Lao PDR: Southeast Asia Disaster Risk Management Project Procurement Plan (As of November 15, 2017) I. General 1. Project information: Country: Lao PDR Borrower/Recipient: Lao PDR Project Name: Lao PDR Southeast Asia Disaster Risk Management Project Project ID No: P160930 Project Implementing Agency: • Component 1 – Ministry of Public Works & Transport (MPWT) • Component 2 –Ministry of Natural Resources and Environment (MONRE) • Component 3 – Ministry of Finance (MOF) • Component 4 – Ministry of Planning and Investment (MPI) 2. Bank’s approval Date of the procurement Plan • Original Plan: May 24, 2017 • First Revision: November 15, 2017 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: 5 years II. Works and Goods and Non-Consultant Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Procurement Prior Review Threshold Comments Method Method Threshold (US$) 1. ICB (Works) >=2,000,000 All contracts above US$5 million 2. NCB (Works) 200,000 - < None 2,000,000 3. Shopping (Works) < 200,000 None 4. ICB and LIB >= 600,000 All contracts above US$1.5 (Goods) million 5. NCB (Goods) 100,000 - < None 600,000 6. Shopping (Goods) < 100,000 None B7. Direct - All contracts above US$1.5 Contracting (DC) million (Goods) 1 2. Prequalification. Not expected for the works/goods packages. 3. Any Other Special Procurement Arrangements: National procurement procedures as specified in Annex 1 to this Procurement Plan 4. Procurement packages for Goods (prior and post reviews) with method and Time Schedule Ref. No. Contract Est. Cost Procure- Review Expected Comments (Description) (US$) ment by Bank Bids Method Opening (Prior/ Post) Date 1 2 3 4 5 6 7 Component 1: Integrated Urban Flood Risk Management C1/G001 Vehicles 94,000 Shopping Post Dec. 2017 C1/G002 Motorcycles 6,000 Shopping Post Dec. 2017 C1/G003 Technical Equipment 2,700 Shopping Post Dec. 2017 C1/G004 IT Equipment 34,310 Shopping Post Dec. 2017 C1/G005 Office Equipment 30,980 Shopping Post Dec. 2017 C1/W001 Office Renovation for DOW- 12,000 Shopping Post Dec. 2017 Project Management office at KM3Office in Vientiane Capital C1/W002 New Office Construction for 76,000 Shopping Post Dec. 2017 DPWT-Project Implementation office in Oudomxay Province C1/W003 Construction of Muang Xay 4,500,000 ICB Post Dec. 2018 Integrated Urban Flood Risk Management Infrastructure (Package 1) C1/W004 Construction of Muang Xay 4,500,000 ICB Post Dec. 2018 Integrated Urban Flood Risk Management Infrastructure (Package 2) Component 2: Hydromet Modernization and Early Warning Systems C2/G001 ECMWF Products 171,500 DC Post Apr. 2018 C2/G002 ECMWF Visualization 625,000 DC Post Apr. 2018 Hardware/Software C2/G003 Flash Flood Alert System 700,000 ICB Post TBD C2/G004 Media Studio 100,000 DC Post May.2018 C2/G005 Hydrological and 2,000,000 ICB Prior TBD Meteorological Equipment for Upgrading and New Stations C2/G006 Communication System 190,000 NCB Post Jun.2018 2 C2/G007 Hydrological and Hydraulic 349,500 NCB Post Jul.2018 modeling C2/G008 Communication Equipment 190,000 NCB Post TBD and facilities for Provincial Offices C2/G009 Computers for Provincial 13,500 Shopping Post Feb. 2018 Offices C2/G010 Office Furniture 50,000 Shopping Post Nov. 2018 C2/G011 Vehicles 170,000 NCB Post Feb. 2018 C2/G012 Motorcycles 30,000 Shopping Post Feb. 2018 C2/W001 Civil Works for Hydrological 700,000 NCB Post Nov. 2018 and Meteorological Observation Stations (Surveying, Housing and Equipment Installation) C2/W002 Provincial Office Building 400,000 NCB Post Mar. 2018 (Oudomxay and Phongsaly) C2/W003 Improvement of Provincial 403,000 NCB Post Apr. 2018 Offices for Hydrological and Meteorological