Nairobi Metropolitan Services Improvement Project (NaMSIP) 79043 Summary Procurement Plan I. General The following procurement plan has been developed for project implementation during the period June 2013 to May 2014 and provides the basis for the procurement methods and Bank prior/post review thresholds. The plan will be updated when need arises to reflect the actual project implementation needs. 1. Project information: Country / Borrower: Republic of Kenya Project: Nairobi Metropolitan Services Improvement Project (NaMSIP) IDA Credit No. 51020-KE Project Implementing Agencies: Ministry of Nairobi Metropolitan Development (MoNMED). 2. Bank’s approval Date of the Revised Procurement Plan: May 23, 2012 3. Date of General Procurement Notice: 3rd April, 2012 4. Period covered by this procurement plan: June, 2013 - May 2014 II. Goods and Works and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments in US Dollars 1. ICB and LIB (Goods) ≥500,000 the first two NCB contracts of any value would also be prior reviewed. 2 ICB (Works) ≥5,000,000 the first two NCB contract of any value would also be prior reviewed. 3 Consultancy Services) – ≥200,000 the first two contracts less Firms QCBS / CQS than US$200,000 of any value would also be prior reviewed. 4 ICS (Consultancy Services) ≥100,000 Page 1 of 10 5 SSS (Consultancy Services) All 6 Direct Contracting All Goods/Works 7 Shopping Goods Below 80,000 Shopping Works Below 100,000 Note: All terms of reference have to be reviewed and cleared by the Bank. Page 2 of 10 2. Procurement Packages with Methods and Time Schedule (Summary) A. WORKS No Contract Status Estimated/ Procurement Review Bid Remarks Description Actual method by Submission Cost in Bank & Opening USD (Prior/ Post) W001 Construction of Planned 25,000,000 ICB Prior 5-Nov-12 Ruiru Sewerage System (trunk sewer system and reticulation Actual ICB Prior 5-Dec-12 and a waste water treatment plant) W002 Supply and installation of street lighting in Planned 5,000,000 ICB Prior 3-Dec-13 12 urban areas Actual W003 Construction of Planned 25,000,000 ICB Prior 14-Nov-14 NMT facilities in the 13 selected urban Actual areas W004 Construction of Planned 9,500,000 ICB Prior 1-Jun-14 Nairobi storm water drainage Actual works W005 Construction of Planned 5,000,000 ICB Prior 5-Jun-14 model fire station in Thika, Kiambu and Actual Nairobi Page 3 of 10 No Contract Status Estimated/ Procurement Review Bid Remarks Description Actual method by Submission Cost in Bank & Opening USD (Prior/ Post) W006 Rehabilitation of Planned 1,000,000 NCB Post 30-Dec-13 Power Generation Plant at Chania Falls for Thika Water Actual & Sewerage Company W007 Construction of Planned 1,600,000 NCB Prior 2-Dec-13 Kikuyu Road 1.2km leading to Actual Railway Station W008 Construction of Planned 1,000,000 NCB Post 6-Nov-13 Ruiru Market Actual W009 Construction of Planned 2,000,000 NCB Prior 2-Dec-13 loop road 1.4km in Ruiru going past the Ruiru Actual Hospital W010 Construction of Planned 51,000,000 ICB Prior 15-Sep-14 Tala-Mombasa Road and Kenol-Koma Actual Rock link roads W011 Construction of Planned 200,000 NCB Post 14-Dec-13 3 Boreholes within the three fire stations in Actual Nairobi W012 Construction of Planned 340,000 NCB Post 21-Nov-13 Access Rd to Imara Daima Actual Railway Station Page 4 of 10 B. GOODS No Contract Description Status Estimated Procuremen Bank Submissio Remarks / Actual t Method Revie n of bids Cost in w & Bid opening USD (Prior/ Post) G001 Purchase of office Planned 30,209 Shopping Post 26-Jul-12 equipment (desktop computer, laptops, Actual 26-Jul-12 camera, scanner) G002 