Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: March 21, 2017 2. Date of General Procurement Notice: February 27, 2017 3. Period covered by this procurement plan: March 2017 to Feb 2018 II. Goods, Works, Consultant and Non-Consulting Services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Type of Procurement Prior Review Comments Threshold (PRT) US$ (Millions) 1. Works (Including turnkey, supply & 5 High risk installation of plant and equipment and PPP) 2. (Goods; Information Technology & 1.5 High risk Non-Consulting Services) 3. Consultant Services (Firms) 0.5 High risk 4. Consultant Services (Individual 0.2 High risk Consultants) 2. Prequalification. NA 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: NA 4. Reference to (if any) Project Operational/Procurement Manual: Available in Project files 5. Any Other Special Procurement Arrangements: NA 6. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 7. All TORs for the procurement of consultants services irrespective of the estimated cost of the assignment shall be reviewed and cleared by the TTL 8. Operating expenditures are neither subject to the Procurement and Consultant Guidelines nor prior or post reviews. Operating expenditures are normally verified by TTLs and FM specialists and obtained using the Borrower’s national procurement and administrative procedures. 9. Renewal or extension of individual consultant’s contracts hired for technical assistance and which are intended for a long-term period but signed for an initial March 21, 2017 period shorter than the duration of the project, and that have been prior reviewed, do not require procurement clearance if there is no substantial change in the terms and conditions of the contract. March 21, 2017 PROCUREMENT Kenya : Kenya Secondary Education Quality Improvement Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2017-02-27 2020-12-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160083 GPN Date: 2017-02-27 Project Name: Kenya Secondary Education Quality Improvement Project Loan / Credit No: IDA / V0420, IDA / 61380 M Executing Agency(ies): inistry of Education WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-MOE-148811-CW-RFB / CONSTRUCTION OF (b) Component 2: CLASSROOMS, LABORATORIES Improving retention in upper Under AND SANITATION FACILITIES Single Stage - One 59,870,050.0 57,569,578. 2020-09- IDA / V0420 primary school and transition Prior Request for Bids Open - National Implementat 2019-12-09 2020-02-07 2019-12-17 2020-06-18 2020-01-16 2020-06-23 2020-02-15 2020-10-25 2020-03-21 IN TARGETED PRIMARY, Envelope 0 02 17 to secondary school in ion SPECIAL NEEDS AND targeted areas SECONDARY SCHOOLS UNDER SEQIP KE-MOE-203010-CW-RFB / (b) Component 2: Construction and Completion Improving retention in upper Pending Single Stage - One 2022-07- of the proposed Ultra Modern IDA / V0420 primary school and transition Prior Request for Bids Open - National 8,000,000.00 0.00 Implementat 2020-11-13 2020-11-18 2020-12-30 2021-01-29 2021-03-05 Envelope 22 Training Centre at CEMASTEA- to secondary school in ion NAIROBI under SEQIP targeted areas GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-8278-GO-RFQ / (d) Component 4: Project Pending Purchase of IT Equipment management, coordination Request for Single Stage - One IDA / V0420 Post Limited 9,000.00 0.00 Implementati 2017-03-19 2017-05-07 2017-05-28 (Laptops,Desktops, projector and monitoring and Quotations Envelope on and photocopier) evaluation (d) Component 4: Project Pending KE-MOE-8280-GO-RFQ / Request for Single Stage - One IDA / V0420 management, coordination Post Limited 100,000.00 0.00 Implementati 2017-04-05 2017-05-31 2017-11-27 Purchase of motor vehicle Quotations Envelope and monitoring and on evaluation (d) Component 4: Project Pending KE-MOE-8289-GO-RFQ / Request for Single Stage - One IDA / V0420 management, coordination Post Limited 5,000.00 0.00 Implementati 2017-04-05 2017-05-24 2017-06-07 Purchase of furniture Quotations Envelope and monitoring and on evaluation KE-MOE-27872-GO-RFB / Framework Agreement for (a) Component 1: Under Single Stage - One Supply and distribution of text IDA / V0420 Improving quality of teaching Prior Request for Bids Limited 1,300,000.00 0.00 Implementati 2017-09-20 2017-09-18 2017-10-04 2017-12-07 2017-11-03 2017-10-23 2017-12-03 2018-01-07 2020-01-07 Envelope books to Basic Education in targeted areas on Institutions KE-MOE-68805-GO-RFQ / (d) Component 4: Project Request for Single Stage - One Procurement of Assorted IDA / V0420 management, coordination Post Limited 20,000.00 22,279.02 Signed 2018-07-30 2020-03-03 2018-09-24 2020-04-03 2019-03-23 Quotations Envelope Furniture and monitoring and evaluation KE-MOE-68804-GO-RFB / (d) Component 4: Project Procurement of IT Equipment management, coordination Single Stage - One (Laptops, Computers, Ipads, IDA / V0420 Post Request for Bids Open - National 167,765.00 131,553.23 Signed 2018-07-31 2019-01-31 2018-08-05 2018-09-16 2019-03-13 2018-10-16 2019-04-23 2018-11-20 2019-05-22 2019-05-19 and monitoring and Envelope Scanners, Photocopier and evaluation Projectors) KE-MOE-68798-GO-RFB / (d) Component 4: Project Single Stage - One Procurement of 3 (three) Hard IDA / V0420 management, coordination Post Request for Bids Open - National 300,000.00 200,934.91 Signed 2018-07-31 2019-01-31 2018-08-05 2018-09-16 2019-06-07 2018-10-16 2019-06-21 2018-11-20 2020-02-25 2019-05-19 Envelope body utility Project Vehicles and monitoring and evaluation KE-MOE-152739-GO-RFB / (b) Component 2: Framework Agreement for Improving retention in upper Pending Single Stage - One Supply of Sanitary Towels for IDA / 61380 primary school and transition Prior Request for Bids Open - International 4,320,000.00 0.00 Implementati 2020-01-31 2020-02-05 2020-03-18 2020-04-17 2020-05-22 2020-11-18 Envelope Primary (Standard 7 and 8) to secondary school in on single lot in five regions targeted areas KE-MOE-211060-GO-RFQ / (d) Component 4: Project Pending Procurement of IEC Materials management, coordination Request for Single Stage - One IDA / 61380 Post Limited 74,075.00 0.00 Implementati 2021-01-06 2021-03-03 2021-03-17 with Covid-19 Targeted and monitoring and Quotations Envelope on Messages evaluation NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-69065-NC-RFQ / Printing of IEC Materials (d) Component 4: Project (Brochures, Roller Banners, management, coordination Request for Single Stage - One IDA / V0420 Post Limited 21,941.00 7,625.44 Signed 2018-08-05 2018-11-26 2018-09-30 2019-02-06 2019-03-29 Flyers, Posters, Notebooks, and monitoring and Quotations Envelope Shirts, Polo T-Shirts and evaluation Umbrellas) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-20229-CS-QBS / (b) Component 2: Design and Construction Improving retention in upper Quality And Cost- Supervision Consultants in IDA / V0420 primary school and transition Prior Open - International 9,840,000.00 0.00 Canceled 2017-07-20 2017-07-24 2017-08-22 2017-07-24 2017-10-05 2017-12-08 2017-11-02 2017-12-02 2018-01-06 2018-02-10 2019-02-10 Based Selection Four (4) different regions to secondary school in clustered in packages 1,2,3&4 targeted areas Page 1 KE-MOE-21139-CS-QBS / Two (2) to four (4) agencies to (b) Component 2: design and implement the Improving retention in upper scholarship programme for Quality And Cost- IDA / V0420 primary school and transition Prior Open - National 1,200,000.00 0.00 Canceled 2017-07-20 2017-08-04 2017-08-10 2017-09-23 2017-10-07 2017-11-06 