Dam Operational Improvement and Safety Project Phase 2 (DOISP 2) LOAN NO. P 8711 Procurement Plan Version No.: 1 Date: July 16, 2018 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Ministry of Finance (MOF) c. Project Name: Dam Operational Improvement and Safety Project Phase 2 d. Project Implementing Agency (PIA): (i) Directorate General of Water Resources – Ministry of Public Works and Housing 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: June 5, 2017 b. Version 2: November 10, 2017 c. Version 3: July 5, 2018 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: January 1, 2017 to December 31, 2018 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procureme Ref. Bank’s Review Procurement Method nt Method No. Requirement Threshold 1. International Competitive ≥ $2,000,000 Each contract equal Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 2. International Competitive ≥ review. Each contract equal Bidding (Non-consulting $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 3. National Competitive < $2,000,000 Each contract equal review. Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 4. National Competitive < subject Each to post contract equal Bidding (Non-consulting review. $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 5. Shopping (Goods/IT < $ 100,000 subject No priorto post review System) review. (only post review). 6. Shopping (Small Works and < $ 200,000 No prior review Non-consulting Services) (only post review). 7. Direct Contracting (Small No Each contract equal Works, Goods and Non- procurement to or above consulting Services) method $1,500,000 threshold. equivalent shall be Subject to subject to Bank’s prior review. All justification other contracts for Direct subject to post Contracting review. as per para. 3.6 of the Justification for Procurementproposed use of Guidelines Direct Contracting method in any contract, regardless of value, shall be sent for the Bank’s 1. Pre-qualification: Not applicable. prior approval as part of the procurement plan. 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable. 3. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 4. Any Other Special Procurement Arrangements: (i) PIU may use its own forms of contract for goods/non-consulting services procured under shopping method, which have been reviewed and found acceptable by the Bank; (ii) The Bank may review technical aspects of procurement documents and other non-procurement matters (technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in questioned, if needed. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advance procurement) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packag Domesti Revie Comment No. on ed es c w s Cost Prefere by (US$ nce Bank million) (yes/no) (Prior / Post) 1. Summary 2,222,22 1 No Prior of the ICB 2 (Goods/IT Systems) 2. Summary 3,310,80 9 No Post of the NCB 6 (Goods/IT Systems) 3. Summary [to be [to be No Post of the NCB updated, updated (Non- if any] , if any] consulting Services) 4. Summary 18,108,5 11 No Post of the NCB 26 (Works) 5. Summary 391,111 8 No Post of the Shopping (Goods) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packag Domesti Revie Comment No. on ed es c w s Cost Prefere by (US$ nce Bank million) (yes/no) (Prior / Post) 6. Summary [to be [to be No Post of the updated, updated Shopping if any] , if any] (Non- consulting Services) 7. Summary 481,481 3 No Post of the Shopping (Small Works) 8. Summary [to be [to be No Post of the updated updated Direct , if any] , if any] Contractin g (Goods/IT systems, Non- Consulting Services and Small Works) B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement 1. QCBS (Firms) Applied to all Each contract equal to estimated value. No or above $500,000 threshold. equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR 2. CQS (Firms) Only for estimated and No draft prior cost (only review contract value < $ estimate). post review). 