RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (Integrated RMSA & Other Schemes) LAKHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY AUDIT REPORT 01-04-2013 to 31-03-2014 Devassj & Devassy Chartered Accountants Thiruvananthapuran Tel :0471-2324104 / 2325104 Mob : 9846110104 / 9447225699 DEVASSY & DEVASSY CHARTERED ACCOUNTANTS AUDITOR'S REPORT We have audited the accompanying expenditure statements financial statements of the Centrally Sponsored Progranme of Integrated RMSA (Rashtriya Madhyamik Shiksha Abhi'an) & Other Schemes. which is implemented by the Lakshadweep Sarva Shiksha AbloyNan State Mission Authority (LSSASMA), as on 31-03-2014 at the State Mission Directorate at Kavarati Island and BRCs CRCs coming tunder the State Mission. These financial statements are the responsibility of the State Mission AuthoritN. Our responsibility is to express an opinion on these financial statements based on our audit. Our examination was made in accordance with generally accepted auditing and accounting standards and with specific reference to Accounting Standard AS-12 of the Institute of Chartered Accountants of India dealing with accounting for Government Grants and International Accounting Standards - 20 dealing with accounting of Government Grants and disclosure of Government assistance to the extent applicable. Ah audit includes examininig, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made bv management. as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements give a true and fair view of the Sources and Application of the funds and the financial position of Integrated RMSA (Rashttiya Madhyamik Shiksha Abhiyan) & Other Schemes for the year ended March 31, 2014. and the result of operations in the implementation of the Integrated RMSA & Other Schemes by the Lakshadweep Sarva Shiksha Abhivan State Mission Authority (LSSASMA) for the year ended 31' March 2014 arc in accordance with the standards issued by the Institute of Chartered Accountants of India subject to the notes attached as annexure to this report. TRIVANDRUM For Devassy & Devassy 31-07-2014 Churtered Accountants C. larold Devassy.R, FCA, DIS8A Partner (M.N. 204549: FRN, 007!695) MNRA-9, Abhaya, Malloor Nagar Vellayarnbalam-Vazhuthacaud Roal. Sasthainanga!jfm P.O., Thiruvananciapuram - 695 010 Tile: t471 - 2325104, 2324104. Mobile: 98461 10104 19447? 25699. e-mail: remadevassy@hotm ail com) DEVASSY & DEVASSY CHARTERED ACCOUNTANTS ANNEXURE TO AUDITOR'S REPORT . Significant Accounting Policies: a) Cash system ofaccounting is followed during the period 01-04-2013 1" 31-03- 2014. b) Inventories of consumables are not valued as on 31-3-2014, considerin the negligible value of such items. Cost of these items are treated as expenditure and accounted on cash basis during the year. c) There are no investments other than the balance maintained in the savings accounts of the banks. d) Government Grants to the project are recognized on receipt basis. e) The category wise Income and Expenditure Statement includes capital & revenue items of expenditure incurred under the different budgeted categories of the Integrated RMSA & Other Schemes. f) Fixed Assets are valued at cost and included in Management cost and other respective intervention accounts. Depreciation is not charged on the Fixed Assets as per guidelines issued. 2. The Consolidated Receipts and Payments accounts of the State Mission Directorate at Kavaratti is prepared and enclosed along with our Report. 3. An amount of Rs 11,00,000/- has been sanctioned as state share by the Administration of the Union Territory of Lakshadweep (Directorate of Education, Kavaratti) vide Order F. No 21/5/2012 - Edn /DP dated 01 -04-20 13. 