Embassy Hotel, 1st Floor, Susanta Roy & Co. A.C. Lane, Police Bazar, Chartered Accountants Shillong - 793001 AUDITORS' REPORT We have audited the attached Balance Sheet of Mizoram Rashtriya Madhyamik Shikska Abhiya (RMSA), as at 31st March, 2013 and also the annexed Income and Expenditure Account and the Consolidated Receipts and Payments Account for the year ended on that date. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in India. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. The audit includes examining, on a test basis, evidences supporting the amounts and disclosures in financial statements. The audit also includes assessing the accounting principles used and significant estimates made by the management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis of our opinion. We have following to report: a) Trial Balance at all levels have not been produced before us. Steps should be initiated to bring the trial balances at the Districts, SMDCs and State Project Office in the consolidation process. b) Fixed assets have not been verified by the authorities. c) Depreciation have not been provided on fixed assets. d) Physical Verification of Cash in hand as on 31t March, 2013 at all levels was not conducted. e) Excessive cash holding should be avoided. Embassy Hotel, Ist Floor, Susanta Roy & Co. A.C. Lane, Police Bazar, Chartered Accountants Shillong - 793001 f) As we are told retirement benefits are not applicable, no provisions for the same have been made. g) Tax is to be deducted at Source and credited to the account of respective Government for Income-Tax, VAT, etc. wherever applicable. h) Balance Sheet and Income & Expenditure Account should be prepared at all levels. i) Closing Stock of Books, Stationery and Consumables on hand have not been physically verified. Subject to the above: i. We have obtained all the information and explanations, which to the best of our knowledge and belief were necessary for the purpose of our audit. ii. In our opinion, necessary books of account as required by law have been kept so far as appears from our examinations of those books. iii. The Consolidated Balance Sheet and the Consolidated Income & Expenditure Account and the Consolidated Receipts and Payments Account dealt with by this report are in agreement with the books of account. iv. In our opinion, the Consolidated Balance Sheet and the Consolidated Income & Expenditure Account and the Consolidated Receipts and Payments Account dealt with by this report comply with the accounting standards where applicable. v. In our opinion and to the best of our information and according to the explanations given to us, the said accounts give the information required and give a true and fair view in conformity with the accounting principles generally accepted in India : a) In the case of the Consolidated Balance Sheet of the State of Affairs of the organization as at 31st March, 2013. b) In the case of the Consolidated Income & Expenditure Account, of the Deficit for the year ended on that date. and Embassy Hotel, 1st Floor, Susanta Roy & Co. A.C. Lane, Police Bazar, Chartered Accountants Shillong - 793001 c) In the case of the Consolidated Receipts and Payments Account, of the receipts and payments for the year on that date. For Susanta Roy & C Chartered cco a s Place: Aizawl (SUSANTA KUMA ) Date : 26.10.2013. Proprietor Membership No.057408 Embassy Hotel, Ist Floor, Susanta Roy & Co. A.C. Lane, Police Bazar, Chartered Accountants Shillong - 793001 AUDITORS' CERTIFICATE This is to certify that we have gone through the procurement procedure used in Mizoram Rashtriya Madhyamik Shikska Abhiya (RMSA) and based on the audit of the records for the year 2012 - 13 and inputs from the districts audit reports, we are satisfied that the procurement procedure prescribed in the Manual on Financial Management and procurement under RMSA have been followed and no deviations were observed. SI. No. Deviations Details Amount involved (declared as mis-procurement) 1. N.A. Nil Nil For Susanta Roy & Co. Chartered Accoun nt (SUSANTA KUMA Place Aizawl Proprietor Date 22.10.2013. Membership No.057408 UTILIZATION