PROCUREMENT PLAN Project information: LAO PDR Clean Cook Stove Initiative Project (P169538) Project Implementation agency: Ministry of Energy and Mines (MEM) Date of the Procurement Plan: April 19, 2019 Period covered by this Procurement Plan: May 1, 2019 – April 30, 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the national regulations including the Procurement Decree #03, dated January 9, 2004 and Implementation Rule and Regulations (IRR) #0063 issued by the Ministry of Finance (MOF) on March 12, 2004 and #0861/MOF, dated May 5, 2009 (amended version), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall 1 disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior Internatio National RFQ Comments Review nal (Shoppin Threshold g) (USD mil) Goods, IT 600,000 & Below Below Recommended 1 and non- above 600,000 100,000 to advertise for consulting >USD 50,000 services Consulting 200,000 & Below N/A 0.3 Firm above 200,000 Individual 0.2 consultant 2 3 PROCUREMENT Lao People's Democratic Republic : Lao PDR Clean Cook Stove Initiative PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-05-14 2020-12-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169538 GPN Date: Project Name: Lao PDR Clean Cook Stove Initiative Loan / Credit No: / , TF / B0555, TF / B0599 Institute of Renewable Energy Promotion, Ministry of Energy and Mines Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management and Single Stage - One NCS01 / Implementation TF / B0599 Implementation Technical Prior Request for Bids Open - International 750,000.00 0.00 Canceled 2019-11-03 2019-12-18 2019-11-08 2019-12-20 2019-12-20 2020-01-19 2020-02-23 2020-08-21 Envelope Assistance Project Management and Under LIB01 / Implementing Entity Single Stage - One TF / B0555 Implementation Technical Post Request for Bids Limited 750,000.00 0.00 Implementati 2020-03-25 2020-03-27 2020-03-30 2020-06-15 2020-05-11 2020-05-05 2020-06-10 2020-07-17 2020-07-15 2021-01-11 Procurement Envelope Assistance on CS08 / QR Code/Label Carbon Finance Capacity Request for Single Stage - One / Post Open - National 10,000.00 0.00 Canceled 2019-08-06 2019-10-01 2019-12-30 Development Consultant Building Quotations Envelope CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Quality And Cost- CS01 / Implementation Entity / Prior Open - International 750,000.00 0.00 Canceled 2019-05-03 2019-05-27 2019-05-20 2019-07-30 2019-07-03 2019-07-31 2019-08-30 2019-10-04 2019-11-08 2025-12-31 Based Selection Consultant Pending CS06 / Third Party Auditor / Post Qualification Open - International 30,000.00 0.00 2019-11-01 2019-11-22 2020-01-05 2020-02-04 2020-03-10 2020-09-06 Implementation Selection CS04 / National Project Least Cost / Post Open - National 20,000.00 0.00 Canceled 2019-08-01 2019-08-22 2019-10-05 2019-11-02 2019-12-02 2020-01-06 2020-02-10 2025-12-31 Financial Auditor Selection Project Management and Consultant CS_04 / National Project TF / B0599 Implementation Technical Post Qualification Open - National 20,000.00 0.00 Under Review 2020-12-14 2020-12-16 2021-01-04 2021-02-17 2021-03-19 2021-04-23 2021-10-20 Financial Auditor Assistance Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS02 / Project Individual Carbon Finance Capacity Coordinator/Procurement TF / B0555 Post Consultant Direct 10,000.00 9,076.00 Signed 2019-05-02 2019-06-06 2019-05-12 2019-06-28 2019-06-02 2019-08-19 2019-07-07 2019-11-20 2020-01-03 Building Consultant Selection Individual CS05 / Carbon Finance Carbon Finance Capacity TF / B0555 Post Consultant Direct 115,000.00 115,000.00 Signed 2019-06-03 2019-06-06 2019-06-13 2019-06-28 2019-07-04 2019-08-19 2019-08-08 2019-11-20 2021-01-29 Consultant Building Selection Project Management and Individual CS03 / International / Implementation Technical Post Consultant Direct 30,000.00 31,995.00 Signed 2019-05-02 2019-05-31 2019-05-12 2019-06-28 2019-06-02 2019-08-21 2019-07-07 2019-11-20 2019-11-04 Procurement Consultant Assistance Selection Individual CS09 / National Project Carbon Finance Capacity Under TF / B0555 Post Consultant Open 36,000.00 0.00 2020-12-14 2020-12-16 2021-02-01 2021-02-22 2021-03-29 2021-09-25 Coordinator Building Implementation Selection Project Management and Individual CS07 / National Financial Pending TF / B0599 Implementation Technical Post Consultant Open 10,000.00 0.00 2020-12-15 2021-02-02 2021-02-23 2021-03-30 2021-09-26 Consultant Implementation Assistance Selection Individual CS_08 / QR Code/ Label Carbon Finance Capacity Pending TF / B0555 Post Consultant Open 10,000.00 0.00 2020-12-21 2021-02-08 2021-03-01 2021-04-05 2021-10-02 Development Consultant Building Implementation Selection Page 1