4. An arnount of Rs. 60,042/- shown in receipts & payments accoutnt relates to travelling expenses of RMSA staff for attending AWP&B 2011-12 of RMSA paid by LSSASMA reimbursed to LSSASMA during the year. 5. The 5"' Governing Council Meeting of RMSA held on 25-03-2013. decided not to take tp any civil works under RMSA and surrender the amount sanctioned for civil work. The State Project Director vide letter dated 31-08-2013 informed the Ministry about decision and the PAB advised the UT to surrentder the amount released by the Ministry in 2009-10 for civil work along with ierest. The amount has not been surrTendered to Midstrv till audit date. MNF A-9, Abhaya, Matloor Nagar, Vudayambalam-Vazhuta oad Sasthae2 angalam P.O., Thiruv nantahapurant - 69s 010a rete: 041 -23251t.i 2324104, MobPe7 98461 10104, 94472 25699, e-rniO remi. evas y ,tt.Pjhtmaittcom 6. A sepale lmanament Report covering our observations on the accounting ssin, I apes of :iteirai! ontrol Procedures and errors and mistakes observed in the course ofaudit is submintted separately. 7, As pan of our audit, we nad verified the procurement I purchase procedures along ith the \eification of supportin doeurnents and records o' the apph, ion of RMSA funds durine the year 2013-2014 and found that GoodsV \oms and Services have been procured in accordance with relevant provisions of the proeurenient procedure prese-ihed lr the purpose, as per RMSA non. . We have e j1mre I the vouchors and supporting document of tate Mission Diwctorate on a random K,:-- \\e have verilied the Receipts and Payfments accnoI and Baiik Re Ini aton Statenent of State Mission Directorate subjeet to oir comimes i Managemen Report. 9. Previous year figures have been regrouped and rearranged wherever necessarv. Trivandrum For Devassy & Devassy 31-07-2014 Chartered Accountants CA. Harold Devassy.R, FCA, DISA Partner (\1IN. 204549: FRN. 007169S) -2- UTILISATION CERTIFICATE N1D RMSA FOR THE YEAR ENIDE) 31-03-2014 RASHTRIYA MADIYAMIK SHIKSHA ABHIYAN LAKSHADWEIF SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY SI. Central Share State Share Total No I Opening balance at the beginning of the financial Vear (as on 01-04- 1,79,16.083.75 1,55,77,616.87 334,93.700.62 2013) 2 Details of funds received during the year 21 Government of India F und received vide sanction No. Nil Nil Nil 2.2 State Share Fund received vide sanction No. Union Territory of lakshadw eep, IIO.000.00 1100,0000 Directorate of Education, Kavaratti F.No. 21/5/2012 EdnI dated 01-04-2013 S Total Fund received (SI.No. Nil 11,00,000.00 11,00,00000 2.1+2.2) 4 Other Receipts / Interest 12,72,564,77 12,72,564.77 5 Total fund available (SI. 1+3+4) 1,79,16,083.7, 1,79,50,181.64 3,58,66,265.39 6 Expenditure (Grant in aid 10,]1,585.75 3.37.195.25 13.48,781.00 general) 7 Expenditure (Grants for creation Nil Nil of capital assets) 8 Total expenditure (SI.No. 6+7) 10,11,585.75 3,37,195.25 13,48,7810 9 aiance available SINo. 5-8) 1,69.04498.00 ,76,12,86C 3,45,17,484.39 L. Cctiified that out of 1S. 11,00,000/- ( Rupees elcvtn lakhs onlv) received during the y'ear 2v'13-2014 as Stt share, Rs. 3,34,93,700/62 (R-jpees three crcie thirty four lakhis nint lihre thouisand even hundred and paise six)., tw,%o only ) oln tcicount of unspent b - of the previ year, Rs.12,72.564/77 (upee twelve7i26s sevent two 1,9160375 ,95,8.4 35,6253 thousand five hundred and sixty four and paise seventy seven only) on account of bank interest, totaling to Rs.3,58,66,265/39 (Rupees three crore fifty eight lakhs sixty six thousand two hundred and sixty five and paise thirty nine only), a sum of Rs.13,48,781/- (Rupees thirteen lakh forty eight thousand seven hundred and eighty one only) had been utilized for the purpose for which it was sanctioned and that a balance of Rs.3,45,17,484/39 (Rupees three crore forty five iakhs seventeen thousand four hundred and eighty four and paise thirty nine only) remaining unutilized at the end of the year will he carried forwarded to the next year 2014-20 15. 