General 1. Project information: GEF Project ID: 4952 GEF Agency: World Bank GEF Agency Project ID: P131464 Other Executing Partner(s): Rwanda Environment Management Authority (REMA) Submission Date: January 2016 GEF Focal Area (s): Multi-focal Areas Project (BD, LD, CCA, SFM) Duration: 60 months 2. Bank’s approval Date of the procurement Plan: Revised version: June 5, 2017 3. Date of General Procurement Notice: January 2015 4. Period covered by this procurement plan: 30 June 2016 – 30 June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] No Procurement Contract Prior Review Comments Method Value Thresholds in US (Goods and Works) Thresholds Dollars in US Dollars 1 International ≥2,000,000 All contracts Competitive Bidding (ICB) (Goods)/ Non Consultants Services 2 Limited No specific None . International/National ceiling Bidding (LIB/ LNB)/ (Goods)/Non- Consultants Services page 1 3 National Competitive < 2,000,000 Bidding (NCB) None (Goods)/ Non Consultants Services 4 National Shopping < 100,000 None Initially (NS) (Goods)/ Non- some Consultants shopping Services contracts could be processed using NCB 5 Direct Contracting No specific ≥ 100,000 ceiling 6 IT Systems, and Non- ≥2,000,000 Consulting Services - All contracts ICB 7 IT Systems, and Non- <2,000,000 consulting Services - None NCB 8 ICB (Works) ≥10,000,000 All contracts 9 NCB (Works) < 10,000,000 None 10 Shopping (Works) < 200,000 per None Initially contract some shopping contracts could be processed using NCB 11 Direct Contracting No specific ≥ 500,000 ceiling 12 Community Amount not N/A Participation specified page 2 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Threshold Prior Review Comments Method Threshold (Consultants) And other criteria Consulting ≥1,000,000 All TORs are subject to prior Services – Firm <200,000 review regardless of Quality and Cost national contract amount Based Selection standards (QCBS), Quality acceptable Based Selection ≥200,000 Bank (QBS), Least standard RFP Cost Selection must be used (LCS), Selection Based on the Consultants Qualification (CQS) Single Source ≥ $ 100,000 ≥ $ 100,000 All TORs are subject to prior (SSS) (Firms) review regardless of contract amount Individual ≥ $ 100,000 ≥ $ 100,000 All TORs are subject to prior Consultant (IC) review regardless of (SSS) contract amount Individual ≥ 300,000 All TORs are subject to prior Consultant (IC) ≥ $ 200, 000 review regardless of (CV Comp contract amount page 3 PROCUREMENT Rwanda : Landscape Approach to Forest Restoration and Conservation (LAFREC) PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2017-06-06 2019-10-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P131464 GPN Date: Project Name: Landscape Approach to Forest Restoration and Conservation (LAFREC) Loan / Credit No: TF / 17782 Executing Agency(ies): Rwanda Environment Management Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-28992-CW-RFB / Construction of Forest-friendly and climate- Pending Single Stage - One administrative blocks and TF / 17782 resilient restoration of Prior Request for Bids Open - National 0.00 Implementati 2017-09-28 2017-10-03 2017-11-12 2017-12-03 2018-01-07 2018-07-06 Envelope control post for Gishwati- Gishwati-Mukura landscape on Mukura National Park RW-REMA-28993-CW-RFB / Forest-friendly and climate- Construction of water Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Canceled 2017-09-28 2017-10-03 2017-11-02 2017-11-23 2017-12-21 2018-06-19 pipeline in Gishwati Envelope Gishwati-Mukura landscape rangeland Forest-friendly and climate- RW-REMA-28994-CW-RFB / Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Canceled 2017-09-28 2017-10-03 2017-11-02 2017-11-23 2017-12-21 2018-04-20 Construction of small bridges Envelope Gishwati-Mukura landscape RW-REMA-36157-CW-DIR / Forest-friendly and climate- Construction of facilities to TF / 17782 resilient restoration of Prior Direct Selection Direct 1,527,694.10 Signed 2017-11-09 2017-11-14 2017-12-19 2018-06-17 host community income Gishwati-Mukura landscape generating projects RW-REMA-64022-CW-RFQ / Forest-friendly and climate- Pending Request for Single Stage - One Fencing of hydro meteo TF / 17782 resilient restoration of Post Limited 0.00 Implementati 2018-07-14 2018-09-08 2019-03-07 Quotations Envelope stations Gishwati-Mukura landscape on RW-REMA-120386-CW-RFB Forest-friendly and climate- Single Stage - One / Construction and equip a TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Canceled 2019-07-15 2019-07-20 2019-08-31 2019-09-30 2019-11-04 2020-05-02 Envelope small milk processing unit Gishwati-Mukura landscape RW-REMA-120387-CW-RFB Forest-friendly and climate- Pending Open - Single Stage - One / Design and development of TF / 17782 resilient restoration of Post Request for Bids 0.00 Implementati 2019-07-10 2019-07-15 2019-08-26 2019-09-25 2019-10-30 2020-04-27 International Envelope Tourism trails on GMNP Gishwati-Mukura landscape on RW-REMA-64024-CW-RFB / Forest-friendly and climate- Pending Single Stage - One Upgrade literacy centers for TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-07-10 2019-07-15 2019-08-26 2019-09-25 2019-10-30 2020-04-27 Envelope adults Gishwati-Mukura landscape on RW-REMA-64527-CW-RFB / Forest-friendly and climate- Pending Construction of flood Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-07-08 2019-07-13 2019-08-24 2019-09-23 2019-10-28 2020-04-25 mitigation infrastructure on Envelope Gishwati-Mukura landscape on Sebeya basin RW-REMA-120390-CW-RFB Forest-friendly and climate- Pending / Water supply for Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-07-10 2019-07-15 2019-08-26 2019-09-25 2019-10-30 2020-04-27 community around Mukura Envelope Gishwati-Mukura landscape on Forest Forest-friendly and climate- Pending RW-REMA-120384-CW-RFB Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-07-02 2019-07-07 2019-08-18 2019-09-17 2019-10-22 2020-04-19 / Fencing of Meteo stations Envelope Gishwati-Mukura landscape on Page 1 GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-9258-GO-RFB / Forest-friendly and climate- Pending Supply and installation of Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2017-03-15 2017-03-20 2017-05-01 2017-05-31 2017-07-05 2018-01-01 lightning rods (safety Envelope Gishwati-Mukura landscape on equipment) RW-REMA-9262-GO-RFB / Pending Research, monitoring and Single Stage - One Supply of Motorcycle and TF / 17782 Post Request for Bids Open - National 0.00 Implementati 2017-03-15 2017-03-20 2017-04-19 2017-05-19 2017-06-23 2017-07-23 management Envelope Vehicle equipment on RW-REMA-22544-GO-RFB / Forest-friendly and climate- Single Stage - One Supply and installation of TF / 17782 resilient restoration of Post Request for Bids Open - National 168,010.39 Signed 2017-08-31 2017-09-05 2017-10-05 2017-10-26 2017-11-23 2018-02-21 Envelope meteo equipment Gishwati-Mukura landscape RW-REMA-23152-GO-RFB / Forest-friendly and climate- Pending Supply of equipment for the Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2017-08-15 2017-08-20 2017-09-19 2017-10-10 2017-11-07 2018-02-05 Gishwati national park Envelope Gishwati-Mukura landscape on administration RW-REMA-23155-GO-RFB / Forest-friendly and climate- Single Stage - One Supply and installation of TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Canceled 2017-10-15 2017-10-20 2017-11-19 2017-12-10 2018-01-07 2018-04-07 Envelope mining equipment Gishwati-Mukura landscape RW-REMA-23254-GO-RFB / Forest-friendly and climate- Single Stage - One Supply of agro-industrial TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Canceled 2017-09-05 2017-09-10 2017-10-10 2017-10-31 2017-11-21 2018-02-19 Envelope processing equipment Gishwati-Mukura landscape RW-REMA-9273-GO-RFB / Forest-friendly and climate- Open - Single Stage - One Acquisition of satellite image TF / 17782 resilient restoration of Post Request for Bids 0.00 Canceled 2017-05-31 2017-06-05 2017-07-17 2017-08-16 2017-09-20 2018-03-19 International Envelope for landscape monitoring Gishwati-Mukura landscape RW-REMA-37061-GO-RFQ / Pending Research, monitoring and Request for Single Stage - One Supply of Research TF / 17782 Post Open - National 0.00 Implementati 2017-11-21 2018-01-16 2018-07-15 management Quotations Envelope equipment on Under RW-REMA-37062-GO-RFQ / Research, monitoring and Request for Single Stage - One TF / 17782 Post Open - National 0.00 Implementati 2017-11-21 2018-01-16 2018-07-15 Supply of IT equipment management Quotations Envelope on RW-REMA-64012-GO-RFQ / Pending Research, monitoring and Request for Single Stage - One Refreshment /beverages for TF / 17782 Post Limited 0.00 Implementati 2018-06-02 2018-07-28 2019-01-24 management Quotations Envelope LAFREC on Pending RW-REMA-64015-GO-RFQ / Research, monitoring and Request for Single Stage - One TF / 17782 Post Limited 0.00 Implementati 2018-05-30 2018-07-25 2019-01-21 Supply of Car spare parts management Quotations Envelope on RW-REMA-64016-GO-RFQ / Pending