FINAL PFMRP PROCUREMENT PLAN Zambia – Public Financial Management Reform Program Phase I (P147343) 1. General:The project development objective (PDO) is to contribute to improving the efficiency and accountability of public resources as a basis for economic development through (i) improved fiscal discipline; (ii) increased transparency in public finances; (iii) increased effectiveness in revenue administration; (iv) strengthened procurement; and (v) enhanced internal controls and internal audit. The Project consists of the following 5 components: Component 1. Integrated Planning and Budgeting and Revision of PFM Legal Framework The objective of this component is to improve the development planning and budgeting processes to enhance the development and service delivery impact of the public sector Component 2. Strengthening IFMIS and Cash Management The objective of this component is to enhance financial management systems and standards in order to promote good financial management and corporate governance practices in the public service. Component 3. Public Procurement Reforms The main objectives of this component are to: (a) establish and strengthen ZPPA’s oversight and regulatory role in public procurement; and (b) strengthen ZIPS’s capacity to establish and maintain quality standards of purchasing and supply professionals. Component 4. Enhanced Internal Audit and Control This component will strengthen and promote internal control systems in order to enhance transparency and accountability in the use of public resources. . Component 5. Increasing the Effectiveness of Revenue Administration The objective of this component is to increase the effectiveness of revenue administration by the Zambia Revenue Authority. This component includes supporting major ongoing change initiatives funded by Government and enhancing the professionalism and productivity of the workforce. 2 Project ID No: I P147343 3. Project Implementing Agencies: Component 1: Ministry of Finance Budget and Economic Affairs Component 2: Ministry of Finance – Accountant General Component 3: Zambia Public procurement Authority (ZPPA) and Zambia Institute of Purchasing and Supply (ZIPS) Component 4: Ministry of Finance – Internal Audit Component 5: Zambia Revenue Authority 4. Bank’s approval Date of the Procurement Plan: April, 2014, rev Jan 29 2015 5. Date of General Procurement Notice: April, 2014 6. Period covered by this procurement plan: March 2014 to April 2017 I. Goods and Works and Non-Consulting Services 7. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: 1 Table 1: Thresholds for Procurement Methods and Prior Review – Goods, Works and Non Consultant Services Expenditure Procurement Method Contract Value Threshold For Contracts Subject to Prior Category use of Method (US$) Review (US$) 1. Works ICB(Works/Supply & >=10,000,000 All contracts Installation) NCB >=200,000 - <10,000,000 As in procurement plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <200,000 (motor vehicles only) None Shopping <100,000 000 (rest not motor None vehicles) Direct Contracting All values All contracts Procurement from UNOPS All values None Agency Note: Contracts with a cost estimate below US$200,000 for motor vehicles only may be procured on basis of Shopping procurement method 8. Prequalification. N/A 9. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): N/A Reference to (if any) Project Operational/Procurement Manual: The components will besides provisions of the Banks Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011 and the Banks Guidelines Procurement of Goods, works, and Non-Consulting Services under IDRD Loans and IDA Credits & Grants by World bank Borrowers, dated January 2011 and will also make use of the additional information and guidance provided in Manual – Guidance for Procurement of Small Contracts; World Bank Africa Region Procurement February 2011 and in the case of all contracts entered into using NCB based on use of National standard Bidding Documents, additional provisions of the attachments and standard clauses of the Bank’s Policy – Corrupt and Fraudulent Practices whose text may not be modified will be used in both the bidding documents and the ensuing contracts. 