PROCUREMENT PLAN (Textual Part) Project information: Country: Bangladesh Project name: Cash Transfer Modernization Project (P160819) Project Implementation agency: Department of Social Services. Date of the Procurement Plan: October 04, 2017 Period covered by this Procurement Plan: December 2017 to June 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Act, 2006 - PPA, 1st amendment to PPA (2009) and the Public Procurement Rules, 2008, as amended in August 2009) of the People’s Republic of Bangladesh such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) Post bidding negotiations shall not be allowed with the lowest evaluated or any other bidder; b) Bids should be submitted and opened in public in one location immediately after the deadline for submission; c) Lottery in award of contracts shall not be allowed; d) Bidders’ qualification/experience requirement shall be mandatory e) Bids shall not be invited or rejected on the basis of percentage above or below the estimated cost. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables – Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Other Relevant Procurement Information. Prior Review Thresholds Type of Procurement Method Prior Review Thresholds Remarks Procurement (Estimated Cost of the Contract/Package) Works (including RFB, RFP, Direct Selection >=US$ 10,000,000 turnkey, supply & RFQ None installation of plant and equipment, and PPP) Goods, information RFB, RFP, Direct Selection >=US$ 2,000,000 technology and non- RFQ None consulting services Consultants: firms QCBS, QBS, FBS, CQS, >=US$ 1,000,000 LCS, Direct Selection Consultants: IC (Open, Limited), Direct >=US$ 300,000 Individual Selection Notes: 1. Irrespective of the contract value, the following procurement activities are subject to the Bank’s procurement prior review: a. procurement processes involving contract negotiations as, described in paragraphs 6.34-36 of Section VI of the Procurement Regulation for Borrowers; b. competitive dialogue; c. sustainable procurement; and d. best and final offer. 2. Use of Standard Procurement Documents: For all procurements under the project, the Bank’s Standard Procurement Documents (or other documents agreed with the Bank) shall be used; PROCUREMENT Bangladesh : Cash Transfer Modernization Project PLAN General Information Country: Bangladesh Bank’s Approval Date of the Original Procurement Plan: 2017-11-20 2021-07-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160819 GPN Date: 2020-02-20 Project Name: Cash Transfer Modernization Project Loan / Credit No: / , IDA / 61630 D Executing Agency(ies): epartment of Social Services WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GD-05 / Android tab (all Modernization of Service Single Stage - One / Post Request for Bids Open - National 1,441,000.00 0.00 Canceled 2018-01-10 2018-01-15 2018-02-26 2018-03-28 2018-05-02 2018-10-29 USWs & TIs) Delivery Envelope GD-06 / Supply of MIS Hardware - (a) MIS Hardware & Equipment (servers, racks, Modernization of Service Single Stage - One routers, etc.) & (b) Licensed IDA / 61630 Post Request for Bids Open - National 1,900,000.00 0.00 Canceled 2020-03-16 2020-03-21 2020-05-02 2020-06-01 2020-07-06 2021-01-02 Delivery Envelope Database Software with required devices/infrastructure GD-07 / Supply of Bio-metric Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 82,000.00 0.00 Canceled 2019-08-18 2019-08-23 2019-10-04 2019-11-03 2019-12-08 