Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank’s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank’s approval Date of the procurement Plan 2. Date of General Procurement Notice: 3. Period covered by this procurement plan: II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) 2. NCB (Goods) 3. ICB (Works) 4. NCB (Works) 5. (Non-Consultant Services) [Add other methods if necessary] 2. Prequalification. Bidders for shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 6. Summary of the Procurement Packages planned during the first 18 months after project July 9, 2010 effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of the ICB (Works) Summary of the ICB (Goods) Summary of the NCB (Works) Summary of the NCB (Goods) Summary of the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) 2. Single Source (Firms) 3. Individual 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $__equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Estimated Packages Review Comments July 9, 2010 Description of Cost by Bank Assignment US$ (Prior / million Post) Summary of number of contracts that will be let under QCBS Summary of CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Belarus : BELARUS PUBLIC FINANCIAL MANAGEMENT MODERNIZATION PROJECT PLAN General Information Country: Belarus Bank’s Approval Date of the Original Procurement Plan: 2017-03-01 2019-09-03 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146997 GPN Date: 2017-02-25 Project Name: BELARUS PUBLIC FINANCIAL MANAGEMENT MODERNIZATION PROJECT Loan / Credit No: IBRD / 86060 Executing Agency(ies): Ministry of Finance of the Republic of Belarus WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-8691-GO-RFQ / Request for Single Stage - One IBRD / 86060 PFM IT solutions Post Limited 100,000.00 97,000.00 Signed 2017-02-28 2017-04-25 2018-05-24 User support software Quotations Envelope BY-MOF RB-8574-GO-RFB / Budget transparency data Budget management Open - Single Stage - One IBRD / 86060 Prior Request for Bids 350,000.00 213,624.83 Signed 2017-02-27 2017-02-27 2017-03-14 2017-04-20 2017-07-01 2018-07-30 analysis software. BI- tools regulations and procedures International Envelope (acquisition of licenses) BY-MOF RB-8655-GO-RFQ / Procurement and installation Budget management Request for Single Stage - One of software for retrieving IBRD / 86060 Post Limited 100,000.00 99,998.00 Signed 2017-02-27 2017-04-03 2018-05-02 regulations and procedures Quotations Envelope the required data from the database (ETL) BY-MOF RB-8473-GO-RFB / Procurement of Software for Open - Single Stage - One IBRD / 86060 PFM IT solutions Post Request for Bids 300,000.00 300,000.00 Signed 2017-03-10 2017-04-20 2017-04-23 2017-05-23 2017-07-10 2018-08-09 Business Process International Envelope Management BY-MOF RB-8688-GO-RFB / ASFS IT Infrastructure Upgrade. Procurement of Open - Single Stage - One IBRD / 86060 PFM IT solutions Prior Request for Bids 350,000.00 318,450.00 Signed 2017-07-21 2017-07-28 2017-09-08 2017-10-08 2018-01-23 2019-02-24 hardware-software complex International Envelope in order to establish a backup data warehouse BY-MOF RB-8748-GO-RFB / Equipment for MoF Training Center - videoconferencing Open - Single Stage - One IBRD / 86060 Change management Post Request for Bids 290,000.00 209,532.24 Signed 2017-09-15 2017-09-20 2017-11-01 2017-12-01 2018-04-17 2019-02-13 systems, equipment for International Envelope simultaneous translation and multiboards BY-MOF RB-26236-GO-RFQ / Equipment for MoF Request for Single Stage - One Training Centre - personal IBRD / 86060 Change management Post Open - National 100,000.00 99,870.30 Signed 2017-09-06 2017-11-01 2018-04-30 Quotations Envelope computers, notebooks, desktop computers. Page 1 BY-MOF RB-26242-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 10,000.00 13,670.77 Signed 2017-09-01 2017-10-27 2018-04-25 Training Centre - furniture Quotations Envelope for classrooms BY-MOF RB-8676-GO-RFB / ASFS IT Infrastructure Upgrade. Procurement of Open - Single Stage - One hardware-software complex IBRD / 86060 PFM IT solutions Post Request for Bids 1,500,000.00 0.00 Canceled 2018-05-21 2018-05-21 2018-07-02 2018-09-05 2018-11-28 2019-09-30 International