10. Any Other Special Procurement Arrangements None 11. Procurement Packages with Methods and Time Schedule a. Procurement of Good and Non Services Est Domest Prior Expect Expected Comm Package Preq ents Descriptio Plan/ Amount Proc ic or Bid Contract (yes n Actual in Method Prefere Post Opening Signature Number / no) US $ nce Review Date Date Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework 1.1 IPB/PFM Plan Shoppi No No Post 4th 29th Aug Procurem RP/GD/0 14,000 ng July 2014 ent of 1 2014 office Actua equipmen l t 1.2 IPB/PFM Plan 80,000 Shoppi No No Post 1st Aug 30th Sept Procurem RP/GD/0 ng 2014 2014 ent of 2 Actua vehicles l 2 Sub Total Component 1; Goods and Non Consultant 94,000 Services Component 2. Strengthening IFMIS and Cash Management 2.1 - IFMIS/G Plan 850,000 NCB No No Post 30th 30th Bidding Installa D/PFMRP April Sept and tion of /01 2014 2014 contract new award local will be area based on networks Actua lots in 13 l (sites) roll out sites and Refurbis hment of existing local area networks in 28 sites 2.2 IFMIS/G Plan 150,000 NCB No No. Post 30th 30th May Procurem D/PFMRP April 2014 ent of /02 2014 servers Actua and l other hardware 2.3 IFMIS/G Plan 750,000 NCB No. No. Post 29th 30th Procurem D/PFMRP Aug Sept ent of /04 2014 2014 power Actua back up l equipmen t Sub Total Component 2; 1,750,00 Goods and Non Consultant 0 Services Component 3 (A): Public Procurement Reforms (ZPPA) 3.A.1. ZPPA/PF Plan ICB No Yes Prior 15-Aug- 7-Nov-14 Will Developm MRP/GD/ 1,800,0 14 include ent of 05 00 Framewor turnkey Actual k e- agreemen Procurem ts, ent training system to pilot MPSAs, data center System software , licenses , warranti es, subscrip tions for project 3 period 3.A.2. ZPPA/PF Plan NCB No Yes Prior 12-Jan- 11-Mar- Procurem MRP/GD/ 300,000 15 15 ent of 06 Actual internet connecti vity for e- Procurem ent System Data Center Sub Total Component 3 A- (ZPPA): Goods and Non 2,100,0 Consultant Services 00 Component 3 (B) : Public Procurement Reforms(ZIPS) 3.B.1 ZIPS/PF Plan 30,000 Shoppin No. No. Post 1st 30th Jun Procurem MRP/GD/ g June 2014 ent of 01 2014 IT Actual equipmen t 3.B.2 ZIPS/PF Plan 10,000 Shoppin No. No. Post 1st 30th Jun Procurem MRP/GD/ g June 2014 ent of 02 2014 office Actual furnitur e 3.B.3 ZIPS/PF Plan 90,000 Shoppin No. No. Post 1st Jun 30th Jun Procurem MRP/GD/ g 2014 2014 ent of 03 Motor Actual Vehicles 3.B.4 ZIPS/PF Plan 120,000 Shoppin No. No. Post 1st 30th Jun Procurem MRP/GD/ g Jun2014 2014 ent or 04 lease of Actual Office accommod ation 4.B.5 ZIPS/PF Plan 30,000 Shoppin No. No. Post 1st 30th Oct Printing MRP/GD/ g Oct2014 2014 of 05 Actual educatio n study material Sub Total Component 3 B- (ZIPS): Goods and Non 280,000 Consultant Services Component 4. Enhanced Internal Audit and Control 4.1 IAC/GD/ Plan 28,500 shoppin No No Post 15th 31st Jul Develop PFMRP/0 g Jul 2014 and 1 2014 printing of Actual Public Internal Audit Magazine 4.2 IAC/GD/ Plan 134,000 Shoppin No No post 15th 31st May Procurem PFMRP/0 g May 2014 4 ent of 2 2014 Motor Vehicles Actual 4.3 IAC/GD/ Plan 83,000 Shoppin No No post 15th 31st May Evaluati Procurem PFMRP/0 g May 2014 on and ent of 3 2014 award to various be based office Actual on equipmen individu t al items 4.4 IAC/GD/ Plan 68,000 Direct No No Prior 15th 31st May Procurem PFMRP/0 Contrac May 2014 ent of 4 ting 2014 ACL Actual licenses and server Sub Total Component 4: 313,500 Goods and Non Consultant Services Component 5: Increasing the Effectiveness of Revenue Administration 5.1 ZRA/GD/ Plan 202,500 NCB No No Post N/A N/A Contract Electron PFMRP/0 already ic 1 awarded Records the Manageme amount nt in the System – plan is Hardware the (ERMS) outstand ing balance Actual 270,000 This is the actual contract amount. 