MINISTRY OF LABOUR, INVALIDS AND SOCIAL AFFAIRS CENTRAL PROJECT MANAGEMENT UNIT OF SOCIAL ASSISTANCE SYSTEM STRENGTHENING PROJECT 9th Floor, Song Hong Building, 2 Tran Hung Dao Street, Hanoi, Vietnam Tel: (84-4)3933.1957. Fax: (84-4)3933.3037. Email: cpmu@sassp.org.vn March 10th , 2017 To: Ms. Puja Vasudeva Dutta, Task Team Leader C/c: - Ms. Nguyen Nguyet Nga, Co-Task Team Leader (Co-TTL) The World Bank in Vietnam, 63 Ly Thai To, Hanoi, Vietnam - Ms. Bui Thi Phuong Nga (Team Assistant) Dear Ms. Puja Vasudeva Dutta, Vietnam: Credit 5354VN - Social Assistance System Strengthening Project Updated Procurement Plan: Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces (GD-HH1) and Inspection and testing services package for the package “Purchasing, installing hardware and equipment for Management Information System in 59 provinces (GD-HH2) The CPMU would like to inform you that the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces (HH1) are under the selection of Bidder process; and the package Purchasing, installing hardware and equipment for Management Information System in 59 provinces (HH2) shall be conducted in Quarter II of this year. Therefore, in order to support the final acceptance, we propose to select a qualified company to provide inspection and testing services. We would like to request for your no objection to the Updated Procurement Plan as follows: 1. Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces (GD-HH1) - Name of package: Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces - Package No.: GD-HH1 - Procurement category: Non-Consulting Services 1 - Selection method: Shopping - Cost estimated: 2.800 USD - Procurement start date: Quarter II/2017 - Type of Contract: Lump sum - Contract duration: 02 months 2. Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in 59 provinces (GD-HH2) - Name of package: Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in 59 provinces - Package No.: GD-HH2 - Procurement category: Non-Consulting Services - Selection method: Shopping - Cost estimated: 4.500 USD - Procurement start date: Quarter II/2017 - Type of Contract: Lump sum - Contract duration: 02 months We are looking forward to hearing from you soon. Thank you for your support. Sincerely yours, Dang Kim Chung Director General 2 Procurement plan of GD-HH1 and GD-HH2 Cost Estimate incl. Bidding Procedure Contract duration Type of Contract Contract Signing Issuance of RFQ Funding Source Review by WB (Prior or Post) Procurement Package No. VAT (USD) submission Draft RFQ Quotation (months) Method Ref. Description Inspection and testing services package Single- for the package Purchasing, installing GD- Stage, Lump 1 hardware and equipment for 2.800 IDA RFQ Post 2017/05/04 2017/04/12 2017/04/19 2017/05/15 2 HH1 One- -sum Management Information System in the Envelope center and 04 provinces Inspection and testing services package Single- for the package Purchasing, installing GD- Stage, Lump 2 hardware and equipment for 4.500 IDA RFQ Post 2017/06/05 2017/06/12 2017/06/19 2017/07/14 2 HH2 One- -sum Management Information System in 59 Envelope provinces 3 PROCUREMENT Vietnam : Social Assistance System Strengthening Project PLAN General Information Country: Vietnam Banks Approval Date of the Original Procurement Plan: 2016-07-18 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-12-29 Project ID: P123960 GPN Date: Project Name: Social Assistance System Strengthening Project Loan / Credit No: IDA / 53540 Executing Agency(ies): Center Project Management Unit WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening the social assistance and poverty reduction system Single Stage - One HH10 / Procurement of Vehicles IDA / 53540 Prior Request for Bids Open - National N 0.00 239,412.69 Signed 2015-03-05 2015-03-16 Project management Envelope Launching a consolidated social assistance program Strengthening the social HH11 / Printing household Request for Single Stage - One Pending IDA / 53540 assistance and poverty Post Limited 30,000.00 0.00 2016-11-28 2017-01-05 2017-03-06 beneficiaries payment books Quotations Envelope Implementation reduction system HH1 / National data center; Strengthening the social Single Stage - One Under hardware and equipment for 04 IDA / 53540 assistance and poverty