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The World Bank 
1818 H Street N.W. 
(202) 477-1234 
I
NTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT
 
Washington, D.C.  20433 
Cable Address:  INTBAFRAD 
INTERNATIONAL DEVELOPMENT ASSOCIATION
 
U.S.A. 
Cable Address:  INDEVAS 
 
CONFORMED COPY 
July 23, 2010 
 
Ing. 
Vanessa Rosales Ardón 
President 
Comisión Nacional de Prevención de Riesgos y Atención de Emergencias 
Apartado Postal 5258-1000
 
San José 
Republic of Costa Rica 
 
Re: 
REPUBLIC OF COSTA RICA: IDF Grant for Integration of Disaster 
 
Risk Information in Costa Rica Planning System Project 
 
IDF Grant No. TF097139
Dear Madam: 
 
In response to the request for financial assistance made on behalf of the 
Comisión 
Nacional de Prevención de Riesgos y Atención de Emergencias
 (
“Recipient”), I am pleased to 
inform you that the International Bank for Reconstruction and Development (“World Bank”) 
proposes to extend to the Recipient, for the benefit of the Republic of Costa Rica (“Member 
Country”), a grant from the World Bank’s Institutional Development Fund (“IDF”) in an amount 
not to exceed four hundred fifty thousand United States Dollars (US$450,000) (“Grant”) on the 
terms and conditions set forth or referred to in this letter agreement (“Agreement”), which includes 
the attached Annex, to assist in the financing of the project described in the Annex (“Project”). 
 
The Recipient represents, by confirming its agreement below, that it is authorized to enter 
into this Agreement and to carry out the Project in accordance with the terms and conditions set 
forth or referred to in this Agreement.  
 
Please confirm the Recipient’s agreement to the foregoing by having an authorized 
official of the Recipient sign and date the enclosed copy of this Agreement, and returning it to 
the World Bank.  Upon receipt by the World Bank of this countersigned copy, this Agreement 
shall become effective as of the date of the countersignature; provided, however, that
 
the offer 
of this Agreement shall be deemed withdrawn if the World Bank has not received the 
countersigned copy of this Agreement within ninety (90) days after the date of signature of this 
Agreement by the World Bank, unless the World Bank shall have established a later date for 
such purpose. 
 
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Even if this Agreement has become effective pursuant to the previous paragraph, it shall 
terminate if it has not been implemented or has not disbursed any funds before November 17, 
2010, unless the World Bank, after consideration of the reasons for the delay, establishes a later 
date for the purpose of this Section. The World Bank shall promptly notify the Recipient of such 
later date. 
 
Very truly yours, 
 
INTERNATIONAL BANK FOR  
RECONSTRUCTION AND DEVELOPMENT 
 
By p.p. David Gould 
Laura Frigenti 
Country Director for Costa Rica  
Latin America and the Caribbean Region 
 
AGREED: 
 
COMISIÓN NACIONAL DE PREVENCIÓN  
DE RIESGOS Y ATENCIÓN DE EMERGENCIAS 
 
By: /s/ 
Vanessa 
Rosales 
 
Authorized Representative 
 
Name: Vanessa 
Rosales 
 
Title: President 
 
Date: October 
18, 
2010 
 
Enclosures
:
(1) 
Standard Conditions for Grants Made by the World Bank Out of Various Funds, 
dated July 1, 2008. 
 
(2) 
Disbursement Letter dated July 23, 2010, together with World Bank Disbursement 
Guidelines for Projects, dated May 1, 2006. 
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IDF Grant No. TF097139
 
ANNEX 
 
Article I 
Standard Conditions; Definitions 
 
1.01. 
Standard Conditions.
 
The Standard Conditions for Grants Made by the World Bank Out 
of Various Funds dated July 1, 2008 (
“Standard Conditions”), with the modifications set forth in 
Section I of the Appendix to this Agreement, constitute an integral part of this Agreement. 
 
1.02. 
Definitions.  
Unless the context requires otherwise, the capitalized terms used in this 
Agreement have the meanings ascribed to them in the Standard Conditions or in this Agreement, 
and the following additional terms have the following meanings: 
 
(a) 
“CAPRA” means Central American Probabilistic Risk Assessment, an integrated 
platform for risk analysis based on a development strategy generated by its own user community. 
 
