FOR OFFICIAL USE ONLY Report No: RES35764 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT AND/OR INTERNATIONAL DEVELOPMENT ASSOCIATION RESTRUCTURING PAPER ON A PROPOSED PROGRAM RESTRUCTURING OF BURKINA FASO PUBLIC SECTOR MODERNIZATION PROGRAM APPROVED ON JULY 9, 2015 TO MINISTRY OF FINANCE Governance Global Practice Africa Region Regional Vice President: Hafez M. H. Ghanem Country Director: Pierre Frank Laporte Senior Global Practice Director: Deborah L. Wetzel Practice Manager: Alexandre Arrobbio Task Team Leader(s): Gabriel Dedu The World Bank Burkina Faso Public Sector Modernization Program (P132216) ABBREVIATIONS AND ACRONYMS ASCE-LC High Authority for State Oversight (Autorité Supérieure de Contrôle de l’Etat et la Lutte Contre Corruption) CNMA National Public Administration Modernization Committee (Conseil National de la Modernisation de l’Administration) CNSS National Social Security Fund (Caisse National de Securité Sociale) DLI Disbursement-Linked Indicator HR Human Resources IRI Intermediate Results Indicator ISR Implementation Status and Results MENA Ministry of National Education and Literacy (Ministère de l’Education National et de l’Alphabétisation) MFPTPS Ministry of Civil Service, Labor and Social Security (Ministère de la Fonction Publique, du Travail et de la Protection Sociale MJPDHC Ministry of Justice and Human Rights (Ministère de la Justice, de la Promotion des Droits Humains et Civiques) OGP Government’s Open Government Action Plan PDO Program Development Objective SIGASPE Integrated Human Resource Management System (Système Intégré de Gestion Administrative et Salariale du Personnel de l'Etat) UoM Unit of measurement The World Bank Burkina Faso Public Sector Modernization Program (P132216) DATA SHEET (Burkina Faso Public Sector Modernization Program - P132216) BASIC DATA Project ID Financing Instrument IPF Component P132216 Program-for-Results Financing No Approval Date Current Closing Date 09-Jul-2015 31-Dec-2019 Organizations Borrower Responsible Agency Ministère de la Fonction Publique du Travail et de la Sécurité Ministry of Finance Sociale Program Development Objective(s) The program development objective is to improve selected service standards in targeted regions of the ministries responsible for primary education, justice, labor and civil service. OPS_TABLE_PDO_CURRENTPDO Summary Status of Financing Net Approval Effectiveness Closing Ln/Cr/TF Signing Date Commitment Disbursed Undisbursed Date Date Date IDA-56830 09-Jul-2015 07-Oct-2015 01-Feb-2016 31-Dec-2019 40.00 32.13 9.07 Policy Waiver(s) Does the Program require any waivers of Bank policies applicable to Program-for-Results operations? No Page 1 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) I. PROGRAM STATUS AND RATIONALE FOR RESTRUCTURING A. Program Status 1. The Public Sector Modernization Program is financed with US$40 million IDA credit, which was approved on July 9, 2015. Since becoming effective on February 1, 2016, the program implementation has advanced steadily, producing concrete results in the participating ministries – Justice, Education and Public Services. 2. Implementation Progress. The most recent Implementation Status and Results (ISR) report (February 2019) adjudged overall implementation of the program as satisfactory; however, progress towards full achievement of program development objectives (PDO) is moderately satisfactory. Most activities in the program action plan have been completed or under implementation (see annex 2) and are demonstrating measurable development impacts. Improved management in processing civil service transactions was achieved, notably in processing onboarding and promotion of civil servants, exceeding the program targets. The proportion of civil service transactions involving hiring and promotion completed within a 28-calendar day period nationwide increased from 4.5% in 2015 to 71% in 2016. While the performance declined to 50% in 2017, it has improved back to 55.3% by the third quarter of 2018. Registration of private sector employees with the National Social Security System has been growing at an average rate of 9.2% since 2016, representing 1.5 percent point above program end target. Efficiency in the delivery of judicial services continued to improve. Judgments issued in writing by administrative tribunals in the target regions increased to an average of 82.6% since the commencement of the Program, exceeding the end-target of 60%. 3. Disbursement- Linked indicators (DLIs). Eight (8) out of nine (9) DLIs of the program have been achieved, resulting in a cumulative disbursement of US$32.46 million of the program proceeds, representing 78% of the financing amount. Progress on the 9th DLI, relating to improved management of teaching time remains a challenge. Deployment of upgraded instrument to monitor teachers’ tasks on time in three target regions yielded only 8.6% of target schools achieving 770 hours of teaching time in 2017. While the performance increased to 34.6% in 2018, the achievement falls far too short of the 70% target expected in 2018 and achieving 80% target at program closing is impossible. Teachers strike and worsening of security situation in the regions affected teachers’ attendance, but most public primary schools follow school calendar that do not support the achievement of 770 hours of instruction time. Program Key Results Indicators Type Objective Indicator Status PDO Level Improved management of entry Share of transactions in the civil service completed within a certain Target achieved Indicator 1 and promotion of civil servants period: hiring and promotion within 28 calendar days (disaggregated by recruitment and promotion) PDO Level Improved effectiveness and Workers registered with the Social Security Fund (Caisse Nationale de Target achieved Indicator 2 efficiency in private sector labor Securite Sociale -CNSS) force inspections PDO Level Improved management of Share of classes with at least 770 annual hours of instruction in public Target not achieved, Indicator 3 teaching time primary schools in the Sahel, Upper Basin