CERTIFICATE FOR THE YEAR ENDING 31.3.2013 Name of the scheme: RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (RMSA), MIZORAM (Rs.) SI. Central Share State Share TOTAL No. Opening balance at the beginning of the financial year (as on 1.4.2012) 197,015,913.00 2 Details of funds received during the year Fund received vide Sanction No. F.1-74/2012- 2.1 RMSA. 1 of 24.9.2012 112,846,000 112,846,000.00 Fund received vide Sanction No. F.1-5512010- 2.2 Sch.1 (A) of 24.9.2012 132,100,000.00 132,100,000,00 Fund received vide Sanction No. F 1-55/2010- 2.3 Sch.1(B) of 24.9.2013 296,084,000.00 296,084,000.00 Fund received vide Sanction No.F.1-74/2012- 2.4 RMSA. 1 of 27.2.2012 98,159,000.00 98,159,000.00 2.5 No.G.24017/4/201 1-SED(RMSA) of 8.1.2013 57,217,000.00 57,217,000.00 3 Total fund received 639,189,00000 57,217,000.00 696,406,000.00 4 Other Receipts/Interest 8,641,949 5 Total fund available (SI. 1+3+4) 902,063,862.00 6 Expenditure (grants in aid general) 263,973,300.00 Expenditure (grants for creation of capital 7 assets) 224,580,479.00 8 Total expenditure (Si. 6+7) 488,553,779.00 1 Certified that out of Rs.63,91,89,000/- (Rupees sixty three crore ninety one lakh eighty nine thousand only) of grant-in-aid sanctioned during the year 2012-13 in favour of Mizoram vide Ministry of Human Resources Development, Department of School Education & Literacy letter Nos. as indicated above and Rs.5,72,17,000/- (Rupees five crore seventy two lakh seventeen thousand only) received as State share from the State Government vide letter Nos. as indicated above and Rs. 86,41,949/- (Rupees eighty six lakh forty one thousand nine hundred forty nine only) on account of interest earned and other receipts during the period 2012-13 and Rs. 19,70,15,913/- (Rupees nineteen crore seventy lakh fifteen thousand nine hundred thirteen only) on account of unspent balance of the previous year; a sum of Rs. 48,85,53,779/- (Rupees forty eight crore eighty five lakh fifty three thousand seven hundred seventy nine only) has been utilized for the purpose for which it was sanctioned and the balance of Rs. 41,35,10,083/- (Rupees forty one crore thirty five lakh ten thousand eighty three only) remains unutilized at the end of the year. 2 Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been fully fulfilled and that I have exercised the following checks to see that the money was actually utilised for the purpose for which it was sanctioned. 1 Kinds of checks exercised: i) Audited Statement of Account (Copy enclosed) ii) Utilisation received from executing units, records during sample visit. iii) Progress Report The 29th day of July, 2013 Signaturewith, SPD Mizoram RMSA AUDITOR'S CERTIFICATE We have verified the above statement with the books and records produced before us for our verification andifound the same has been drawn in accordance therewith. The 22nd day of Oct, 2013 Chartered Accountant Firm MIZORAM EDUCATION MISSION SOCIETY (MEMS), AIZAWL, MIZORAM RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (RMSA) Name of the SIS: MEMS (RMSA) Consolidated Balance Sheet as on 31.03.2013 Sche- Amount (Rs.) Amount (Rs.) Sche- Amount (Rs.) Amount (Rs.) LIABILITIES Current Previous ASSETS dule Current Previous Year Year Year Year Capital Fund Rs. Fixed Assets Rs. Rs. Opening Balance 619,091,244 367,036,626 Civil Works Unadjusted Advances i) Opening Balance 421,944,045 60,819,207 Funds Received From Govt of India: ii) Addition during the year 224,580,479 361,124,838 a) RMSA 639,189,000 362,356,000 Furniture 501,436 450,263 Vehicle Equipment 687,462 672,462 Funds Received From State Govt: Current Assets: a) RMSA 57,217,000 31,500,000 Advance outstanding a) Civil Works 2,921,346 1,902,155 Others: b) Others Balance at Districts: Closing Balance at Districts a) RMSA a) Cash in Hand 75,870 263,706 Less : Excess of Expenditure over 255,265,178 141,801,382 b) Cash at Bank 171,612,328 148,142,770 Income Closing Balance at SPO: Advances repayable a) Cash in Hand 52,718 40,520 Prior period adjustment 112,439 112,439 b) Cash at Bank 238,847,821 46,666,762 Current Liabilities c) Unadjusted Advances - - As per last account 879,000 879,000 1,061,223,505 