5.2 ZRA/GD/ Plan 600,000 UN- No No Post 30th 25th Developm PFMRP/0 CTAD May July ent of 2 2014 2014 Mining Actual Sector Monitori ng System 5.3 ZRA/GD/ Plan 5,000,00 ICB No No Prior 26th 29th Dec Mining PFMRP/0 0 Sept 2014 Sector 3 2014 System Actual Hardware procurem ent 5.4 ZRA/GD/ Plan 294,000 NCB No No Post 16th 18th Jul To be Procurem PFMRP/0 May 2014 advertis ent of 4 2014 ed surveill Actual internat ance ionally tools and equipmen t for speciali st investig 5 ations 5.5 ZRA/GD/ Plan 690,000 NCB No No Prior 30th 12th Sep To be Procurem PFMRP/0 May 2014 advertis ent of 5 2014 ed IT Actual internat system ionally and equipmen t for the Forensic Laborato ry 5.6 ZRA/GD/ Plan 1,600,00 NCB No No Prior 11th 17th Oct To be Transit PFMRP/0 0 July 2014 advertis Tracking 6 2014 ed IT Actual internat System ionally and equipmen t Sub Total Component 5: 8,386,50 Goods and Non Consultant 0 Services Component 6: Strengthening Tax Policy Formulation in Budget Office 6.1 STPF/PF Plan 20,000 Shoppin No No Post 4th Jul 29th Procurem MRP/01 g 2014 August ent of 2014 laptops Actual and external drives Sub Total Component 6: Goods and Non Consultant 20,000 Services Component 7. Program Management 7.1 PMU/GD/ Plan 160,000 Shoppin No No Post 17th 30th Procure PFMRP/0 g April April Motor 1 2014 2014 vehicles Actual for project manageme nt and monitori ng 7.2 PMU/GD/ Plan 30,000 Shoppin No No Post 17th 30th Procure PFMRP/0 g April April equipmen 1 2014 2014 t for Actual the Project Manageme nt Unit 7.3 PMU/GD/ Plan 6,000 Shoppin No No Post 17th 30th Procurem PFMRP/0 g April April ent of 1 2014 2014 furnitur Actual e Sub Total Component 2; Goods and Non Consultant 196,000 Services 6 II. Selection of Consultants 12. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contract Value Threshold Contracts Subject to Expenditure Procurement Method for use of selection Prior Review (US$ Category method (US$) millions) QCBS, QBS >=200,000 All contracts As in procurement Consulting Firms CQS, LCS, QBS, FBS <200,000 plan SSS All values All Contracts Competitive selection Individual >=100,000 All contracts Consultants (IC) IC Single Source All values All contracts Selection NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. Note: Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Engineering and contract management contracts with cost estimates of less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. 2. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. Any Other Special Selection Arrangements: N/A 13. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Expected proposal Estimated Prior / Ref. Plan / Selection submissi Description Cost in Post Comments No. Actual Method on US$ Review /opening Date Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework IPB/PFM Develop of Plan 4th July RP/CS/0 Planning and 50,000 2014 1 Budgeting Actual CQS Post Manuals and Training Materials IPB/PFM Assessment of Plan CQS Post 1st RP/CS/0 institutional 50,000 August 2 and process 2014 changes in Actual Budget Office IPB/PFM Development Plan CQS 150,000 Post 5th To be RP/CS/0 of Septembe advertise 3 expenditure r 2014 d projections Actual internati tools and onally skills 7 Sub Total Component 1; Consulting Services 250,000 Component 2. Strengthening IFMIS and Cash Management IFMIS/P Annual Plan QCBS 750,000 Prior 27th June The FMRP/CS Maintenance 2014 contract /01 for will Actual SunServers cover a 3 and NetApp year period IFMIS/P SAP Plan QCBS 1,820,000 Prior 27th June To be FMRP/CS Enhancement & 2014 advertise /02 interfaces Actual d internati onally IFMIS/P Business Plan QCBS 250,000 Prior 27th June FMRP/CS continuity 2014 /03 planning Actual IFMIS/P Basis Senior Plan IC - 100,000 Prior 27th June FMRP/CS Consultant, competitiv 2014 /04 hired to Actual e provide