and East regions progress is moderate. PDO Level Improved efficiency in the Share of judgments delivered in Ouagadougou, Tenkodogo, Targets achieved Indicator 4 delivery of judicial services Dédougou and Bobo-Dioulasso regions with respect to: (a) administrative law cases within 12 months (b) contentious matters36 by the 50-pilot local departmental and district courts in conformity with relevant procedures Page 2 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) Results Area 1 – Improved Human Resource Capacity and Performance: 4. Under this result area, the program supports the Ministry of Civil Service, Labor and Social Protection (Ministère de la Fonction Publique, du Travail et de la Protection Sociale – MFPTPS) to lead efforts to modernize and harmonize human resources (HR) management processes and to strengthen the capacity of de-concentrated HR departments in the relevant ministries. Key activities include: (i) the elaboration and application of sector specific HR tools (in-service training, needs projections and staff planning, career plans, job profiles etc.); (ii) the improvement of HR information systems, including an expansion of coverage and upgrading of the SIGASPE functionality, including its interfacing with other information systems1; (iii) the training of personnel in the human resources departments; and (iv) the refinement and implementation of modern and merit-based civil servant performance management and promotion processes to further entrench a results-based focus in the public administration. 5. Progress in this results area continues to be satisfactory. Upgrade of the Integrated Human Resource Management System (Système Intégré de Gestion Administrative et Salariale du Personnel de l’Etat - SIGASPE) was achieved. Civil servants with updated appointment records in SIGASPE continue to exceed program targets. Individual Employee File system of all civil servants in the participating ministries are now available online. The Government has initiated a review of civil service posts covering not only the three pilot ministries but also 10 other ministries. The exercise is expected to be completed by end of 2019. Results Area 2: Strengthened Institutional Capacity for Policy Planning, Implementation and Monitoring and Evaluation: 6. Under results area 2, the program seeks to strengthen institutional capacity of the ministries of Justice, Education and MFPTPS, to develop, implement and monitor public policies. Emphasis is placed on: (i) strengthening the capacity of civil servants through in-service professional training; (ii) enhancing the systems and processes involved in policy planning, implementation and monitoring evaluation; (iii) improving the working environments of civil servants at the central and de- concentrated levels; and (iv) further developing the use of information and communication technology (ICT) (e- Government) to improve the efficiency of information management and dissemination. 7. Progress in this area is satisfactory. Since commencement of the program, beneficiary institutions made progress on institutional capacity building, by meeting targets in seven (7) out of 11 intermediate results indicators, intended to strengthen institutional capacity. Over the last 10 months, the following targets were realized: a. Nearly 94% of district, regional and national directorates of the Ministry of National Education were adjudged to have satisfied defined criteria in the three beneficiary regions, against end-target of 80%. Define criteria relate to staff skills, logistics, information technology, office facilities and equipment (including asset register). b. Approximately 99% of schools in the target regions were reported to have been assigned new teachers by the commencement of school year, against end target of 75%. c. All 50-pilot local departmental and district courts in the three regions fully met the training requirements for their presidents, secretaries and assessors. d. Nearly 90% of the most frequently used laws were published, intended to enhance easy reference to existing laws to guide the adjudication of cases by administrative tribunals. 8. Monitoring of teachers’ time by education authorities has improved in 2018, but achievements on monitoring targets remains limited. Approximately 59% of public primary schools had at least two visits per academic year by circuit supervisor in the pilot regions in 2018. While this performance is from the 19% in 2017 (against a target of 60%), it falls short of end target of 75%. In addition, only 40% of teachers hired in 2017 were female, against a target of 50%. 1Such as the Individual Employee File system (Dossier Individuel des Archives Numérisées - DIAN), the Employee Access to Employment Files system, (Système d’Accès aux Dossiers Individuels Numérisés des Agents - SADINA) and the On-line Pay and Civil Service Employment Administration system (Système d’Accès en Ligne aux Informations Administratives et Salariales - ALIAS). Page 3 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) Results Area 3 – Strengthened Coordination Capacity for Public Sector Reforms 9. Progress under this results area is adjudged as satisfactory. The National Council for Modernization of Public Administration (CNMA) continues to hold its regular Sessions. The sessions provide an inclusive platform for transparent discussion of implementation of the Government’s Ten-Year Strategic Plan for Modernization of Administration (Plan Stratégique Décennal de Modernisation de l’Administration -PSDMA). In 2018, nearly 55% of the PSDMA and its action plan were implemented, increasing from 35% in 2017. Regular financial audit of the program continued to be achieved. Approximately 61% of queries from previous audit report were addressed in 2018, increasing from 35% in 2017. Implementation of the Government’s Open Government Action Plan (OGP – 2017-2019) adopted in 2017 is progressing appreciably. Progress on eight out of 13 actions of the OGP plan were assessed as satisfactory by a multi-member Program Steering Committee in November 