ADAMAWA STATE Project/Programme: HIV/AIDS PROGRAMME DEVELOPMENT HIV/AIDS PROJECT II Draft Bid If Post-Review, No-objection Dates are not needed Documents, Spec including specs Proc Loan #: 4596 UNI 2015 Procurement plan BASIC DATA Bidding Period Bid Evaluation Contract Finalization Contract Implementation and quantities, Notice draft SPN Advert Prep & On-line Pre-or No- No- Opening Procure Prior or Submissi UNDB Bid Submission Contract Date Date Date Arrival Inspection Package Lot Estimated Amount Post Plan vs. objectio Bid Closing- objectio Plan vs. of Description ment Post on Gateway Invitation Bid Eval Amount in Contract Contract Contract of Final Number Number in US $'000 Qualific Actual n Opening n Actual Let of Method Review by Ex Nat Date Rpt US$'000 Award Advert Signature Goods Acceptance ation Date Date Credit Agency Press If Prequalification Plan 4 - 7 wks 1 - 1.5 wks1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Norm Duration of Proc Steps add 7-13 wks Actual Actual List of Contracts Procurement of vehicle AD/SACA/NS/01 69.57 NS POST post plan NA NA NA 14/04/15 24/05/15 5/06/15 NA Plan 69.57 14/06/15 NA 20/07/15 NA 14/08/15 7/09/15 Actual Actual Printing and distribution of 1000 Quarterly fact AD/SACA/NS/02 1 8.42 NS Post Post Plan NA NA NA N/A Plan 8.42 NA N/A sheets 23-02-15 23-03-15 6-04-15 13-04-15 28-04-15 14-06-15 28-06-15 Actual Actual Printing of national non health sector and MARPs AD/SACA/NS/03 1 4.35 NS Post Post Plan Plan 4.35 harmonized tools N/A N/A NA 23-02-15 23-03-15 6-04-15 N/A 13-04-15 NA 28-04-15 N/A 14-06-15 28-6-15 Actual Actual Production of IECs needed by SACA,LACA & AD/SACA/NS/04 1 4.35 NS Post Post Plan NA NA NA 7-03-15 7-05-15 28-05-15 N/A Plan 4.35 7-06-15 NA 21-06-15 N/A 7-7-15 21-07-15 MDAS Actual Actual Procure 3 CD4 count equipment &reagents AD/SACA/NS/06 1 150.33 NS Post Post Plan N/A N/A NA 14-4-15 24/5/15 5/6/15 N/A Plan 150.33 14/6/15 NA 28=6=15 N/A 28-7-15 14-8-15 Actual Actual Procure and distribute,RTKs and consumables for 21 AD/SACA/NS/07 5 64.82 NS post post Plan NA NA NA 20/04/15 20/05/15 14/06/15 NA Plan 64.82 28/06/15 NA 20/07/15 NA 20/08/15 7/09/15 LACAs,SMOH &SMOYD Actual Actual Procurement of male and Female condoms AD/SACA/NCB/01 1 155.16 NCB post post Plan NA NA NA 3/1/2015 5/14/2015 6/7/2015 NA PLAN 153.53 6/21/2015 7/7/2015 7/14/2015 NA 8/14/2015 8/30/2015 Actual Procurement of laptop, photocopier& antivirus AD/SACA/NS/08 9.17 NS post post Plan NA NA NA 3/1/2015 5/14/2015 6/7/2014 NA PLAN 9.17 6/21/2015 7/7/2015 7/14/2015 NA 8/14/2015 8/30/2015 Actual 396.60 For Contracts Country/Organisation: NIGERIA/ADAMAWA under STATE projects approved AGENCY FOR THE before CONTROL OF the May AIDS, 2002 ADSACA Guidelines If Post-Review, Project/Programme: HIV/AIDS PROGRAMME No-objection DatesPROJECT DEVELOPMENT II are not needed Request for EOI Contract Preparation Short Consultant Proposal Evaluation and Negotiation for Projects after May Loan #: 4596 UNI (where required) Draft Contract Contract Finalization Contract Implementation Type Request for Proposals List Proposals 2002 Submissio On-line Submissio n No- Mobilizati Selectio Lumpsum Estimated Prior/Po Prep & No- Lead-time No- Opening Preparation No- Contract Date Plan vs. UNDB Submission Plan vs. Invitation n/ Evaluatio objection Negotiatio Plan vs. Submissio Contract Contract