OFFICIAL St 52 7 DOCUMENTS The World Bank New Delhi Office Telephone: 24617241/24619491 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT 70 Lodi Estate Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION New Delhi - 110 003 Mailing Address: P.0 Box 416 India Facsimile: 24619393 Mr S G Dastidar 2013 Controller of Aid Accounts and Audit Department of Economic Affairs, Ministry of Finance 5th Floor, 'B' Wing Janpath Bhawan, Janpath New Delhi, India 110 001 Dear Sir, Re: IDA Financing 5236-IN (National AIDS Control Support project) Additional Instructions: Disbursement I refer to the Financing Agreement between India (the "Recipient") and the InteSnational Development Association (the "Association") for the above-referenced project, dated A I . The Agreement provides that the Association may issue additional instructions regarding tie withdrawal of the proceeds of financing 5236-IN ("Financing"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached World Bank Disbursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Financing is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i)Disbursement Methods (section 2). The following Disbursement Methods may be used under the Financing: * Reimbursement (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is 4 months after the Closing Date specified in the Financing Agreement. Any changes to this date will be notified by the Association. 1 II. Withdrawal of Financing Proceeds (i) Authorized Signatures (subsection 3.1). An authorized signatory letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank P.O. Box 416 New Delhi 110 001, India Attention: Mr. Onno Ruhl Country Director, India (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank No. 11, Taramani Main Road Taramani, Chennai - 600 113 India Attention: Ms. Samvita R. Aritkatla, Finance Officer (iii) Electronic Delivery (subsection 3.4) The Association may permit the Recipient to electronically deliver to the Association Applications (with supporting documents) through the Association's Client Connection, web-based portal. The option to deliver Applications to the Association by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who are authorized to sign and deliver Applications and to receive secure identification devices ("Tokens") from the Association for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client Connection. If the Association agrees, the Association will provide the Recipient with Tokens for the designated officials. Following which, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow,the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of Tokens to Process Applications. By designating officials to accept Tokens and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Tokens") provided in Attachment 3; and (b) to deliver the Terms and Conditions of Use of Tokens to each such official and to cause such official to abide by those terms and conditions. (v) Advances (sections S and 6). Not Applicable 2 III. Reporting on Use of Financing Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each application for withdrawal as set out below: * For Reimbursement. 0 Interim Unaudited Financial Report in the form attached (Attachment 4) (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3): Not applicable IV. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. Print copies are available upon request. If you have not already done so, the Association recommends that you register as a user of the Client Connection website (https://clientconnection.worldbank.org). From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. All Recipient officials authorized to sign and deliver Applications by electronic means are required to register with Client Connection before electronic delivery can be effected. For more information about the website and registration arrangements, please contact the Association by email at . If you have any queries in relation to the above, please contact Mr. Junxue Chu, Senior Finance Officer, at service account email address CTRLN-Chennai@worldbank.org using the above reference. Yours sincerely, Authorized Signatory South Asia Region Attachments 1. World Bank Disbrsement Guidelines for Projects, dated May 1, 2006 2. Form for Authorized Signatures 3. Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Supporting Documentation, dated January 20, 2010 4. Form of "Interim Unaudited Financial Report" 3 Cleared with and cc: Juan Carlos Alvarez (LEGES) Sameh El-Saharty (SASHD) Cc with copies: Ms. Sheyphali B Sharan, Director, Dept. of Economic Affairs, Ministry of Finance Ms. Aradhana Johri, Additional Secretary, NACO, Ministry of Health & Family Welfare Dr. C.V.Dharma Rao, Director Finance, NACO, Ministry of Health & Family Welfare 4 Attachment 2 Form of Authorized Signatory Letter Controller of Aid Accounts and Audit Department of Economic Affairs, Ministry of Finance New Delhi, India 110 001 [DATE] The World Bank P.O. Box 416 New Delhi 110 001, India Attention: Mr. Onno Ruhl Country Director Re: Financing No. _ - 0 I refer to the Financing Agreement ("Agreement") between India (the "Recipient") and the International Development Association (the "Association"), dated , providing the above Financing. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any '[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal and applications for a special commitment under this Financing. For the purpose of delivering Applications to the Association, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4 Dointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. 