PROCUREMENT PLAN Project information: India- Odisha Higher Education Program for Excellence & Equity (P160331) Project Implementation agency: Odissa Higher Education Department, GoO Date of the Procurement Plan: 5th of June 2017 Period covered by this Procurement Plan: 1st 18 months from 1st July 2017 to 31st Dec 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in NPP conditions, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1) Only the model bidding documents for National Competitive Procurement (NCP) agreed with the GOI Task Force (and as amended for time to time) shall be used for bidding. 2) Open advertising of the procurement opportunity will be required, including giving adequate time for submission of bids. 3) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. 4) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. 5) Government e-Marketplace (GeM) set-up by Ministry of Commerce, Government of India will not be acceptable except for procurement under RFQ method. 6) At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. 7) Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. 8) The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance (in the form attached) at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 9) The Borrower shall use an effective mechanism for resolving procurement related complaints in a timely manner. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each in Procurement Plan Table Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Other Relevant Procurement Information. Not Applicable PROCUREMENT India : Odisha Higher Education Program for Excellence and Equity PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2018-11-30 2020-03-12 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160331 GPN Date: Project Name: Odisha Higher Education Program for Excellence and Equity Loan / Credit No: IBRD / 87820 Executing Agency(ies): Odisha State Higher Education Council WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-OSHEC-88620-GO-RFQ / Supply, wiring in office and installation of one 10 KVA Request for Single Stage - One Capacity Inverter with 15 IBRD / 87820 Post Open - National 3,000.00 0.00 Canceled 2019-01-29 2019-02-25 2019-03-11 Quotations Envelope numbers of batteries and one battery rack for official use of the PMU, OHEPEE. IN-OSHEC-95345-GO-RFQ / Procurement of, 10 Thin Client Computers along with 10 monitors,keyboards and Request for Single Stage - One mouse. 1 Server and 1 IBRD / 87820 Post Open - National 8,500.00 0.00 Canceled 2019-02-04 2019-03-08 2019-04-07 Quotations Envelope Desktop Computer. 2 Laptops. 1 LCD Projector. 1 number of 1.5 KVA UPS and 600 VA UPS. IN-OSHEC-123244-GO-RFQ / Procurement of 1 Laptop, Request for Single Stage - One 5 Desktop Computers, 5 IBRD / 87820 Post Open - National 5,150.00 0.00 Canceled 2019-07-22 2019-08-23 2019-09-05 Quotations Envelope UPSs, 2 Printers and 10 USB Flash drives IN-OSHEC-157027-GO-RFQ / Procurement of one laptop computer, six desktop computers, 6 UPS, two Under Request for Single Stage - One multi-function printers, IBRD / 87820 Post Open - National 4,200.00 0.00 Implementati 2020-02-12 2020-03-14 2020-03-23 Quotations Envelope antivirus software, lcd on projector, usb flash drives for official use of PMU OHEPEE. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 IN-OSHEC-91384-NC-RFQ / hiring of cars & bus on Request for Single Stage - One need basis during various IBRD / 87820 Post Open - National 6,975.00 0.00 Canceled 2019-07-24 2019-08-19 2020-08-18 Quotations Envelope training programs and official use of PMU. IN-OSHEC-157461-NC-RFQ / Hiring of vehicle on need basis for official use of PMU, OHEPEE for a period of one year and may be Pending Request for Single Stage - One extended to the subsequent IBRD / 87820 Post Open - National 450.00 0.00 Implementati 2020-04-07 2020-04-30 2021-04-29 Quotations Envelope years depending upon on satisfactory performance of the selected l -1 firm. The estimated amount Us$ 450 is per annum. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2