Purchase of office Planned 29,900 Shopping Post 26-Jul-12 furniture (conference table, desks, chairs, Actual Shopping Post 26-Jul-12 bookshelves) G003 Purchase of fire- Planned 6,000,000 ICB Prior 19-Apr-13 fighting Equipment for existing fire stations in Nairobi and 13 selected urban areas (a) 10,000 Actual ICB Prior 12-Jun-13 litres 7 No. (b) 5,000 litres 7 No G004 Purchase and Planned 300,000 NCB Post 21-Aug-13 installation of GIS equipment and software at MONMED Actual and selected urban areas G005 Purchase of operation Planned 440,477 NCB Prior 20-Jun-13 vehicles for PCT (6 No. (a) 4x4 double cabin pick up 3 No. (b) Utility Vehicles 2 No. Actual NCB Prior 26-Jun-13 and (c) 9 seater mini bus 1 No. G006 Purchase of 3 Water Planned 400,000 NCB Prior 28-Aug-13 Bowsers to serve the 3 Fire Stations within Actual NCB Prior Nairobi Page 5 of 10 C. CONSULTANCY SERVICES Review Estimated/ RFP by S/No Actual Selection submission Consultancy Description Status Bank Remarks Cost in Method & (Prior/ USD Opening Post) 1 Assistant to Program Planned 180,000 ICS Prior Coordinator Actual 80,974 ICS Prior Interdisplinary Land Use Planned 600,000 QCBS Prior 21-Feb-13 2 and Transport Analysis including selected detailed Actual QCBS Prior 24-May-13 designs 3 Feasibility studies designs and tender documentation Planned 230,000 QCBS Prior 20-Oct-13 for non motorized transport (NMT) in Area 1 (Thika, Juja, Ngong, Tala/Kangundo, Athi Actual River, Ongata Rongai and Kitengela) Preparation of feasibility studies, final designs and Planned 260,000 QCBS Prior 20-Oct-13 bidding documents for 4 integrated solid waste management and infrastructural Actual QCBS Prior development for Nairobi Metropolitan Region Preparation of feasibility Planned 170,000 CQS Post studies, final designs and 15-Sep-11 5 bidding documents for security/street lighting for Actual selected 13 urban centres 15-Aug-12 within the NMR Preparation of feasibility studies, final designs and Planned 180,000 CQS Post 23-Nov-12 6 bidding documents for disaster preparedness and Actual CQS Post 23-Nov-12 response systems Preparation of feasibility studies, final designs and Planned 700,000 QCBS Prior 30-Aug-12 bidding documents for storm water drainage in 7 Nairobi City (Dagoretti, Langata, CBD and Embakasi), Thika (CBD Actual QCBS Prior 29-Aug-12 and west of CBD), Mavoko and Ongata Rongai township Page 6 of 10 Review Estimated/ RFP by S/No Actual Selection submission Consultancy Description Status Bank Remarks Cost in Method & (Prior/ USD Opening Post) Preparation of feasibility studies on Energy Audit in Planned 150,000 QCBS Post 2-Sep-13 8 the Counties within the metropolitan region Actual Environmental & Social Planned 43,000 ICS Prior 9 Management (Plan) Framework (ESMF) Actual 43,000 ICS Prior Completed 10 Resettlement Policy Planned 41,250 ICS Prior Framework Actual 41,250 ICS Prior Completed Preparation of Operational Planned 44,000 ICS Prior 11 Manual Actual 44,000 ICS Prior Completed 12 Preparation of waste Planned 150,000 ICS Post 2-Aug-14 pickers development plan and its implementation for selected 13 urban centres Actual within the NMR 13 Analysis of human Planned 180,000 QCBS Post 7-Aug-13 resources capacity needs associated with the new county mandates within Actual the NMR Preparation of asset Planned 250,000 QCBS Prior 21-Aug-13 inventory of key basic 14 infrastructure in each of the three counties, Actual Kiambu, Machakos and Kajiado Preparation for detailed Planned 2,000,000 QCBS Prior 5-Sep-13 15 design of public infrastructure around Actual commuter rail stations Preparation of a Planned 