5[This confirms that the Recipient is authorizing such persons to accept Tokens and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that 1 Instruction to the Recipient: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. 3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Tokens and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the Association. 5 the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Tokens"), the Recipient represents and warrants to the Association that it will deliver to each such person a copy of the Terms and Conditions of Use of Tokens and will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, /signed/ [Position] 6 Attachment 3 Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Supporting Documentation January 20, 2010 The World Bank (Bank)6 will provide secure identification devices (Tokens) to permit the Borrower7 to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. A. Identification of Users. 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide Tokens to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.ora ) prior to delivery of Tokens. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Distribution, Initialization and Return of Tokens. 1. The Bank will physically deliver a Token to each Signatory in a manner to be determined by and satisfactory to the Bank. 2. At the time of delivery of a Token to a Signatory, the Signatory will receive a copy of these Terms and Conditions of Use for purposes of initializing the Token. 3. The Bank will verify that the Token, Temporary Password and Terms and Conditions of Use have been duly delivered to and received by the CC User. 6 "Bank" includes IBRD and IDA. ' "Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. 4. Promptly upon receipt of the Token and Terms and Conditions of Use, the Signatory will access CC using his/her account name and CC Password and register his/her Token and set a personal identification number (PIN) to be used in connection with the use of his/her Token, after which the Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Upon initialization of the Token, the Signatory will be a "Token User". The Bank will maintain in its database a user account (Account) for each Token User for purposes of managing the Token of the Token User. Neither the Borrower nor the Token User will have any access to the Account. 5. Prior to first use of the Token by the Token User for delivering Applications, the Borrower shall ensure that the Token User has received training materials provided by the Bank in use of the Token. 6. Tokens shall be promptly returned to the Bank upon request of the Bank. C. Management of Tokens. Tokens will remain the property of the Bank. 2. Use of the Token is strictly limited to use in the delivery of Applications by the Token User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the Token is prohibited. 3. The Bank assumes no responsibility or liability whatsoever for any misuse of the Token by the Token User, other representatives of the Borrower, or third parties. 4. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in delivery of a Token to each Token User) that each Token User is provided, understands and will abide by, these Terms and Conditions of Use, including without limitation the following: Security 4.1. The Token User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The Token User shall not allow anyone else to utilize a Token to deliver an Application to the Bank. 4.3. The Token User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the Token User believes a third party has learned his/her PIN or has lost his/her Token he/she shall immediately notify clientconnection@worldbank.org. 4.5. The Borrower shall immediately notify the Bank at clientconnection@worldbank.org of any lost, stolen or compromised Tokens, and take other reasonable steps to ensure such Tokens are disabled immediately. Care of Tokens 4.6. Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Token. 4.7 Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care Tokens are available at http://www.rsa.com. 5. Replacement 5.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Tokens will be replaced at the expense of the Borrower. 5.2. The Bank reserves the right, in its sole discretion, not to replace any Token in the case of misuse, or not to reactivate a Token User's Account 6. Reservation of Right to disable Token 6.1. The Borrower shall reserve the right to revoke the authorization of a Token User to use a Token for any reason. 6.