Research, monitoring and Request for Single Stage - One Supply of stationaries, TF / 17782 Post Limited 0.00 Implementati 2018-06-02 2018-07-28 2019-01-24 management Quotations Envelope subscription and consumables on Forest-friendly and climate- Pending RW-REMA-72986-GO-RFB / Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2018-08-07 2018-08-12 2018-09-23 2018-10-23 2018-11-27 2019-05-26 Promotion materials Envelope Gishwati-Mukura landscape on RW-REMA-86430-GO-RFQ / Pending Research, monitoring and Request for Single Stage - One Supply of Research TF / 17782 Post Open - National 0.00 Implementati 2018-11-14 2019-01-09 2019-07-08 management Quotations Envelope equipment on Page 2 RW-REMA-92350-GO-RFQ / Pending Research, monitoring and Request for Single Stage - One Laptop Computer TF / 17782 Post Limited 0.00 Implementati 2018-12-29 2019-02-23 2019-08-22 management Quotations Envelope workstation and accessories on RW-REMA-64021-GO-RFB / Forest-friendly and climate- Pending Single Stage - One Supply of equipment for TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-07-15 2019-07-20 2019-08-31 2019-09-30 2019-11-04 2020-05-02 Envelope park HQ Gishwati-Mukura landscape on RW-REMA-140148-GO-RFB Forest-friendly and climate- Pending / Supply of vehicles and Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-11-15 2019-11-20 2020-01-01 2020-01-31 2020-03-06 2020-09-02 motorcycles for GM National Envelope Gishwati-Mukura landscape on Park RW-REMA-140157-GO-RFB Forest-friendly and climate- Pending / Supply and installation of Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-11-04 2019-11-09 2019-12-21 2020-01-20 2020-02-24 2020-08-22 basic equipment to base Envelope Gishwati-Mukura landscape on camps and selling points RW-REMA-140164-GO-RFB Forest-friendly and climate- Pending / Equimpent to Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Implementati 2019-11-15 2019-11-20 2020-01-01 2020-01-31 2020-03-06 2020-09-02 Operationalize the EWS and Envelope Gishwati-Mukura landscape on GIS plateforms NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-9264-NC-RFQ / Pending Provision of all risk Research, monitoring and Request for Single Stage - One TF / 17782 Post Limited 0.00 Implementati 2017-03-18 2017-05-13 2018-05-08 insurance for LAFREC management Quotations Envelope on vehicles and motorcycles RW-REMA-9269-NC-RFB / Pending Maintenance and supply of Research, monitoring and Single Stage - One TF / 17782 Post Request for Bids Open - National 0.00 Implementati 2017-03-17 2017-03-22 2017-05-03 2017-06-02 2017-07-07 2018-07-07 spare parts for LAFREC management Envelope on vehicles and motorcycles RW-REMA-23144-NC-RFB / Forest-friendly and climate- Proviion of hotel services for Single Stage - One TF / 17782 resilient restoration of Post Request for Bids Open - National 0.00 Canceled 2017-08-05 2017-08-10 2017-09-09 2017-09-30 2017-10-21 2018-10-21 LAFREC meetings and Envelope Gishwati-Mukura landscape workshops RW-REMA-28991-NC-RFB / Research, monitoring and Single Stage - One Subscription to HD satellite TF / 17782 Post Request for Bids Open - National 0.00 Canceled 2017-09-28 2017-10-03 2017-11-02 2017-11-23 2017-12-21 2018-06-19 management Envelope images RW-REMA-64013-NC-RFQ / Research, monitoring and Request for Single Stage - One Repair and maintenance of TF / 17782 Post Limited 0.00 Canceled 2018-05-30 2018-07-25 2019-01-21 management Quotations Envelope LAFREC Vehicles CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-36213-CS-QCBS / Consultancy for Integration Forest-friendly and climate- Quality And Cost- Open - of radar products with other TF / 17782 resilient restoration of Post 80,000.00 Terminated 2017-11-09 2017-11-30 2018-01-13 2018-02-10 2018-03-12 2018-04-16 2018-05-21 2019-05-21 Based Selection International meteorological weather Gishwati-Mukura landscape station and satellite data Page 3 RW-REMA-64025-CS-CQS / Forest-friendly and climate- Consultant Pending GIS Based web portal for TF / 17782 resilient restoration of Post Qualification Open - National 0.00 2018-05-31 2018-06-21 2018-08-04 2018-09-03 2018-10-08 2019-04-06 Implementation landscape monitoring Gishwati-Mukura landscape Selection RW-REMA-64026-CS-CQS / Consultant Research, monitoring and Pending Video and photo book TF / 17782 Post Qualification Open - National 0.00 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2019-12-08 management Implementation production Selection RW-REMA-9265-CS-QBS / Forest-friendly and