Plan vs. on Draft Final Final Description* n or Amount st Submission objection before objection Financial Eval Report objection Amount in Contract Actual Gateway Date Actual Date Opening n Evaluation ns (N) Actual n Date Award Signature Actual Advance Report Report Cost Method Time-Based in US$ '000 Review by Ex Ag Date shortlist Date Proposals (T) (F) Date US$ '000 Advert Nat Press Date Report Report (T) Payment (T) Norm Duration of Proc Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Steps Actual Actual Actual Actual List of Contracts Conduct Resource Mapping and develop Resource Mobilization Strategy for Lumpsum IC 33.08 post Plan NA NA NA NA NA NA Plan 16/03/2015 18/05/2015 NA NA NA NA 5/06/15 Plan 20/06/15 NA 33.08 30/06/15 NA 21/07/15 Plan NA 21/08/15 7/09/15 33.08 enhance HIV/AIDS services in Adamawa State Actual Actual Actual Actual Conduct of State HIV/AIDS Spending Assessment IC Lumpsum 31.23 Post Plan NA NA NA NA NA NA Plan 19/9/2015 2/10/2015 N/A N/A NA NA 18/10/2015 Plan 23/10/2015 NA 31.23 7/11/2015 NA 14/11/2015 Plan NA 5/12/2015 30/12/2015 31.23 (SASA) Actual Actual Actual Actual Disbursement to 20 HAF Grantees for prevention and care and support QCBS Lumpsum 1,214.35 Prior Plan NA 19/02/2013 13/04/2013 14/04/2013 08/03/2013 30/05/2013 Plan 10/09/2013 20/09/2013 22/11/2013 10/12/2013 25/11/2013 29/11/2013 22/11/2013 Plan 03/04/2014 07/04/2014 1,214.35 14/04/2014 19/05/2014 14/04/2014 Plan 06/06/2014 15-11-14 on-going 850.05 services(expansion of civil and private sector response and engagement) Actual 30-3-13 21-4-13 30-4-13 14-5-13 7-6-13 Actual 7-7-13 30-8-13 30-9-13 21-10-13 7-11-13 30-11-13 15-12-13 Actual 14-1-14 7-2-14 364.30 28-2-14 10-3-14 30-3-14 Actual on-going 850.05 Develop 2016-2020 State CQS Time Based 37.34 Post Plan NA NA NA NA NA NA Plan 7/10/2015 17/10/15 N/A N/A 30/10/15 NA 14/11/15 Plan 21/11/15 30/11/15 37.34 NA NA 13/11/15 Plan NA 4/1/16 20/1/16 37.34 Strategic Plan Actual Actual Actual Actual 1,282.92 2,565.83 ADAMAWA STATE HIV/AIDS PROGRAMME DEVELOPEMNT PROJECT-II SUMMARY SHEET S/N PIU WORKS GOODS POST REVIEW PRIOR REVIEW POST REVIEW NO TOTAL NO TOTAL NO TOTAL AMOUNT AMOUNT AMOUNT USD USD 1 84.62 8 396.60 84.62 396.60 EMNT PROJECT-II GOODS CONSULTANCY PRIOR REVIEW POST REVIEW PRIOR REVIEW NO TOTAL NO TOTAL NO TOTAL AMOUNT AMOUNT AMOUNT USD USD 3 101.65 1 850 101.65 850 Country/Organisation: Project/Programme: Loan #: Basic Data Lumpsu Estimated Pre-or m or Bill Procure Prior or Package Lot Amount Post Plan vs. Description* of ment Post Number Number in Qualific Actual Quantiti Method Review US $ ation es Norm If Prequalification Plan Duration add 7-13 wks Actual List of Contracts Rehabilit BOQ NS 84,619.57 Post Post Plan ation of Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost #REF! Plan #REF! Actual Fill gray cells only! Draft Bid If Post-Review, No-objection Dates are not needed Documents, Spec including specs Proc Bidding Period Bid Evaluation Contract Finalization and quantities, Notice draft SPN Advert Prep & On-line No- Submissi No- Submissi UNDB Bid Bid Contract objectio on objectio Plan vs. on Gateway Invitatio Closing- Amount in n Bid Eval n Actual by Ex Nat n Date Opening US$ '000 Date Rpt Date Agency Press 4 - 7 wks 1 - 1.5 wks1.5 - 2 wks1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Plan Actual NA NA NA 24/03/15 10/05/15 