PROCUREMENT PLAN (Textual Part) Project information: Democratic Republic Democratic of Congo - Improved Forested Landscape Management Project - P128887 Project Implementation agency: UC-PIF Date of the Procurement Plan: March 6, 2018 Period covered by this Procurement Plan: January – December 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 and revised November 2017) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Borrower’s Public Procurement Law No 10/010 of April 27, 2010 (PPL) and the Manual of Procedures of the PPL as per Borrower’s Decree No 10/22 of June 2, 2010, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (a) Standard Bidding Documents: All standard bidding documents to be used for the Project under NCB shall be found acceptable to the World Bank before their use during the implementation of Project; (b) Eligibility: Eligibility of bidders and acceptability of their goods and services shall not be based on their nationality and/or their origin; and association with a national firm shall not be a condition for participation in a bidding process. Therefore, except for the ineligibility situations referred to in paragraphs 1.10(a) (i) and 1.10(a) (ii) of the Procurement Guidelines, the eligibility of bidders must be based solely on their qualification, experience and capacity to carry out the contract related to the specific bidding process; (c) Advertising and Bid Preparation Time: Bidding opportunities shall be advertised at least in a national newspaper of wide circulation and on the website of the Recipient’s Procurement Regulator (Autorité de Régulation des Marchés Publics) and bidders should be given at least 30 days from the date of invitation to bid or the date of availability of the bidding documents, whichever is later; (d) Criteria for Qualification of Bidders: Qualification criteria shall only concern the bidder’s capability and resources to perform the contract taking into account objective and measurable factors. Such criteria for qualification of bidders shall be clearly specified in the bidding documents; (e) Bid Evaluation and Contract Award: A contract shall be awarded to the substantially responsive and lowest evaluated bidder provided that such bidder meets the qualification criteria specified in the bidding documents. No scoring system shall be allowed for the evaluation of bids, and no “blanket” limitation to the number of lots which can be awarded to a bidder shall apply. The criteria for bid evaluation and the contract award conditions shall be clearly specified in the bidding documents; (f) Preferences: No preference shall be given to domestic/regional bidders; to domestically/regionally manufactured goods; and to bidders forming a joint venture with a national firm or proposing national sub-contractors or carrying out economic activities in the territory of the Recipient; (g) Publication of Contract Award: Information on all contract awards shall be published in at least a national newspaper of wide circulation or in the Recipient’s Procurement Regulator (Autorité de Régulation des Marchés Publics) web-site; (h) Fraud and Corruption: In accordance with the Procurement Guidelines, each bidding document and contract shall include provisions stating the World Bank’s policy to sanction firms or individuals found to have engaged in fraud and corruption as set forth in the Procurement Guidelines; (i) Inspection and Audit Rights: In accordance with the Procurement Guidelines, each bidding document and contract shall include provisions stating the World Bank’s policy with respect to inspection and audit of accounts, records and other documents relating to the bid submission and contract performance; (j) Requirement for administrative documents and/or tax clearance certificate: The bidding documents shall not require foreign bidders to produce any administrative or tax related certificates prior to confirmation of awarding a contract; and (k) Modifications of a Signed Contract: Any change in the contract amount which, singly or combined with all previous changes, increases the original contract amount by fifteen (15) percent or more must be done through an amendment to the signed contract instead of signing a new contract. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Other Relevant Procurement Information. “Not Applicable” PROCUREMENT Congo, Democratic Republic of : DRC Improved Forested Landscape Management Project PLAN General Information Country: Congo, Democratic Republic of Bank’s Approval Date of the Original Procurement Plan: 2018-03-28 2020-01-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P128887 GPN Date: Project Name: DRC Improved Forested Landscape Management Project Loan / Credit No: TF / 16869 Executing Agency(ies): DRC FIP Improved Foreted Landscape Management WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-PIF-61644-GO-DIR / Acquisition des équipements Facilitation of Private Passation de En attente de laboratoire TF / 16869 Sector Activities to Reduce A posteriori marché de gré à Direct 100,000.00 0.00 2018-05-15 2018-05-20 2018-06-24 2018-12-21 d'exécution complémentaires pour le Fuel Wood emissions gré laboratoire CEREK ZR-PIF-61783-GO-DIR / Passation de Acquisition d'un véhicule Knowledge management and En attente TF / 16869 A posteriori marché de gré à Direct 37,000.00 0.00 2018-05-14 2018-05-19 2018-06-04 2018-06-18 supplémentaire pour l'Unité program Coordination d'exécution gré des Coordination du PIF. ZR-PIF-133654-GO-RFQ / Facilitation of Private Acquisition des matériels et Single Stage - One En attente TF / 16869 Sector Activities to Reduce A posteriori Demande de prix Limited 8,000.00 0.00 2019-09-28 2019-11-23 2020-05-21 mobiliers de bureau pour Envelope d'exécution Fuel Wood emissions l'AFCA NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual AMI 016 / Recrutement d'un cabinet MOD en charge Sélection dans le Knowledge management and Open - En cours de la mise en œuvre du TF / 16869 A priori cadre d'un budget 16,973,930.00 0.00 2018-02-26 2018-03-19 2018-05-02 2018-05-30 2018-06-29 2018-08-03 2018-09-07 2019-09-07 program Coordination International d'exécution projet PIREDD/MAI- déterminé NDOMBE Page 1 AMI N 017 / Recrutement d'un cabinet en charge de Sélection fondée Knowledge management and En cours l'Audit externe des comptes TF / 16869 A posteriori sur la qualité et Open - National 40,000.00 0.00 2018-04-06 2018-04-27 2018-06-10 2018-07-08 2018-07-22 2018-08-26 2018-09-30 2019-09-30 program Coordination d'exécution du PGAPF pour les exercices le coût 2018, 2019 et 2020 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-PIF-50416-CS-CDS / Recrutement d'un consultant Sélection de Knowledge management and En cours pour les enquêtes socio- TF / 16869 A posteriori consultants par Direct 129,780.00 0.00 2018-02-26 2018-03-05 2018-04-04 2018-05-04 program Coordination d'exécution économique des ménages entente directe dans la zone du projet AMI 18 / Recrutement d'un Knowledge management and En cours TF / 16869 A posteriori Individuel Open 54,000.00 0.00 2018-02-25 2018-04-15 2018-04-22 2018-05-03 2018-05-20 auditeur interne pour le PIF program Coordination d'exécution ZR-PIF-50434-CS-INDV / Facilitation of Private En attente Recrutement d'un Assistant TF / 16869 Sector Activities to Reduce A posteriori Individuel Direct 16,800.00 0.00 2018-02-25 2018-03-07 2018-03-28 2018-05-02 2018-10-29 d'exécution Comptable pour le PIF Fuel Wood emissions ZR-PIF-61638-CS-INDV / recrutement d'un consultant juriste en charge de la mise Facilitation of Private à jour du statut de l'alliance En cours TF / 16869 Sector Activities to Reduce A posteriori Individuel Limited 4,000.00 0.00 2018-05-13 2018-05-18 2018-06-08 2018-07-13 2018-07-29 des acteurs du secteur des d'exécution Fuel Wood emissions foyers améliorés dans le cadre de la composante 2b du PIF. Page 2