Envelope in order to develop "Active- active" geographically distributed cluster BY-MOF RB-26238-GO-RFQ / Equipment for MoF Request for Single Stage - One Training Centre - IBRD / 86060 Change management Post Open - National 47,000.00 40,881.94 Signed 2018-05-17 2018-07-04 2018-12-04 Quotations Envelope equipment for local area networks BY-MOF RB-58749-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 5,000.00 2,931.73 Signed 2018-07-06 2018-10-01 2019-04-01 Training Centre: Television Quotations Envelope video surveillance system BY-MOF RB-58756-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 7,000.00 6,456.47 Signed 2018-07-06 2018-10-01 2019-04-01 Training Centre: air Quotations Envelope conditioners BY-MOF RB-58758-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 85,209.00 0.00 Canceled 2018-07-01 2018-10-01 2019-04-01 Training Centre: equipment Quotations Envelope for digital printing office BY-MOF RB-58775-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 7,000.00 7,956.98 Signed 2018-08-06 2018-11-01 2019-05-01 Training Centre: Furniture Quotations Envelope for classrooms BY-MOF RB-58778-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 15,000.00 0.00 Canceled 2018-08-06 2018-11-01 2019-05-01 Training Centre: presentation Quotations Envelope projectors BY-MOF RB-58702-GO-RFB / Software for budget Budget management Open - Single Stage - One transparency improvement IBRD / 86060 Post Request for Bids 110,000.00 77,256.08 Signed 2018-07-01 2018-07-01 2018-08-12 2018-09-11 2019-01-02 2019-09-30 regulations and procedures International Envelope and analytical work. BI-tools (acquisition of licenses). BY-MOF RB-82753-GO-RFB / ASFS IT Infrastructure Upgrade. Procurement of Open - Single Stage - One hardware-software complex IBRD / 86060 Change management Post Request for Bids 1,500,000.00 0.00 Canceled 2018-10-31 2018-11-05 2018-12-17 2019-01-16 2019-02-20 2019-09-30 International Envelope in order to develop "Active- Active" geographically distributed cluster BY-MOF RB-91049-GO-RFB / User support software Open - Single Stage - One IBRD / 86060 Change management Post Request for Bids 300,000.00 300,300.00 Signed 2018-12-23 2018-12-28 2019-02-08 2019-03-10 2019-04-14 2019-07-31 (acquisition of additional International Envelope licenses) BY-MOF RB-58778-GO-RFQ- Request for Single Stage - One 2 / Presentation projectors IBRD / 86060 Change management Post Open - National 15,000.00 1.20 Signed 2019-05-31 2019-08-02 2019-10-01 Quotations Envelope for MoF Training Center Page 2 BY-MOF RB-58758-GO-RFQ- 2 / Equipment for digital Request for Single Stage - One IBRD / 86060 Change management Post Open - National 85,000.00 8.22 Signed 2019-06-09 2019-07-17 2019-08-16 printing office for MoF Quotations Envelope Training Center BY-MOF RB-8694-GO-RFB / Upgrading of IT solution for Open - Single Stage - One IBRD / 86060 PFM IT solutions Post Request for Bids 500,000.00 0.00 Canceled 2018-06-01 2018-06-06 2018-07-18 2018-08-17 2019-01-01 2019-08-30 automation of debt International Envelope management processes BY-MOF RB-8676-GO-RFB-2 / Procurement of hardware- Pending software package in order Open - Single Stage - One IBRD / 86060 PFM IT solutions Post Request for Bids 1,610,000.00 0.00 Implementati 2019-09-30 2019-09-30 2019-11-11 2020-01-15 2020-02-01 2020-08-30 to develop "Active-Active" International Envelope on geographically distributed cluster BY-MOF RB-128833-GO- Pending Open - Single Stage - One RFB / Procurement of IBRD / 86060 PFM IT solutions Post Request for Bids 1,100,000.00 0.00 Implementati 2019-10-15 2019-11-01 2019-12-13 2020-01-12 2020-04-01 2021-07-30 International Envelope portable DSS on BY-MOF RB-128841-GO- RFB / Virtualization Pending Open - Single Stage - One infrastructure management IBRD / 86060 PFM IT solutions Post Request for Bids 600,000.00 0.00 Implementati 2019-10-15 2019-11-01 2019-12-13 2020-01-12 2020-04-01 2021-07-30 International Envelope software (acquisition of on licenses) BY-MOF RB-58790-GO-RFQ / Equipment for MoF Pending Request for Single Stage - One Training Centre: Software IBRD / 86060 Change management Post Open - National 26,194.51 0.00 Implementati 2019-11-15 2020-04-20 2021-04-20 Quotations Envelope (Microsoft