Investments. Component 3: Strengthening Financial Planning for Disaster Resilience C3/G001 Office Equipment 5,000 Shopping Post Jan 2018 C3/G002 Office Furniture 1,000 Shopping Post Dec 2017 Component 4: Project Management C4.1/G01 Office Furniture 5,000 Shopping Post Nov.2017 C4.1/G02 IT Equipment 35,000 Shopping Post Nov. 2017 Sub-Total for Goods and Works 15,394,49 0 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Procurement Prior Review Comment Method Threshold (US$) Threshold (US$) 1. Competitive Methods >= 300,000 All contracts above (Firms) – Quality & Cost 500,000. Based Selection (QCBS) and Quality Based Selection (QBS) 2 Competitive Methods < 300,000 None (Firms) – Least-Cost Selection (LCS) and Selection Based on 3 Consultant Qualifications (CQS) 3. Single Source (Firms) - All contracts above 500,000 4. Individual Consultants - All contracts above 200,000 for entire project duration. All TORs will require World Bank clearance. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines 3. Consultancy Assignments with Selection Methods and Time Schedule Ref. No. Description of Estimate Selection Revie Expected Commen Assignment d Method w Proposal ts Cost by s US$ Bank Submissi (Prior on / Date Post) 1 2 3 4 5 6 7 Component 1: Integrated Urban Flood Risk Management C1/C00 Feasibility Study, 896,402 QCBS Prior Nov. 1 Detailed Design and 2017 Supervision C1/C00 International Technical 353,312 QCBS Post Nov. 2 Advisor/International 2017 Implementation Support Consultant C1/C00 International Procurement 150,000 IC Post Nov. 3 Specialist 2017 C1/C00 National Procurement 35,000 IC Nov. 4 Consultant 2017 C1/C00 Social Safeguards 70,000 IC Post 5 Consultant C1/C00 International Safeguards 150,000 IC Post Dec. 6 Advisor 2017 C1/C00 Environmental Safeguard 70,000 IC Post Dec. 7 Consultant 2017 4 C1/C00 Resilient Urban Planning 200,000 CQS Post Dec 2017 8 C1/C00 Future Pre-Feasibility 200,000 CQS Post Oct. 2021 9 Study C1/C01 Operation and 150,000 IC Post Oct. 2021 0 Maintenance Handbook, Simulation and Training. Component 2: Hydromet Modernization and Early Warning Systems C2/C00 National Technical 150,000 IC Post Jan. 2018 1 Advisory Consultant C2/C00 Procurement Consultant 110,000 IC Post Jan. 2018 2 C2/C00 Accountant Consultant 90,000 IC Post Jan. 2018 3 C2/C00 International Hydromet 558,000 IC Prior Jan. 2018 4 Advisor C2/C00 Service Delivery Strategy 108,000 IC Post Jul.2018 5 Consultant C2/C00 Sr Technical Expert, NWP 90,000 IC Post 6 (calibration, Jul. 2018 verification, post- processing) C2/C00 Sr Technical Expert, 95,000 IC Post TBD 7 Forecasting C2/C00 System Integrator 1,790,00 QCBS Prior Jul.2018 8 0 Component 3: Strengthening Financial Planning for Disaster Resilience C3/C00 Program Coordinator 120,000 IC Post Dec. 1 2017 C3/C00 Administrative and 50,000 IC Post Dec.2017 2 Finance Officer C3/C00 Preparation for SEADRIF 150,000 CQS Post Jan. 2018 3 Legal Work and Support Insurance Product Design C3/C00 Strengthening National 200,000 CQS Post Mar. 4 DRF Strategy and 2018 Implementation. C3/C00 Consultancy for 250,000 CQS Post Jun. 2018 5 Strengthening Post- Disaster. Component 4: Project Management 5 C4.1/C0 External Financial Audit 100,000 CQS Post Feb. 2018 2 C4.1/C0 International FM 60,000 IC Post Nov. 3 Specialist 2017 C4.1/C0 National Project 150,000 IC Post Dec. 4 Coordinator 2017 C4.1/C0 National Project 118,000 IC Post Dec. 5 Administrator/Accounta 2017 nt C4.2/C0 TA for Study and 350,000 QCBS Post Nov. 1 Supervision for DRM 2017 mainstreaming for MPI and Line Ministries Sub-Total for Consulting 6,813,71 Services 4 Total for Goods, Works and 22,208,2 Consulting Services 