Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: November 2rd, 2017 2. Period covered by this procurement plan: The procurement period of project covered from March 1st, 2018 until August 31, 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement No Procurement Method Contract Value Prior Review Comments (Goods and Works) Thresholds Thresholds in US in US Dollars Dollars 1 International Competitive ≥1,000,000 All contracts Bidding (ICB) (Goods)/ Non- Consultants Services 2 Limited International/National No specific ceiling None . Bidding (LIB/ LNB)/ (Goods)/Non-Consultants Services 3 National Competitive Bidding < 1,000,000 (NCB) (Goods)/ Non- None Consultants Services 4 National Shopping (NS) < 100,000 None Initially some shopping (Goods)/ Non-Consultants contracts could be Services processed using NCB 5 Direct Contracting No specific ceiling ≥ 100,000 6 IT Systems, and Non- ≥1,000,000 Consulting Services - ICB All contracts 7 IT Systems, and Non- <1,000,000 Consulting Services - NCB None 8 ICB (Works) ≥10,000,000 All contracts 9 NCB (Works) < 10, 000,000 None 10 Shopping (Works) < 200,000 per contract None Initially some shopping contracts could be processed using NCB 11 Direct Contracting No specific ceiling ≥ 100,000 12 Community Participation Amount not specified N/A July 9, 2010 2. Prequalification. Not Applicable. Bidders for Not Applicable shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Community Participation in procurement acceptable to the Bank and described in the Project Implementation manual (PIM) Where, in the interest of project sustainability, or to achieve certain specific social objectives of the project, it is desirable in selected project components to (a) call for the participation of local communities and/or nongovernmental organizations (NGOs) in the delivery of services, or (b) increase the utilization of local know-how and materials, or (c) employ labor-intensive and other appropriate technologies, the procurement procedures, specifications, and contract packaging shall be suitably adapted to reflect these considerations, provided these are efficient and are acceptable to the Bank. The procedures proposed and the project components to be carried out by community participation shall be outlined in Grant Agreement and further elaborated in the Community Handbook and Procurement Plan or the relevant project implementation document approved by the Bank. 4. