurement plan: 30 June 2013 to 31 Dec 2014 [Type text] Threshold for Procurement Methods and Prior Reviews II. Goods and Works and Non-Consulting Services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement. Procurement Method Prior Review Threshold (US$) ICB(Works) ≥ 5,000,000 1. ICB (Goods) ≥ 500,000 2. NCB (Goods) < 500,000 3. Shopping (Goods) < 50,000 4. NCB (Non-Consultant Services) < 500,000 5. Shopping (Non-Consultant Services) < 50,000 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Ref Selection Method Prior Review Threshold No. (US$) 1. Competitive Methods (Firms) >200,000 2. Single Source Selection (Firms) All contracts 3. Individual Consultant (IC) >100,000 4. Single Source (IC) All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Page 2 of 11 [Type text] 2. Works, Goods and Non Consultancy services WORKS RefNo. Works Description Status Estimated Procurement Review Expected Comments Cost (US$) Method (Prior / Bid-Opening Post) Date W001 Construction of Lower Planned 36,095,000 ICB Prior 19 Jan 2014 Nzoia Irrigation and Actual Drainage W002 Construction of sheds, Planned 202,000 NCB Post 25 Jul 2014 stores and staff offices, Actual preparation of nursery for the Lower Nzoia Irrigation project, W003 Construction of self- Planned 760,000 NCB Prior 25 Aug 2014 Two NCBs(W103 and contained rooms, offices, W201) will be subject to kitchen, dryingfloor, prior review packing centers and cold Actual rooms in the project site Lower Nzoia Irrigation project,. W004 Design with bidding Planned 1,800,000 NCB Prior 2 Feb 2014 Two NCBs(W103 and document and Construction W201) will be subject to of operational centres in prior review sub basins and. Actual infrastructure for component 2 W005 Design with bidding Planned 225,000 NCB Post 28 Mar 2014 documents and Office Up Actual gradation (incl. operational control rooms, documentation center) for component 2 W006 One Check Dam for pilot Planned 2,000,000 NCB Prior 31 May 2014 irrigation in Mwache Page 3 of 11 [Type text] (Mobilization advance for the Check Dams Actual W007 Civil works for the Planned 4,000,000 NCB Post 28 Mar 2014 Mwache Pilot Irrigation Scheme Actual GOODS G001 Farm machinery and pumps Planned 64,000 NCB Post 24 Jan 2014 Actual G002 Materials for the nursery Planned 150,000 NCB Prior 28 Feb2014 Actual G003 Furniture for project site Planned 34,000 Shopping Post 24 Aug 2014 offices Actual G004 Office equipment and Planned 195,000 NCB Post 23 Sept 2014 information technology for Actual Lower Nzoia project G005 Vehicles and Motorbikes Planned 210,000 NCB Prior 7 Jan 2014 for Lower Nzoia Actual G006 Hydromet IT equipment Planned 1,100,000 ICB Prior 7 Mar 2014 and instruments Actual G007 Surface Water Monitoring Planned 800,000 ICB Prior 9 Apr 2014 equipment and instruments Actual G008 Meteorological Monitoring Planned 1,200,000 ICB Prior 25 Apr 2014 equipment and instruments Actual G009 Ground Water monitoring Planned 400,000 Post NCB 7 May 2014 equipment and instruments Actual G010 Quality Water Monitoring Planned 240,000 Post NCB 28 May 2014 (stations. Field kits) Actual G011 Water Quality Testing Planned 80,000 Post NCB 17 Apr 14 Laboratory Equipment Actual G012 Water Quality Laboratory Planned 80,000 Post NCB 16 May 14 Enhancement Equipment Actual and Instruments Page 4 of 11 [Type text] G013 IT equipment ( Servers, Planned 1,040,000 Prior ICB 9 Jun-14 processors, and computers) Actual G014 Utility Vehicles for Planned 250,000 Post NCB 23 May-14 institutional capacity of Actual WRMA G015 M +E Software Systems Planned 20,000 Post Shopping 14 Feb 2014 for PMU Actual G016 Desk topping systems for Planned 140,000 Post NCB 14 Mar 2014 PMU Actual G017 Office Stationery and Planned 32,000 Post Shopping 14 Nov 2013 General Supplies for PMU Actual G018 Office Furniture for PMU Planned 50,000 Shopping Post June 28, 2013 Actual G019 Desktop Photocopy Planned 