2018. Capacity building support continued to be provided to the Ombudsman, Prime Minister’s Office, ASCE-LC, the supreme audit institution (Cour des Comptes), and Permanent Secretariat for Modernization of Administration and Good Governance (Secrétariat Permanent de la Modernisation de l’Administration et la Bonne Gouvernance -SPMABG). The capacity support has contributed to effective implementation of the program. Status on Disbursement linked Indicators Disbursement linked Indicators Baselin Indicative timeline for DLI Achievements Total Cumulative % e achievement-planned disbursements Financing amount disburs 2016 2017 2018 2019 2016 2017 2018 Allocated disbursed ed to- to to-date date DLI (Euro) 1. Update of the SIGASPE for No Yes Yes Yes Yes Yes Yes Yes 1,698,800 1,698,800 100% better use 2. Civil services transactions 5% 20 30 40 50 76.3 50 55.3 7,148,000 7,148,000 100% completed within a 28-calendar day period 3. New primary school teachers 0 25 50 60 75 99 99.5 93 4,467,500 4,467,500 100% in MENA by August 31 4. Private sector employees 298000 324000 360000 380000 400000 369465 398390 418512 1,608,000 1,608,000 100% registered with the national social security 5. Improvement of the monitoring No Yes Yes Yes Yes Yes Yes Yes 2,798,400 2,798,400 100% mechanism in public primary school 6. Public primary school classes 0% 20 50 60 80 Not 8.6 34.5 5,361,000 0 0% with at least 770 hours of evaluat instruction time ed 7. Establishment of a uniform No Yes Yes Yes Yes Yes Yes Yes 1,698,8000 1,698,8000 100% case tracking system departments and district courts 8. Judgments issued by 29 35 40 50 60 94 77.1 70 4,467,500 4,467,500 100% administrative tribunals in a 12-month period (75% of which through a written judgment) 9. Judgments involving litigation 0 40 50 60 70 73 93 95.8 2,680,000 2,680,000 100% matters issued by selected departmental and district courts Total 47,217,200 41,856,200 87% B. Rationale for Restructuring 10. The proposed restructuring is based on recommendation of the program mid-term review (February 2018) and Government request dated October 11, 2018. This is the first restructuring of the program, and it seeks to modify a disbursement-linked indicator, revise the program results framework, and extend the financing closing date by 12 months, Page 4 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) from December 31, 2019 to December 31, 2020. The restructuring will necessitate an amendment to Section IV (Withdrawal of Financing Proceeds) of Schedule 2 to the Financing Agreement. The restructuring is necessary to address the emerging risks threatening full achievement of the program targets, as explained below: (a) The disbursement-linked indicator on teachers’ time on takes is not achievable in its current formulation in relation to the current country context. Performance of the indicator is affected by worsening security situation in the country. Since 2016, Burkina Faso has been facing recurrence of violence in the North and East of the country, creating an alarming reduction of the state’s presence, notably in education; and increased social tensions. According to Government estimation, 400-500 schools were closed in 2018 because of violent attacks in the Sahel and North regions of the country, resulting in significant loss of instruction time in schools. While eight (8) out of nine (9) program DLIs have been realized, full achievement of the program development objective is contingent upon achievement of the remaining DLI – share of public primary school classes with at least 770 hours of instruction time annually in the Sahel, Upper Basin and East regions. The restructuring will take into account the underlying risks threatening full achievement of the program objective. (b) The program’s results framework needs to be updated to enhance program outcomes. The primary objective of the program’s IRIs is to strengthen the institutional capacity of beneficiary institutions, to contribute to the achievement of the program objectives and effectively support implementation of the Government program (PSDMA). As of September 2019, four (4) out of the 29 IRIs (or 14%) remain unachievable in their current formulation within the program timeframe. The challenges facing the IRIs are technical in nature, including overly ambitious targets. However, the worsening security in the country contributes to limited progress towards the achievement of targets of the IRIs. (c) Extending the financing closing date by 12 months to December 31, 2020. Achieving expected results from the proposed modifications to the non-performing DLI and program results framework requires extending the program closing date by one year. While the Government request for the restructuring was not explicit on extending the financing closing date, this was discussed and agreed with the Government (February 2019 Mission Aide- Memoire). The additional time is needed for full achievement of the revised activities and address the risks affecting slow progress on the affected indicators. II. DESCRIPTION OF PROPOSED CHANGES C. Description of Proposed changes Issue # 1: Slow progress towards achievement of targets on the disbursement link indicator – share of public primary school classes with at least 770 hours of instruction time annually in the Sahel, Upper Basin and East regions. 11. The program encourages the Ministry of National Education and Literacy (MENA) to improve teacher time on task, by working to increase the proportion of public primary school classes with at least 770 hours of instruction time annually in the three regions to 50% in 2017 and 80% by 2019. The program supported the development and deployment of monitoring mechanism of teachers’ time, which has been in place since 2015. As of September 2018, only 34.6% of target schools achieved 770 hours. Key challenges include teachers strike and worsening of security situation in some project regions, which have affected teachers’ attendance. The DLI reflects the recommended instructional time in the national Curriculum Orientation Framework, but its achievement is subject to compliance with the school calendar, which requires that public primary schools reopen no later than October 1 and ends no earlier than May 31 each year. This would allow 28 weeks of teaching time per year at 27.5 hours of work per week. However, most public primary schools do not strictly follow the school calendar due to variety of reasons, including strikes and security situations. The Government has estimated Page 5 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) that teacher absences, caused by uncontrolled circumstances, such as strikes, illness, late start of classes, represent approximately 100 hours per year. In addition, current legislation allows teachers up to 10 days (60 hours) of leave of absence annually for family events. The data collected and processed by MENA during the 2017-2018 school year in the three pilot regions show the average time lost is 166 hours of teachers’ time during the school year. Approximately 33.1% of the time lost is attributable to administrative and professional reasons and 10.8% due to illness and other social events (marriages, deaths, birth, etc.). 12. The indicator is being revised to (i) reduce the volume of teachers’ time on task to 700 hours (from 770 hours) and (ii) revise the scope of the indicator to classes in functioning public primary schools that have completed at least 700 teaching hours in the year in the Sahel, Hauts-Bassins and Eastern regions. A functioning public primary school in one that is open from October 1 to June 30 of the school year, without any major interruptions. Schools declared as non-functioning must have all classes declared closed at least once during the school year. The list of schools that closed during the school year must have been certified by a competent authority. Proposed revision Original indicator: share of public primary school classes with at least 770 hours of instruction time annually in the Sahel, Upper Basin and East regions Revised Indicator: Share of classes in functioning2 public primary schools that have completed at least 700 teaching hours in the year in the Sahel, Hauts-Bassins and Eastern regions. Type UoM Baseline 2016 2017 2018 2019 2020 Frequency Original Targets DLI % 0 20 50 60 80 NA Annual Revised Targets DLI % 0 0 8.63 154 30 40 Annual Bank Disbursement Table Bank financing Of which Financing Deadline for Minimum DLI Maximum DLI Determination of allocated to the DLI available for DLI value to be value(s) expected Financing Amount to Prior Advances Achievement achieved to to be achieved for be disbursed against results trigger Bank achieved and verified disbursements disbursements DLI value(s) of Bank purposes Financing Euro: 5,361,000 Linear Dollar equivalent: 0 100% Project 16% 40% Per percentage point (6,076,157.40) closing increase is 243046.30 (see disbursement table below) 2 A functioning public primary school is one that is open from October 1 to June 30 of the school year, without any major interruptions. Schools declared as non- functioning must have all classes declared closed at least once during the school year and the list of schools certified by the competent authority. 3 Actual achievement in 2017 4 Projected achievement in 218; yet to be confirmed. Page 6 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) Revised Disbursement Table for DLI: Share of classes in functioning public primary schools that have completed at least 700 teaching hours in the year in the Sahel, Hauts-Bassins and Eastern regions. Percentage Disbursement Amount Percentage Disbursement Amount Percentage Disbursement Amount in Euro in Euro in Euro 16 214440.00 25 2,144,400.00 34 4,074,360.00 17 428,880.00 26 2,358,840.00 35 4,288,800.00 18 643,320.00 27 2,573,280.00 36 4,503,240.00 19 857,760.00 28 2,787,720.00 37 4,717,680.00 20 1,072,200.00 29 3,002,160.00 38 4,932,120.00 21 1,286,640.00 30 3,216,600.00 39 5,146,560.00 22 1,501,080.00 31 3,431,040.00 40 5,361,000.00 23 1,715,520.00 32 3,645,480.00 24 1,929,960.00 33 3,859,920.00 Note: For the purpose of the restructuring, the baseline for the revised indicator is 15%. This a is scalable DLI. In 2019, the disbursement amount will be proportional to the percentage achievement. The percentage point increase is 214440.00. In 2020, the disbursement amount will be determined by subtracting the disbursement amount of 2019 from the disbursement amount corresponding to the percentage achievement. Dollar Equivalent --- Revised Disbursement Table for DLI: Share of classes in functioning public primary schools that have completed at least 700 teaching hours in the year in the Sahel, Hauts-Bassins and Eastern regions. Percentage Disbursement Amount Percentage Disbursement Amount Percentage Disbursement Amount in US Dollars in US Dollars in US Dollars 16 243046.30 25 2430462.96 34 4617879.63 17 486092.60 26 2673509.26 35 4860925.92 18 729138.89 27 2916555.56 36 5103972.22 19 972185.19 28 3159601.85 37 5347018.52 20 1215231.48 29 3402648.15 38 5590064.81 21 1458277.78 30 3645694.44 39 5833111.11 22 1701324.08 31 3888740.74 40 6076157.40 23 1944370.37 32 4131787.04 24 2187416.67 33 4374833.33 Issue # 2: Slow progress on intermediate results indicator 1.8: Share of transactions in the civil service carried out within a certain period: retirement completed two months (60 calendar days) before the retirement date. 13. This indicator establishes service standards for retirement, by requiring MFPTPS to ensure the personnel records of prospective retiring civil servants are up-to-date and their retirement orders are signed at least two months (60 calendar days5) prior to the retirement date. The records must be updated in the HR system (SIGASPE) which is interconnected to 5The 60 days’ timeframe of the indicator refers to the period between the date of signature of the retirement order by the Secretary General of the MFPTPS and the actual date of retirement of the employee concerned. Retirement order, which authorizes exit of an employee from the public service, is called decree (for civil servants) or a decision (for contract workers). In addition to