(b) “CATs” 
means 
Comités Asesores Técnicos
,
the Technical Advisory Committees, 
an interdisciplinary technical team made up of specialists and organized according to related 
thematic areas. They provide specialized, technical and scientific advice to the CNE, said advice 
constitutes the basis for decision-making in prevention and emergency services. 
 
(c) 
“CNE” means 
Comisión Nacional de Prevención de Riesgos y Atención de 
Emergencias,
 the Recipient’s National Risk Prevention and Emergency Management 
Commission established and operating pursuant to the National Emergencies and Risk Prevention 
Law No. 8488 of November 22, 2005 (published in the Member Country’s Official Gazette, 
Gaceta No. 8
 of
January 11, 2006). 
 
(d) 
“Executive Decree No. 33151” means the Recipient’s Executive Decree 
(
Reglamento) 
as amended by
 
Executive Decree No. 34582, published in the Recipient’s Official 
Gazette No. 126, on July 1, 2008, setting forth the Executive Power’s decisions on public 
administration coordination. 
 
(e) “MIDEPLAN” 
means
 Ministerio de Planificación Nacional y Política 
Económica
,
the Recipient’s Ministry of National Planning and Economic Policy. 
 
(f) 
“National Development Plan” means the Recipient’s national development plan 
for the period 2006-2010 set forth in Executive Decree 33151 of May 18, 2006 and Executive 
Decree 33178 of June 14, 2006, as amended through Executive Decree No. 34582 of June 4, 
2008. 
 
(g) 
“National Emergencies and Risk Prevention Law” means the Recipient’s Law 
No. 8488 for national emergencies and risk prevention, published in the Recipient’s Official 
Gazette No. 8 on January 11, 2006, as amended to the date of this Agreement. 
 
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(h) 
“SIE” means 
Sistema de Información de Emergencias
,
the Emergency 
Information System, an information management platform for information on risk and disasters 
provided by CNE.  It is the system that links CAPRA to the rest of the systems within other 
institutions, especially the SNIT and the SNIP. 
 
(i) 
“SNIP” means
 Sistema
 
Nacional de Inversiones Públicas
,
the National System of 
Public Investments, a system to improve the public sector investments management administered 
via MIDEPLAN. 
 
(j) 
“SNIT” means 
Sistema Nacional de Información Territorial
,
the National System of 
Territorial Information to be created to improve the use and management of territorial information. 
 
Article II 
Project Execution 
 
2.01. 
Project Objective and Description.
 
The objective of the Project is to streamline the use of 
disaster risk information in the Member Country’s national planning system thus, enhancing its 
capacity to incorporate risk reduction measures in public investments and implement vulnerability 
reduction programs.  The Project consists of the following parts:  
 
Part I
:
Establishment of Disaster Risk Information Catastrophe Thematic Groups
(a) 
Reactivating CATs and making it functional through the provision of training to its 
members. 
 
(b) 
Conducting workshops aiming at increasing CATs’ involvement in the use of 
disaster risk information. 
 
Part II
:
Application of Risk Reduction Assessment
(a) 
Developing risk reduction assessment applications to: (i) strengthen SNIP; 
(ii) contribute to the incorporation of risk analysis in public investment projects; (iii) manage a set of 
indicators to determine the advances made in the incorporation of disaster risk reduction in the 
execution of public investment projects included in the National Development Plan. 
 
(b) 
Carrying out the implementation of the risk reduction assessment application 
established for the formulation of public investments projects and provision of training to 
participants, including, 
inter alia
,
CNE staff, CATs members and government officials on the use of 
said applications. 
 
Part III
:
Training of Public Officials in Risk Analysis Techniques
Providing training to members of CATs, experts of SNIT and government officials on 
disaster risk management techniques. 
 
Part IV
:
Enhancement of the Emergency Information System
Strengthening the capacity of SIE through: (a) the carrying out of an evaluation and 
diagnosis of the SIE; (b) the incorporation of the CAPRA modules within its operation; (c) the 
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implementation of a series of analytical exercises utilizing the applications of the probabilistic risk 
modules to ensure their functionality; and (d) the provision of training to technical government 
officials on the applications. 
 