04 6 Annex 1 - Conditions for use of National Procurement Procedures. Procurement under National Procurement Procedures will be carried out in accordance with national regulations including the Procurement Decree #03, dated January 9, 2004 and #0861/MOF, dated May 5, 2009 (amended version) and Implementation Rule and Regulations (IRR) #0063 issued by MOF on March 12, 2004; Procurement Manual dated May 2009 and harmonized bidding documents for national competitive bidding and request for quotations agreed between Government of Lao PDR, World Bank and Asia Development Bank. In addition to the provisions stipulated in the above documents, Government and Implementing agencies for Bank financed projects shall implement the following additional provisions: i. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; ii. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. 7 PROCUREMENT Lao People's Democratic Republic : Lao PDR Southeast Asia Disaster Risk Management Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2018-01-19 2020-11-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160930 GPN Date: 2018-01-11 Project Name: Lao PDR Southeast Asia Disaster Risk Management Project Loan / Credit No: IDA / 61200, IDA / 65180 M Executing Agency(ies): inistry of Public Works and Transport, Department of Waterways WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned C1/W001 / Office Renovation Integrated Urban Flood Risk Request for Single Stage - One 2018-10- for Project Management Office IDA / 61200 Post Open - National 12,000.00 12,210.00 Signed 2018-02-12 2018-04-09 2018-08-30 Management Quotations Envelope 06 in Vientiane Capital, Km3. C1/W002 / New Office construction for Project Integrated Urban Flood Risk Request for Single Stage - One 2018-10- IDA / 61200 Post Open - National 76,000.00 80,346.91 Signed 2018-02-12 2018-04-09 2018-10-03 Implementation Office in Management Quotations Envelope 06 DPWT Oudomxay Province. C1/W003 / Construction of Under Muangxay Integrated Urban Integrated Urban Flood Risk Single Stage - One 2021-04- IDA / 61200 Post Request for Bids Open - International 4,600,000.00 0.00 Implementat 2020-06-15 2020-11-13 2020-06-29 2020-08-10 2020-09-09 2020-10-14 Flood Risk Management Management Envelope 12 ion Infrastructure (Package 1) AF/W03 / Construction Integrated Urban Flood Risk Request for Single Stage - One 2020-12- IDA / 65180 Post Limited 80,000.00 85,736.49 Signed 2020-04-25 2020-07-07 2020-06-20 2020-09-04 Offices PIU Luang phabang Management Quotations Envelope 17 AF/W04 / Improvement Integrated Urban Flood Risk Request for Single Stage - One 2020-12- IDA / 65180 Post Limited 15,000.00 15,774.12 Signed 2020-04-25 2020-08-05 2020-06-20 2020-09-04 Offices PIU Borikhamxay Management Quotations Envelope 17 C1/W004 / Construction of Pending Muangxay Integrated Urban Integrated Urban Flood Risk Single Stage - One 11,100,000.0 2021-05- IDA / 61200 Prior Request for Bids Open - International 0.00 Implementat 2020-07-26 2020-07-31 2020-09-11 2020-10-11 2020-11-15 Flood Risk Management Management Envelope 0 14 ion Infrastructure (Package 2) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1/G001 / Good packages Integrated Urban Flood Risk Request for Single Stage - One for Vehicles. 