IN: ODISHA DISASTER RECOVERY PROJECT (ODRP) (P148868) I. General 1. Bank’s approval Date of the procurement Plan: Original: January 23, 2014 2. Date of General Procurement Notice: January 20, 2014 3. Period covered by this procurement plan: The procurement period of project covered from Year January 23, 2017 to July 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 2 million All 2. NCB (Goods) Above US$ 2 million All 3. ICB (Works) Above US$ 10 million All 4. NCB (Works) Above US$ 10 million All 5. Services (non-consultant) Above US$ 2 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 500,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 1,000,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community Participation As per Para 3.19 of Guidelines Page 1 of 4 Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts (including turnkey, Supply & Installation of Plant & Equipment and PPP) more than US$ 10 million equivalent; • Goods: All contracts (including goods, information technology and non-consulting services) more than US$ 2 million equivalent; The above threshold value applies to single/direct contract as well. There is no separate threshold set for single source or direct contract. The PMU/OSDMA shall ensure that Bank procurement procedures are followed for all the post review contracts. The above thresholds values were revised after launching NPF 2016 and will be in effect till further modification. In addition, the Bank will carry out an annual ex-post procurement review for those contracts which fall below the prior review threshold mentioned above. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, Independent Procurement Review (IPR) of all the contracts financed under the Credit. The IAs shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable. 4. Reference to Project Operational/Procurement Manual: The Project Operations Manual was prepared by the project and agreed by the Bank. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014 and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014. In case of any inconsistency between the Operations Manual and the Bank’s Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: This is a Disaster Recovery Project and the project preparation was triggered by emergency situation (OP10.00) and therefore, provisions under paragraph 20 of OP 11.00; procurement under emergency situation is applied. Procurement of goods, works and non-consulting services shall be conducted through e- procurement portal https://tendersodisha.gov.in/nicgep/app using Bank’s standard bidding documents. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. However, it is unlikely that there will be any ICB contract. All National Competitive Bidding (NCB) shall be conducted in accordance with Page 2 of 4 paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids. For smaller packages (lesser than US$1 million for Works and US$ 500,000 for Goods), advertisement in state newspapers will be accepted with at least 15 days given for submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in separate Excel file for the past contracts and in STEP for the new contract packages. Page 3 of 4 III. Selection of Consultants 1. Method of procurement: Method Contract threshold QCBS/QBS/FBS/SSS > $ 30000 CQS/SSS < $ 30000 2. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 1 million All contract 3. Individual Above US$ 300,000 All contracts 3. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: M/s Gram Vikas, an NGO firm had been selected on single source selection basis as there was need to engage NGO for social mobilization immediately post disaster period. 