620,082,683 - 1,061,223,505 620,082,683 In terms of our report of even date. For Susanta Roy & Chartered o (SUSANTA KUM 0Y) State P roject Directo Proprietor Mizoram RMSA Membership No.057408 The 22nd day of Oct, 2013 MIZORAM EDUCATION MISSION SOCIETY (MEMS), AIZAWL, MIZORAM RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (RMSA) Consolidated Income & Expenditure Account for the year ended 31.03.2013 Name of the SIS: MEMS (RMSAj EXPENDITURE Sche Amount (Rs.) Amount (Rs.) INCOME Sche Amount (Rs.) Amount (Rs.) Current Year Previous Year Current Year Previous Year Expenditure at Districts and SMDC level: Interest: Capital Assets: Civil Work a) RMSA 8,618,029 6,793,510 Grant-in-aid (general): Teacher Salary 164,954.436 55,976,795 Miscellaneous receipts 23,920 Laboratory Attendants Salary for New School 14,277,597 4,022,409 Laboratory Attendants Salary for Existing School 35,728,774 34.844,033 Other Income Clerks Salary for New School 14,554,130 728,202 Study Tour for Teachers 11,430,000 Excess of Expenditure over School Grant 14,000,000 11,053,319 Income transferred to Capital Fund 255,265,178 141,801,382 Self Defence Centre for Girl Child 4,645,500 In-Service Teachers Training 3,942,650 3,730,500 Repayment of Loan 420,000 Art Camp at School Level 1,665,000 Procurement of Mathematics Kits for School 1,398,000 Training of SMDC Members/Community Training 834,040 1,210,200 Training of School Academic Committee 336,000 Training of School Building Committee 336,000 Excursion Trip for Students 1,710,400 1,033,600 Study Tour for Students (Outside State) 780,00 Science Exhibition in District Headquarters 741,665 Edufest 400,000 Awareness Campaign 100,000 Remedial Teaching 855,000 Guidance And Counseling Cell (SCERT) 74,455 Minority Survey 200,000 MMER (R) 3,996,066 7,493,853 Minor Repairs 4,950,000 4,991,250 State Level : 1) MMER( R) 1,284,079 2,438,302 2) Miscellaneous payments: a) In-Service Headmasters Training 529,500 298,500 b) Induction Training of New Teachers 1,044,000 552,000 c) Training of Lab Attendance 333,000 263,907,127 149,453,128 - | 263,907,127 148,994,892 In terms of our report of ever date. For Susanta Roy & Co. Chartered Ac u State Proiject Directcr (SUSANTA KUMAR R ) Mizoram RMSA The 22nd day of Oct, 2013 Proprietor/Membership No.057408 MIZORAM EDUCATION MISSION SOCIETY (MEMS) : AIZAWL : MIZORAM : RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (RMSA) Name of the SIS : MEMS (RMSA) Consolidated Receipts & Payments Account for the year ended 31.03.2013 RECEIPTS Sche Current Year Previous Year PAYMENTS Sche Current Year Previous Year (Rs.) ( i R. Opening Balance : Expenditure at Districts and SMDC level: a) Cash in Hand 40,520 62,932 Capital Assets : a) Civil Work 219,538,265 361,124,838 b) Cash at Bank 46,666,762 41,092,059 b) MMER (N-R) 5,042,214 c) Unadjusted Advances 150,308,631 266,122,378 Grant-in-aid (general) Teacher Salary 164,954,436 55,976,795 Funds Received From Govt of India: Laboratory Attendants Salary for New School 14,277,597 4,022,409 Laboratory Attendants Salary for Existing School 35,728,774 34,644,033 a) RMSA 639,189,000 362,356,000 Clerks Salary for New School 14,554,130 728,202 Study Tour for Teachers 11,430,000 Funds Received From State Govt: School Grant 14,000,000 11,053,319 Self Defence Centre for Girl Child 4,645,500 a) RMSA 57,217,000 31,500,000 In-Service Teachers Training 3,942,650 3,730,500 Repayment of Loan 420,000 Interest: Art Camp at School Level 1,665,000 Procurement of Mathematics Kits for School 1,398,000 a)RMSA 8,618,029 6,793,510 Training of SMDC Members/Community Training 834,040 1,210,200 Training of School Academic Committee 336,000 Training of School Building Committee 336,000 Excursion Trip for Students 1,710,400 1,033,600 Miscellaneous receipts 23,920 Study Tour for Students (Outside State) 780,000 Science Exhibition in District Headquarters 741 665 Expenditure of district and sub- Edufest 400,000 district level adjusted against Awareness Campaign 100,000 advances Remedial Teaching 855,000 Advance for district and SMDC Guidance And Counseling Cell (SCERT) 74,455 programme activities adjusted Funds Minority Survey 200,000 