43279 Procurement Plan I. General 1. Project information: · Country: Republic of Liberia · Project Title: Economic Governance and Institutional Reform Project · Project ID: P 107248 · Source of Financing: IDA grant (SDR -- million, or US$11.0 million equivalent) · Grant Recipient: Republic of Liberia · Responsible agency: Ministry of Finance · Implementing agency: Public Financial Management Unit (PFMU) in the Ministry of Finance 2. Bank's approval Date of the procurement Plan; April 11, 2008 3. Date of General Procurement Notice: April 11, 2008 4. Period covered by this procurement plan: April 2008- September 2009 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank Procurement Method Prior Review Threshold Comments (USD) 1. ICB and LIB (Goods) 200,000 2. NCB (Goods) 200,000 3. ICB (Works) N/A 4. NCB (Works) N/A 5. ICB (Non-Consultant Services) N/A 2. Prequalification. None 4. Reference to (if any) Project Operational/Procurement Manual: Integrated Project Implementation Manual (PIM) for the PFMU to be prepared within two months following effectiveness 5. Any Other Special Procurement Arrangements: Advance procurement may be carried out up to contract award for the most urgent procurement 6. Procurement Packages with Methods and Time Schedule 1 2 3 4 5 6 7 8 9 Ref. No. Contract Estimated Procurement P-Q Domestic Review Expected Comments (Description) Cost Method Preference by Bank Bid-Opening (USD) (Prior/no) (Prior / Post) Date Information systems 1.1 Proc. & installation of a MICR system 200,000 1.2 County Payment system 200,000 One LIB of three Upgrade of the LIB No No Prior October 2008 lots interim software and link with 300,000 LECAP and Sun and Inst. Of LAN Proc and installation of 1,000,000 ICB No No Prior December 2008 ITAS Purchase and installation of 1,000,000 ICB No No Prior December 2008 HRMIS Proc. & Installation of Proc 300,000 LIB No No Prior November 2008 MIS for PPCC Computers & Office equipment 100 Computers for UNOPS/IAPSO the GAC 160,000 No No Prior (provided the July 2008 Office equipment Bank has (computers/printers 50,000 reached and etc) for M&As agreement with Office equipment UN on the use (computers etc) of standard for the MoF 139,000 contract Revenue Department Office equipment 30,000 1 2 3 4 5 6 7 8 9 Ref. No. Contract Estimated Procurement P-Q Domestic Review Expected Comments (Description) Cost Method Preference by Bank Bid-Opening (USD) (Prior/no) (Prior / Post) Date for LACE Office equipment for LIPA 165,000 Vehicles UNOPS/IAPSO (provided the Bank has 5 Vehicles for the reached and 164,000 N0 No Prior July 2008 GAC agreement with UN on the use of standard contract III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold (USD) Comments 1. Competitive Methods (Firms) 100,000 2. Single Source (Firms) 50,000 Other: Request for Expressions of Pre-selection of a pool of experts and Interest (REoI), TORs, qualified Consulting firms Qualifications of Proposed pool of consultants, and Terms of Employment and performance monitoring measurement of key project management staff will be subject to prior review by the Bank 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $100,000equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Advance procurement may be carried out up to contract award for the most urgent procurement, including the selection of the Procurement Management Firm and the recruitment of the Project Coordinator. However, no retroactive financing is anticipated. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Review Expected Ref. No. Description of Assignment Estimated Selection by Bank Proposals Cost Method (Prior / Submission Comments Post) Date COMPONENT 1: FINANCIAL MANAGEMENT Subcomponent 1.1: Support to the RMU 1.1 (a) Full-time Project Coordinator 300,000 IC Prior June 2008 3 years 1.1.(b) Procurement / Financial Management specialists 108,000 IC from POE Prior June 2008 3 positions 1.1.(c)) Policy Advisor to the MOF 120,000 IC from 12 month POE1 Prior June 2008 contract 1.1.(d) Full time Revenue Advisor 230,000 IC from POE Prior June 2008 12 month contract 1.1.(e) GFS classification Adviser 100,000 IC from POE Prior June 2008 Part time 1.1(f) Aid Management Advisor 100,000 IC from POE Prior June 2008 1.1(g) Support for Internal Audit June 2008 function 300,000 IC from POE Prior Part time 1 Individual consultant from Pool of Experts Subcomponent 1.2 Support to MOF's FM Training school: Professors 144,000 IC from POE June 2008 Development of training materials 70,000 CQ/POE TBD Subcomponent 1.3: Institutional support to public procurement reform 1.3.(a1). Institutional Strengthening of the PPCC Assessment of PPCC & dev. 1.3.(a2). of a road map for PPCC's institutional. and operational 30,000 IC from POE Prior July 2008 changes July 2008 Two-year TA to strengthen PPCC's (on 1.3.(a3). capacity to handle complaints 60,000 IC from POE Prior retainer + (one magistrate) fee contract) 1.3.(a4). TA to strengthen PPCC's July 2008 regulatory functions 60,000 IC from POE 1.3.(b) Procurement management Support to Key M & A 1.3.(b3). Procurement Management (18- Firm 700,000 CQ NA May 2008 month) 1.3.(b4) Support to M&A 500,000 IC from POE Prior July 2008 (18- month) 1.3.(c). Reinforcement of LACE 1.3.(c1). Institutional Assessment and July 2008 Operational Manual 150,000 IC from POE Support to LACE in July 2008 1.3.(c2). managerial and technical 200,000 CQ aspects 1.3.(c3). Pool of experts to LACE 200,000 IC from POE July 2008 Subcomponent 1.4: Institutional support for Revenue Department Project coordinator 200,000 IC from POE June 2008 Subcomponent 1.5: Support For Mining Sector financial management and governance Mineral sector policy expert 30,000 IC from POE July 2008 Mining Legal Expert 50,000 IC from POE July 2008 Functional Management review of Mining Sector 100,000 CQ from July 2008 Institutions PQCF EITI Implementation Support 116,000 July 2008 EITI Reconciliation 200,000 QCBS ? July 2008 Subcomponent 1.6: Strengthening the External Oversight Function Short term training Prior consultants 100,000 IC from POE October 2008 Technical Assistance to Prior October 2008 Audits 576,000 QCBS 18 months TA for Ways and Means October 2008 1 training Committee 150,000 IC from POE post session COMPONENT 2. INITIATION OF CIVIL SERVICE REFORM Subcomponent 2.1 Computerized HRMIS Consultant to integrate existing information into December HRMIS and train staff in use 200,000 CQ 2008 of system Subcomponent 2.2: Rehabilitation and strengthening of LIPA and Professionalisation of procurement function Development of course materials & Training of trainers, recruitment of professors) + Curriculum development + Development of a National 670,000 QCBS Prior October 2008 policy paper for establishment of Public procurement cadre Recruitment of Teachers for LIPA and UL 80,000 IC from POE Prior October 2008 International Academic Prior Advisor for the UL 35,000 IC from POE October 2008 IV. Implementing Agency Capacity Building Activities with Time Schedule Rating Issue/Risk Action By Whom By When Recruitment of a By project 1. Weak procurement capacity of the PFMU H Procurement Management PFMU effectiveness Firm (PMF) Weak planning and 4. monitoring capacity H Preparation of an integrated PFMU By negotiations of the PFMU PIM Bank team to be As part of project 5 strengthened with relevant Bank/TTL preparation and Country risk H technical expertise implementation Recruitment of an FM and 6 Proc. Specialist to be based Bank Completed. in the Monrovia Office