170,000 CQS Post Communications Strategy 8-Oct-12 16 for the Nairobi Metropolitan Service Actual CQS Post 20-Sep-12 Improvement Project (NaMSIP) Supervision of installation Planned 300,000 QCBS Prior 16-Oct-13 17 of street lighting for selected 13 urban centres Actual within NMR 18 Environmental Consultant Planned 70,000 ICS Post Page 7 of 10 Review Estimated/ RFP by S/No Actual Selection submission Consultancy Description Status Bank Remarks Cost in Method & (Prior/ USD Opening Post) 7-Aug-12 Actual ICS Post 23-Jan-13 Undertaking Environment Planned 300,000 QCBS Prior 3-Sep-13 Impact Assessment and 19 Resettlement Action Plan for Juja/Thika Sewerage Actual Project Preparation of an Planned 400,000 QCBS Prior 12-Dec-12 Integrated Urban Water 20 Management Plan for the Nairobi Metropolitan Actual QCBS Prior 24-Jul-13 Region Preparation of revenue Planned 180,000 CQS Prior 28-Nov-13 enhancement studies for 4 21 selected counties (Machakos, Kiambu, Actual Kajiado and Muranga) Carrying out ICT and GIS 8-Sep-13 Needs and ICT Planned 400,000 QCBS Prior 22 Assessment in MoNMED and Counties within Nairobi Metropolitan Actual Region (NMR) Preparation of the Feasibility Study and Planned 210,000 QCBS Prior 26-Oct-13 Design of Effecting 23 Alternative Traffic Management in Thika, Actual Kiambu, Athi River and Ongata Rongai towns Preparation of Integrated Strategic Urban Planned 3,000,000 QCBS Prior 9-Oct-13 24 Development Plans for 12 Towns in 4 Clusters within the Nairobi Actual Metropolitan Region Consultancy for Planned 1,200,000 QCBS Prior 9-Oct-13 25 Establishment of a Physical Street Address Actual System for Nairobi City Preparation of Valuation Planned 2,000,000 QCBS Prior 9-Nov-13 26 Roll for Nairobi City Actual County 27 Preparation of Designs, Planned 120,000 CQS Post 4-Sep-13 Specifications and Page 8 of 10 Review Estimated/ RFP by S/No Actual Selection submission Consultancy Description Status Bank Remarks Cost in Method & (Prior/ USD Opening Post) Bidding Documents for Stadiums in Limuru and Actual Ruiru Preparation of Designs, Specifications and Planned 300,000 QCBS Prior 5-Sep-13 28 Bidding Documents for 3 Markets in Ongata Rongai, Juja and Kiambu Actual town. 29 Planned 70,000 ICS Post Procurement Consultant 31-Jan-13 Actual ICS Post 23-Jan-13 30 Planned 70,000 ICS Post Engineering Consultant 1-Feb-13 Actual ICS Post 23-Jan-13 31 Planned 70,000 ICS Post Planning Consultant 1-Feb-13 Actual ICS Post 23-Jan-13 Preparation of Preliminary and Detailed Engineering 14-Sep-13 Planned 2,250,000 QCBS Prior Designs, Specifications, Bills of Quantities, 32 Bidding Documents and Carrying out Construction Supervision of Tala- Mombasa Road and Kenol-Koma Rock link roads. Actual Identification of Rehabilitation Measures 170,000 CQS Post 15-Aug-13 33 and Supervision Works at Planned the Limuru Sewerage Treatment Plant and Thika Power Generation Plant Actual Feasibility studies designs and tender documentation 230,000 QCBS Prior 6-Aug-13 for non motorized Planned 34 transport (NMT) in Area 2 (Nairobi, Ruiru, Limuru, Kikuyu, Kiambu and Karuri) Actual Consultancy for 1,500,000 QCBS Prior 12-Aug-13 Establishment of a Planned 35 Physical Address System for Thika, Kiambu and Machakos Actual Page 9 of 10 Review Estimated/ RFP by S/No Actual Selection submission Consultancy Description Status Bank Remarks Cost in Method & (Prior/ USD Opening Post) 36 Electrical Engineering 70,000 ICS Post Planned 23-Aug-13 Consultant Actual Planning of proposed 800,000 QCBS Prior 16-Nov-13 corridors for Tala- Planned 37 Mombasa Road and Kenol-Koma Rock link roads. Actual Page 10 of 10