refunded by districts and SMDC Level MMER ( R) 3,996,066 7,493,853 Minor Repairs 4,950,000 4,991,250 State Level: 1) MMER( R) 1,350,252 2,438,302 2) Miscellaneous payments: a) In-Service Headmasters Training 529,500 298,500 b) Induction Training of New Teachers 1,044,000 552,000 c) Training of Lab Attendance 333,000 Closing Balance: a) Cash in Hand 52,718 40,520 b) Cash at Bank 238,847,821 46,666,762 c) Unadjusted Advances 174,609,544 150,308,631 902,063,862 707,926,879 - 902,083,862 707,926,879 In terms of our report of even date. For Susanta Roy & I State Project Director (sUSANT KU RY) Mizoram RMSA The 22nd day of Oct, 2013 Proprietor/Membership No.057408 Annexure - XX MIZORAM RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (RMSA) AIZAWL, MIZORAM Consolidated Annual Financial Statement State: Mizoram (Rs.) Year Ending : 31.3.2013 SOURCE & APPLICATION RMSA Opening Balance a) Cash in Hand 40,520 b) Cash at Bank 46,666,762 c) Unadjusted Advances 150,308,631 TOTAL 197,015,913 a) Source (Receipt) b) Funds Received from Govt. of India 639,189,000 c) Funds Received from State Govt. 5 7,217,000 d) Interests 8,618,029 e) Other Receipts 23,920 TOTAL RECEIPTS 902,063,862 Approved S.Application (Expenditure) AWP&B Expenditure Savings/ No. including Incurred Excess Spill over a) Civil Work (including furniture and major repairs) 626,831,050 219,538,265 407,292,785 b) MMER (NR) 6,827,992 5,042,214 1,785,778 d) Teacher's salary 172,368,000 164,954,436 7,413,564 e) Salary of Lab. Cum Library Attendants (New Schools) 14,580,000 14,277,597 302,403 c) Salary of Lab. Cum Library Attendants (199 Existing schools) 35,820,000 35,728,774 91,226 f) Salary of Office clerk (New Schools) 14,580,000 14,554,130 25,870 g) School Annual Grant 14,000,000 14,000,000 - h) Minor Repair Grant 4,950,000 4,950,000 - i) In-service training of headmaster for 5 days 529,500 529,500 - j) in-servcie training of teachers for 5 days 3,955,500 3,942,650 12,850 1) Induction training of new teachers for 10 days 1,044,000 1,044,000 m) Excursion trip for students (within state) 1,710,400 1,710,400 n) Remedial Teaching 855,000 855,000 n) Awareness Campaign 100,000 100,00 - t) Edo fest at block level 400,000 400,000 - p) Training of SMIDC members 840,000 834,040 5,960 q) Training of School Academic Committee 336,000 336,000 - r) Training of School Building Committee 336,000 336,000 s) Salary for Resource Persons (5 months) 500,000 22,581 477,419 u) Guidance Resource center 50,000 50,000 - v) Resource Person/Research Asst. for Field work (5 months) 41500 1,874 39,626 w) Sensitization Programme 320000 - 320,000 x) MMER (R) 5,346,318 5,346,318 y) State Component z) Others TOTAL 906,321,260 488,553,779 417,767,481 Closing Balance: a) Cash in hand 52,718 b) Cash in Bank 238,847,821 c) Unadjusted Advances 174,609,544 TOTAL 413,510,083 GRAND TOTAL 906,321,260 902,063,862 In terms of our report of even date. State Project Director The 22nd day of Oct, 2013 Mizoram RMSA MIZORAM RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (RMSA) AIZAWL, MIZORAM SPO: RMSA: 2012-13 Bank Reconciliation Statement as on 31st March,2013 Fund: RMSA Rs. A. Bank Balance as per Cash Book 46,666,762 B. Add: (i) Cheque issued but not presented: a) Cheque No. 531102 5,000 b) Cheque No. 531131 63,810 c) Cheque No. 386478 9,000 d) Cheque No. 386484 13,400 e) Cheque No. 386486 52,000 f) Cheque No.386482 48,000 g) Cheque No.386480 48,000 h) Cheque No.3 86483 96,000 i) Cheque No.386479 48,000 j) Cheque No.386481 48,000 47,097,972 C. Less: 1. Bank Charges during 2010-11 but not entered in the Cash Book. i) Bank Charges - MICR SB CHQ 1/7/20 10 63 ii) Bank Charges - MICR SB CHQ 1/7/20 10 125 iii) Bank Charges - MICR SB CHQ 8/7/2010 63 iv) Bank Charges - Excess Dr in SB CHQ 31/12/2010 20 2. Fund received from Gol and entered in cash book on 23.3.2012 but credited by Bank on 3/4/2012 35,932,000 3. Bank Charges During 2011-12 but not entered in the Cash Book (i) Excess Dr in SB 30/6/2011 15 (ii) Bank charges - MICR SB CHQ 25/8/2011 63 (iii) Excess Dr in SB 31/12/2011 30 D. Bank Balance as per Pass Book 11,165,593 State Project Di efr Mizoram RMSA The 22nd day of Oct, 2013