2020-03-07 scanner for all units Delivery Envelope GD-09 / Supply of Furniture Modernization of Service Request for Single Stage - One for PMU, DSS IT Cell & MSW IT IDA / 61630 Post Open - National 5,000.00 0.00 Canceled 2019-04-05 2019-05-31 2019-11-27 Delivery Quotations Envelope Cell GD-10 / Supply of Office Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 7,000.00 0.00 Canceled 2019-04-21 2019-04-26 2019-06-07 2019-07-07 2019-08-11 2019-08-31 fixtures for PMU, DSS IT Cell Delivery Envelope GD-11 / Supply of Air Modernization of Service Request for Single Stage - One Conditioner For PMU, DSS IT IDA / 61630 Post Open - National 2,400.00 0.00 Canceled 2019-04-30 2019-06-25 2019-07-28 Delivery Quotations Envelope Cell GD-12 / Supply of Modernization of Service Request for Single Stage - One IDA / 61630 Post Open - National 6,000.00 0.00 Canceled 2019-04-05 2019-05-31 2019-06-20 Accounting Software Delivery Quotations Envelope GD-02 / Supply of Laptops, Printers, Multimedia Modernization of Service Single Stage - One Projectors & Accessories IDA / 61630 Post Request for Bids Open - National 874,000.00 0.00 Canceled 2020-06-15 2020-06-14 2020-06-20 2020-08-01 2020-07-23 2020-08-31 2020-09-13 2020-10-05 2021-02-02 Delivery Envelope (peripherals) for PMU, all districts and all unit offices. GD 03 / Supply of Modernization of Service Single Stage - One Photocopier and Scanner (PMU IDA / 61630 Post Request for Bids Open - National 272,000.00 196,101.81 Signed 2020-06-15 2020-06-14 2020-06-20 2020-08-01 2020-07-23 2020-08-31 2020-09-13 2020-10-05 2020-10-12 2021-02-02 Delivery Envelope and all districts) GD 08 / Supply of Office Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 6,064.00 0.00 Canceled 2020-12-15 2021-02-28 2020-12-20 2021-01-31 2021-03-02 2021-04-06 2021-05-06 fixtures for PMU, DSS IT Cell Delivery Envelope GD 05 / Supply of MIS Hardware - (a) MIS Hardware & Equipment (servers, racks, Pending Modernization of Service Single Stage - One routers, etc.) & (b) Licensed IDA / 61630 Post Request for Bids Open - National 1,900,000.00 0.00 Implementati 2021-11-15 2021-11-20 2022-01-01 2022-01-31 2022-03-07 2022-09-03 Delivery Envelope Database Software with on required devices/infrastructure GD-13 / Supply of Desktops, Modernization of Service Request for Single Stage - One Laptops, Printers & UPS for IDA / 61630 Post Limited 6,064.00 5,884.78 Signed 2020-06-05 2020-06-02 2020-06-26 2020-06-21 2020-07-26 Delivery Quotations Envelope PMU office GD-08 / Supply of Office Modernization of Service Request for Single Stage - One IDA / 61630 Post Limited 6,064.00 5,890.16 Signed 2021-09-20 2021-02-28 2021-10-21 2021-03-09 2021-12-04 fixtures for PMU, DSS IT Cell Delivery Quotations Envelope GD 10 / Supply of Accounting Modernization of Service Request for Single Stage - One IDA / 61630 Post Open - National 6,000.00 5,885.96 Signed 2020-11-23 2021-01-18 2021-01-05 2021-04-18 Software Delivery Quotations Envelope GD 07 / Supply of Furniture Modernization of Service Request for Single Stage - One IDA / 61630 Post Open - National 6,064.00 5,892.93 Signed 2020-11-30 2021-01-25 2020-12-30 2021-02-24 for PMU, DSS IT Cell Delivery Quotations Envelope GD 09 / Supply of Air Modernization of Service Request for Single Stage - One Conditioner For PMU, DSS IT IDA / 61630 Post Open - National 2,400.00 2,352.73 Signed 2021-03-02 2021-04-27 2021-03-09 2021-05-27 Delivery Quotations Envelope Cell GD-01 / Supply of Motor Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 1,200,000.00 0.00 Canceled 2021-01-10 2020-12-06 2021-01-13 2021-02-10 2021-01-18 2021-03-12 2021-03-21 2021-03-28 2021-06-26 cycle for all units Delivery Envelope GD-04 / Supply of Android Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 1,400,000.00 1,354,178.21 Signed 2020-10-15 2020-11-10 2020-10-20 2020-11-19 2020-12-10 2020-12-19 2021-02-23 2021-01-23 2021-03-18 2021-05-23 Tab for all USWs and TIs Delivery Envelope GD-02.1 / Supply of Laptops, Printers, Multimedia Enhancement of Cash Single Stage - One Projectors & Accessories IDA / 61630 Post Request for Bids Open - National 869,328.09 825,500.92 Signed 2020-09-24 2020-10-11 2020-09-29 2020-10-20 2020-11-02 2020-11-10 2020-12-08 2020-12-22 2020-12-22 2021-04-21 Transfer Programs Envelope (peripherals) (PMU, all districts and all unit offices) Pending GD-1 / Supply of Motor cycle Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 1,246,875.00 0.00 Implementati 2021-08-15 2021-08-20 2021-09-17 2021-10-17 2021-11-21 2022-05-20 for all unit offices of DSS Delivery Envelope on Page 1 GD-14 / Supply and Pending Modernization of Service Request for Single Stage - One Installation of PABX system for IDA / 61630 Post Limited 3,600.00 0.00 Implementati 2021-04-23 2021-05-06 2021-06-05 Delivery Quotations Envelope PMU office of CTM Project. on Pending GD 06 / Supply of Bio-metric Modernization of Service Single Stage - One IDA / 61630 Post Request for Bids Open - National 82,000.00 0.00 Implementati 2021-09-20 2021-09-25 2021-10-16 2021-11-15 2021-12-27 2022-04-26 scanner for all units Delivery Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCS-02 / Selection of Internet Service Provider Pending Modernization of Service Single Stage - One Organization for supply of IDA / 61630 Post Request for Bids Open - National 1,963,050.00 0.00 Implementati 2021-08-15 2021-08-20 2021-09-17 2021-10-17 2021-11-21 2023-06-30 Delivery Envelope Internet SIM plus connectivity on and Data CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SD-14 / Selection of Modernization of Service Fixed Budget IDA / 61630 Post Open - National 45,000.00 0.00 Canceled 2019-08-05 2019-08-26 2019-10-09 2019-11-06 2019-12-06 2020-01-10 2020-02-14 2021-02-13 Consultant for Internal Audit Delivery Selection Consultant SD-15 / Selection of Modernization of Service IDA / 61630 Post Qualification Open - National 37,000.00 0.00 Canceled 2019-06-10 2019-07-01 2019-08-14 2019-09-13 2019-10-18 2020-04-15 Consultant for IT Audit Delivery Selection SD 09 / Selection of Modernization of Service Quality And Cost- Consultant Firm for IDA / 61630 Post Open - International 600,000.00 544,520.22 Signed 2020-06-20 2020-07-09 2020-07-11 2020-07-29 2020-08-24 2020-11-04 2020-09-21 2020-12-17 2020-10-21 2021-02-11 2020-11-25 2021-04-13 2020-12-30 2021-06-24 2021-12-30 Delivery Based Selection Operational Review SD 08 / Selection of Modernization of Service Quality And Cost- Consultant Firm for Publicity & IDA / 61630 Prior Open - International 1,100,000.00 0.00 Under Review 2020-11-15 2021-01-25 2020-12-06 2021-01-28 2021-01-19 2021-02-16 2021-03-18 2021-04-22 2021-05-27 2022-05-27 Delivery Based Selection Training Consultant SD 11 / Selection of Modernization of Service Pending IDA / 61630 Post Qualification Open - National 37,000.00 0.00 2021-09-20 2021-10-11 2021-11-24 2021-12-24 2022-01-28 2022-07-27 