300,000 as per paragraph 3.7 of the 3. Single Source Consultant No selection Guidelines. method Each contract equal to Selection of threshold. Subject to or above $500,000 Firms justification for Singe equivalent shall be Source Selection of subject to Bank’s prior firms as per para. 3.9 review. All other and 3.10 of the contracts subject to Consultant Guidelines. post review. (Prior review from technical perspective of only the draft TOR, Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior 4. Competitive No threshold. approval No as part prior review of the (only Selection of procurement post review), plan). unless Individual contract is equal to or Consultants above $200,000. (comparison of at least 3 CVs) (Prior review from technical perspective of only the draft TOR 5. Single Source No Threshold. and No draft prior cost (only review Selection of estimate). post review), unless Individual Subject to justification contract is equal to or Consultants for single source of above $200,000. individuals as per para. 5.4 of the (Prior review from Consultant Guidelines technical perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s 2. Shortlist comprising entirely of national consultants prior approval : Short as part of the procurement list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise plan). entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Consultants may be hired under Indefinite Delivery Contract (IDCs) or Price Agreement as per paragraph 4.5 of the Consultant Guidelines. 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref Descripti Type of Estimat Packag Revie Commen . on of Assignme ed es/Posit w ts No. Assignme nts Cost ions by nts (US$ Bank million) (Prior / Post) 1. Summary (Time- 18,335,7 18 Prior of number Based/Lum 77 and of psump) Post contracts that will be let under QCBS 2. Summary (Time- 5,813,77 43 Post of number Based 8 of /Lump- contracts Sum) that will be let under other methods (QBS, FBS, LCS and CQS) 1 2 3 4 5 6 7 Ref Descripti Type of Estimat Packag Revie Commen . on of Assignme ed es/Posit w ts No. Assignme nts Cost ions by nts (US$ Bank million) (Prior / Post) 3. Summary (Time- 67,407 6 Post of number Based of /Lump- individual Sum) consultant contracts that will be let under competitiv e selection 4. Summary (Time- [to be [to be Post of number Based updated, updated, of /Lump- if any] if any] individual Sum) consultant contracts that will be let under single- source selection PROCUREMENT Indonesia : Dam Operational Improvement and Safety PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2019-06-25 2021-08-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P096532 GPN Date: Project Name: Dam Operational Improvement and Safety Loan / Credit No: COFN / C1460 BALAI WILAYAH SUNGAI NUSA TENGGARA II Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Dam Operational Pending NTG - CW - 1 / Rehabilitation Single Stage - One 2020-04- COFN / C1460 Improvement and Safety Post Request for Bids Open - National 862,963.00 0.00 Implementat 2019-06-21 2019-06-26 2019-08-07 2019-09-06 2019-10-11 of Haikrit Dam Envelope 08 Works and Studies ion Dam Operational Pending NTG - CW - 2 / Rehabilitation Single Stage - One 2020-04- COFN / C1460 Improvement and Safety Post Request for Bids Open - National 370,370.00 0.00 Implementat 2019-06-21 2019-06-26 2019-08-07 2019-09-06 2019-10-11 of Haliwen Dam Envelope 08 Works and Studies ion NTG-CW-3 / Remedial, Dam Operational Pending sediment mitigation, of Single Stage - One 2020-10- COFN / C1460 Improvement and Safety Post Request for Bids Open - National 4,866,666.67 0.00 Implementat 2019-12-30 2020-01-04 2020-02-15 2020-03-16 2020-04-20 Tilong Dam and It's Road Envelope 17 Works and Studies ion Access NTG-CW-4 / Construction of Pending Reservoir Sedimentation Single Stage - One 2020-10- Sediment Control of Haekrit, COFN / C1460 Post Request for Bids Open - National 1,000,000.00 0.00 Implementat 2019-12-30 2020-01-04 2020-02-15 2020-03-16 2020-04-20 Mitigation Envelope 17 Haliwen and Tilong Dams ion National Dam Operational Procurement Pending NTG-CW-9 / Karinga Dam Single Stage - One 2021-12- COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 6,333,333.33 0.00 Implementat 2021-02-20 2021-02-25 2021-04-08 2021-05-08 2021-06-12 Remedial in Sumba Island Envelope 09 Works and Studies Envelope process ion (Non Bank-SPD) National NTG-CW-7 / Continuation of Dam Operational Procurement Pending Single Stage - One 2021-12- Dam Remedial in Haliwen COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 2,200,000.00 0.00 Implementat 2021-02-20 2021-02-25 2021-04-08 