OFFICIAL DOCUMENTS THE WORLD BANK IBRD * IDA I WORLD BANK GROUP , 2018 H.E. Romuald Wadagni Minister of Economy and Finance Ministry of Economy and Finance Cotonou, Republic of Benin Re: Republic of Benin GEF Grant: TFOA7131 West Africa Coastal Areas Resilience Investment Project Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Grant Agreement ("Grant Agreement") between the Republic of Benin (the "Recipient") and the International Bank for Reconstruction and Development ("World Bank"), acting as an implementing agency of the Global Environmental Facility for the above-referenced Project, of even date herewith. The Grant Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TFOA7131 ("Grant"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. I. Disbursement Arrangements, Withdrawal and Reporting of Grant Proceeds The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the World Bank's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Grant is specified below. (i) Disbursement Arrangements The table in Schedule 1 sets out the disbursement methods-which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Electronic Delivery The World Bank may permit the Recipient to electronically deliver applications (with supporting documents) through the World Bank's web-based portal (https://clientconnection.worldbank.org) "Client Connection". This option may be effected if the officials designated in writing by the Recipient who are authorized to sign and deliver Applications have registered as users of "Client Connection". The designated officials may deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The World Bank reserves the right and -2- may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the World Bank's website (http://www.worldbank.org/) and "Client Connection". The World Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, please contact the World Bank by email at clientconnectionAworldbank.org. If you have any queries in relation to the above, please contact Faly Diallo, Finance Officer at wfala-afrAworldbank.ore using the above reference. Yours sincerely, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT acting as an implementing agency of the Global Environment Facility By Pierre Laporte Country Director for Benin Africa Region Attachments 1. Disbursement Guidelines for Investment Financing Project, dated February 2017 2. Form of Statement of Expenditures 3. Form of Customized Statement of Expenditures Cc with copies: Project Implementing Unit Ministry of Environment and Sustainable Development 01 BP 362101 BP 3502 - 01 BP 3621 Cotonou, Benin -3- Schedule 1 : Disbursement Provisions Country REPUBLIC OF BENIN Closing Date Grant/Credit Recipient REPUBLIC OF BENIN Number Name of the Project West Africa Coastal Areas Disbursement Four months after the closing date. Resilience Investment Project Deadline Date Subsection 3.7 ** Disbursement Methods Methods Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of records Reimbursement Yes Customized Statement of Expenditures (SOE) for eligible expenditures under Category 2 of Section III.1 of the Financing Agreement in the format provided in Attachment 3 of the DFIL Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Designated Account Yes Customized Statement of Expenditures (SOE) for eligible expenditures under Category 2 of Section III.1 of the Financing Agreement in the format provided in Attachment 3 of the DFIL Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Special Commitments Yes Copy of Letter of Credit Type Segregated Ceiling Fixed Financial Institution - DA.B (IDA Grant and GEF Grant): BCEAO XOF Name Frequency of Reporting Monthly Amount DA.B: 1 billion Subsection 6.3(* Thle miiinimum value of aplications for Direct Payment and S ecial Commi!tment is 20% of the ceiling of the Desi nated Account. (i) Authorized Signatures (subsection 3.1). Applications for this Fmnancmng will be signed by the official(s) authorized to sign Applications as indicated in your letter of December 7, 2016 and signed by H.E Romuald Wadagni, Ministre de L'Economie et des Finances. (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank, Loan Operation and Trust Funds Department, Delta Center, 13th Floor, Menengai Road, Upper Hill, Nairobi, Kenya. -4- Contact Telephone number: +254 20 2936 000. Funds from the Designated Accounts may be transferred to Transaction Accounts in local currency to meet eligible expenditures, provided that transactions and balance in this account are included in all project financial reports and in the Designated Accounts reconciliation. ** Sections and subsections relate to the "Disbursement Guidelines for Investment Project Financing", dated February 2017. 一5- 卜 AttachmentZ一Statement of Expenditures 才丰 -6- Attachment 3 The World Bank APPLICATION FOR WITHDRAWAL STATEMENT OF EXPENDITURES - CUSTOMIZED (SOE)l SUB PROJECTS Category No. 1 2 3 4 5 6 7 8 9 10 11 Total amount Payme Sub nt Amount Brief Project Sub Project request Paid From z Name and Address of Description of payment Agreement No. & to Eligibl Designated Beneficiary Sub Project request Date (or other ref.) e for Account (if Activity covered by 1' Financ any) application (net of ing retention) -7- TOTAL S Supporting documents for this Customized SOE retained at:Project Coordination Unit (PCU)