Office, Windows on 10 Pro) BY-MOF RB-58785-GO-RFQ / Equipment for MoF Request for Single Stage - One IBRD / 86060 Change management Post Open - National 5,500.00 0.00 Canceled 2019-05-20 2019-08-15 2019-09-29 Training Centre: photo, video Quotations Envelope and audio equipment NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-58727-NC-DIR / Technical support to Budget management software for retrieving the IBRD / 86060 Post Direct Selection Direct 28,000.00 21,999.56 Signed 2018-06-01 2018-06-06 2018-06-15 2019-09-30 regulations and procedures required data from the database (ETL) BY-MOF RB-58721-NC-DIR Budget management / Technical support to BI- IBRD / 86060 Post Direct Selection Direct 44,000.00 44,000.00 Signed 2018-05-25 2018-05-26 2018-05-31 2019-09-30 regulations and procedures tools BY-MOF RB-58726-NC-DIR Budget management IBRD / 86060 Post Direct Selection Direct 350,000.00 350,000.00 Signed 2018-06-01 2018-06-06 2018-07-15 2019-09-30 / Budget transparency regulations and procedures BY-MOF RB-58724-NC-DIR / Technical support to user IBRD / 86060 PFM IT solutions Post Direct Selection Direct 50,000.00 0.00 Canceled 2018-09-03 2018-09-08 2018-10-15 2020-09-30 support software BY-MOF RB-82745-NC-DIR / Technical support to user IBRD / 86060 Change management Post Direct Selection Direct 15,000.00 14,375.00 Signed 2018-10-18 2018-10-30 2018-11-18 2019-11-17 support software Page 3 BY-MOF RB-116197-NC-DIR / Technical support to Budget management software for retrieving the IBRD / 86060 Post Direct Selection Direct 23,000.00 21,999.56 Signed 2019-05-26 2019-05-31 2019-06-14 2020-06-13 regulations and procedures required data from the database (2019-2020) BY-MOF RB-117170-NC-DIR Budget management / Technical support to BI- IBRD / 86060 Post Direct Selection Direct 44,000.00 42,500.00 Signed 2019-05-29 2019-05-30 2019-06-05 2020-06-04 regulations and procedures tools (2019-2020) BY-MOF RB-128728-NC- Pending Budget management Request for Single Stage - One RFQ / Technical support to IBRD / 86060 Post Open - National 50,000.00 0.00 Implementati 2020-05-20 2020-07-15 2021-07-14 regulations and procedures Quotations Envelope BI-tools (2020-2021) on BY-MOF RB-128729-NC- Pending RFQ / Technical support to Budget management Request for Single Stage - One IBRD / 86060 Post Open - National 16,000.00 0.00 Implementati 2019-08-30 2019-10-31 2020-10-30 BI-tools, additional licenses regulations and procedures Quotations Envelope on (2019-2020) BY-MOF RB-128730-NC- Pending RFQ / Technical support to Budget management Request for Single Stage - One IBRD / 86060 Post Open - National 12,000.00 0.00 Implementati 2020-09-06 2020-10-31 2021-07-30 BI-tools, additional licenses regulations and procedures Quotations Envelope on (2020-2021) BY-MOF RB-128832-NC-DIR Pending / Technical support to user IBRD / 86060 PFM IT solutions Post Direct Selection Direct 15,000.00 0.00 Implementati 2019-10-15 2019-11-15 2019-12-05 2020-12-04 support software (2019-2020) on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-8648-CS-QCBS Budget management Quality And Cost- Open - IBRD / 86060 Post 400,000.00 221,810.00 Signed 2017-04-02 2017-04-23 2017-06-06 2017-07-04 2017-08-03 2017-09-07 2017-10-12 2018-11-09 / Revenue forecasting regulations and procedures Based Selection International BY-MOF RB-8650-CS-QCBS Budget management Quality And Cost- Open - / Medium term and program IBRD / 86060 Prior 900,000.00 580,815.50 Signed 2017-03-15 2017-04-05 2017-05-19 2017-06-16 2017-07-16 2017-08-06 2017-09-01 2018-11-30 regulations and procedures Based Selection International budgeting BY-MOF RB-8687-CS-QCBS / Design of IFMIS, including description of business Quality And Cost- Open - processes, analysis of IBRD / 86060 PFM IT solutions Prior 1,100,000.00 0.00 Canceled 2017-09-01 2017-09-22 2017-11-05 2017-12-03 2018-01-02 2018-02-06 2018-04-01 2019-09-30 Based Selection International existing solutions, IFMIS Specifications and Bidding Documents Development BY-MOF RB-8651-CS-QCBS Budget management Quality And Cost- Open - / Improvement of the debt IBRD / 86060 Post 400,000.00 0.00 Canceled 2017-04-01 2017-04-22 2017-06-05 2017-07-03 2017-08-02 2017-09-06 2017-10-11 2018-10-09 regulations and procedures