2. Certified that we have satisfied ourselves that the conditions on which the grant - in - aid was sanctioned have been duly fulfilled and that we have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned. 1. Audited Statement of Accounts 2. Utiliztion Certificates 3. Progress report Date: State Mission i e4 (RMSA) AUDITOR'S CERTIFICATE We have verified the above statement with the books and records produced before us for our verification and found the same has been drawn in accordance therewith. Trivandrum For Devassy & Devassy 31-07-2014 N Chartered Accountants CA. Harold Devassy.R, FCA, DISA Partner (M.N. 204549: FRN, 007169S) DEVASSY & DEVASSY CHARTERED ACCOUNTANTS RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN LAKSHADWEEP SARVA SHIKSiHA ABHIYAN STATE MISSION AUTHORITY AUDIT CERTIFICATE IN RESPECT OF REVIEW OF THE PROCUREMENT/ PURCHASE PROCEDURES OF RMSA ACCOUNTS LAKSHADWEEP FOR THE YEAR 2013-2014 This is to certify that we have gone through the procurement procedure used for the State fir RMSA and based on audit of the records for the year 2013-2014 for the RMSA Lakshadweep accounts, we are satisfied that the procurement procedure prescribed in the Manual on Financial Management and Procurement under RMSA has been followed. Trivandrum For Devassy & Devassy 31-07-2014 Cha Accountants 'CA. Hrold DevtassyR, FCA, DISA Partner (M.N. 204549: FRN. 0071695) -6- MNRA-9, Abhaya, Malloor Nagar, Velayambalam-Vaznthacaud Road, Sasthamangalam PO, Thiruvananthapuram - 635 010 TeTe: 0471 - 232514 2324104, Mobile: 98461 10104 94472 25699. e-mail: remadevassy@hotmail.comn RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA) LAKSHADWEEP RASHITRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI UT OF LAKSHADWEEP, KAVARATTI - 682 555. BALANCE SHEET AS ON 31-03-2014 LIABILITIES Schedule No. CURRENT YEAR PREVIOUS YEAR Amount Rs Amount Rs Capital Fund Excess of income over expenditure 3,45,17,484,39 3,34,93,700 62 Current Liabilities SSA Lakshadweep - 60,042.00 Total 1 3,45,17,484.39 3,35,53,742.62 ASSETS Amount Rs Amount Rs Current Assets Cath & Bank Balance Cash in hand Nil Nil Cash at Bank 3,21,97,659.390 1,21 20,630.62 Un settled advances- Annexure 23,19,625.000 2,14,33 112.00 Total 3,45,17,48439 3,35,53,742.62 Vide our report of even date attached FOR DEVASSY & DEVASSY CHARTERED ACCOUNTANTS Place:Thiruvananlha pu ram CA H-AF0a 0 o o o a oza0oW 0o c o O O o 0 Så; 0 4c--- - - c co 000 z :31c g INo à Eå L-3 co ccE to - - ~x e Eo 0 m EL C E e )3 0 0 0 - à -L cC tac o c - s ca -2 >× E a " cD- 2 0E 00 o o o a o oi 90 WD~0' 00 0 CD U3c)rýt - e n 0 CD CD ca o " "1 tr w at rta)m 41 w 0 y cm fl O U W 8 8 0 E 2 m c w el .0 -0 E > z 0- UJ 00t V > 0 ccs o oo uu- mu C) r 0 ) 00 > z 0 (0 r, N q u) ~ 6 ~~ r W z 3 LM m0 0xC 0 ~< 0 E wl cc m EE 1-E m c c :3 m LL L, L, , r -r L cm C9 o 0 0 01 01~~ ~ 1 1eULc RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA) LAKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI,U.T.OF LAKSHADWEEP CONSOLIDATED ANNUAL FINANCIAL STATEMENT FOR THE YEAR ENDED 31-03-2014 State:UT of Lakshadweep Year Ending : 31-03-2014 SOURCE & APPLICATION (Rs in lakhs) Opening Balance RMSA NPEGEL TOTAL (a) Cash in Hand (b) Cash at Bank 121.21 121.21 Total 121.21 121.21 Source (Receipt) (a) Funds received from Government of India - (b) Funds received from Stale Govemment 11-00 11.00 (c) Interest 12.72 1272 (d) Refund 19544 195.44 TOTAL Receipts 219.16 21916 Application (Expenditure) Approved AWP&B Expenditiure Variance including Spill over incurred (a) MMER 1.11 126 (0.15) (b) Annual School Grant 5.50 - 5.50 (c) Minor Repair Grant 2.50 0.25 225 (d) Science Exhibition 1.00 0.45 0.55 (e) Social Community Residential Camp 7.36 