PROCUREMENT PLAN Project information: India; Himachal Pradesh: Forests for Prosperity Project (P163271) Project Implementation agency: Himachal Pradesh Forest Department O/o Principal Chief Conservator of Forests Head of Forest Force (HoFF) Talland, Shimla H.P. Date of the Procurement Plan: December 8, 2017 Period covered by this Procurement Plan: 18 months [under Preparation] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: National competition for the procurement of goods, works and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.5 of Section V of the Regulations and the following provisions: (a) Only the model bidding documents agreed with the Bank (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) To improve efficiency and transparency of small value purchases in Bank financed projects, the Bank has agreed to allow use of Government e-Market place (GeM) as follows: (i) Use of GeM is allowed in lieu of shopping up to US$ 30,000 in catalogue mode; (ii) Use of GeM is allowed in lieu of shopping up to US$ 100,000, provided there are at least 3 suppliers for the item on GeM and the Purchaser uses RFQ (mini competition or bidding among suppliers) feature on GeM to discover the final price; (iii) In both above cases Borrowers will record their assessment on reasonableness of price; and (iv) GeM is not to be used in lieu of NCB. (g) No negotiations are conducted even with the lowest evaluated responsive bidders. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets will be assessed later on during the preparation of the project. Procurement of Second Hand Goods: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations. Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable Other Relevant Procurement Information. All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. To avoid doubts, the Bank may conduct, at any time, Independent Procurement Reviews of all the contracts financed under the loan. Even for Post Review cases, the inputs of Bank on Technical Specifications / TORs will be obtained by project. PROCUREMENT India : Himachal Pradesh: Forests for Prosperity Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2017-12-21 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-02-28 Project ID: P163271 GPN Date: 2017-11-28 Project Name: Himachal Pradesh: Forests for Prosperity Project Loan / Credit No: Executing Agency(ies): Himachal Pradesh Forest Department WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-HPFD-40848-GO-RFQ / Polythene bags for Seedlings for Request for Single Stage - One Pending various nurseries located at Una, Post Limited 5,000.00 0.00 2017-12-25 2018-01-12 2018-01-30 Quotations Envelope Implementation Shimla, Kotgarh, Ani, Karsog, etc. IN-HPFD-40885-GO-DIR / The seeds are generally collected Pending Post Direct Selection Direct 10,000.00 0.00 2017-12-22 2018-01-03 2018-01-23 2018-03-31 directly from known sources in Implementation forests/market. IN-HPFD-40914-GO-RFQ / The soil mixture/ FYM/ Vermicompost/ Raising medium Request for Single Stage - One Pending Post Limited 30,000.00 0.00 2017-12-31 2018-01-25 2018-03-31 for raising of seedlings in Quotations Envelope Implementation NUrseries at Una, Rampur, Kotgarh, Karsog, Shimla, etc IN-HPFD-40922-GO-RFQ / infrastructure development articles such as Brick/Sone/Cement/Aggregate/ Sand/ angle iron/MS Bars etc Request for Single Stage - One Pending Post Limited 85,000.00 0.00 2017-12-31 2018-02-08 2018-03-31 green house, irrigation Quotations Envelope Implementation equipment, Root Trainer, Mounted angle iron beds etc. for nursery establishment and development. IN-HPFD-49731-GO-RFQ / Request for Single Stage - One Pending Post Limited 16,000.00 0.00 2018-04-16 2018-05-18 2018-06-30 Printers for FPP (PPA) Quotations Envelope Implementation IN-HPFD-49737-GO-RFQ / Request for Single Stage - One Pending Post Limited 62,000.00 0.00 2018-04-15 2018-05-10 2018-06-30 Computers with MS office Quotations Envelope Implementation IN-HPFD-49777-GO-RFQ / Request for Single Stage - One Pending workstations for computer/printer, Post Limited 31,500.00 0.00 2018-04-15 2018-05-10 2018-06-30 Quotations Envelope Implementation etc in offices IN-HPFD-49782-GO-RFQ / Request for Single Stage - One Pending Post Limited 17,000.00 0.00 2018-04-17 2018-05-09 2018-06-20 camera for Field offices Quotations Envelope Implementation IN-HPFD-49788-GO-RFQ / Request for Single Stage - One Pending Photocopier/ multi functional Post Limited 26,000.00 0.00 2018-04-11 2018-05-02 2018-06-30 Quotations Envelope Implementation machine IN-HPFD-49795-GO-RFQ / Request for Single Stage - One Pending Post Limited 34,000.00 0.00 2018-04-24 2018-06-29 2018-12-26 Office Almirah, Heater, etc Quotations Envelope Implementation NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-HPFD-38501-CS-QCBS / Request for EOI for conducting Environmental assessment and management Plan for the project Quality And Cost- Post Open - National 50,000.00 0.00 Canceled 2017-11-29 2017-12-11 2017-12-15 2018-01-15 2018-01-17 2018-01-24 2018-02-05 2018-07-15 activities as mentioned in the Based Selection project documents in the project area within the state of Himachal Pradesh INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-HPFD-42235-CS-CDS / Under Post Direct Selection Direct 4,000.00 3,965.03 2018-01-03 2018-01-03 2018-01-08 2018-03-12 Individual consultant for PPSD Implementation Page 1 IN-HPFD-42244-CS-CDS / Consultancy firm for 1.environment assessment and Pending Post Direct Selection Direct 80,000.00 0.00 2018-01-03 2018-01-05 2018-01-09 2018-05-14 management frame work & 2. Implementation Social assessment and management frame work. Page 2