50,000 Shopping Post June 28, 2013 /Printer, Multipurpose Actual copier/scanner/printer min 80pm, LCD Projector 4000 lamp life, Portable Projector Screen for PMU G020 IT Equipment – Servers, Planned 20,000 Shopping Post June 28, 2013 Desktop computers, Actual Laptop Computers, Tablet Computers, Camera Flash discs for PMU G021 Scanner, Shredder, Planned 10,000 Shopping Post June 28, 2013 Binding Machine, Paper Actual Punch, Paper Trimmer, Backup hard drives) for PMU G022 Project Utility Vehicles (3) Planned 187,152 NCB Prior Aug 6, 2012 for PMU Actual CONSULTANCY SERVICES Page 5 of 11 [Type text] Ref. No Description of Status Estimated Selection Review Expected Comments Assignment Cost (US$) Method (Prior / Proposals Post) Submission Date C001 Project Coordinator 96,000 ICS Prior 30th Apr, 2012 C002 Procurement Specialist 88,500 ICS Prior 30th May, 2012 C003 Project Accountant 79,200 ICS Prior 30th Apr, 2012 C004 Snr. Social Development 64,000 ICS Prior 14th May, 2012 New 31/2 contract to 31st Specialist December, USD 18,900 C005 Environmental Specialist 84,000 ICS Prior 25th May, 2012 New 31/2 contract to 31st I. December, USD 24,500 C006 Senior Economist 79,200 ICS Prior 18th Jul, 2012 New 31/2 contract to 31st II. December, USD 34,650 C007 Economic and 92,100 ICS Prior Jul 27, 2012 New 31/2 contract to 31st Financial Specialist III. December, USD 49,480 C008 Legal Specialist 79,800 ICS Prior 18th Jun,2012 New 31/2 contract to 31st IV. December, USD 33,250 C009 International Institutional 138,000 ICS Prior Jul 16, 2012 New 31/2 contract to 31st Specialist V. December, USD 48,300 C010 Water Resources/Irrigation 84,000 ICS Prior 4th Jun, 2012 Specialist C011 Senior Water Resources 97,000 ICS Prior Nov 18, 2012 and Climatic Risk Management Specialist C012 Dam Safety Panel of Planned 50,000 ICS Prior Jul 15, 2013 Experts (DSPE) – Actual 66,014.40 2 Missions Engineering C013 Dam Safety Panel of Planned 50,000 ICS Prior Jul 15, 2013 Experts (DSPE) – Hydrology Actual 36,800 2 Missions C014 Dam Safety Panel of Planned 50,000 ICS Prior Jul 15, 2013 Experts (DSPE) – Geotechnical Actual 55,800 2 Missions Page 6 of 11 [Type text] C015 Preparation of TORs Planned 150,000 QCBS Prior Aug 15,2013 Bidding Documentation Actual C016 Conduct Scoping studies Planned 150,000 CQS Prior Aug 30, 2013 for identifications, analysis, Actual and prioritization of new pipeline projects. C017 Impact Evaluation Planned 100,000 ICS Prior Sep 30, 2013 Specialist to design the Actual impact evaluation framework C018 Integrated Pest Planned 5,800 ICS Post Dec 11,2012 Management Specialist Actual (IPMF) C019 Integrated Pest Planned 5,800 ICS Post Jan 21, 2013 Management Specialist Actual (IPMP) C020 Senior Social Safeguards Planned 100,000 ICS Post Mar 26, 2013 Specialist Actual Actual Actual C021 Preparation of TOR and Planned 48,000 ICS Prior Aug 9 2013 bidding documents for the Implementation Actual Support Consultant for Lower Nzoia Irrigation Project C022 Preparation of RAP for Planned 180,000 CQS Prior Sep 11 2013 Page 7 of 11 [Type text] Mwache Multipurpose Actual Dam project – storage, raw water main water treatment works, pumping station, trunk distribution lines and storage tanks. C023 Conduct Environmental Planned 240,000 CQS Prior Sep 11 2013 and Social Impact Actual Assessment (ESIA) and Social Assessment (SA) for Mwache Multipurpose Dam project (including VMGP and Local / Rural Development Plan) C024 Preparation of Planned 220,000 CQS Prior Aug 15, 2013 Resettlement Action Plan (RAP) for Nzoia Actual C025 Implementation Support Planned 7,108,000 QCBS Prior 30 Dec 2013 Consultant to support the Actual National Irrigation Board (NIB) in implementation of the lower Nzoia project. C026 Conveyance legal services Planned 65,000 ICS Post 16 Apr 2014 for Nzoia Project Actual C027 Property Valuer for the Planned 20,000 ICS Post 16 Apr 2014 Nzoia Project