technical backstopping and capacity building to IFMIS SAP system Administrator s IFMIS/P Review of Plan QCBS Prior 30th Sept FMRP/CS business 500,000 2014 /05 process and Actual regulatory framework for GRZ’s PFM system IFMIS/P IFMIS Quality Plan QCBS 160,000 Prior 25th July To be FMRP/CS Assurance 2014 advertise /06 Consultant d Actual internati onally IFMIS/P Consultancy Plan IC - 50,000 Post 25th July FMRP/CS to review and Competitiv 2014 /06 design power e Actual backup solution Sub Total Component 2: Consulting Services 3,630,000 Component 3( A). Public Procurement Reforms (ZPPA) ZPPA/PF Consultant to Plan QCBS 250,000 Prior 21st Nov MRP/CS/ prepare 2014 01 Standard Bidding Documents and User Manual for Framework Agreements Actual ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/01 institutional e 8 capacity Actual selection assessments and procurement audits in Ministry of Finance, , ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/02 institutional e Actual capacity selection assessments and procurement audits in Ministry of Transport, Works, Supply and Communication s, ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/03 institutional e Actual capacity selection assessments and procurement audits in Education, Science, Vocational Training and Early Education ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/04 institutional e Actual capacity selection assessments and procurement audits in Ministry of Health ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/05 institutional e Actual capacity selection assessments and procurement audits in Food Reserve Agency, ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/06 institutional e Actual capacity selection assessments and procurement audits in Bank of Zambia, 9 ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/07 institutional e Actual capacity selection assessments and procurement audits in Road Development Agency ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/08 institutional e Actual capacity selection assessments and procurement audits in Provincial Administratio n Central Province, ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/09 institutional e Actual capacity selection assessments and procurement audits in Ministry of Mines, Energy & Water development ZPPA/PF Consultants Plan IC 11,000 Post 28th Nov MRP/CS/ to undertake Competitiv 2014 02/10 institutional e Actual capacity selection assessments and procurement audits in Ministry of Information & Broadcasting Services ZPPA/PF Hire Plan IC 50,000 Post 15th Jan MRP/CS/ consultant to Competitiv 2015 03 assist in e Actual undertaking selection an awareness campaign of e-Procurement System ZPPA/PF Development Plan CQS 110,000 Post 15th Jan MRP/CS/ of e- 2015 04 Procurement Actual Guidelines ZPPA/PF Review the Plan Individual 70,0000 Post 28th Nov MRP/CS/ Public Consultant 2014 05 Procurement Actual Act and Regulations ZPPA/PF Consulting Plan CQS Post 31st Oct MRP/CS/ Services for 150,000 2014 06 Preparation 10 of Actual Procurement Guidelines ZPPA/PF Consulting Plan CQS Post 31st Oct MRP/CS/ Services for 50,000 2014 07 Preparation Actual of Procurement Manuals Sub Total Component 3(A): Consulting 790,000 Services (ZPPA) Component 3 (BA). Public Procurement Reforms(ZIPS) ZIPS/PFM Consultancy Plan 160,000 IC- Prior 1st RP/CS/01 – Technical, Competitiv August, Education e 2014 and Finance Actual Selection ZIPS/PFM Development Plan 55,000 CQS Post 15th RP/CS/02 of ZIPS January, regulation, 2015 code of Actual conduct, manuals and guidelines ZIPS/PFM Design and Plan 40,000 CQS Post 30th RP/CS/03 development August, of MIS and 2014 database Actual ZIPS/PFM Research and Plan 70,000 CQS Post 1st RP/CS/04 development October, (review the 2014 ZIPS Actual syllabus) ZIPS/PFM Development Plan 24,000 CQS Post 1st RP/CS/05 of training April, manuals for 2015 short term Actual training and workshops ZIPS/PFM Consultant