2017-12-11 2018-01-08 2024-05-06 the target project Based Selection to secondary school in implementation area that is targeted areas divided into four (4) regions/lots KE-MOE-21201-CS-QCBS / Four (4) agencies to design (b) Component 2: and implement an advocacy Improving retention in upper Quality And Cost- and gender sensitization IDA / V0420 primary school and transition Prior Open - International 800,000.00 0.00 Canceled 2017-09-29 2017-10-20 2017-12-03 2017-12-31 2018-01-30 2018-03-06 2018-04-10 2019-04-10 Based Selection programme for the target to secondary school in project area to be packaged targeted areas into four (4) regions/lots KE-MOE-37867-CS-QCBS / Two (2) Agencies to design (b) Component 2: and implement the Improving retention in upper Quality And Cost- Scholarship Programme for IDA / V0420 primary school and transition Prior Open - National 1,200,000.00 0.00 Canceled 2017-11-28 2017-12-19 2018-01-23 2018-02-13 2018-03-06 2018-04-03 2018-04-20 2023-04-19 Based Selection the target Project to secondary school in implementation area that is targeted areas divided into Four (4) regions KE-MOE-37875-CS-QCBS / Two (2) agencies to design (b) Component 2: and implementation of a Improving retention in upper targeted advocacy, social Quality And Cost- IDA / V0420 primary school and transition Prior Open - National 800,000.00 0.00 Canceled 2017-11-30 2017-12-21 2018-01-25 2018-02-22 2018-03-15 2018-04-12 2018-05-17 2020-05-16 support and gender Based Selection to secondary school in sensitization programme for targeted areas upper primary grades 7 and 8 and Targeted Secondary KE-MOE-40768-CS-QCBS / Consultancy for independent verification of results in sampled target school- (d) Component 4: Project allocated teachers, School management, coordination Quality And Cost- Based Teacher support IDA / V0420 Post Open - National 240,000.00 125,227.93 Signed 2018-01-03 2018-01-24 2018-03-09 2018-05-28 2018-04-06 2018-07-10 2018-05-06 2018-08-01 2018-06-10 2018-09-28 2018-07-15 2018-11-01 2020-07-14 and monitoring and Based Selection services, provision of evaluation textbooks, and beneficiaries of the scholarship and mentorship, advocacy and social support programmes. KE-MOE-48913-CS-QCBS / CONSULTANCY FOR DESIGN AND IMPLEMENTATION OF AN ADVOCACY, SOCIAL SUPPORT (b) Component 2: AND GENDER SENSITIZATION Improving retention in upper Quality And Cost- PROGRAMME FOR RETENTION IDA / V0420 primary school and transition Prior Open - National 600,000.00 441,882.28 Signed 2018-02-22 2018-02-14 2018-03-15 2018-04-13 2018-06-24 2018-05-04 2018-07-25 2018-05-19 2018-09-26 2018-06-09 2018-12-10 2018-07-07 2019-01-21 2024-07-05 Based Selection OF UPPER PRIMARY PUPILS to secondary school in (GRADE 7 & 8) UNDER THE targeted areas SECONDARY EDUCATION QUALITY IMPROVEMENT PROJECT KE-MOE-48916-CS-QCBS / CONSULTANCY TO DESIGN AND SUPPORT IMPLEMENTATION OF A SCHOLARSHIP, (b) Component 2: MENTORSHIP,GENDER Improving retention in upper Quality And Cost- SENSITISATION AND SOCIAL IDA / V0420 primary school and transition Prior Open - National 1,200,000.00 0.00 Canceled 2018-02-22 2018-02-14 2018-03-15 2018-02-21 2018-04-20 2018-06-12 2018-04-27 2018-07-25 2018-05-12 2018-10-29 2018-06-10 2018-07-15 2024-07-13 Based Selection SUPPORT PROGRAMME FOR to secondary school in SECONDARY SCHOOL targeted areas STUDENTS UNDER THE SECONDARY EDUCATION QUALITY IMPROVEMENT PROJECT KE-MOE-55315-CS-QCBS / Consultancy for development and introduction of a (c) Component 3: System Quality And Cost- competency based curriculum IDA / V0420 Post Open - International 250,000.00 0.00 Canceled 2018-03-27 2018-04-10 2018-05-24 2018-06-07 2018-06-28 2018-08-02 2018-09-06 2022-09-05 reform support Based Selection for grades 4 to 9 under the Secondary