2 Pick UP 4WD: 1 IDA / 61200 Post Open - National 94,000.00 93,800.00 Signed 2018-02-13 2018-04-10 2018-06-18 2018-10-07 Management Quotations Envelope for MPWT and 1 for DPWT C1/G004 / Good package for IT Equipment. one set for Integrated Urban Flood Risk Request for Single Stage - One IDA / 61200 Post Open - National 37,500.00 26,594.41 Signed 2018-03-12 2018-05-07 2019-03-19 2018-11-03 MPWT and one set for DPWT Management Quotations Envelope of Oudomxay Province C1/G005 / Good packages for Office Equipment for Integrated Urban Flood Risk Request for Single Stage - One Project Management (PMU) IDA / 61200 Post Open - National 25,000.00 13,195.60 Signed 2018-06-06 2018-08-01 2019-03-22 2019-01-28 Management Quotations Envelope office and Project Implementation (PIU) office C1/G002 / Good package for Integrated Urban Flood Risk Request for Single Stage - One Motorcycle. 4 motorcycles : 1 IDA / 61200 Post Open - National 8,000.00 7,760.00 Signed 2019-03-19 2019-05-14 2019-07-30 2019-11-10 Management Quotations Envelope for DOW and 3 for DPWT Integrated Urban Flood Risk Request for Single Stage - One C1/G006 / Vehicles IDA / 61200 Post Open - National 50,000.00 49,900.00 Signed 2019-03-19 2019-05-14 2019-08-09 2019-11-10 Management Quotations Envelope C1/G003 / Technical Integrated Urban Flood Risk Request for Single Stage - One Equipment for monitoring IDA / 61200 Post Open - National 25,000.00 24,043.22 Signed 2019-04-06 2019-06-01 2020-07-13 2019-11-28 Management Quotations Envelope works C1/G007 / IT Equipment for Integrated Urban Flood Risk Request for Single Stage - One IDA / 61200 Post Open - National 4,500.00 4,344.66 Signed 2019-09-06 2019-11-01 2020-02-13 2020-04-29 National Consultant Management Quotations Envelope AF/G02 / IT Equipment to Integrated Urban Flood Risk Request for Single Stage - One IDA / 65180 Post Limited 15,550.00 16,126.91 Signed 2020-04-25 2020-07-14 2020-06-20 2020-09-01 2020-12-17 support PIUs Management Quotations Envelope AF/G03 / Office Furniture to Integrated Urban Flood Risk Request for Single Stage - One IDA / 65180 Post Limited 9,200.00 9,911.18 Signed 2020-04-25 2020-07-14 2020-06-20 2020-09-03 2020-12-17 support PIUs Management Quotations Envelope Pending AF/G01 / Three Vehicles to Integrated Urban Flood Risk Request for Single Stage - One IDA / 65180 Post Limited 100,000.00 0.00 Implementati 2020-05-06 2020-07-01 2020-12-28 support PIUs Management Quotations Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 C1/C003 / Consulting Service Consultant Integrated Urban Flood Risk on Temporaries Hydromet IDA / 61200 Post Qualification Open - International 25,000.00 25,000.00 Signed 2018-05-28 2018-05-28 2018-06-18 2018-08-01 2018-09-07 2018-08-31 2018-09-07 2018-10-05 2019-01-03 2019-04-03 Management monitoring for Mouangxay Selection C1/C001 / Consultancy Services for the preparation of a Feasibility Study, Designs, Bidding Documents and Integrated Urban Flood Risk Quality And Cost- Construction Supervision. IDA / 61200 Prior Open - International 1,200,000.00 360,780.00 Signed 2018-10-01 2018-10-15 2018-10-22 2018-10-17 2018-12-05 2019-01-23 2019-01-02 2019-02-15 2019-02-01 2019-06-06 2019-03-08 2019-10-29 2019-04-12 2019-11-08 2020-04-11 Management Based Selection This assignment comprises two Phases, Phase 1 will be a lump-sum contract and Phase 2 will be time-based. C1/C010 / Sustainable Urban Consultant Integrated Urban Flood Risk Under Design Interventions in Muang IDA / 61200 Post Qualification Open - National 300,000.00 0.00 2019-08-11 2019-08-12 2019-09-01 2019-08-20 2019-10-15 2020-03-06 2019-11-14 2019-12-19 2020-06-16 Management Implementation Xay Selection C1/C002 / International Technical Integrated Urban Flood Risk Quality And Cost- Advisor/International IDA / 61200 Prior Open - International 354,000.00 0.00 Canceled 2018-09-03 2018-09-24 2018-11-07 2018-12-05 2019-01-04 2019-02-08 2019-03-15 2020-03-14 Management Based Selection Implementation Support Consultant AF/C02 / Consultants Service for the Construction