the retirement order, the employee’s general statement of services (Relevé Général des Services - RGS) must be generated to grant pension rights to the retired employee. The RGS is an act that traces the employee’s entire career from entry to exit from the civil service. It is produced at the same time as the retirement order. Page 7 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) the Ministry of Finance payment system, to allow timely payment of pensions to new retirees. Despites its clear intention, the formulation of the indicator is cumbersome and makes it difficult to assess expected targets. The current formulation of the indicator seeks to measure actions taken or transactions completed on files of retiring employees, instead of measuring the actual number of employees whose retirement files have been signed within the required timeframe. The substance of the indicator does not change, but its formulation is proposed to be changed to: Proportion of employees whose retirement files have been signed within two months (60 calendar days) prior to retirement date. Proposed Changes Original Indicator: Share of transactions in the civil service carried out within a certain period: retirement completed two months (60 calendar days) before the retirement date Revised Indicator: Share of civil servants with signed retirement acts within 2 months (60 calendar days) prior to retirement date Indicator UoM Baseline 2016 2017 2018 2019 2020 Frequency Original Targets % 12 20 40 50 60 NA Annual Revised Targets % 12 24.186 31.597 42.988 50 60 Annual Issue # 3: Slow progress on intermediate results indicator 2.5: Share of public primary schools having at least two visits per academic year by circuit supervisor (CCEB) in the Sahel, Upper Basin and East regions. 14. The indicator seeks to promote effective monitoring of teachers by the education authorities, to improve the teaching time in classes in the pilot regions. Progress towards achievement of the agreed targets has been slow. The challenge is that, the formulation of the indicator covers only the monitoring carried out by Circuit Supervisors. In practice, Pedagogical Advisers (Conseillers pédagogiques itinérants) also conduct supervision of teachers, based on delegated power given to them by the Chief Inspector (Inspecteur Chef de circonscription). The Pedagogical Advisers have been trained on the mechanism for monitoring teaching time. 15. The indicator is being revised to accommodate the supervision done by the Pedagogical Advisers. Supervision visits offer opportunity for administrative controls of teachers and discourage teacher absenteeism as supervisors are required to verify written explanations of any absence of teachers and sanctions imposed on unexcused absence of teachers. Proposed changes Original Indicator: Share of public primary schools having at least two visits per academic year by circuit supervisor (CCEB) in the Sahel, Upper Basin and East regions Type UoM Baseline 2016 2017 2018 2019 2020 Frequency Original Targets DLI % 25 50 60 75 80 NA Annual Revised Targets DLI % 25 429 1810 5911 70 80 Annual 6 Actual achievement in 2016 7 Actual achievement in 2017 8 Actual achievement in 2018 9 Actual achievement in 2016 10 Actual achievement in 2017 11 Projected achievement in 2018; yet to be confirmed. Page 8 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) Issue # 4: Slow progress on the intermediate results indicator 2.6: share of written judgments handed down in the pilot jurisdictions in Ouagadougou, Tenkodogo, Dédougou and Bobo-Dioulasso regions for which the case management process is automated. 16. This indicator seeks to promote automation of case management at the administrative courts by supporting development and operationalization of an automated case management system in the three pilot regions. It will ensure all cases registered at the courts have unique identification numbers to allow easy tracking of processing of the cases and their completion time. Development of the application has experienced significant delays, caused by delayed recruitment of the consultant. The Government has developed the automated procedure, including description of the functional and technical specifications of the automated case management registry. Recruitment of the consultant is expected to be completed in March 2019 and the automated registry is expected to be developed and functional by December 2019. Based on the proposed extension of the financing closing date to December 31, 2020, targets for this indicator are being revised as follows: (a) automated court registry is developed and functional by December 2019 and (ii) at least 40% written judgments handed down in the pilot jurisdictions would be handled through the automated case management system by 2020. Proposed revision Indicator: Share of written judgments handed down in the pilot jurisdictions in Ouagadougou, Tenkodogo, Dédougou and Bobo- Dioulasso regions for which the case management process is automated. UoM Baseline 2016 2017 2018 2019 2020 Frequency Original % 0 0 30 75 80 NA Annual Targets Revised Text 0 0 A functional and An application Functional 40% written Annual Targets technical specification development automated judgments handed of the future application firm is registry down in the pilot is elaborated recruited jurisdictions in the three pilot regions Issue # 5: Slow progress on the intermediate results indicator 2.8: Share of 115 most frequently used laws and jurisprudence publicly accessible online 17. A key focus of the program is on improving the quality of adjudication of cases by public tribunals. This indicator aims at promoting online access to the most frequently used laws and case laws. It is intended to enhance easy reference to past cases and existing laws to guide the adjudication of cases by administrative tribunals. The formulation of the indicator takes into consideration the case law of high jurisdictions, such as the supreme audit institution (Cour des Comptes) and la Cour de Cassation, which are not relevant in guiding decisions of