2.02. 
Project Execution Generally.
 
The Recipient declares its commitment to the objectives 
of the Project.  To this end, the Recipient shall carry out the Project in accordance with the 
provisions of: (a) Article II of the Standard Conditions; (b) the 
“Guidelines on Preventing and 
Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and 
Grants”, dated October 15, 2006 (“Anti-Corruption Guidelines”), with the modifications set forth 
in Section II of the Appendix to this Agreement; and (c) this Article II. 
 
2.03. 
Institutional and Other Arrangements.
 
For purposes of carrying out the Project, the 
Recipient shall coordinate with MIDEPLAN during the implementation of Grant activities. 
 
2.04.
 
Project Monitoring, Reporting and Evaluation.  
(a)  The Recipient shall monitor and 
evaluate the progress of the Project and, upon the World Bank’s request, prepare Project Reports, 
in accordance with the provisions of Section 2.06 of the Standard Conditions and on the basis of 
the indicators set forth below in paragraph (b) of this Section. Each Project Report shall cover 
such period as shall be indicated in the World Bank’s request and shall be furnished to the World 
Bank not later than one month after the date of such request. 
 
(b) 
The performance indicators referred to above in paragraph (a) consist of the 
following: 
 
(i) 
The CATs have adopted a hazard risk assessment platform for their own 
risks assessments. 
 
(ii) 
The software for assessing hazard exposure in public investments is used 
to screen new investments. 
 
(iii) 
The people trained in risk information management are applying their 
new risk assessment skills. 
 
(c) 
The Recipient shall, upon the World Bank’s request, prepare the Completion 
Report in accordance with the provisions of Section 2.06 of the Standard Conditions.  The 
Completion Report shall be furnished to the World Bank not later than five months after the 
Closing Date. 
2.05. 
Financial Management.
 
(a)  The Recipient shall ensure that a financial management 
system is maintained in accordance with the provisions of Section 2.07 of the Standard 
Conditions. 
 
(b) 
The Recipient shall ensure that interim unaudited financial reports for the Project 
are prepared and furnished to the World Bank as part of the Project Report not later than forty 
five (45) days after the end of each calendar semester, covering the semester, in form and 
substance satisfactory to the World Bank. 
 
(c) 
The Recipient shall have its Financial Statements audited in accordance with the 
provisions of Section 2.07 (b) of the Standard Conditions.  Such audit of the Financial Statements 
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shall cover the entire period during which withdrawals from the Grant Account were made.  The 
audited Financial Statements for such period shall: (i) be furnished to the World Bank not later 
than six months after the end of such period; and (ii) made publicly available in a timely fashion 
and in a manner acceptable to the World Bank.
 
2.06. 
Procurement. 
 
(a) General
.
All goods and services required for the Project and to be financed out 
of the proceeds of the Grant shall be procured in accordance with the requirements set forth or 
referred to in: 
 
(i) 
Section I (excluding paragraph 1.16) of the “Guidelines: Procurement 
under IBRD Loans and IDA Credits” published by the World Bank in May 2004 and revised in 
October 2006 and May 2010 (“Procurement Guidelines”), in the case of goods; and 
 
(ii) 
Sections I (excluding paragraph 1.24) and IV of the “Guidelines: 
Selection and Employment of Consultants by World Bank Borrowers” published by the World 
Bank in May 2004 and revised in October 2006 and May 2010 (“Consultant Guidelines”) in the 
case of consultants’ services. 
 
(b) Definitions
.
The capitalized terms used in the following paragraphs of this 
Section to describe particular procurement methods or methods of review by the World Bank of 
particular contracts, refer to the corresponding method described in the Procurement Guidelines, 
or the Consultant Guidelines, as the case may be. 
 
(c) 
Particular Methods of Procurement of Goods
.
Goods shall be procured under 
contracts awarded on the basis of Shopping. 
 
(d) 
Particular Methods of Procurement of Consultants’ Services
.
(i) 
Except as otherwise provided in item (ii) below, consultants’ services 
shall be procured under contracts awarded on the basis of Quality- and Cost-based Selection.
 