2.31 5.05 (f) Remedial Teaching 1.29 0.16 1.13 (g) Health Awareness Programme 2.39 076 1.63 ITOTAL 21.15 .19 15.96 Vide our report of even date attached FOR DEVASSY &DEVASSY / CHARTERED ACCOUNTANTS STATE MSIi COR(RMSA) T PlaceJhiiruvaanthapurann .HAROLD DEVASSY.R, FCA, DISA Date: 31-07-2014 PARTNER (M.N. 204542, FRN. 007169S) - I RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA) LAKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI CONSOLIDATED ANNUAL FINANCIAL STATEMENT FOR THE YEAR ENDED 31-03-2014 State:UT of Lakshadweep Year ending: 31-03-2014 ( In Iakhs) ADVANCES (0; Annual School Grant 4.50 (L) Minor Repair Grant 1.75 (C Social Community Residential Camp 3.46 (d) Science Exhibition 0.36 (F,) Health Awareness Programme 1.63 (f) Remedal Teaching 0.90 (9) SSA Lakshadweep advance refund 0.60 TOTAL 13.20 CLOSING BALANCE (a) Cash in hand NIL (b) Cash at Bank 321.98 TOTAL 321.98 Vide our report of even date attached FOR DEVASSY & DEVASSY CHART RED ACCOUNTANTS Place:Thiruvanhapuram HAiO EVASSY.R, FCA, DISA Date: 31-07-2014 PARTNER (M,N. 204549, FRN- 007169S) *..0R T-r DEVASSY & DEVASSY CHARTERED ACCOUNTANTS RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN LAKSHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY MANAGEMENT REPORT We have completed the audit of the accounts maintained by the Rashtriya Madiyarnik Shiksha Abhiyan (RMSA). %,hich is implemented by the Lakshadweep Sarva Shiksha Abhiyan State Mission Authority (LSSASMA), at the State Mission Directorate at Kavaratli for the year ended 31-03-2014. and our observations are given below. 1. ACCOUNTING SYSTEM I. Books of accounts are maintained under double entry system and cash basis of accounting is followed. 2. Journal Register was not maintained during the year. 3. Cash book is maintained on a daily basis and balanced properly. 4. Proper accounting procedures have to be implemented to ensure accuracy of the expenditures on the project activities and financial reporting. 2. FUND TRANSFER The fund transferred from State Mission Directorate to BRCs are accounted and reconciled. 3. ADVANCES I Advances paid for expenses which were not settled during the year was treated as advances and not included in expenditure. 2 The advance shown at the end of the year is subject to reconciliation and confi-nation. 3 Advance,s paid during 2010-11, 201 -12 & 2012-13 for expenses are still pending for set'Lrrent. Proper initiative is to be taken for settlini! such advances. RA-9, Abhaya, Mailoor Nagar ,VenayambaIam-Va thacaud Road, Sasthamangalam P.O., Thi,uvananthapuramn- C35 010 Tete: 0471 - 23251I4. 2324104. Mobile: 98461 1010 ' 94472 256909 c-il remadevassy@hotmail.Cor! 4. INTERNAL CONTROL We suggest a proper and effective regular internal audit system to be implemented in the initial stage itself for effective control of the utilization of the ftmd. All the relevant records should he verified and lapses if any should be rectified as a process of intenai audit. 5. FIXED ASSETS The Fixed Assets purchased are included in relevant interventions under the project. No depreciation has been provided for the fixed assets during the year. The Fixed Assets were physically verified by the authorities and the physical verification report is available in records. 6. PROCUREMENT AND PURCHASE PROCEDURES As part ofour audvi, we had verified the procurement / purchase procedures along with the verification of supporting documents and records of the application of SSA funds during the year 2013-2014 and found that Goods, Works and Services have been procured in accordance with relevant provisions of the procurement procedure prescribed for the purpose, as per RMSA norms. Trivandrum For Devassy & Devassy 31-07-2014 Charlei-d Accountants C d Devassv.R, FCA, DISA Partner (M.N. 204549: FRN. 007169S)