PROCUREMENT PLAN (Textual Part) Project information: Loa PDR National Road 13 Improvement & Maintenance Project - P163730 Project Implementation agency: Ministry of Public Work and Transport (MPWT) Date of the Procurement Plan: July 25, 2018 Period covered by this Procurement Plan: 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Decree No. 03, dated January 9, 2004, and Implementation Rule and Regulations (IRR) No. 0063 issued by the MOF on March 12, 2004, and No.0861/MOF, dated May 5, 2009 (amended version); Procurement Manual, dated May 2009 and harmonized bidding documents for national competitive bidding and request for quotations agreed between Government of Lao PDR, World Bank and Asia Development Bank, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation; c. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable for those contracts identified in the Procurement Plan tables; Works: not applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Not Applicable Other Relevant Procurement Information. 1. Works and Goods and Non-Consultant Services Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Applicable Category Applicable thresholds Remarks thresholds Remarks (in US$ (in US$) equivalent) Works RFB through ≥ 2.0 million – Above US$ 10 - Open International million market approach RFB through ≥ 200,000 < 2.0 – None - Open National million market approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; Same as for This has not been meet requirements competitive foreseen at the project of regulations selection preparation stage. 7.13-7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – Above US$ 2 - Open International million market approach RFB through ≥ 100,000 < 0.6 - None Risk-based approach Open National million market approach Request for < 100,000 None Quotation Direct Selection None No threshold; Same as for This has not been meet requirements competitive foreseen at the project of regulations selection preparation stage. 7.13-7.15 Prequalification. None expected for the works/goods packages. 2. Selection of Consultants Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds Remarks (in US$ (in US$, millions) equivalent) QCBS, QBS, FBS, ≥ 300,000 Shortlist of only ≥ 1.0 million Risk-based approach LCS (Using the National Consultants most appropriate (Firms) for contract market approach) agreed in the PP CQS (Open or < 300,000 QCBS, QBS, FBS, None limited LCS) can be applied competition for contracts with through national value under $300,000 or international market approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as for This has not been firms requirements of competitive foreseen at the regulations 7.13-7.15 selection project preparation stage. Individual N/A depending Essential individual ≥ 300,000 and for Risk-based approach Consultants on nature of assignments will be the positions as services defined in the specified in the Procurement Plan PP agreed with agreed with the Bank the Bank and in line with regulations 7.34-7.39 using the most appropriate market approach Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. PROCUREMENT Lao People's Democratic Republic : Lao National Road 13 Improvement and Maintenance PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2018-08-21 2018-08-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163730 GPN Date: 2018-07-18 Project Name: Lao National Road 13 Improvement and Maintenance Loan / Credit No: IDA / 62260 Executing Agency(ies): Ministry of Public Works and Transport WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PACKAGE NO 1 - LOT 1 / Improvement and Pending Maintenance of NR13N for Open - Single Stage - Two IDA / 62260 Prior Request for Bids 0.00 Implementati 2018-09-14 2018-09-19 2018-12-18 2019-03-02 2019-04-06 2029-04-03 Section from Sikeut (km 12) International Envelope on to Songpeuay (Km 31) including bridges PACKAGE NO 1 - LOT 2 / Improvement and Pending Maintenance of NR13N for Open - Single Stage - Two IDA / 62260 Prior Request for Bids 0.00 Implementati 2018-09-14 2018-09-19 2018-12-18 2019-03-02 2019-04-06 2029-04-03 Section from Songpeuay (km International Envelope on 31) to Phonghong (Km 70) including bridges GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PACKAGE NO 3 / Office Pending Equipment (notebooks, Request for Single Stage - One IDA / 62260 Post Limited 0.00 Implementati 2018-10-10 2018-12-05 2019-06-03 photocopiers, printers, Quotations Envelope on scanners, and others) PACKAGE NO 5 / Road Safety Equipment (speed Pending Request for Single Stage - One gun, alcohol test, safety IDA / 62260 Post Limited 0.00 Implementati 2019-05-08 2019-07-03 2019-12-30 Quotations Envelope cones, safety vest, and on others) Pending PACKAGE NO 6 / Request for Single Stage - One IDA / 62260 Post Limited 0.00 Implementati 2018-10-10 2018-12-05 2019-06-03 Motorcycles Quotations Envelope on PACKAGE NO 4 / O & M Equipment (IRI Pending measurement, profilometer, Single Stage - One IDA / 62260 Post Request for Bids Open - National 0.00 Implementati 2019-05-03 2019-05-08 2019-06-19 2019-07-19 2019-08-23 2020-02-19 texture and deflection Envelope on (Falling Weight Deflectometer, and others) Pending PACKAGE NO 2 / 3 Pick- Request for Single Stage - One IDA / 62260 Post Limited 0.00 Implementati 2018-10-10 2018-12-05 2019-06-03 Up vehicles Quotations Envelope on NON CONSULTING SERVICES Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant PACKAGE 10 / Financial Pending IDA / 62260 Post Qualification Open - National 0.00 2019-01-04 2019-01-25 2019-03-10 2019-04-09 2019-05-14 2023-05-31 Audit Implementation Selection INDIVIDUAL CONSULTANTS Page 2