Plan 1st RP/CS/06 to maintain 36,000 December ZIPS CQS Post 2014 database Actual Sub Total Component 3 (B): 385,000 Consulting Services(ZIPS) Component 4: Enhanced Internal Audit and Control IAC/PFM Development Plan CQS 74,000 Post 12th May EOI to be RP/CS/0 of curriculum 2014 advertise 1 for d Government Actual internati Internal onally Auditing with Zambia chapter of IIA IAC/PFM Selection of Plan IC – 17,600 Post 12th May RP/CS/0 a trainer on competitiv 2014 11 2 IIA Standards Actual e for selection practicing internal auditors IAC/PFM Development Plan CQS 22,000 Post 12th May RP/CS/0 of Internal 2014 3 audit quality Actual assurance systems manual IAC/PFM Consultant to Plan IC 20,000 Post 15th July RP/CS/0 review the Competitiv 2014 4 Public Actual e Finance Act – selection Legal Expert IAC/PFM Consultant to Plan IC 13,000 Post 15th July RP/CS/0 review the Competitiv 2014 5 Public e Actual Finance Act – selection Public Finance Expert IAC/PFM Consulting Plan Post 1st RP/CS/0 services to 6,000 October 6 facilitate 2014 sensitization Actual workshops of IC 80 key Competitiv participa stakeholders e nts on role of selection internal audit in public sector in 2014 IAC/PFM Consultant to Plan CQS 135,500 Post November Training RP/CS/0 conduct 1, 2014 in 2 7 training in batches risk Actual last one management in 2015 IAC/PFM Develop and Plan CQS 180,000 Post Septembe RP/CS/0 pilot the r 15, 8 Risk 2014 Management Actual system in 3 MPSA. IAC/PFM Selection of Plan QBS 212,000 Prior June 30, Risk RP/CS/0 a consultant 2014 based , 9 to develop IT, training Forensic, materials and Performan to carry out Actual ce and training in Procureme various nt specialized audits for 2014 to 2015 Sub Total Component 4: Consulting Services 680,100 Component 5. Increasing the Effectiveness of Revenue Administration Development Plan March of an IT 66,000 31st ZRA/CS/ system to 2014 PFMRP/0 SSS Prior monitor Actual 1 balance of payments 12 ZRA/CS/ Development Plan QCBS 310,000 Prior Nov 28th PFMRP/0 of 2014 2 specialized Actual Tax Audit Sector Guidelines 376,000 Sub Total Component 5: Consulting Services Component 6: Strengthening Tax Policy Formulation in Budget Office STPF/PF Undertake Plan QCBS 200,000 Prior To be MRP/CS/ studies on advertise 01 the efficacy d Actual of the internati various onally consumption Taxes STPF/PF Development Plan QCBS 150,000 Prior To be MRP/CS/ of revenue advertise 01 forecasting d Actual tools and internati skills onally Sub Total Component 6: Consulting Services 350,000 Component 7: Program Management PMU/PFM Recruitment Plan IC – 120,400 Prior 30th RP/CS/0 of Competitiv April 1 Procurement e 2014 Specialist Actual PMU/PFM Recruitment Plan IC – 120,400 Prior 30th RP/CS/0 of M & E Competitiv April 2 Specialist e 2014 Actual PMU/PFM Annual Audit Plan LCS 40,000 N/A 18th Dec If RP/CS/0 2014 Auditor 3 General is engaged, activity will move to operating costs Actual Sub Total Component 7: Program Management 280,800 14. Training ,workshops and consultations Estimated Ref. Training, workshop and Estimated Expected Duration No. study tours Cost (US$) Training/workshop Date (Days) Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework IPB/PFMRP/TR/01 Training of MPSAs and 200,000 120 1st July to 31st December Local Authorities in the 2014 new Planning and Budgeting tools IPB/PFMRP/TR/02 Sensitisation of key 150,000 120 1st July to 31st December stakeholders (including 2014 Parliamentarians) in the Planning and Budgeting 13 Policy and subsequent Legislation IPB/PFMRP/TR/03 Training of trainers in 50,000 90 1st July to 31st December the new budget format and 2014 IFMIS IPB/PFMRP/TR/04 Specialised training in 1st July to 31st December expenditure projections 2014 skills 100,000 120 Sub Total Training , Workshops and 500,000 Capacity Building Component 1 Component 2. Strengthening IFMIS and Cash Management IFMIS end-user 1st May 2014 to Nov 28th