Based Selection International management system BY-MOF RB-8653-CS-QCBS Budget management Quality And Cost- Open - / Accounting and financial IBRD / 86060 Post 1,000,000.00 987,190.00 Signed 2017-03-15 2017-04-05 2017-05-19 2017-06-16 2017-07-16 2017-08-20 2017-09-24 2019-10-30 regulations and procedures Based Selection International reporting Consultant BY-MOF RB-8699-CS-CQS / IBRD / 86060 Change management Prior Qualification Open - National 50,000.00 5,000.00 Signed 2017-08-27 2017-09-17 2017-10-22 2017-11-05 2017-12-31 2019-10-29 Audit Selection Consultant BY-MOF RB-8654-CS-CQS / Budget management Open - IBRD / 86060 Post Qualification 350,000.00 0.00 Canceled 2017-04-01 2017-04-22 2017-06-05 2017-07-05 2017-10-01 2019-03-31 Internal control and audit regulations and procedures International Selection Page 4 BY-MOF RB-26220-CS- Budget management Quality And Cost- Open - IBRD / 86060 Post 350,000.00 323,385.00 Signed 2017-08-25 2017-08-26 2017-09-28 2017-10-26 2017-11-25 2017-12-30 2018-02-03 2019-09-30 QCBS / Internal control and regulations and procedures Based Selection International audit Consultant BY-MOF RB-8750-CS-CQS / Budget management Open - IBRD / 86060 Post Qualification 300,000.00 0.00 Canceled 2017-06-01 2017-06-22 2017-08-05 2017-09-04 2018-01-01 2018-10-30 Budget transparency regulations and procedures International Selection BY-MOF RB-58733-CS- Quality And Cost- Open - IBRD / 86060 PFM IT solutions Post 750,000.00 0.00 Canceled 2018-06-01 2018-06-22 2018-08-05 2018-09-02 2018-10-02 2018-11-06 2019-01-01 2019-09-30 QCBS / Design of IFMIS Based Selection International BY-MOF RB-8652-CS-QCBS Budget management Quality And Cost- Open - / Improvement of budget IBRD / 86060 Post 350,000.00 0.00 Canceled 2017-07-01 2017-07-22 2017-09-04 2017-10-02 2017-11-01 2017-12-06 2018-01-10 2019-10-01 regulations and procedures Based Selection International execution BY-MOF RB-8647-CS-QCBS Budget management Quality And Cost- Open - / Macroeconomic and macro IBRD / 86060 Post 625,000.00 0.00 Canceled 2017-05-01 2017-05-22 2017-07-05 2017-08-02 2017-09-01 2017-10-06 2017-11-01 2018-11-30 regulations and procedures Based Selection International fiscal forecasting BY-MOF RB-8692-CS-CQS / Consultant Design of IT solution for Open - IBRD / 86060 PFM IT solutions Post Qualification 200,000.00 0.00 Canceled 2017-07-01 2017-07-22 2017-09-04 2017-10-04 2017-12-01 2018-06-30 automation of debt International Selection management processes BY-MOF RB-58733-CS- Quality And Cost- Open - Pending IBRD / 86060 PFM IT solutions Prior 1,500,000.00 0.00 2019-09-02 2019-09-23 2019-11-21 2019-12-19 2020-01-18 2020-02-22 2020-04-01 2021-07-30 QCBS-2 / Design of IFMIS Based Selection International Implementation INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual BY-MOF RB-8649-CS-INDV Budget management IBRD / 86060 Post Consultant Open 150,000.00 0.00 Canceled 2017-07-01 2017-08-19 2017-09-09 2017-10-01 2018-12-31 / Tax expenditures regulations and procedures Selection BY-MOF RB-8696-CS-CDS / Procurement consultant IBRD / 86060 Change management Prior Direct Selection Direct 50,000.00 49,998.00 Signed 2017-05-01 2017-05-04 2017-05-17 2019-08-30 services under the project BY-MOF RB-8697-CS-CDS / Financial management IBRD / 86060 Change management Prior Direct Selection Direct 50,000.00 49,998.00 Signed 2017-05-01 2017-05-04 2017-05-17 2019-08-30 consultant services under the project BY-MOF RB-8698-CS-CDS / IBRD / 86060 Change management Prior Direct Selection Direct 50,000.00 0.00 Canceled 2017-05-01 2017-05-04 2017-05-17 2019-08-30 PIU assistant (translator) BY-MOF RB-15220-CS- Individual INDV / PIU assistant IBRD / 86060 Change management Prior Consultant Open 50,000.00 32,312.00 Signed 2017-05-15 2017-05-25 2017-06-01 2017-06-27 2019-09-30 (translator) Selection BY-MOF RB-82751-CS-CDS / Audit of the Project for IBRD / 86060 PFM IT solutions Post Direct Selection Direct 10,000.00 5,000.00 Signed 2018-11-04 2018-11-14 2019-01-18 2019-07-17 the period January 1, 2018 - December 31, 2018 BY-MOF RB-128843-CS- Pending IBRD / 86060 Change management Post Direct Selection Direct 7,000.00 0.00 2020-09-01 2020-09-11 2020-12-01 2021-07-30 CDS / Audit (years 2020, Implementation 2021) Page 5