Education Quality Improvement Project (SEQIP) KE-MOE-20229-CS-QBS-2 / (b) Component 2: Design and Construction Improving retention in upper Quality And Cost- IDA / V0420 Prior Open - International 2,450,000.00 2,185,293.77 Signed 2017-07-20 2017-08-22 2017-10-05 2018-06-24 2017-11-02 2017-12-02 2018-08-04 2018-01-06 2018-09-26 2018-02-10 2018-10-18 2019-02-10 Supervision Consultants in primary school and transition Based Selection Region 2 to secondary school in targeted areas KE-MOE-20229-CS-QBS-3 / (b) Component 2: Design and Construction Improving retention in upper Quality And Cost- IDA / V0420 Prior Open - International 2,450,000.00 1,960,784.00 Signed 2017-07-24 2017-08-26 2017-10-09 2018-08-01 2017-11-06 2017-12-06 2018-08-04 2018-01-10 2018-09-26 2018-02-14 2018-10-18 2019-02-14 Supervision Consultants in primary school and transition Based Selection Region 3 to secondary school in targeted areas KE-MOE-20229-CS-QBS-4 / (b) Component 2: Design and Construction Improving retention in upper Quality And Cost- IDA / V0420 Prior Open - International 2,450,000.00 2,459,658.04 Signed 2017-07-24 2017-08-26 2017-10-09 2018-06-30 2017-11-06 2018-06-21 2017-12-06 2018-08-04 2018-01-10 2018-09-26 2018-02-14 2018-10-18 2019-02-14 Supervision Consultants in primary school and transition Based Selection Region 4 to secondary school in targeted areas KE-MOE-20229-CS-QBS-1 / (b) Component 2: Design and Construction Improving retention in upper Quality And Cost- IDA / V0420 Prior Open - International 2,450,000.00 2,323,529.04 Signed 2017-07-24 2017-08-26 2017-10-09 2018-06-24 2017-11-06 2017-12-06 2018-08-04 2018-01-10 2018-09-26 2018-02-14 2018-10-18 2019-02-14 Supervision Consultants in primary school and transition Based Selection Region 1 to secondary school in targeted areas KE-MOE-66145-CS-QCBS / Consultancy for Capacity (c) Component 3: System Quality And Cost- Building on Competency IDA / V0420 Post Open - International 300,000.00 0.00 Canceled 2018-06-22 2018-07-22 2018-09-04 2018-09-11 2018-09-25 2018-10-19 2018-11-12 2021-11-11 reform support Based Selection Based Assessment and Development of Assessment Tools KE-MOE-66617-CS-CQS / CONSULTANCY TO ASSESS THE CAPACITY OF JOMO KENYATTA FOUNDATION TO (d) Component 4: Project REGULATE, COORDINATE AND Consultant management, coordination MANAGE ORGANISATIONS IDA / V0420 Post Qualification Open - National 250,000.00 0.00 Under Review 2018-06-22 2018-07-20 2018-08-24 2018-09-07 2018-10-12 2018-11-26 and monitoring and INVOLVED IN PROVISION OF Selection evaluation SCHOLARSHIPS UNDER THE SECONDARY EDUCATION QUALITY IMPROVEMENT PROJECT Page 2 KE-MOE-82735-CS-CQS / Consultancy to assess the capacity of Jomo Kenyatta (d) Component 4: Project Foundation to Regulate, Consultant management, coordination Coordinate and Manage IDA / V0420 Post Qualification Open - National 33,088.00 28,576.30 Signed 2018-07-05 2018-09-18 2018-08-07 2018-09-20 2018-11-01 2018-10-20 2018-12-20 2018-11-24 2019-01-10 2019-01-08 and monitoring and Organization involved in Selection evaluation provision of Scholarship under Secondary Education Quality Improvement Project KE-MOE-48916-CS-QCBS-2 / CONSULTANCY TO DESIGN AND SUPPORT IMPLEMENTATION OF A SCHOLARSHIP, (b) Component 2: MENTORSHIP,GENDER Improving retention in upper Quality And Cost- SENSITISATION AND SOCIAL IDA / V0420 primary school and transition Prior Open - National 11,000,000.00 10,448,304.66 Under Review 2018-02-22 2018-03-15 2018-04-20 2018-04-27 2018-05-12 2018-06-10 2019-07-31 2018-07-15 2019-11-21 2024-07-13 Based Selection SUPPORT PROGRAMME FOR to secondary school in SECONDARY SCHOOL targeted areas STUDENTS UNDER THE SECONDARY EDUCATION QUALITY IMPROVEMENT PROJECT INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-8322-CS-CQS / (d) Component 4: Project Individual Under Technical assistance for social IDA / V0420 management, coordination Post Consultant Open 50,000.00 20,938.35 2017-03-08 2017-04-10 2017-04-17 2017-05-08 2017-05-29 Implementation safeguard-VSMF and monitoring and Selection evaluation KE-MOE-8324-CS-INDV / (d) Component 4: Project Individual Under Technical assistance for IDA / V0420 management, coordination Post Consultant Open 50,000.00 23,982.55 2017-03-08 2017-04-10 2017-04-17 2017-05-08 2017-05-29 Implementation environmental safeguards and monitoring and Selection evaluation (d) Component 4: Project Individual KE-MOE-8326-CS-INDV / Under IDA / V0420 management, coordination Post Consultant Open 60,000.00 12,601.78 2017-03-08 2017-04-10 2017-04-17 2017-05-08 2017-05-29 Procurement Consultant Implementation and monitoring and Selection evaluation KE-MOE-11629-CS-INDV / (d) Component 4: Project Individual Technical Assistance to management, coordination IDA / V0420 Post Consultant Open 60,000.00 15,113.34 Signed 2017-04-18 2017-05-21 2017-05-28 2017-06-14 2017-06-06 2017-07-14 develop a project and monitoring and Selection implementation manual evaluation KE-MOE-12184-CS-INDV / (d) Component 4: Project Individual Technical Assistance on IDA / V0420 management, coordination Post Consultant Open 60,000.00 13,946.73 Signed 2017-07-18 2017-08-07 2017-08-14 2017-09-04 2017-06-22 2017-09-16 Procurement and monitoring and Selection evaluation KE-MOE-27868-CS-INDV / (d) Component 4: Project Individual Technical Assistance for the management, coordination IDA / V0420 Post Consultant Open 60,000.00 17,433.41 Signed 2017-09-13 2017-10-16 2017-05-22 2017-10-30 2017-05-23 2017-11-27 2017-06-07 2017-12-27 preparation of the Financial and monitoring and Selection Management Manual evaluation KE-MOE-43398-CS-INDV / (d) Component 4: Project Individual Technical Assistance for IDA / V0420 management, coordination Post Consultant Open 36,000.00 1,901.93 Signed 2018-01-19 2018-01-16 2018-03-09 2018-06-06 2018-03-30 2018-06-08 2018-04-30 2018-09-14 2020-04-29 Environmental Safeguards and monitoring and Selection evaluation KE-MOE-43399-CS-INDV / (d) Component 4: Project Individual Technical Assistance for Social IDA / V0420 management, coordination Post Consultant Open 36,000.00 1,909.95 Signed 2018-01-19 2018-01-16 2018-03-09 2018-03-30 2018-06-08 2018-04-30 2018-09-14 2018-10-27 safeguards and monitoring and Selection evaluation KE-MOE-63369-CS-INDV / CONSULTANCY SERVICES FOR (d) Component 4: Project A MONITORING AND Individual management, coordination EVALUATION SPECIALIST FOR IDA / V0420 Post Consultant Open 28,431.00 1,960.78 Signed 2018-05-15 2018-07-01 2018-09-12 2018-07-22 2018-09-14 2018-08-26 2018-11-30 2019-08-26 and monitoring and THE SECONDARY EDUCATION Selection evaluation QUALITY IMPROVEMENT PROJECT KE-MOE-63369-CS-INDV_1 / CONSULTANCY SERVICES FOR A STUDY TO ESTABLISH THE PREVALENCE AND FACTORS (d) Component 4: Project Individual PROPAGATING GENDER- management, coordination IDA / V0420 Post Consultant Open 70,098.00 54,301.02 Signed 2018-05-15 2018-07-02 2018-08-14 2018-07-23 2018-08-16 2018-08-27 2018-11-30 2019-02-23 BASED AND STUDENTS’ and monitoring and Selection VIOLENCE IN SCHOOLS. evaluation UNDER THE SECONDARY EDUCATION QUALITY IMPROVEMENT PROJECT KE-MOE-205115-CS-INDV / TECHNICAL ASSISTANT FOR ENVIRONMENTAL AND SOCIAL SAFEGUARDS SPECIALIST TO (d) Component 4: Project SUPPORT THE Individual management, coordination Pending IMPLEMENTATION OF IDA / V0420 Post Consultant Open 44,118.00 0.00 2020-11-30 2021-01-18 2021-02-08 2021-03-15 2021-09-11 and monitoring and Implementation INFRASTRUCTURE Selection evaluation INTERVENTION UNDER SECONDARY EDUCATION QUALITY IMPROVEMENT PROJECT (SEQIP) Page 3