IFMIS/PFMRP/TR/01 training 350,000 90 2014 SAP IFMIS/PFMRP/TR/02 Certification 380,000 90 1st Sept to 28th Nov 2014 IFMIS/PFMRP/TR/03 Study tour 60,000 7 31st May to 7th June 2014 Sub Total Training , Workshops and 790,000 Capacity Building Component 2 Component 3 (A). Public Procurement Reforms (ZPPA) ZPPA/PFMRP/TR/01 Capacity 470,000 TBA September – Dec 2015 building activities (this is awaiting Training needs assessment) Sub Total Training , Workshops and 470,000 Capacity Building Component 3(A) ZPPA Component 3 (B). Public Procurement Reforms (ZIPS) ZIPS/PFMRP/TR/0 Training of Trainers in 7,000 30 May – Dec 2015 1 Purchasing and supply ZIPS/PFMRP/TR/0 Training ZIPS affiliates 7,000 30 May – Dec 2015 2 in Purchasing and supply ZIPS/PFMRP/TR/0 Training ZIPS students 7,000 May – Dec 2015 3 and members in Purchasing and supply 30 ZIPS/PFMRP/TR/0 Training invigilators and 7,000 30 May – Dec 2015 4 examiners in purchasing and supply ZIPS/PFMRP/TR/0 Sensitisation of ZIPS 30 May – Dec 2014 5 syllabus to all 7,000 stakeholders Sub Total Training , Workshops and Capacity Building Component 3(B) ZIPS 35,000 Component 4. Enhanced Internal Audit and Control IAC/PFMRP/TR/01 Trainer of 263 Practicing 36,250 120 April to Dec 2014 Internal auditors on IIA Standards for 2014 IAC/PFMRP/TR/02 Trainer of Practicing April to Dec 2014 36,250 30 14 Internal auditors on IIA Standards for 2015 IAC/PFMRP/TR/03 Trainer of 263 Practicing 35,625 120 April to Dec 2014 Internal auditors on IIA Standards for 2016 IAC/PFMRP/TR/04 Conduct training and 23,500 15 April to Dec 2014 sensitisation in quality assurance systems for Practising Internal auditors IAC/PFMRP/TR/05 Audit Committee members 23,200 120 April to Dec 2014 trained in corporate governance & their roles under the Public Finance Act 2014 IAC/PFMRP/TR/06 Audit Committee members 23,200 120 April to Dec 2014 trained in corporate governance & their roles under the Public Finance Act 2015 IAC/PFMRP/TR/07 Audit Committee members 23,200 30 April to Dec 2014 trained in corporate governance & their roles under the Public Finance Act 2016 IAC/PFMRP/TR/08 Sensitisations to the April to Dec 2014 Public on role of audit committees 2014 22,800 60 IAC/PFMRP/TR/09 Sensitisations to the April to Dec 2014 Public on role of audit committees 2015 22,800 60 IAC/PFMRP/TR/10 Sensitisations to the April to Dec 2014 Public on role of audit committees 2016 22,800 60 IAC/PFMRP/TR/11 Sensitization of key 40,000 30 April to Dec 2014 stakeholders 80 participants on role of internal audit in public sector in 2014 IAC/PFMRP/TR/12 Selection of a consultant 191,00 120 April to Dec 2014 to develop training materials and to carry out training in various specialized audits for 2014 to 2015 [Risk based , IT, Forensic, Performance and Procurement] IAC/PFMRP/TR/13 Training auditors are 27,000 45 April to Dec 2014 trained in use of ACL and server based scripts. Sub Total Component 4: Training , 366,625 Workshops and Capacity Building Component 5. Increasing the Effectiveness of Revenue Administration Training in Mining Sector ZRA/PFMRP/TR/01 Monitoring 1,000,000 120 Nov 2014 to Feb 2015 Training in Specialised 50,000 90 April to June 2015 15 ZRA/PFMRP/TR/02 Tax Audit Training in Debt ZRA/PFMRP/TR/03 Management Skills 50,000 90 July to Sept 2015 Sub Total Component 5: Training , Workshops and Capacity Building 1,100,000 Component 6. Strengthening Tax Policy Formulation in Budget Office STPF/PFMRP/TR/0 Development of revenue 100,000 120 1st May – 31st December 1 forecasting skills 2014 STPF/PFMRP/TR/0 Specialised training on 2 general business taxation and review of double 1st May – 31st December taxation agreements 110,000 120 2014 Sub Total Component6: Training , Workshops and Capacity Building 210,000 Component 7. Program Management Project Management PMU/PFMRP/TR/01 Training for staff 25,000 30 April to Dec 2014 April to Dec 2014 PMU/PFMRP/TR/02 Conference, workshops 