OFFICIAL DOCUMENTS -1- THE WORLD BANK T IWORLD BANK GROUP ,2021 H.E. Abdou Rabiou Minister of Planning Ministire du Plan B.P. 862 Niamey Republic of Niger Re: Republic of Niger: Grant No. TFOB5944 Additional Financing to Niger COVID-19 Emergency Response Project Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Grant Agreement ("Agreement") between the INTERNATIONAL DEVELOPMENT ASSOCIATION] (" Bank"), acting as administrator of grant funds provided by the Multi-Donor Trust Fund for the Energy Sector Management Assistance Program ("Donor") and Republic of Niger (the "Recipient") for the above-referenced project of even date herewith. The Standard Conditions, as defined in the Grant Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TFOB5944 ("Grant").") and may set out Project specific financial reporting requirements. This letter ("Disbursement and Financial Information Letter"), as revised from time to time, constitutes such additional instructions. I. Disbursement Arrangements and Withdrawal of Grant Funds The World Bank Disbursement Guidelines for Projects, dated February 1, 2017, ("Disbursement Guidelines") are available in the Bank's public website at , and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. (i) Disbursement Arrangements * General Provisions The table in Schedule 1 provides the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. * Special Provision. Projects in situations of urgent need of assistance or capacity constraints: Disbursements under contracts for goods, works, non-consulting services and consulting services procured or selected through international open or limited competition or Direct Selection, as set -2- out in the procurement plan, must be made only through Direct Payment and/or Special Commitment disbursement methods. (ii) Withdrawal of Grant Funds (Electronic Delivery) Section 7.0 1(c) of the Standard Conditions The Recipient shall deliver Withdrawal Applications (with supporting documents) electronically through the Bank's web-based portal "Client Connection" at. t: cln . This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials shall deliver Withdrawal Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials ("SIDC") and to deliver the Withdrawal Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Withdrawal Applications and Supporting Documentation, available in the Bank's public website at h : d k and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. Section 2.07(a) and (b) of the Standard Conditions. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each calendar quarter, interim unaudited financial reports ("IFR") for the Project covering the quarter. Where a UN agency is contracted by the Recipient, the Recipient is responsible to ensure that the financial reporting requirements applicable to the UN Agency are stipulated in the agreement between the Recipient and the UN agency and met in a timely manner. (i) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be fumished to the Association not later than six (6) months after the end of such period. Where a UN agency is contracted by the Recipient, the Recipient is responsible to ensure that the documentation requirements applicable to the UN agency, for project audit purposes, are stipulated in the agreement between the Recipient and the UN agency. -3- For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank's website ( ) and "Client Connection". The Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Withdrawal Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the World Bank by email at using the above reference. Yours sincerely, Joelle Dehasse Country Manager for Niger West and Central Africa Region Attachments 1. Form of Authorized Signatory Letter 2. Form of Statement of Expenditure ("SOE") о � � о � .b и � и У z 'о � � �. � � w � � � b � � О � и ~ Q N � � � � W а р Г`1 <Ч � О� � � � � �.�. С ~ «� О С� `'�-' � � � � � � ы О сУб � � '� V � � и' � Lгч 'б ¢ Q о рр ¢� � .... д э-Е � G О ^' р� 'b i � 'О р U � � О � ++ `- ' и и � ы� `�° сг й �� � � р оо д� д о. °�,' адi ,� м � �+' b � Ts .'�" w �С с� д>�,*� 3 as д •� •> j у ? о д �ы а� о 8� о b о b к�. � о д W � w � � ¢ ,о � о � � � А" д � � °- О о О о '� �1 й� о'?о с, � и i-ч \. О N � '�ЛJ" Ф .� у•о � � � � � �'�д+ �i U с'� � у� суб � д" н �ч � а, �' td � ,� N '� '� ,�4 ' � � z и � � w� w д W д а`�i a�i ° й� �i '� �о � � и -�у � -д � :.� и z Й f-1. •� г �, а1 д q �р ьn о� р � о � о,�, р� ``� и и� .v А й N �-' Я Р�ч "О `� � �i � �i О v � � .�.�.. о � '� � �ri� "'i а6 ���, О � 4W,,, W ь+ V д ° Я... �'С у� s. у Г� z Д,i w U .С � о п3 р �б у Qi 'L1 Oi �.-i О..� � О р wp � у �6i � у ' V �.,, • V�+ N'Т� � � J' Q ti"' 3' о U ь_�. � � � � сб � ++ п! 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Washington, D.C. 20433 United States of America Re: Republic of Niger- Grant No. TFOB5944 Additional Financing to Niger COVID-19 Emergency Response Project Attention: , Country Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association")[, acting as implementing ofthe ] 1 and [name ofrecipient] (the "Recipient' '), dated ' providing the above [Grant] [Credit]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 2[one] ofthe persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, '[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 4[individually] 50ointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation fferms and Conditions of Use of SIDC"), the I Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete thisfootnote infinal letter that is sent to the Associations 2 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete thisfootnote infinal letter that is sent to the Association. 3 Instruction to the Recipient: stipulate if more than one person needs tojointly sign Applications, if so, please indicate the actual number. Please delete thisfootnote infinal letter that is sent to the Association. I Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete thisfootnote infinal letter that is sent to the Association. ' Instruction to the Recipient: use this bracket galy if several individuals mustjointly sign each Application; if this is not applicable, please delete. Please delete thisfoolnote infinal letter that is sent to the Association. -7- Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / -8- Attachment 2 - Statement of Expenditures IDA - International Development Association Statement of Expenditures Financier Payment made during the to Credit/Grant # period from Application # The following expenditures have been incurred during the retroactive Yes No Category # financing period (please tick) The following expenditures have been incurred before the closing date of Yes No Page # the credit/grant (please tick) ONLY for the Desi nated Account 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Ite Suppli Brief Prior Contr Contra Invoi Date Total % Eligi Excha Date of Amoun m er's Descrip Review act # et ce of Amoun Finan ble nge Withdr t No Name tion of (Contr Curren Num Paym t of ced Amo Rate awal Withdr the act?) (Client cyand her ent Invoice from unt from awn Expend Conne Amoun Covere the the from iture (YES or ction # t d by Bank (Col Design the NO) for Applic 9x ated Design Prior (Origin ation 10) Accoun ated Review al + t Accoun Contra Amend (Net of t cts) ment) Retenti on) (Col 11/12) 0.00 0.00 TOTAL 0.00 Supporting documents for this SOE are retained at (insert location) A separate form should be used for each category