administrative tribunals. Case laws of the Conseil d’Etat remain the only refence for administrative tribunals. The indicator is being revised to refocus efforts on collecting and putting online case laws that pertain to and provide reference for administrative tribunals. Proposed Changes Original Indicator: Share of 115 most frequently used laws and jurisprudence publicly accessible online Revised Indicator: Proportion of 115 most frequently used laws and 50 most important case laws of the Council of State (Conseil d’Etat) publicly accessible online UoM Baseline 2016 2017 2018 2019 2020 Frequency Original Targets % 0 40 70 80 100 NA Annual Revised Targets % 0 0 0 0 50 100 Annual Page 9 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) III. SUMMARY OF CHANGES Changed Not Changed Change in Results Framework ✔ Change in Loan Closing Date(s) ✔ Reallocation between and/or Change in DLI ✔ Change in Disbursement Estimates ✔ Change in Implementing Agency ✔ Change in Program's Development Objectives ✔ Change in Program Scope ✔ Change in Cancellations Proposed ✔ Change in Disbursements Arrangements ✔ Change in Systematic Operations Risk-Rating Tool ✔ (SORT) Change in Safeguard Policies Triggered ✔ Change in Legal Covenants ✔ Change in Institutional Arrangements ✔ Change in Technical Method ✔ Change in Fiduciary ✔ Change in Environmental and Social Aspects ✔ Change in Implementation Schedule ✔ Other Change(s) ✔ IV. DETAILED CHANGE(S) OPS_DETAILEDCHANGES_LOANCLOSING_TABLE Page 10 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) LOAN CLOSING DATE(S) Original Revised Proposed Proposed Deadline Ln/Cr/TF Status Closing Date Closing(s) Date Closing Date for Withdrawal Applications IDA-56830 Effective 31-Dec-2019 31-Dec-2020 30-Apr-2021 OPS_DETAILEDCHANGES_DISBURSEMENT_TABLE DISBURSEMENT ESTIMATES Year Current Proposed 2016 0.00 0.00 2017 0.00 0.00 2018 0.00 0.00 2019 0.00 0.00 OPS_DETAILEDCHANGES_EA_TABLE . Page 11 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) ANNEX 1: RESULTS FRAMEWORK . . Results framework Program Development Objectives(s) The program development objective is to improve selected service standards in targeted regions of the ministries responsible for primary education, justice, labor and civil service. Program Development Objective Indicators by Objectives/ Outcomes RESULT_FRAME_TBL_PDO Indicator Name DLI Baseline End Target Improvement in service standards in min. of civil service, labor, primary education and justice PDO Indicator 1: Share of HR transactions completed in the civil service within a certain period: hiring and promotion within 28 4.60 50.00 calendar days (disaggregated by recruitment and promotion) (Percentage) Recruitment/Hiring (Percentage) 4.38 50.00 PDO Indicator 2: Workers registered with the Social Security 298,000.00 400,000.00 Fund (Caisse Nationale de Securité Sociale - CNSS) (Number) Page 12 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) RESULT_FRAME_TBL_PDO Indicator Name DLI Baseline End Target PDO Indicator 3: Share of classes with at least 770 annual hours of instruction in public primary schools in the Sahel, Upper Basin 0.00 80.00 and East regions (Percentage) PDO Indicator 4: Share of judgments issued by administrative tribunals in a 12 month period (75% of which through a written 29.00 60.00 judgment) in Ouagadougou, Tenkodogo, Dedougou and Bobo- Dioulasso (Percentage) PDO Indicator 4: Share of judgments that are delivered in Ouagadougou, Tenkodogo, Dédougou and Bobo-Dioulasso 0.00 70.00 regions with respect to contentious matters by the 50-pilot departments (Percentage) PDO Table SPACE Intermediate Results Indicators by Result Areas RESULT_FRAME_TBL_IO Indicator Name DLI Baseline End Target IR Indicator 3.6: Direct project beneficiaries (of which female) Beneficiaries of job-focused interventions (CRI, Number) 138,000.00 180,000.00 Beneficiaries of job-focused interventions - Female (CRI, 138,000.00 180,000.00 Number) Strengthened institutional capacity for policy formulation, implementation and M&E IR Indicator 2.1: Share of DRT satisfying defined criteria in the Centre, Centre-West, Cascades and Upper Basin regions 0.00 100.00 (Percentage) Page 13 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline End Target IR Indicator 2.2: Monitoring mechanism of instructional time in public primary schools established in the Sahel, Upper Basin and No Yes East regions (Yes/No) IR Indicator 2.3: Share of CEB, DPENA and DRENA satisfying defined criteria in the regions Sahel, Upper Basin and East 80.00 100.00 (Percentage) IR Indicator 2.4: Share of new teachers assigned to schools in the Sahel, Upper Basin and East regions on or before 25 September 0.00 80.00 (Percentage) IR Indicator 2.5: Share of public primary schools having at least two visits per academic year by circuit supervisor (CCEB) in the 25.00 80.00 Sahel, Upper Basin and East regions (Percentage) IR Indicator 2.6: Share of written judgments handed down in the pilot jurisdictions in Ouagadougou, Tenkodogo, Dédougou and 0.00 40.00 Bobo-Dioulasso regions for which the case management process is automated (Percentage) Action: This indicator has been Revised IR Indicator 2.7: Share of pilot jurisdictions in Ouagadougou, Tenkodogo, Dédougou and Bobo-Dioulasso regions that satisfy 0.00 100.00 80 percent of the defined criteria (TGI/Tadmin) (Percentage) IR Indicator 2.8: Share of 115 most frequently used laws and 0.00 100.00 jurisprudence publicly accessible online (Percentage) IR Indicator 2.9: Share of 50-pilot local departmental and district courts in in the Ouagadougou, Tenkodogo, Dédougou and Bobo- 0.00 100.00 Dioulasso regions that satisfy 80 percent of the defined criteria (Percentage) Page 14 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline End Target IR Indicator 2.10: Share of 50-pilot local departmental and district courts in the Ouagadougou, Tenkodogo, Dédougou and 0.00 100.00 Bobo-Dioulasso regions that have presidents, secretaries and assessors trained (Percentage) IR Indicator 2.11: Uniform case tracking system established in the No Yes selected 50 local departmental