45,000 45 Professional training for PMU/PFMRP/TR/03 support staff 45,000 180 April to Dec 2014 PMU/PFMRP/TR/04 Basic Project , contract 10,000 7 April to May 2014 management, procurement, results based M&E, Team building and Financial management training for selected staff from all components under the project (Training to be coordinated by the Program Management Unit) Sub Total Component : Training , Workshops and Capacity Building 125,000 NOTES ON COMPONENTS TRAINING AND CAPACITY BUILDING PLANS: Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework Component 2: Strengthening IFMIS and Cash Management - None Component 3 (A): Public Procurement Reforms (ZPPA) - None Component 3 (B): Public Procurement Reforms (ZIPS) - None Component 4: Enhanced Internal Audit and Control - None Component 5: Increasing the Effectiveness of Revenue Administration - None GENERAL NOTES 1. Training and capacity Building: The institutions charged with implementation responsibility for the components will identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the selection methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 2. Operating costs: For this project, the Bank has agreed with the implementing agencies of the various components that the procurement methods for works, goods and non-consulting services as described in the 16 Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments and other implementing agency own procurement and administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. 17 PROCUREMENT Zambia : Public Financial Management Reform Program Phase I PLAN General Information Country: Zambia Bank’s Approval Date of the Original Procurement Plan: 2017-06-02 2018-10-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P147343 GPN Date: Project Name: Public Financial Management Reform Program Phase I Loan / Credit No: TF / 17118 Executing Agency(ies): Ministry of Finance WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFMRP/101/1/11 / Under Procurement of Stationery Request for Single Stage - One TF / 17118 Post Limited 0.00 Implementati 2018-03-20 2018-05-15 2018-11-11 for the PFMRP Coordinating Quotations Envelope on Unit PFMRP/101/1/2-2 / Under Procurement of Printers and Request for Single Stage - One TF / 17118 Post Limited 0.00 Implementati 2018-07-15 2018-09-09 2019-03-08 LCD Projector for Cash Quotations Envelope on Management IFMIS/GD/PFMRP/02/17 / TENDER FOR SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF LOT 1-TWO (2) UPSs AND ONE (1) DIESEL Single Stage - One TF / 17118 Post Request for Bids Open - National 0.00 Canceled 2017-11-17 2017-11-22 2018-01-03 2018-02-02 2018-03-09 2018-09-05 GENERATOR, LOT 2-TWO Envelope (2) COOLING SYSTEMS AND LOT 3-FIRE SUPPRESSION SYSTEMS, CCTV AND ACCESS CONTROL IFMIS/GD/PFMRP/02/17- LOT 1 / TENDER FOR SUPPLY, DELIVERY, Under Single Stage - One INSTALLATION AND TF / 17118 Post Request for Bids Open - National 0.00 Implementati 2017-11-17 2017-11-22 2018-01-03 2018-02-02 2018-03-09 2018-09-05 Envelope COMMISSIONING OF TWO on (2) UPSs AND ONE (1) DIESEL GENERATOR-LOT 1 IFMIS/GD/PFMRP/02/17- LOT 3 / TENDER FOR SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF ONE Under (1) FIRE SUPPRESSION Single Stage - One TF / 17118 Post Request for Bids Open - National 0.00 Implementati 2017-11-17 2017-11-22 2018-01-03 2018-02-02 2018-03-09 2018-09-05 SYSTEMS, CCTV AND Envelope on ACCESS CONTROL AND DECOMMISSIONING OF THE EXISTING FIRE SUPPRESSION SYSTEM- LOT 3 Page 1 ZRA/GDS/PFMRP/ 01 / Pending Procurement of additional TF / 17118 Post Direct Selection Direct 0.00 Implementati 2018-08-10 2018-08-15 2018-09-19 2019-03-18 Laboratory Equipment on ZRA/GDS/PFMRP/02 / Procurement of Local Area Pending Request for Single Stage - One Network for the Geological TF / 17118 Post Limited 0.00 Implementati 2018-08-15 2018-10-10 2019-04-08 Quotations Envelope Survey Department (GSD ) on Chemistry Laboratory