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a Token, de-activate a Token User's Account or both. Attachment 4 Form of Interim Financial Report (Separately attached) NATIONAL AIDS CONTROL PROGRAM - IV CATEGORY WISE DISBURSEMENT SCHEDULE For the reporting period (In INR) Fund/ Expenditure Detail S.No. Description Cumulative to Date Reimbursement % Total Amount Disbursemen Received From World Bank A till end of Current Reporting Period B Category Wise Expenditure Category - I Category - II Category - III Category - IV C Disbursement in Pipeline D Net Funds to be Claimed (B-A-C) NATIONAL AIDS CONTROL PROGRAM - IV STATEMENT OF USAGE OF FUNDS: Summary For the reporting period IUFR-1 Cumulative to S.No Description Reporting Period Yr to Date D at 7ye a Date (in INR) Part A- Eligible Expenditures at NACO I Component 1 - Targeted Prevention Interventions a TIs for High-risk groups b TIs for other vulnerable populations (migrants, truckers) c State Training Resource Centers II Component 2 - Behavior Change Communications d Behavior Change Communications Component 3 - Institutional Strengthening ( Capacity Enhancement & Program Management) e Supply Chain management (30 additional staff) f Dissemination of best-practice g Program Management h Financial Management Part B - Eligible Expenditures at States I Component 1 - Targeted Prevention Interventions a TIs for High-risk groups b TIs for other vulnerable populations (migrants, truckers) Part C - Non Bank Financed Expenditures i Prior Period expenditure (to NACPIV) ii State level procurement iii Others Part D - Additional Information - Grant/ Advance Releases to States & other Institutions by NACO i Grant Release to states by NACO ii Advance paid to agencies by NACO ii Advance paid to NGOs by States NATIONAL AIDS CONTROL PROGRAM - IV STATEMENT OF EXPENDITURE OF FUNDS: Activity Wise For the reporting period: IUFR-2 Reporting Cumulative to Particulars IPeriod Year to Date Date (In INR) A Non Reimbursable Expenditure - Prior Period to NACPIV BI Activities at NACO - Eligible for Disbursement from Pool funds Component I - Targeted Prevention Interventions (Pooled) a) Targeted Prevention Interventions for High Risk groups: 1 Procurement of TI contracts to NGO/CBO 2 Procurement of services other than TI contracts 3 Procurement of drugs 4 Incremental Operating cost b) Targeted Prevention Interventions for Other Vulnerable Populations 5 Procurement of TI contracts to NGO/CBO 6 Procurement of services other than TI contracts 7 Procurement of drugs 8 Incremental Operating cost c) State Training Resource Centers 9 Training costs (participant costs, etc.) 10 Procurement of consultant services 11 STRC management operating cost Component 2 - Behavior Change Communications d) Behavior Change Communications 12 Procurement of consultant services 13 Procurement of Goods 14 Staff and other Incremental Operating costs Component 3 - Institutional Strengthening ( Capacity Enhancement & Program Management) e) Supply Chain Management (30 additional staff) 15 Procurement of consultant services / Staff cost 16 Training costs (participant costs, etc.) 17 Incremental Operating costs including travel f) Dissemination of Best-Practice 18 Procurement of consultancy services 19 Procurement of goods 20 Training/ workshops/ exposure visit costs 21 Incremental Operating costs g) Program Management 22 Procurement of consultancy services h) Financial Management 23 Procurement of consultancy services 24 Expenditure on Audit of NGOs and Peripheral Units (Consultancy Contracts) 25 Staff and other Incremental Operating costs Funds for Activities implemented at the state level :Eligible for B2 Disbursement from Pool funds a) Targeted Prevention Interventions for High Risk groups: 1 Procurement of TI contracts to NGO/CBO 2 Procurement of services other than TI contracts 3 Procurement of drugs 4 Incremental Operating cost b) Targeted Prevention Interventions for Other Vulnerable Populations 5 Procurement of TI contracts to NGO/CBO 6 Procurement of services other than TI contracts 7 Procurement of drugs 8 Incremental Operating cost NATIONAL AIDS CONTROL PROGRAM - IV FINANCIAL MONITORING REPORT (STATE LEVEL) For the reporting period: IUFR-3 (In INR) O ningFund Position Release of Funds/ Grants Movement of advances Actual Expenditure losing Fund Position Opening Opening Cumulative Advances Advances Advance Closing Balance Closing Advance Total Fund State Annual Plan pnn TotlFn o h Funds Released in Refunded Adjusted fo..sn.Blne Cosn dace TtlPn Cashl aenk Balance Balance Reporting Year to Other Received to the Reporting (Previous and previous Adjusted for Reporting Year to Cumulative to Cash/ Bank Balance Balance Period Date Receipts Date Period Current year) year current year Period Date Date _ (1) (2) (3) =(+ 2) (4) (5) (6) (7)=(4+5+6) (8) (9) (10) (11) (12) (13) (14) = (12+13) (15) =(l+4-8+9-12 (16)= (2+8-9-10-11) (17) = (15+16) NATIONAL AIDS CONTROL PROGRAM - IV STATEMENT OF PRIOR REVIEW CONTRACTS As on: IUFR4 (In INR) Procurem Contract Contract Payments made Cumulative Cumulativ WB Ctr. ent Contract Amount Amount Signing during the current payment for the e payment Balance No. WBR No. Contract Description Supplier Method Currency (USD) (INR) Date Issued by reporting period current year till date un-paid Remarks NATIONAL AIDS CONTROL PROGRAM - IV STATEMENT OF ADVANCE As on: IUFR-5 (In INR) Opening Advance Advances refunded Adjustment of advances Closing advance Particular balance at the Advances released (previous and Adjusted for Adjusted for balance at the end of beginning of the during the year current year) the reporting period reporting period previous year current year A. NACO Level Advances Advance paid to agencies by NACO (Category wise) B. States Level Advances Advance paid to NGOs by States (Category Wise) NATIONAL AIDS CONTROL PROGRAM - IV STATEMENT OF RECONCILIATION OF EXPENDITURE AS REPORTED IN CFMS WITH PAO RECORDS As on: IUFR-6 Cumilative S.No. Particulars Reporting Period Year to Date to Date (in INR) A Expenditure as per PAO records Less: B Advances as per CFMS C Adjusted Expenditure (A-B) D Expenditure as per CFMS E Difference (C-D) * * Detail schedule of difference: