63018 PROCUREMENT PLAN BOTSWANA NATIONAL HIV/AIDS PREVENTION SUPPORT (BNAPS) PROJECT PROCUREMENT PLAN FOR THE SECOND EIGHTEEN MONTHS (JAN 2011 – JULY 2012) I. General 1. Project information: Country: Botswana Borrower: Government of Botswana Project Name: Botswana National HIV/AIDS Prevention Support (BNAPS) Loan no: 7568-BW Project No.: P102299 Project implementing agency (PIA): Line ministries, NACA and Civil Society Organizations 2. Bank’s Approval Date of the Procurement Plan: 06 November 2009, 17 March 2010 3. Date of General Procurement Notice: 09 June 2008 4. Period covered by this procurement plan: 1st Jan 2011-30th June 2012 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix to the 2. Guidelines for Procurement: (Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist/Procurement Accredited Staff based on the assessment of the implementing agency’s capacity. P M T USD C P R ICB G A C NCB G N ICB W NA NA NCB W NA NA 5. ICB (Non-Consultant Services) 500,000 and above All Contracts S N D C N 2. Pre-qualification: N/A 3. Proposed Procedures for Community Driven Development components: (As per Approved Revised Operational Manual) 4. Any Other Special Procurement Arrangements: N/A 5. Procurement Packages with Methods and Time Schedule 1 2 3 4 5 6 7 8 Comment Ref No Contract Estimated Procurement Prequalifi Domestic Review by Expected Bid- (Description) Cost Method cation Preference Bank Opening $USD (yes/no) Yes/no (Prior/Post G1 Supply of 100,000 NCB No No Post July -11 interlocking paving blocks G2 Supply equipment for 81,000 NCB No No Post May-11 Jubilee Hospital renovations. G3 Supply sports 37,000 Shopping No No Post May-11 equipment G4 DVD recording for 34,000 Shopping No No Post May-11 “Swagga 4 AIDS” & “Adopt A Space” activities. G5 Develop weblink for 2,200 Shopping No No Post May-11 Myspace, Facebook & Twitter on MYSC website G6 Supply linen to porta 7,000 Shopping No No Post June-11 cabins G7 Supply recreational 153,000 NCB No No Post June-11 equipment for target children (indoor games, board games, outdoor games and musical instruments) G8 Renovation of MDR 645,000 ICB No No Prior September-11 TB ward at Jubilee Hospital G9 Furniture for 4 34,000 Shopping No No Post July-11 Multidisciplinary Counseling Centers G10 ICT equipment for 4 34,000 Shopping No No Post August-11 Multidisciplinary Counseling Centers G11 Supply 4x4 vehicles 220,000 NCB No No Post February-12 for BNAPS G12 Supply ICT 40,000 Shopping No No Post July-11 Equipment & Antivirus for NACA – BNAPS G13 Printing of Social 10,000 Shopping No No Post June 11 Assessment Report III. Selection of Consultants Selection Method Prior Review Comments Threshold (USD) 1 Competitive Methods 200 000.00 (Firms) 2 Single Source (Firms) >1 000.00 3 Individual >100 000.00 Consultants Selection (IC) 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No Description of Estimated Selection Review by Expected Procuring Comment Assignment Cost (USD) Method Bank Proposals Entity (Prior/Pos Submission t) Date C1 Consultancy to 117,000 CQS Post July-11 MOESD undertake baseline for MOESD BNAPS project activities C2 Grants Officer (TA) 25,000 IC Post Nov-11 NACA to DAC Bobonong C3 Grants Officer (TA) 25,000 IC Post Nov-11 NACA to DAC Ngamiland East C4 Grants Officer (TA) 25,000 IC Post Nov-11 NACA to DAC Ngamiland West C5 Grants Officer (TA) 25,000 IC Post Nov-11 NACA to DAC Central Serowe C6 Grants Officer (TA) 25,000 IC Post Nov-11 NACA to DAC Kweneng West C7 Understudy- 30,000 IC Post June-11 NACA Procurement C8 Understudy-Finance 30,000 IC Post June-11 NACA C9 Understudy-Team 30,000 IC Post June-11 NACA Leader C10 Understudy – M&E 30,000 IC Post June-11 NACA C11 Community Based 90,000 IC Post Jan-11 NACA 9 months M&E Specialist contract C12 M&E Officer (D2) 88,000 IC Post Jan-11 NACA 1 year contract C13 Social Assessment 20 000 IC Post May 11 NACA Communications Expert C14 Social Assessment 5 000 IC Post April 11 NACA Report Editor C15 1 Chief Pharmacy 3 000 IC Post May-11 MOH 2 have been Technicians (D4) hired. C16 2 Store Keepers (B4) 3 000 IC Post June-11 MOH 4 recruited. Amount is for both store keepers. C17 35 Drivers (B4) 210, 000[W1] IC Post June-11 MOH 3 recruited. Amount for all 35 Drivers. C18 4 Psychologists for 70,000 IC Post June-11 MOESD Amount is for multidisciplinary 4 counseling centers Psychologists. C19 4 Social Workers for 70,000 IC Post June-11 MOESD Amount is for multidisciplinary 4 Social counseling centers Workers. Consultancy to CSO/Private sector C20 for services provision 60,000 CQS Post Aug-11 