(ii) 
The following methods may be used for the procurement of consultants’ 
services for those assignments which the World Bank agrees meet the requirements set forth in 
the Consultant Guidelines for their use:  (A) Quality-based Selection; (B) Selection under a Fixed 
Budget; (C) Least Cost Selection; (D) Selection based on Consultants’ Qualifications; (E) Single-
source Selection; (F) Selection of Individual Consultants; and (G) Sole Source Procedures for the 
Selection of Individual Consultants.   
 
(e) 
Review by the World Bank of Procurement Decisions
.
Except as the World 
Bank shall otherwise determine by notice to the Recipient, the following contracts shall be 
subject to Prior Review by the World Bank:  the first contract to be awarded in accordance with 
each procurement method.  All other contracts shall be subject to Post Review by the World 
Bank.
 
Article III 
Withdrawal of Grant Proceeds 
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3.01. 
Eligible Expenditures.
 
The Recipient may withdraw the proceeds of the Grant in 
accordance with the provisions of: (a) Article III of the Standard Conditions; (b) this Section; and 
(c) such additional instructions as the World Bank may specify by notice to the Recipient 
(including the “World Bank Disbursement Guidelines for Projects” dated May 2006, as revised 
from time to time by the World Bank and as made applicable to this Agreement pursuant to such 
instructions), to finance Eligible Expenditures as set forth in the following table.  The table 
specifies the categories of Eligible Expenditures that may be financed out of the proceeds of the 
Grant (“Category”), the allocations of the amounts of the Grant to each Category, and the 
percentage of expenditures to be financed for Eligible Expenditures in each Category: 
 
For the purposes of this Section, the term “Training” means: (a) reasonable travel, room, 
board and per diem expenditures incurred by trainees and/or participants, excluding consultants’ 
services, in connection with their participation in training and/or workshops; (b) training or 
workshop facility rentals; and (c) training and workshop material preparation, acquisition, 
reproduction, printing and distribution expenditures. 
3.02. 
Withdrawal Conditions.
 
Notwithstanding the provisions of Section 3.01 of this 
Agreement, no withdrawal shall be made for payments made prior to the date of countersignature 
of this Agreement by the Recipient. 
 
3.03. 
Withdrawal Period.
 
The Closing Date referred to in Section 3.06 (c) of the Standard 
Conditions is three years after the date of countersignature of this Agreement by the Recipient. 
 
Article IV 
Recipient’s Representative; Addresses 
 
4.01. 
Recipient’s Representative
.
The Recipient’s Representative referred to in Section 7.02 
of the Standard Conditions is its President. 
4.02. 
Recipient’s Address
.
The Recipient’s Address referred to in Section 7.01 of the Standard 
Conditions is: 
 
Comisión Nacional de Prevención de Riesgos y Atención de Emergencias 
Category 
Amount of the Grant 
Allocated  
(expressed in USD) 
Percentage of 
Expenditures to be 
Financed 
(inclusive of Taxes) 
 
(1) Goods 
 
18,800 
100% 
 
(2) Consultants’ services 
 
380,800 
100% 
 
(3) Training 
 
50,400 
100% 
 
TOTAL AMOUNT 
 450,000 
 
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Apartado Postal 5258-1000
 
San José 
 Republic 
of 
Costa 
Rica 
 
Facsimile: +506-2296 5225 
 
4.03. 
World Bank’s Address
.
The World Bank’s Address referred to in Section 7.01 of the 
Standard Conditions is: 
 
International Bank for Reconstruction and Development 
 
1818 H Street, N.W. 
Washington, D.C. 20433 
 
United States of America 
 
Cable: 
  Telex: 
  Facsimile: 
 INTBAFRAD 
 248423 
(MCI) 
or 1-202-477-6391 
 
Washington, D.C. 
64145 (MCI) 
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APPENDIX 
Modifications to the Standard Conditions and the Anti-Corruption Guidelines 
 
Section I.
 