NA NA Plan 84.62 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan #REF! Actual #REF! Contract Finalization Contract Implementation Date Mobiliza Substant Date Date Final Contract tion ial Final Contract Contract Accepta Signatur Advance Complet Cost Award Advert nce e Payment ion 1 wk 1.5-3 wks 7/07/15 NA 21/07/15 NA 21/08/15 14/09/15 84,619.57 #REF! #REF! TRAINING Objectives of the Description of Designatio Department Participants S/N Training training n Use of modern technology in Chiroma A. M&E 1 M&E effective Umar Officer monitoring Programme Understanding Mohammme 2 Programmes management and the Concept of CMO d s. Mahmud sustainability sustainability To improve procurement M. C. 3 Programmes Global Procurement Best skills & PM Abubakar Practice proficiency in To improve procurement mukhtari 4 Programmes Global Procurement Best skills & PO abdullahi Practice proficiency in B. WORKSHOP Description of Objectives of the No of Duration of S/N Participants Workshop workshop participants the tour Attend workshop on fraud prevention Project 1 5 detection and Accountant control (EFMS) Attend a public sector Audit Project Auditor 1 5 training C. STUDY TOUR Description of Objectives of the Place to Duration S/N Participants Tour Tour Visit of Tour wb240258 Q:\My Documents\TEMPLATE FOR PREPARING TRAINING PLAN.1.doc April 28, 2004 4:11 PM Transpo Institution/ Tuition rt Total Period DSA Remarks venue fee fare cost ASCON 1week 65,000 130,000 215,000 410,000 N65.000. N130.00 215.000. 410.000. ASCON 1 WEEK 00 0.00 00 00 Netherlands 1 WEEK 250000 250000 1550000 2050000 Netherlands 1WEEK 250000 250000 1550000 2050000 Workshop Amount Remarks Venue Lagos 304,000 Lagos 329,000 Transport Total fare DSA Remarks cost Operating Costs S/N Descrpition Amount US $ 000 1 M&E TWG quarterly meetings 2.70 2 Prevention TWG quarterly meetings 3.43 3 Treatment TWG quarterly meetings 2.51 4 2.74 Policy/Advocacy TWG quarterly meetings Conduct monthly M&E Meeting for facility 5 & non facility SDPs 33.08 Conduct JDQA exercise biannually in 40 6 SDPs 7.43 Conduct a Quarterly SACA-LACA forum 7 meeting 19.00 Conduct a Quarterly SACA-SASCP forum 8 meeting 1.17 Conduct a Quarterlyl SACA-IPs forum 9 meeting 2.14 Conduct a Quarterlyl SACA-MDA forum 10 3.10 meeting Conduct a Quarterly SACA-Private sector 11 3.10 forum meeting Facilitate the Development of 2015 12 Harmonized State Annual Work Plan(SACA,Ips,Development partners 4.86 st nd Adamawa State 1 and 2 semester 2015 13 Health and Non health sector Data validation. 6.70 14 Conduct the Health and Non health sector 2.43 Data Validation meeting for 2014 15 Participate in NACA-SACA Meetings 28.95 Monitoring & supervisions of HAF 16 activities 0.57 17 Media Campaign 22.01 18 WAD 2015 22.99 Conduct two-days roundtable meeting with key stakeholders (Commissioners of Health, Finance, Budget and Planning; chairmen Health committees from the State Assemblies, Chairmen HMBs,, 19 SASCP, Directors of Pharmaceutical departments and Implementing Partners) to facilitate transition of HIV commodities to the responsible state MDAs. Conduct 5-day HPDP II State Transition Capacity Assessment focusing on Prevention of HIV/AIDS services for 45 participants (drawn from SACA, LACAs, LGAs, and community Structures, SMoH, Civil society, Line ministries departments, and Agencies). Remarks