4. Consultancy Assignments with Selection Methods and Time Schedule Available on STEP. Page 4 of 4 PROCUREMENT India : Odisha Disaster Recovery Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-12-20 2018-12-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P148868 GPN Date: Project Name: Odisha Disaster Recovery Project Loan / Credit No: IDA / 53780 Executing Agency(ies): Berhampur Municipal Corporation WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BeMC/ODRP-2/14-15 / Replacement of existing 900 mm dia PSC pumping main from Badamadhapur to Kaliabali 13.8 Km long by suitable dia DI pipe line Single Stage - One IDA / 53780 Prior Request for Bids Open - National 4,405,688.80 Signed and replacement of old Envelope 500mm dia CI/PSC pipe line from CW III to CW I junction point with DI pipe line for 1800 metre length in Be IN-BEMC-4806-CW-RFB / Pending Construction of Priority Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2017-02-28 2017-03-05 2017-04-16 2017-06-29 2017-08-03 2018-08-03 Storm Water Drains Envelope on (Package-II) IN-BEMC-7369-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-03-15 2017-03-20 2017-05-01 2017-07-14 2017-08-18 2018-02-14 infrastructure for up- Envelope gradation of slum cluster-5 IN-BEMC-4803-CW-RFB / Construction of Priority Single Stage - Two IDA / 53780 Post Request for Bids Open - National 2,840,663.50 Signed 2017-03-06 2017-03-11 2017-04-22 2017-07-05 2017-08-09 2018-08-09 Storm Water Drains Envelope (Package- I) IN-BEMC-14394-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-06-20 2017-06-25 2017-08-06 2017-10-19 2017-11-23 2018-11-23 infrastructures for up- Envelope gradation of slum cluster-1 IN-BEMC-14414-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-06-27 2017-07-02 2017-08-13 2017-10-26 2017-11-30 2018-05-29 infrastructures for up- Envelope gradation of slum cluster-2 IN-BEMC-14416-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-07-05 2017-07-10 2017-08-21 2017-11-03 2017-12-08 2018-06-06 infrastructures for up- Envelope gradation of slum cluster-3 IN-BEMC-14418-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-07-15 2017-07-20 2017-08-31 2017-11-13 2017-12-18 2018-06-16 infrastructures for up- Envelope gradation of slum cluster-4 Page 1 IN-BEMC-14419-CW-RFQ / Renovation of existing BeMC building for functioning of Request for Single Stage - One IDA / 53780 Post Open - National 25,900.19 Completed 2017-05-25 2017-07-20 2018-01-16 Project Implementation Unit Quotations Envelope (PIU) cell of ODRP at Berhampur IN-BEMC-16400-CW-RFB / Single Stage - Two Civil and Electrical works IDA / 53780 Post Request for Bids Open - National 7,269,803.73 Signed 2017-06-02 2017-06-07 2017-07-19 2017-10-01 2017-11-05 2018-11-05 Envelope for Road Package-I IN-BEMC-4804-CW-RFB / Renovation of Road works Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-01-16 2017-01-21 2017-03-04 2017-05-17 2017-06-21 2018-12-21 (Civil and electrical works Envelope for Road Package -I) IN-BEMC-34738-CW-RFB / Single Stage - Two Civil and Electrical for Road IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-10-31 2017-11-05 2017-12-17 2018-03-01 2018-04-05 2019-04-05 Envelope Package - I IN-BEMC-34750-CW-RFB / Construction of Priority Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2017-10-31 2017-11-05 2017-12-17 2018-03-01 2018-04-05 2018-10-02 Storm Water Drain (Package Envelope - I) IN-BEMC-49825-CW-RFB / Improvement of Single Stage - Two infrastructure for up- IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-03-12 2018-03-17 2018-04-28 2018-07-11 2018-08-15 2019-05-12 Envelope gradation of Slum Cluster - 1 IN-BEMC-49832-CW-RFB / Improvement of Single Stage - Two infrastructure for up- IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-03-12 2018-03-17 2018-04-28 2018-07-11 2018-08-15 2019-08-15 Envelope gradation of Slum Cluster - 2 IN-BEMC-49836-CW-RFB / Improvement of Single Stage - Two infrastructure for up- IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-03-12 2018-03-17 2018-04-28 2018-07-11 2018-08-15 2019-08-15 Envelope gradation of Slum Cluster - 3 IN-BEMC-49838-CW-RFB / Improvement of Single Stage - Two infrastructure for up- IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-03-12 2018-03-17 2018-04-28 2018-07-11 2018-08-15 2019-08-15 Envelope gradation of Slum Cluster - 4 IN-BEMC-49841-CW-RFB / Improvement of Single Stage - Two infrastructure for up- IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-03-12 2018-03-17 2018-04-28 2018-07-11 2018-08-15 2019-08-15 Envelope gradation of Slum Cluster - 5 IN-BEMC-69115-CW-RFB / Under Single Stage - Two Civil and Electrical Works IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2018-07-20 2018-07-25 2018-09-05 2018-11-18 2018-12-23 2020-06-15 Envelope for Road Package-II on IN-BEMC-71641-CW-RFB / Under Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2018-08-06 