Post Request for Bids Open - National 2,700,000.00 0.00 2016-11-16 2016-12-22 2016-11-22 2016-12-23 2017-02-06 2017-01-06 2017-02-09 2018-02-09 Envelope Implementation project provinces reduction system HH13 / Printing questionnaires Strengthening the social Request for Single Stage - One for households having social IDA / 53540 assistance and poverty Post Limited 2,180.35 1,432.29 Completed 2016-06-08 2016-06-08 2016-06-23 2016-06-23 2016-07-30 2016-07-27 Quotations Envelope protection beneficiaries reduction system Strengthening the social HH2 / Hardware and Single Stage - One Pending IDA / 53540 assistance and poverty Post Request for Bids Open - National 2,950,000.00 0.00 2017-03-10 2017-03-17 2017-04-21 2017-05-08 2017-05-24 2018-05-24 infrastructure for 59 provinces Envelope Implementation reduction system Strengthening the social Request for Single Stage - One Pending HH14 / 02 floor standing aircons IDA / 53540 assistance and poverty Post Limited 7,000.00 0.00 2018-01-08 2018-02-08 2018-06-08 Quotations Envelope Implementation reduction system Strengthening the social HH16 / 03 precision aircons and Single Stage - One IDA / 53540 assistance and poverty Post Request for Bids Open - National 87,000.00 0.00 Canceled 2018-01-05 2018-01-12 2018-02-16 2018-03-05 2018-03-22 2018-09-18 01 internet load balancer Envelope reduction system NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening the social MIS1 / Design, Development and assistance and poverty Implementation of Social reduction system Single Stage - One IDA / 53540 Prior Request for Bids Open - International N 0.00 1,419,418.28 Signed 2015-06-29 2015-07-09 Assistance Management Project management Envelope Information System Launching a consolidated social assistance program Strengthening the social assistance and poverty DL1 / Data collection and entry reduction system Single Stage - One for establishing a database for 4 IDA / 53540 Prior Request for Bids Open - National N 0.00 585,456.31 Signed 2015-03-03 2015-03-16 Project management Envelope pilot provinces Launching a consolidated social assistance program Strengthening the social DL2 / Data entry of the poor and assistance and poverty near poor households, the reduction system Single Stage - One Under households at community with IDA / 53540 Prior Request for Bids Open - National N 0.00 2,729,951.33 2016-05-11 2016-06-20 Project management Envelope Implementation regular beneficiaries from social Launching a consolidated social assistance to MIS's database assistance program GS-HH1HH2 / Supervision services package for the package Purchasing, installing hardware Strengthening the social Request for Single Stage - One Pending and equipment for Management IDA / 53540 assistance and poverty Post Limited 30,000.00 0.00 2017-05-22 2017-06-26 2018-06-26 Quotations Envelope Implementation Information System in the center, reduction system 04 project provinces and 59 provinces GD-HH1 / Inspection and testing services package for the package Strengthening the social Purchasing, installing hardware Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 2,800.00 0.00 Canceled 2017-04-12 2017-05-15 2017-07-14 and equipment for Management Quotations Envelope reduction system Information System in the center and 04 provinces GD-HH2 / Inspection and testing services package for the package Strengthening the social Purchasing, installing hardware Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 4,500.00 0.00 Canceled 2017-06-12 2017-07-14 2017-09-12 and equipment for Management Quotations Envelope reduction system Information System in 59 provinces HH15 / Maintenance service for Strengthening the social Request for Single Stage - One Pending aircon, UPS, fire detection IDA / 53540 assistance and poverty Post Limited 48,000.00 0.00 2018-01-08 2018-02-08 2019-12-30 Quotations Envelope Implementation system reduction system Page 1 Strengthening the social HH18 / 01 additional internet Request for Single Stage - One Pending IDA / 53540 assistance and poverty Post Limited 16,000.00 0.00 2018-01-08 2018-02-08 2019-12-30 leased line Quotations Envelope Implementation reduction system Strengthening the social HH17 / External hosting for Single Stage - One Pending IDA / 53540 assistance and poverty Post