and district courts (Yes/No) IR Indicator 2.12: Share of female teachers hired each year 40.00 50.00 (Percentage) Improved human resource capacity and performance IR Indicator 1.1: SIGASPE updated to meet user needs (Yes/No) No Yes IR Indicator 1.2: Share of newly hired primary teachers made 0.00 75.00 available to MENA by 31 August (Percentage) IR Indicator 1.3: Share of DRFP offices satisfying defined criteria 0.00 100.00 (Percentage) IR Indicator 1.4: Share of civil servants in selected ministries with 0.00 75.00 an updated employment record in SIGASPE (Percentage) IR Indicator 1.5: Share of civil servants in the civil service on-line access to administrative and personnel HR information 0.00 100.00 (Percentage) IR Indicator 1.6: Share of civil servants in the selected ministries with Individual Employee File system (Dossier Individuel 0.00 70.00 Normalisé --DIN) updated and available on-line (Percentage) IR Indicator 1.7: Share of civil servants in the three selected ministries with job description, performance contracts and 0.00 70.00 annual performance evaluation. (Percentage) Page 15 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline End Target IR Indicator 1.8: Share of transactions in the civil service carried out within a certain period: retirement completed two (60 12.00 60.00 calendar days) months before the retirement date (Percentage) Strengthened coordination capacity for public sector reforms IR Indicator 3.1: Rate of execution of the PSDMA Second Action 0.00 70.00 Plan. (Percentage) IR Indicator 3.2: Publication of annual performance reports in No Yes conformity with WAEMU Directive 7 (Yes/No) IR Indicator 3.3: Rate of execution of the risk-based audit of the 0.00 75.00 ASCE in MENA, MFPTSS and MJPDHC (Percentage) IR Indicator 3.4: Rate of execution of the internal ministerial technical inspectorates’ recommendations in the MENA, MFPTSS 20.00 80.00 and MJPDHC (Percentage) IR Indicator 3.5: Grievances responded by the Ombudsman in compliance with the Operational Manual of the Program 0.00 50.00 (Percentage) IR Indicator 3.6: Direct project beneficiaries (of which female) 138,000.00 180,000.00 (Number) IO Table SPACE Page 16 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) Disbursement Linked Indicators Matrix DLI IN00681939 ACTION DLI 1 SIGASPE updated to meet user needs (Yes/No) Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Process No Yes/No 3,154,897.20 100.00 Period Value Allocated Amount (USD) Formula Baseline No December 31, 2016 Yes 3,154,897.20 December 31, 2017 0.00 December 31, 2018 0.00 December 31, 2019 0.00 DLI IN00682029 ACTION Share of civil services transactions involving hiring (engagement/ intégration) and/or promotion (reclassement) completed DLI 2 within a 28 calendar-day period Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome Yes Percentage 8,356,012.00 100.00 Period Value Allocated Amount (USD) Formula Baseline 5.00 December 31, 2016 20.00 0.00 Page 17 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) December 31, 2017 30.00 1,926,512.00 December 31, 2018 40.00 3,214,750.00 December 31, 2019 50.00 3,214,750.00 DLI IN00682035 ACTION DLI 3 Share of new primary school teachers appointed to the MENA by August 31 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome Yes Percentage 5,222,507.50 100.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 December 31, 2016 25.00 0.00 December 31, 2017 50.00 3,235,207.50 December 31, 2018 60.00 0.00 December 31, 2019 75.00 1,987,300.00 DLI IN00682039 ACTION DLI 4 Number of private sector employees registered with the national social security Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome Yes Number 3,132,920.00 60.00 Period Value Allocated Amount (USD) Formula Baseline 298,000.00 Page 18 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) December 31, 2016 324,000.00 0.00 December 31, 2017 360,000.00 1,045,086.00 December 31, 2018 380,000.00 1,043,917.00 December 31, 2019 400,000.00 1,043,917.00 DLI IN00682044 ACTION Improvement of the monitoring mechanism for instruction time on task in public primary school in the Sahel, Upper Basin DLI 5 and East regions. Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Yes/No 4,206,529.60 100.00 Period Value Allocated Amount (USD) Formula Baseline No December 31, 2016 Yes 4,206,529.60 December 31, 2017 0.00 December 31, 2018 0.00 December 31, 2019 0.00 Page 19 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) DLI IN00682048 ACTION Share of public primary school classes with at least 770 hours of instruction time annually in the Sahel, Upper Basin and DLI 6 East regions. Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome Yes Percentage 6,267,009.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 December 31, 2016 20.00 0.00 December 31, 2017 50.00 2,292,409.00 December 31, 2018 60.00 1,987,300.00 December 31, 2019 80.00 1,987,300.00 DLI IN00682055 ACTION DLI 7 Establishment of a uniform case tracking system in selected departmental and district courts. Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Output No Yes/No 3,154,897.20 100.00 Period Value Allocated Amount (USD) Formula Baseline No December 31, 2016 Yes 3,154,897.20 December 31, 2017 0.00 Page 20 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) December 31, 2018 0.00 December 31, 2019 0.00 DLI IN00682058 ACTION Share of judgments issued by administrative tribunals in a 12 month period (75% of which through a written judgment) in DLI 8 the regions of Ouagadougou, Tenkodogo, Dedougou and Bobo-Dioulasso Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome Yes Percentage 5,222,507.50 100.00 Period Value Allocated Amount (USD) Formula Baseline 29.00 December 31, 2016 35.00 0.00 December 31, 2017 40.00 1,987,300.00 December 31, 2018 50.00 1,987,300.00 December 31, 2019 60.00 1,247,907.50 DLI IN00682060 ACTION Share of judgments involving litigation matters issued by selected departmental and district courts, in a manner consistent DLI 9 with the Recipient’s rules and procedures Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome Yes Percentage 3,132,920.00 100.