MIST at construction site (MIST) Consultancy to C21 conduct baseline 42,000 IC Post June-11 MIST study (MIST) 1 was already C22 1 Doctor 56 000 IC Post May 11 Prisons hired. C23 2 Pharmacy 20 000 IC Post May 11 Prisons Amount is for Technicians 2 Pharmacy Technicians. Note: All the above staff project positions are not Government substantive posts. IV. Implementation Agency Capacity Building Activities with time schedule 1 In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedules No Expected Estimated Estimated Start Comments outcome/Activity Cost Duration date Description T1 Case management 52,000 5days June-11 conference for HIV specialists and Counselors (MOESD) T2 Paediatric HIV/AIDS 55,000 3 months June-11 11 teams of 20 persons each education workshop for (Training proposed to be Primary & Secondary offered by Baylor Clinic school staff (Training of through extension of current Trainers MOESD & Baylor) contract – SS) T3 Training on HIV/AIDS and 100, 000.00 4 Days June-11 3 workshops with 40 staff behaviour change for staff each at DTVET (MOESD) T4 Training of Prison staff on 5 000.00 5 days June-11 M&E (PRISON) T5 Training of Prison staff on 45 000.00 10 days Oct-11 Counseling (PRISON) T6 Training of Prison staff on 50 000.00 2 weeks Jan-12 and emergency care (PRISON) T7 Information sessions on 8 000.00 3 days Feb-12 wellness program to prison officers and inmates (PRISON) T8 Training ARV clinic staff 20,000 2 weeks Apr-11 on Kitso/MASA ARV programme (Prison) T9 M&E workshop for project 17,750 3 days June -11 coordinators, focal persons (MTC) T10 Capacity building workshop 20,000 3 days Oct-11 for Project managers and safety officers (MIST) T11 Quarterly review & 10,200 2 days Oct-11 planning workshops (MIST) T12 3 training exercises in safety 9,400 3 days Dec-11 & health and First Aid for project coordinators, focal persons and driver: health and safety (MTC) T13 End of year 2 review 10 000.00 3 days Sept - workshop of project plan 2011 (50 stakeholders) (MTC) T14 Plenary sessions for HIV 17,000 90 days Jul-11 prevention communication campaign at National/district level(MYSC) T15 BCC activities – “Swagga 4 87,000 1 week each Apr-11 AIDS” and “Adopt A quarter Space” (MYSC) T16 Procurement Workshop for 10,000 2 days May 11 Grant Officers & DAC s (NACA) T17 Disseminate the Social 14,000 2 days June-11 1 day national level Assessment findings to all workshop for 60 relevant stakeholders participants Hold workshops/forums at various levels to 1 day district level disseminate SA findings : workshops for 60 (national and BNAPS participants for 5 districts districts) T18 Support the CSOs to 10,000 4 days April Ongoing process. But there integrate the SA findings 2011 and will need to hold specific Integrate the findings into ongoing. meetings on for the BNAPS component 1, 2 I day planning meeting for &3 Component 1 1 day planning workshop for component 2 1 day review meeting/planning workshop for component 3 I day joint planning workshop: Component 1, 2 and 3 T19 Engage the traditional 10,000 6 day March ½ day workshop with Ntlo structures on the 2011- Ya Dikgosi at the national promotion of positive August level and 1 day workshop socio- cultural values while 2011 with the traditional leaders addressing negative cultural at the district level in the practices that hinder five BNAPS districts positive behaviour change. • Initiate contact and determine the its involvement in the implementation of the Social Assessment findings • Hold half day workshop in each of the BNAPS districts to sensitize the traditional leaders on the Social Assessment findings T20 Review existing policies on 6,000 1 day June-11 Support a 1 day stigma and discrimination stakeholders workshop to with a view to addressing review existing policies that barriers and increase access promote stigma reduction: to services especially for 1 day workshop for 60 most at risk populations. participants T21 Review and strengthen the 6,000 1 day June-11 Support a 1 day application of the Gender stakeholders workshop to Framework to ensure it review the Gender protects the rights of framework :1 day women and discourages workshop for 60 harmful gender norms participants based on inequality and harmful cultural practices. T22 Review existing BCIC 10,000 2 days July-11 Support the BCIC Unit at strategies to ensure that NACA to hold a 2 day they are target specific and workshop with relevant are based on target stakeholders to review the audience analysis and BCIC strategies: 2day emerging evidence workshop for 50 participants