Actual C028 Conduct a baseline survey Planned 100,000 ICS Post 15 Mar 2014 for Impact Evaluation of Actual Lower Nzoia Irrigation Project C029 Consultant to support to the Planned 7,000,000 QCBS Prior 30 Nov 2013 Page 8 of 11 [Type text] implementation of Actual transition and legislative reforms in the Water sector including finalizing the Water Sector Transition Plan; implementing the Water Policy and Water laws; and organizational studies to determine institutional structure, staffing levels, assets and liabilities for transition; C030 Consultant to support the Planned 6,600,000 QCBS Prior 30 Nov 2013 TOR to be expanded by the hydro-meteorological Consultant modernization, integrated Actual and participatory basin planning, developing the requisite water knowledge base and building capacity and institutional partnerships for effective water resources planning and management as well as institutional and capacity building of WRMA, KMD and other supporting agencies. C031 Planned 2,000,000 QCBS Prior 15 Dec 2013 TOR to be expanded by the Consultancy for Legislative Consultant reforms in Water Sector Actual C032 Audit and inventory of Planned 6,000,000 QCBS 31 May 2014 assets and liabilities of Actual water sector institutions Page 9 of 11 [Type text] C033 Consultant (capacity Planned 6,600,000 QCBS Prior 14 Nov 2013 TOR to be expanded by the building support to water Consultant Sector institutions staff Actual capacity reviews, identification of training needs for implementing new mandates and functions, and provision of training programs; C034 *Project Manager Planned 300,000 ICS Prior 14 Jun 2013 Actual C035 * Technical Manager Planned 240,000 ICS Prior 28 Jun 2013 Actual C036 *Senior Project Planned 180,000 ICS Prior Aug,5 2013 Officer(Engineering) Actual C037 *Senior Project Officer Planned 180,000 ICS Prior Aug,5 2013 (Economs/Financial Actual Analysis) C038 *Project Officer Planned 120,000 ICS Prior Aug,19, 2013 (Engineering) Actual C039 Economics and Financial Planned 80,000 ICS Prior 28 Aug 2013 Half time PYI/2 Analysis Advisor Actual C040 Senior Social Safeguards Planned 80,000 ICS Prior Aug,5 2013 Half time PY1/2 Specialist Actual C041 Senior Environmental Planned 80,000 ICS Prior Aug,5 2013 Half time PY1/2 Safeguards Specialist Actual C042 Infrastructure Advisor (2 Planned 160,000 ICS Prior 4 Jun 2013 Quarter time PY1 /2 positions) Actual C043 *Manager Institutional Planned 240,000 ICS Prior 14 Jun 2013 Development Actual C044 Water Resources and Planned 80,000 ICS Prior 28 Aug 2013 Half time PY1/2 Climate Resilience Advisor Actual C045 *Project Officer (Water Planned 120,000 ICS Prior Aug,5 2013 Resources and Climate Actual Resilience) C046 Institutional Advisor Planned 84,000 ICS Prior 28 Aug 2013 Quarter time PY1/2 Page 10 of 11 [Type text] Actual C047 Planned 80,000 ICS Prior 28 Aug 2013 Half time PY1/2 Legal Advisor Actual C048 *Senior Procurement Planned 180,000 ICS Prior Aug,5 2013 Officer Actual C049 *Procurement Officer Planned 60,000 ICS Prior 1 Oct,2014 Actual C050 Procurement Advisor Planned 160,000 ICS Prior 28 Aug 2013 Full time PY1 then on half time Actual C051 *Project Accountant Planned 240,000 ICS Prior 14 Aug 2013 Actual C052 *Accountant Planned 120,000 ICS Prior 1 otober,2013 Actual C053 Financial Management Planned 80,000 ICS Prior 28 Aug 2013 Half time Advisor Actual C054 *Project Officer (M+E Planned 180,000 ICS Prior Aug,5 2013 Information) Actual C055 Field Coordinator (Impact Planned 80,000 ICS Prior 12 Nov. 2013 Half time PY1/Y2 Evaluation) Actual C056 Principal Investigator Planned 60,000 ICS Post 12 Nov. 2013 Half time PY1/Y2 (Impact Evaluation) Actual C057 Design and installation of Planned 150,000 QCBS Post Aug,15,2013 FMIS Software for Actual monitoring and reporting Actual for PMU accounts and Procurement *Budget provision for this PMU long-term position is for 36 months Page 11 of 11