Consultant Firm for IT Audit Delivery Implementation Selection SD 10 / Selection of Modernization of Service Fixed Budget Pending Consultant Firm for Internal IDA / 61630 Post Open - National 45,000.00 0.00 2022-09-15 2022-10-06 2022-11-19 2022-12-17 2023-01-16 2023-02-20 2023-03-27 2024-03-26 Delivery Selection Implementation Audit SD 07 / Selection of Modernization of Service Quality And Cost- Pending Consultant Firm for IDA / 61630 Prior Open - International 2,150,000.00 0.00 2021-12-15 2022-01-05 2022-02-18 2022-03-18 2022-04-17 2022-05-22 2022-06-26 2024-06-30 Delivery Based Selection Implementation Upgradation of MIS Consultant SD-10 / Selection of Internal Modernization of Service Pending IDA / 61630 Post Qualification Limited 45,000.00 0.00 2021-09-15 2021-09-29 2021-10-29 2021-12-03 2022-06-01 Audit Firm Delivery Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SD-02 / Selection of Individual Modernization of Service Consultant for Financial IDA / 61630 Prior Consultant Open 308,000.00 190,611.07 Signed 2019-03-31 2019-04-11 2019-05-28 2019-10-15 2019-06-18 2019-12-30 2019-07-23 2020-02-23 2023-06-30 Delivery Management Specialist Selection SD-01 / Selection of Individual Modernization of Service Consultant for Procurement IDA / 61630 Prior Consultant Open 308,000.00 190,870.31 Signed 2019-03-31 2019-04-11 2019-05-25 2019-10-15 2019-06-15 2019-12-22 2019-07-20 2020-01-01 2023-06-29 Delivery Specialist Selection SD-07 / Selection of Individual Modernization of Service Consultant for Safeguard IDA / 61630 Post Consultant Open 222,000.00 0.00 Canceled 2019-03-31 2019-05-19 2019-06-09 2019-07-14 2023-04-24 Delivery Specialist Selection Individual SD-03 / Selection of Modernization of Service IDA / 61630 Post Consultant Open 280,000.00 0.00 Canceled 2019-04-15 2019-06-03 2019-06-24 2019-07-29 2023-06-30 Consultant for MIS Specialist Delivery Selection SD-04 / Selection of Individual Modernization of Service Consultant for Hardware & IDA / 61630 Post Consultant Open 222,000.00 0.00 Canceled 2019-11-12 2019-12-31 2020-01-21 2020-02-25 2023-12-06 Delivery Network Engineer Selection Individual SD 04 / Selection of Modernization of Service IDA / 61630 Post Consultant Open 280,000.00 131,067.49 Signed 2019-08-08 2020-01-28 2019-09-26 2020-06-22 2019-10-17 2020-08-19 2019-11-21 2020-09-27 2023-06-29 Consultant for MIS Specialist Delivery Selection SD-05 / Selection of Individual Modernization of Service Consultant for Database IDA / 61630 Post Consultant Open 222,000.00 107,867.95 Signed 2019-08-08 2020-01-28 2019-09-26 2020-10-27 2019-10-17 2021-01-18 2019-11-21 2021-03-09 2023-06-29 Delivery Administrator Selection Individual Modernization of Service SD 03 / Safeguards Specialist IDA / 61630 Post Consultant Open 222,000.00 183,614.85 Signed 2019-05-09 2019-05-02 2019-06-27 2019-11-03 2019-07-18 2019-11-06 2019-08-22 2020-01-01 2023-06-02 Delivery Selection SD 06 / Selection of Individual Modernization of Service Consultant for Hardware & IDA / 61630 Post Consultant Open 222,000.00 107,880.67 Signed 2020-06-25 2020-06-07 2020-08-13 2020-10-27 2020-09-03 2021-01-18 2020-10-08 2021-03-01 2023-06-30 Delivery Network Engineer Selection SD-12 / System Upgradation, Feature Enhancement and Modernization of Service Pending IDA / 61630 Post Direct Selection Direct 119,048.00 0.00 2021-08-05 2021-08-15 2021-10-19 2022-04-17 Maintenance of existing MIS Delivery Implementation of DSS Page 2 Page 3