2021-05-08 2021-06-12 Envelope 09 Island Works and Studies Envelope process ion (Non Bank-SPD) National Dam Operational Procurement Pending NTG-CW-8 / Padang Panjang Single Stage - One 2021-12- COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 2,333,333.33 0.00 Implementat 2021-02-20 2021-02-25 2021-04-08 2021-05-08 2021-06-12 Dam Remedial in Alor Island Envelope 09 Works and Studies Envelope process ion (Non Bank-SPD) National Dam Operational Procurement Pending NTG-CW-5 / Manubulu Dam Single Stage - One 2021-12- COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 800,000.00 0.00 Implementat 2021-02-20 2021-02-25 2021-04-08 2021-05-08 2021-06-12 Remedial in Rote Island Envelope 09 Works and Studies Envelope process ion (Non Bank-SPD) National Dam Operational Procurement Pending NTG-CW-6 / Dam Remedial Single Stage - One 2021-12- COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 866,666.67 0.00 Implementat 2021-02-20 2021-02-25 2021-04-08 2021-05-08 2021-06-12 in Timor Island 1 Envelope 09 Works and Studies Envelope process ion (Non Bank-SPD) National Dam Operational Procurement Pending NTG-CW-10 / Remedial of Single Stage - One 2022-05- COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 2,000,000.00 0.00 Implementat 2021-08-09 2021-08-14 2021-09-25 2021-10-25 2021-11-29 Critical Dams in NT II Envelope 28 Works and Studies Envelope process ion (Non Bank-SPD) National Dam Operational Procurement Pending NTG-CW-11 / Remedial of Single Stage - One 2022-05- COFN / C1460 Improvement and Safety Post Request for Bids Open - National Document - 1 2,000,000.00 0.00 Implementat 2021-08-12 2021-08-17 2021-09-28 2021-10-28 2021-12-02 Waerita Dam in Flores Island Envelope 31 Works and Studies Envelope process ion (Non Bank-SPD) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Dam Operational Pending NTG - GD - 1 / Procurement Single Stage - One COFN / C1460 Improvement and Safety Post Request for Bids Open - National 133,333.00 0.00 Implementati 2019-06-27 2019-07-02 2019-08-13 2019-09-12 2019-10-17 2020-04-14 of Dam Monitoring Equipment Envelope Works and Studies on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NTG - CS - 4 / Supervision of Dam Operational Quality And Cost- Under Rehabilitation of Haikrit and COFN / C1460 Improvement and Safety Post Open - National 44,444.00 0.00 2019-06-27 2019-07-18 2019-08-31 2019-09-28 2019-10-28 2019-12-02 2020-01-06 2021-01-05 Based Selection Implementation Haliwen Dams Works and Studies NTG - CS - 5 / Preparation Dam Operational Quality And Cost- Under and Legalization of Operation COFN / C1460 Improvement and Safety Post Open - National 266,666.67 249,293.82 2019-06-27 2019-07-03 2019-07-18 2019-08-31 2019-07-19 2019-09-28 2019-08-12 2019-10-28 2019-09-20 2019-12-02 2019-10-04 2020-01-06 2021-01-05 Based Selection Implementation Permit of Dam in Rote Island Works and Studies NTG - CS - 6 / Preparation Dam Operational Quality And Cost- Under and Legalization of Operation COFN / C1460 Improvement and Safety Post Open - International 333,333.33 349,208.59 2019-06-27 2019-07-03 2019-07-18 2019-08-31 2019-07-18 2019-09-28 2019-08-12 2019-10-28 2019-09-20 2019-12-02 2019-10-02 2020-01-06 2021-01-05 Based Selection Implementation Permit of Dam in Timor Island Works and Studies NTG - CS - 7 / Preparation Dam Operational and Legalization of Operation Quality And Cost- Under COFN / C1460 Improvement and Safety Post Open - National 266,666.67 278,024.63 2019-06-27 2019-07-24 2019-07-18 2019-08-31 2019-08-16 2019-09-28 2019-08-26 2019-10-28 2019-09-20 2019-12-02 2019-10-02 2020-01-06 2021-01-05 Permit of Dam in Sumba Based Selection Implementation Works and Studies Island Page 1 NTG - CS - 8 / Preparation and Legalization of Operation Dam Operational Quality And Cost- Under Permit of Dam in West COFN / C1460 Improvement and Safety Post Open - International 366,666.67 381,850.74 2019-06-27 2019-07-03 2019-07-18 2019-08-31 2019-07-18 2019-09-28 2019-08-12 2019-10-28 2019-09-20 2019-12-02 2019-10-02 2020-01-06 2021-01-05 Based Selection Implementation Regional East Nusa Tenggara Works and Studies Island NTG - CS - 1 / Special Study of Dams in Timor Island Dam Operational Quality And Cost- Pending (Tilong Dam, Kupang Region, COFN / C1460 Improvement and