climate- Quality Based Pending Recruitment of Media TF / 17782 resilient restoration of Post Open - National 0.00 2018-05-28 2018-06-18 2018-08-01 2018-08-29 2018-09-28 2018-10-28 2018-12-02 2019-12-02 Selection Implementation Houses for LAFREC Gishwati-Mukura landscape RW-REMA-120392-CS-CQS / Forest-friendly and climate- Consultant Supervision of different Pending TF / 17782 resilient restoration of Post Qualification Open - National 0.00 2019-07-09 2019-07-30 2019-09-12 2019-10-12 2019-11-16 2020-05-14 construction works under Implementation Gishwati-Mukura landscape Selection LAFREC Project RW-REMA-120382-CS-CQS / Forest-friendly and climate- Consultant Integration of Radar product Open - Pending TF / 17782 resilient restoration of Post Qualification 0.00 2019-07-02 2019-07-23 2019-09-05 2019-10-05 2019-11-09 2020-05-07 with other meteo station International Implementation Gishwati-Mukura landscape Selection and upgrade of WRF model INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-6319-CS-INDV / Technical support to Individual Research, monitoring and Under artisanal miners cooperatives TF / 17782 Post Consultant Open 0.00 2017-02-10 2017-03-18 2017-03-28 2017-04-07 2017-04-19 management Implementation in Mukura-Gishwati Selection landscape RW-REMA-23130-CS-INDV / Detailed engineering design and supervision for the Forest-friendly and climate- Individual Pending construction of a water TF / 17782 resilient restoration of Post Consultant Open 0.00 2017-08-21 2017-10-16 2017-10-23 2017-11-20 2018-05-19 Implementation pipeline in Gishwati range Gishwati-Mukura landscape Selection lands and Bridge around Sebeya river RW-REMA-23137-CS-INDV / Forest-friendly and climate- Individual Technical assistance for Pending TF / 17782 resilient restoration of Post Consultant Open 0.00 2017-08-10 2017-09-19 2017-09-26 2017-10-17 2018-01-15 project activity evaluation Implementation Gishwati-Mukura landscape Selection and monitoring RW-REMA-30970-CS-INDV / Individual Consultancy Forest-friendly and climate- Individual Pending services to conduct mid-term TF / 17782 resilient restoration of Post Consultant Open 0.00 2017-10-06 2017-12-01 2017-12-08 2018-01-05 2018-04-05 Implementation review evaluation for Gishwati-Mukura landscape Selection LAFREC Project RW-REMA-36214-CS-CDS / Establishing a drones Research, monitoring and Pending TF / 17782 Post Direct Selection Direct 0.00 2017-11-13 2017-11-23 2018-01-27 2019-01-27 'imagery based Monitoring management Implementation system for LAFREC RW-REMA-23146-CS-INDV / Forest-friendly and climate- Individual Consultancy to integrate TF / 17782 resilient restoration of Post Consultant Open 0.00 Canceled 2017-08-25 2017-10-04 2017-10-18 2017-11-15 2018-02-13 radar data with other Meteo Gishwati-Mukura landscape Selection data RW-REMA-64618-CS-INDV / Forest-friendly and climate- Individual Pending Support for preparation of TF / 17782 resilient restoration of Post Consultant Open 0.00 2018-06-11 2018-07-30 2018-08-20 2018-09-24 2019-03-23 Implementation Biosphere Reserve proposal Gishwati-Mukura landscape Selection Page 4 RW-REMA-86431-CS-INDV / Forest-friendly and climate- Individual Develop Tourism Trails TF / 17782 resilient restoration of Post Consultant Open 0.00 Canceled 2018-11-09 2018-12-28 2019-01-18 2019-02-22 2019-08-21 System for Gishwati-Mukura Gishwati-Mukura landscape Selection National Park RW-REMA-86435-CS-INDV / Forest-friendly and climate- Individual Pending Conduct project economic TF / 17782 resilient restoration of Post Consultant Open 0.00 2018-11-09 2018-12-28 2019-01-18 2019-02-22 2019-08-21 Implementation analysis Gishwati-Mukura landscape Selection RW-REMA-95653-CS-CDS / Consultancy for Integration Forest-friendly and climate- of radar products with other TF / 17782 resilient restoration of Post Direct Selection Direct 0.00 Canceled 2019-01-22 2019-02-01 2019-04-07 2019-10-04 meteorological weather Gishwati-Mukura landscape station and satellite data RW-REMA-140160-CS-INDV Individual Research, monitoring and Pending / Mapping of project TF / 17782 Post Consultant Open 0.00 2019-11-08 2019-12-27 2020-01-17 2020-02-21 2020-08-19 management Implementation restoration activities Selection RW-REMA-140163-CS-INDV Forest-friendly and climate- Individual Pending / Conduct EIA for the a TF / 17782 resilient restoration of Post Consultant Open 0.00 2019-10-27 2019-12-15 2020-01-05 2020-02-09 2020-08-07 Implementation water supply project Gishwati-Mukura landscape Selection Page 5