2018-08-11 2018-09-22 2018-12-05 2019-01-09 2019-07-08 infrastructure for up- Envelope on gradation of slum cluster-4 IN-BEMC-71646-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-08-06 2018-08-11 2018-09-22 2018-12-05 2019-01-09 2019-07-08 infrastructure for up- Envelope gradation of slum cluster-5 Page 2 IN-BEMC-71632-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-08-06 2018-08-11 2018-09-22 2018-12-05 2019-01-09 2019-07-08 infrastructure for up- Envelope gradation of slum cluster-3 IN-BEMC-71625-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-08-06 2018-08-11 2018-09-22 2018-12-05 2019-01-09 2019-07-08 infrastructure for up- Envelope gradation of slum cluster-2 IN-BEMC-71618-CW-RFB / Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Canceled 2018-08-06 2018-08-11 2018-09-22 2018-12-05 2019-01-09 2019-07-08 infrastructure for up- Envelope gradation of slum cluster-1 IN-BEMC-88392-CW-RFB / Improvement of Pending Single Stage - Two infrastructure for up- IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-03-31 2019-05-05 2020-05-04 Envelope gradation of Slum Cluster - on 1 IN-BEMC-88402-CW-RFB / Pending Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-03-31 2019-05-05 2020-11-03 Infrastructure for Up- Envelope on gradation of Slum, Cluster-2 IN-BEMC-88406-CW-RFB / Pending Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-03-31 2019-05-05 2020-11-03 Infrastructure for Up- Envelope on gradation of Slum, Cluster-3 IN-BEMC-88411-CW-RFB / Pending Improvement of Single Stage - Two IDA / 53780 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-03-31 2019-05-05 2020-11-03 Infrastructure for Up- Envelope on gradation of Slum, Cluster-5 GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BEMC-14520-GO-RFQ / Request for Single Stage - One Procurement of office IDA / 53780 Post Open - National 0.00 Canceled 2017-11-06 2018-01-01 2018-06-30 Quotations Envelope furniture for PIU IN-BEMC-14523-GO-RFQ / Request for Single Stage - One Procurement of Air IDA / 53780 Post Open - National 0.00 Canceled 2017-11-06 2018-01-01 2018-06-30 Quotations Envelope Conditioner for PIU cell IN-BEMC-14524-GO-RFQ / Request for Single Stage - One Procurement of Laptop for IDA / 53780 Post Open - National 2,866.66 Completed 2017-05-20 2017-07-15 2018-01-11 Quotations Envelope PIU NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 3 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2039/E.ll-111/37/13 / Consultancy services for Project Management, Quality And Cost- Open - Supervision and Quality IDA / 53780 Prior 1,299,232.58 Signed Based Selection International control Consultancy through Establishment of Project Implementation Unit (PIU) ODRP-1-CF-659797/ODRP-3- CF-661123 / Consultancy services for Preparation of Quality And Cost- Open - IDA / 53780 Prior 345,282.23 Signed Storm Water Drainage Based Selection International Master Plan for BeMC area, DPR for drain and roads ODRP-2-SBCC-CF-661122 / Project Management Quality And Cost- Open - IDA / 53780 Prior 874,651.84 Signed Consultancy (PMC) Services Based Selection International - BeMC IN-BEMC-4807-CS-CQS / Engagement of External Consultant Under Auditor for ODRP, BeMC for IDA / 53780 Post Qualification Open - National 0.00 2016-12-22 2017-01-12 2017-02-25 2017-03-27 2017-05-01 2017-10-28 Implementation the FY2014-15, 2015-16 and Selection 2016-17 IN-BEMC-5323-CS-CQS / Consulting Services for Consultant engagement of Internal Under IDA / 53780 Post Qualification Open - National 0.00 2017-01-05 2017-01-26 2017-03-11 2017-04-10 2017-05-15 2017-11-11 Auditor for ODRP, BeMC Implementation Selection for the Financial Year 2014-15, 2015-16 and 2016- 17 IN-BEMC-40093-CS-CQS / Consultancy Services for Consultant appointment of External Under IDA / 53780 Post Qualification Open - National 0.00 2018-01-15 2018-02-05 2018-03-21 2018-04-20 2018-05-25 2018-11-21 Auditor for ODRP, BeMC Implementation Selection for the Financial Year 2018-19 IN-BEMC-40099-CS-CQS / Consultancy services for Consultant appointment of Internal Under IDA / 53780 Post Qualification Open - National 0.00 2018-01-15 2018-02-05 2018-03-21 2018-04-20 2018-05-25 2018-11-21 Auditor for ODRP, BeMC Implementation Selection for the Financial Year 2018-19 INDIVIDUAL CONSULTANTS Page 4