Safety Post Open - National 166,667.00 0.00 2019-06-18 2019-07-09 2019-08-22 2019-09-19 2019-10-19 2019-11-23 2019-12-28 2020-12-27 Based Selection Implementation Haekrit Dam, Belu Region and Works and Studies Haliew Dam, Belu Region) NTG - CS - 2 / Special Study of 12 Dams Spreading Within the East Nusa Tenggara Province (Oeltuah and Benkoko Dams at Timor Dam Operational Quality And Cost- Pending Island, Danau Tua, COFN / C1460 Improvement and Safety Post Open - National 222,222.00 0.00 2019-06-18 2019-07-09 2019-08-22 2019-09-19 2019-10-19 2019-11-23 2019-12-28 2020-12-27 Based Selection Implementation Kapalangga, Matasio and Works and Studies Manubulu Dams at Rote Island, Lere Dam at Sabu Island, Padang Panjang Dam at Alor Island, Lokojange, K NTG-CS-9 / Supervisions of Dam Operational Quality And Cost- Pending Remedial of Tilong Dam and COFN / C1460 Improvement and Safety Post Open - National 86,666.67 0.00 2019-12-30 2020-01-20 2020-03-04 2020-04-01 2020-05-01 2020-06-05 2020-07-10 2021-07-10 Based Selection Implementation It's Road Access Works and Studies NTG-CS-10 / Supervision of Construction of Sediment Reservoir Sedimentation Quality And Cost- Pending COFN / C1460 Post Open - National 70,000.00 0.00 2019-12-30 2020-01-20 2020-03-04 2020-04-01 2020-05-01 2020-06-05 2020-07-10 2021-07-10 Control of Haekrit, Haliwen Mitigation Based Selection Implementation and Tilong Dams Dam Operational NTG-CS-12 / Dam Remedial Quality And Cost- COFN / C1460 Improvement and Safety Post Open - National 33,333.33 0.00 Canceled 2021-02-11 2021-02-25 2021-04-10 2021-05-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Supervision in Timor Island 2 Based Selection Works and Studies Dam Operational NTG-CS-11 / Dam Remedial Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 43,333.33 0.00 2021-02-11 2021-02-25 2021-04-10 2021-05-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Supervision in Timor Island 1 Based Selection Implementation Works and Studies NTG-CS-13 / Remedial Dam Operational Quality And Cost- Pending Supervision of Padang COFN / C1460 Improvement and Safety Post Open - National 100,000.00 0.00 2021-02-11 2021-02-25 2021-04-10 2021-05-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Based Selection Implementation Panjang Dam in Alor Island Works and Studies NTG-CS-16 / Supervision of Dam Operational Quality And Cost- Pending Continuation of Dam COFN / C1460 Improvement and Safety Post Open - National 110,000.00 0.00 2021-08-09 2021-08-30 2021-10-13 2021-11-10 2021-12-10 2022-01-14 2022-02-18 2023-02-18 Based Selection Implementation Remedial in Haliwen Island Works and Studies NTG-CS-17 / Supervision of Dam Operational Quality And Cost- Pending Remedial of Critical Dams in COFN / C1460 Improvement and Safety Post Open - National 100,000.00 0.00 2021-08-09 2021-08-30 2021-10-13 2021-11-10 2021-12-10 2022-01-14 2022-02-18 2023-02-18 Based Selection Implementation NT II Works and Studies NTG-CS-18 / Supervision of Dam Operational Quality And Cost- Pending Remedial of Waerita Dam in COFN / C1460 Improvement and Safety Post Open - National 100,000.00 0.00 2021-08-12 2021-09-02 2021-10-16 2021-11-13 2021-12-13 2022-01-17 2022-02-21 2023-02-21 Based Selection Implementation Flores Island Works and Studies NTG-CS-19 / Preparation Dam Operational and Legalization of Operation Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 133,333.33 0.00 2021-08-12 2021-09-02 2021-10-16 2021-11-13 2021-12-13 2022-01-17 2022-02-21 2023-02-21 Permit of Waerita Dam in Based Selection Implementation Works and Studies Flores Island NTG-CS-15 / Remedial Dam Operational Quality And Cost- Pending Supervision of Karinga Dam in COFN / C1460 Improvement and Safety Post Open - National 200,000.00 0.00 2021-02-11 2021-02-25 2021-04-10 2021-05-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Based Selection Implementation Sumba Island Works and Studies NTG-CS-14 / Remedial Dam Operational Quality And Cost- Pending Supervision of Manubulu Dam COFN / C1460 Improvement and Safety Post Open - National 66,666.67 0.00 2021-02-11 2021-02-25 2021-04-10 2021-05-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Based Selection Implementation in Rote Island Works and Studies INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2