IFMIS/GD/PFMRP/02/17- LOT 2 / TENDER FOR SUPPLY, DELIVERY, Under INSTALLATION AND Single Stage - One TF / 17118 Post Request for Bids Open - National 0.00 Implementati 2017-11-17 2017-11-22 2018-01-03 2018-02-02 2018-03-09 2018-09-05 COMMISSIONING OF TWO Envelope on COOLING SYSTEMS FOR MINISTRY OF FINANCE DATA CENTRE-LOT 2 NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFMRP/101/1/2 / Conference facilities for the evaluation Pending of tender for the supply and Request for Single Stage - One TF / 17118 Post Limited 0.00 Implementati 2018-02-19 2018-04-16 2018-10-13 delivery of UPS, Generator, Quotations Envelope on CCTV, and Access Control for the Data Centre PFMRP/101/1/8 / Workshop Pending Request for Single Stage - One to Validate the Internal TF / 17118 Post Limited 0.00 Implementati 2018-06-16 2018-08-11 2019-02-07 Quotations Envelope Auditor’s Bill on ZRA/GDS/ PFMRP/03 / Pending Development of the Mineral TF / 17118 Post Direct Selection Direct 0.00 Implementati 2018-08-10 2018-08-15 2018-09-19 2019-03-18 Output Statistical on Evaluation System (MOSES) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IFMIS/PFMRP/CS/1 / Consultant Consulting services for the Under TF / 17118 Prior Qualification Open - National 0.00 2016-06-01 2016-06-22 2016-08-05 2016-09-04 2016-10-09 2017-04-07 development of the IFMIS Implementation Selection road map ZPPA/PFMRP/CS/1 / Consulting services to Quality And Cost- Pending TF / 17118 Prior Open - National 0.00 2016-02-01 2016-02-01 2016-02-01 2016-02-01 2016-02-01 2016-02-01 2016-02-22 2017-02-21 produce Public Procurement Based Selection Implementation Manual and Guidelines ZPPA/PFMRP/CS/3 / Consulting services for the Quality And Cost- Pending TF / 17118 Prior Open - National 0.00 2016-10-01 2016-10-22 2016-12-05 2017-01-02 2017-02-01 2017-03-08 2017-04-12 2018-04-12 review and customisation of Based Selection Implementation the solicitation document Page 2 ZRA/PFMRP/CS/1 / Consultant Consulting services to Open - Pending TF / 17118 Prior Qualification 0.00 2016-01-01 2016-01-22 2016-03-06 2016-04-05 2016-05-10 2016-11-06 develop a mining sector International Implementation Selection monitoring system IFMIS/PFMRP/CS/01 / CONSULTING SERVICES FOR THE PLANNING, DESIGNING AND Quality And Cost- Open - Under TF / 17118 Prior 0.00 2016-11-14 2016-12-05 2017-01-18 2017-02-15 2017-03-17 2017-04-21 2017-05-26 2018-05-26 IMPLEMENTING SAP – Based Selection International Implementation BASED IFMIS SYSTEMS ENHANCEMENTS AND INTERFACES ZICA/PFMRP/CS/01 / DEVELOPMENT OF CHARTERED Quality And Cost- Open - Pending TF / 17118 Prior 0.00 2016-05-26 2016-06-16 2016-07-30 2016-08-27 2016-09-26 2016-10-31 2016-12-05 2017-12-05 ACCOUNTANT (CA) Based Selection International Implementation ZAMBIA LEARNING MATERIALS ZPPA/PFMRP/CS/04 / Engagement of a Third Quality And Cost- TF / 17118 Post Open - National 0.00 Canceled 2018-07-09 2018-07-30 2018-09-12 2018-10-10 2018-11-09 2018-12-14 2019-01-18 2020-01-18 Party Consultant to Audit Based Selection the e-GP System ZPPA/PFMRP/CS/01 / QUALITY ASSURANCE OF Quality And Cost- Pending THE PROCUREMENT TF / 17118 Post Open - National 0.00 2018-10-12 2018-11-02 2018-12-16 2019-01-13 2019-02-12 2019-03-19 2019-04-23 2020-04-22 Based Selection Implementation GUIDELINES AND MANUALS IFMIS/PFMRP/CS/01-LOT 1 / CONSULTING SERVICES FOR THE PLANNING, DESIGNING AND Consultant IMPLEMENTING SAP – Pending TF / 17118 Post Qualification Open - National 0.00 2018-08-01 2018-08-22 2018-10-05 2018-11-04 2018-12-09 2019-06-07 BASED IFMIS SYSTEMS Implementation Selection ENHANCEMENTS AND INTERFACES -RFP NO: (IFMIS/PFMRP/CS/01)- CHANGE ORDER NO. 1 ZPPA/PFMRP/CS/04-2018 / Consultant Engagement of a Third Pending TF / 17118 Post Qualification Open - National 0.00 2018-10-26 2018-11-16 2018-12-30 2019-01-29 2019-03-05 2019-09-01 Party Consultant to Audit Implementation Selection the e-GP System INDIVIDUAL CONSULTANTS Page 3