Request for Bids Open - National 156,000.00 0.00 2018-01-12 2018-01-19 2018-02-09 2018-03-06 2018-03-20 2020-02-08 POSASoft backup environment Envelope Implementation reduction system CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening the social assistance and poverty COM1 / COM1: Development of Consultant reduction system communication for development IDA / 53540 Prior Qualification Open - International N 0.00 194,792.90 Signed 2015-06-16 2015-06-24 Project management materials and training package Selection Launching a consolidated social assistance program Strengthening the social assistance and poverty KT2 / Independent audit firm for Consultant reduction system the project fiscal year 2013 to IDA / 53540 Prior Qualification Open - International N 0.00 96,454.86 Signed 2015-06-24 2015-06-24 Project management 2016 Selection Launching a consolidated social assistance program Strengthening the social Consultant DT3 / Conducting end-term Pending IDA / 53540 assistance and poverty Post Qualification Open - National 295,000.00 0.00 2019-01-09 2019-04-04 2019-05-20 2019-07-19 2019-08-06 2020-08-06 household survey Implementation reduction system Selection DT4 / Conducting household Strengthening the social Consultant Pending feedback survey in year 3, 4, and IDA / 53540 assistance and poverty Post Qualification Open - National 297,000.00 0.00 2016-10-18 2017-01-09 2017-02-24 2017-04-25 2017-05-15 2019-08-30 Implementation 5 reduction system Selection KT3 / Independent auditing firm Consultant Under for Project fiscal years 2017, IDA / 53540 Project management Post Qualification Open - National 140,000.00 0.00 2017-06-01 2017-08-15 2017-09-29 2017-11-28 2017-12-18 2020-08-17 Implementation 2018, 2019 Selection DT1 / Conducting training of Strengthening the social Quality And Cost- newly established MIS to local IDA / 53540 assistance and poverty Prior Open - International 1,706,817.00 1,398,981.77 Signed 2016-08-31 2016-09-08 2016-10-14 2016-12-08 2016-11-28 2017-03-08 2017-02-06 2017-04-14 2017-02-27 2017-08-03 2017-03-24 2017-08-24 2017-04-13 2017-09-07 2019-10-13 Based Selection users from 59 provinces reduction system INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TV24 / 01 consultant for Individual Consultant Pending Implementation Completion IDA / 53540 Project management Post Open 9,000.00 0.00 2019-07-31 2019-10-03 2019-10-07 2019-10-25 2020-04-24 Selection Implementation Reconciliation of Project TV25 / 01 consultant for Individual Consultant Pending Management for Implementation IDA / 53540 Project management Post Open 9,000.00 0.00 2019-07-31 2019-10-03 2019-10-07 2019-10-25 2020-04-24 Selection Implementation Completion Report TV12 / 01 individual consultants Strengthening the social Individual Consultant Pending for consolidation and benefit IDA / 53540 assistance and poverty Post Limited 40,500.00 0.00 2016-10-17 2016-10-24 2016-11-18 2016-12-07 2019-12-31 Selection Implementation package development reduction system TV13 / 01 individual consultants Strengthening the social Individual Consultant Pending for building and utilizing M&E for IDA / 53540 assistance and poverty Post Limited 40,500.00 0.00 2017-01-02 2017-01-09 2017-02-13 2017-03-06 2019-12-31 Selection Implementation social assistance programs reduction system TV14 / 01 individual consultants Strengthening the social for communication for Individual Consultant Pending IDA / 53540 assistance and poverty Post Limited 40,500.00 0.00 2017-01-02 2017-01-09 2017-02-13 2017-03-06 2019-12-31 development and use of social Selection Implementation reduction system collaberators network TV9 / 01 National consultant for Strengthening the social C4D and social collaborator Individual Consultant IDA / 53540 assistance and poverty Post Limited 72,000.00 42,000.00 Signed 2016-11-03 2016-11-03 2016-11-22 2016-11-22 2016-11-24 2016-11-24 2016-11-28 2016-11-28 2019-06-06 model development (replacement Selection reduction system of Mrs. Nguyen Phuong Anh) Strengthening the social TV12-1 / 01 individual consultant Individual Consultant Pending IDA / 53540 assistance and poverty Post Limited 40,500.00 0.00 2017-09-15 2017-09-22 2017-10-09 2017-10-18 2019-12-18 for benefit package development Selection Implementation reduction system Page 2