Integrated Urban Flood Risk Quality And Cost- Under IDA / 65180 Post Open - National 700,000.00 0.00 2020-06-22 2020-07-15 2020-07-13 2020-07-23 2020-08-26 2020-09-23 2020-10-23 2020-11-27 2021-01-01 2022-01-01 Supervision for Luang Management Based Selection Implementation prabang and Bolikhamxay INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C1/C004 / National Integrated Urban Flood Risk IDA / 61200 Post Consultant Open 36,000.00 0.00 Canceled 2018-03-01 2018-04-19 2018-05-10 2018-06-14 2018-12-11 Procurement Consultant Management Selection C1/C004-1 / National Integrated Urban Flood Risk IDA / 61200 Post Direct Selection Direct 36,000.00 0.00 Canceled 2018-07-05 2018-08-07 2018-07-15 2018-10-08 2018-09-18 2019-03-17 Procurement Consultant Management C1/C007 / National Individual Integrated Urban Flood Risk Environmental Safeguard IDA / 61200 Post Consultant Open 55,000.00 0.00 Canceled 2019-03-15 2019-05-16 2019-05-03 2019-05-24 2019-06-28 2019-12-25 Management Consultant Selection Individual C1/C004-2 / National Integrated Urban Flood Risk IDA / 61200 Post Consultant Open 24,000.00 0.00 Canceled 2019-02-06 2019-05-22 2019-03-27 2019-04-17 2019-05-22 2019-11-18 Procurement Consultant Management Selection C1/C005 / National Individual Integrated Urban Flood Risk Community Engagement IDA / 61200 Post Consultant Open 70,000.00 70,000.00 Signed 2019-03-15 2019-05-22 2019-05-03 2019-07-11 2019-05-24 2019-07-11 2019-06-28 2019-10-09 2019-12-25 Management Consultant Selection C1/C007-1 / National Individual Integrated Urban Flood Risk Environmental Safeguard IDA / 61200 Post Consultant Open 60,000.00 60,000.00 Signed 2019-08-11 2019-06-03 2019-09-29 2019-07-11 2019-10-20 2019-07-11 2019-11-24 2019-10-09 2020-05-22 Management Consultant Selection Individual C1/C004-3 / National Integrated Urban Flood Risk IDA / 61200 Post Consultant Open 28,800.00 160.00 Signed 2019-08-11 2019-05-13 2019-09-29 2019-06-26 2019-10-20 2019-07-17 2019-11-24 2019-10-09 2020-05-22 Procurement Consultant Management Selection C1/C002(2) / International Individual Integrated Urban Flood Risk Project Implementation IDA / 61200 Post Consultant Open 200,000.00 91,460.00 Signed 2019-10-18 2019-10-18 2019-11-05 2019-11-22 2019-11-26 2019-12-05 2019-12-31 2020-01-08 2020-04-29 Management Support Consultant Selection AF/C01 / Consultants Service for the Preparation of a feasibility Study, Designs, Integrated Urban Flood Risk preparation of bidding IDA / 65180 Post Direct Selection Direct 500,000.00 0.00 Canceled 2020-02-16 2020-02-06 2020-02-26 2020-05-01 2020-10-28 Management Documents (Oudomxay + Luang Prabang + Bolikhamxay) Individual Integrated Urban Flood Risk AF/C08 / Project Accountant IDA / 65180 Post Consultant Limited 18,000.00 16,800.00 Signed 2020-04-20 2020-04-27 2020-04-25 2020-06-26 2020-05-16 2020-08-31 2020-06-20 2020-08-31 2020-12-17 Management Selection AF/C01(2) / Consultancy Services for the Preparation of: Feasibility Studies; Integrated Urban Flood Risk IDA / 65180 Post Direct Selection Direct 800,000.00 0.00 Canceled 2020-05-03 2020-06-10 2020-05-13 2020-06-12 2020-07-17 2021-01-13 Designs; Safeguard Management Documents; Bidding Documents; and Construction Supervision in Muang Xay AF/C01(3) / Preparation of Feasibility Studies; Detailed Designs; Safeguard Documents; and Bidding Integrated Urban Flood Risk Under Documents for Oudmxay IDA / 65180 Prior Direct Selection Direct 1,200,000.00 0.00 2020-09-01 2020-08-26 2020-09-11 2020-08-31 2020-11-15 2021-05-14 Management Implementation (Additional Works), Luang Prabang and Bolikhamxay and Construction Supervision in Oudamxay (Additional Works) Page 2