The Standard Conditions are modified as follows:
 
1. 
The provisions of Section 4.02 (j) of the Standard Conditions are modified to read as 
follows:  
... (j) 
Ineligibility
.
IBRD or IDA has declared the Recipient (other than the Member 
Country) ineligible to receive proceeds of any financing made by IBRD or IDA or 
otherwise to participate in the preparation or implementation of any project financed in 
whole or in part by IBRD or IDA, as a result of: (i) a determination by IBRD or IDA that 
the Recipient has engaged in fraudulent, corrupt, coercive or collusive practices in 
connection with the use of the proceeds of any financing made by IBRD or IDA; and/or 
(ii) a declaration by another financier that the Recipient is ineligible to receive proceeds 
of financings made by such financier or otherwise to participate in the preparation or 
implementation of any project financed in whole or in part by such financier as a result of 
a
determination by such financier that the Recipient has engaged in fraudulent, corrupt, 
coercive or collusive practices in connection with the use of the proceeds of a financing 
made by such financier.
”
2. 
The reference to “Member Country” in the Standard Conditions means the Republic of 
Costa Rica.  
Section II. 
The modifications to the Anti-Corruption Guidelines are as follows:
 
1.  
Section 5 is re-numbered as Section 5(a) and a new Section 5(b) is added to read as 
follows: 
 
“…(b)  These Guidelines also provide for the sanctions and related actions to be imposed 
by the Bank on Borrowers (other than the Member Country) and all other individuals or 
entities who are recipients of Loan proceeds, in the event that the Borrower or the 
individual or entity has been debarred by another financier as a result of a determination 
by such financier that the Borrower or the individual or entity has engaged in fraudulent, 
corrupt, coercive or collusive practices in connection with the use of the proceeds of a 
financing made by such financier.” 
 
1. 
Section 11(a) is modified to read as follows: 
 
“… (a)  sanction in accordance with prevailing Bank’s sanctions policies and procedures 
(fn13) a Borrower (other than a Member Country) (fn 14) or an individual or entity, 
including (but not limited to) declaring such Borrower, individual or entity ineligible 
publicly, either indefinitely or for a stated period of time: (i) to be awarded a Bank-
financed contract; (ii) to benefit from a Bank-financed contract, financially or otherwise, 
for example as a sub-contractor; and (iii) to otherwise participate in the preparation or 
implementation of the project or any other project financed, in whole or in part, by the 
Bank, if at any time the Bank determines (fn 15) that such Borrower, individual or entity 
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has engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in 
connection with the use of loan proceeds, or if another financier with which the Bank has 
entered into an agreement for the mutual enforcement of debarment decisions has 
declared such person or entity ineligible to receive proceeds of financings made by such 
financier or otherwise to participate in the preparation or implementation of any project 
financed in whole or in part by such financier as a result of a determination by such 
financier that the Borrower or the individual or entity has engaged in fraudulent, corrupt, 
coercive or collusive practices in connection with the use of the proceeds of a financing 
made b
y
such financier.” 
 
Footnotes:
“13. An individual or entity may be declared ineligible to be awarded a Bank financed contract 
upon completion of sanctions proceedings pursuant to the  Bank’s sanctions policies and 
procedures, or under the procedures of temporary suspension or early temporary suspension in 
connection with an ongoing sanctions proceeding, or following a sanction by another financier 
with whom the Bank has entered into a cross debarment agreement, as a result of a determination 
by such financier that the firm or individual has engaged in fraudulent, corrupt, coercive or 
collusive practices in connection with the use of the proceeds of a financing made by such 
financier.” 
 
“14. Member Country includes officials and employees of the national government or of any of its 
political or administrative subdivisions, and government owned enterprises and agencies that are 
not eligible to bid under paragraph 1.8(b) of the Procurement Guidelines or participate under 
paragraph 1.11(c) of the Consultant Guidelines.” 
 
“15. The Bank has established a Sanctions Board, and related procedures, for the purpose of 
making such determinations. The procedures of the Sanctions Board sets forth the full set of 
sanctions available to the Bank. In addition, the Bank has adopted an internal protocol outlining 
the process to be followed in implementing debarments by other financiers, and explaining how 
cross-debarments will be posted on the Bank’s website and otherwise be made known to staff and 
other stakeholders.”