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 Page 21 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) December 31, 2016 40.00 0.00 December 31, 2017 50.00 0.00 December 31, 2018 60.00 2,087,834.00 December 31, 2019 70.00 1,045,086.00 Note to Task Teams: End of system generated content, document is editable from here. Please delete this note when finalizing the document. Page 22 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) ANNEX 2: PROGRAM ACTION PLAN Note to Task Teams: The following sections are system generated and can only be edited online in the Portal. Please delete this note when finalizing the document. . . PAP_NOT_CHANGE_TBL Action Description Source DLI# Responsibility Timing Completion Measurement Audit of SIGASPE functionality and survey of user needs completed: The SIGASPE has been upgraded according to the needs of users. Client Due Date 15-Jun-2016 Technical assistance for SIGASPE system upgrade and training of users: The SIGASPE has been upgraded according to the needs of users. Client Due Date 31-Oct-2016 Introduction of an electronic registration and marking system ‘e- concours’ for teacher entry examinations: Electronic registration has been upgraded and piloted in 2015. In 2016, the system has been tested in recruiting various civil servants. Client Due Date 27-Jun-2017 Review of HR business processes and tools conducted: Draft terms of reference elaboration guide has been Client Due Date 30-Nov-2017 Page 23 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) developed. DRH training course designed: Training course designed and rolled out began in 2017. Client Due Date 31-Oct-2016 Standardized norms for regional ministerial departments / jurisdictions identified: The norms have been identified and activities are scheduled in 2016 work program. Client Due Date 31-Oct-2016 Risk-based labor inspection program established: The work is continuing to have a risk based inspection program. Client Due Date 31-Oct-2016 Monitoring and evaluation system for teacher time on task reviewed and re-designed: The system has been established in the three regions the Program covers. Client Due Date 15-Jun-2016 Training and sensitization program for monitoring teacher time on task designed and disseminated: The training and sensitization were rolled out in the targeted regions during the 2017 school year. Client Due Date 30-Nov-2017 Technical assistance to Client Due Date 15-Dec-2017 Page 24 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) review on-line accessibility to laws and jurisprudence: The list of laws to be posted online has been identified; Online platform has been operationalized in 2017. Review of administrative law court registers and identification of automated registry criteria: The recruitment of a form to review the system is Report validated and approved by ongoing. Technical Client Due Date 27-Jun-2017 MJPDHC Local court registers standardized: The system has been established. Client Due Date 15-Jun-2016 Training modules for local court personnel designed and disseminated: Training modules have been developed; actual training sessions are scheduled for 2016. Client Due Date 30-Nov-2017 Decree issued to incorporate inclusion of MJPDHC and MENA in the National Public Administration Modernization Committee and to establish calendar of meetings: The decree has been issued. Client Due Date 15-Jun-2016 Establishment of a Program Client Due Date 15-Jun-2016 Page 25 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) Implementation Committee chaired by the SPMA and DGESS’s of the MFPTSS, MENA and MJPDHC: The Program Implementation Committee has been established and is meeting regularly to discuss progress. Program Implementation Strategy incorporating a communications strategy and monitoring and evaluation manual is established and disseminated. Client Due Date 15-Jun-2016 Action plans for risk-based auditing established in each of the participating ministries and training of ministerial staff conducted: The target was achieved in August 2017. Client Due Date 31-Aug-2017 Annual verification of Program results conducted Annual audits are completed by June 30: The verification request for the achievement of 2017 DLIs was completed by the ASCE. Client Recurrent Continuous Semi-annual reporting on implementation and monitoring of Client Recurrent Continuous Page 26 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) safeguards related impacts (screening sheets, compensation mechanisms and payments and other relevant documentation included in the ESSA) and semi report on procurement deadlines. Annual plan and budget of the Program prepared and included in the annual Finance Law and a Dedicated Treasury Special Account – CAST – opened. Client Recurrent Yearly An annual consolidated procurement plan is prepared accordingly to the budget allocated: Procurement plan for 2017 is done. Client Recurrent Yearly Resident financial and public procurement controller fully dedicated to the Program to speed up processing of transactions and payments appointed: Done Client Due Date 15-Jun-2016 Experienced general procurement specialist appointed: Done Client Due Date 15-Jun-2016 Effective internal audit function established for the program: ASCE conducted a performance audit Client Recurrent Yearly Page 27 of 28 The World Bank Burkina Faso Public Sector Modernization Program (P132216) in 2016 and 2017. Procurement thresholds increased: Ministry of Finance is working on the subject. Client Due Date 25-Dec-2018 F & C cases reported on a semi-annual basis by the ASCE. Client Recurrent Semi-Annually Capacity building program designed on procurement. Client Recurrent Continuous Definition of procurement deadlines and measurement of the performance of the DMPs. Client Recurrent Continuous Installation of an interfaced PSDMA information monitoring and evaluation information system. Client Recurrent Continuous . Note to Task Teams: End of system generated content, document is editable from here. Please delete this note when finalizing the document Page 28 of 28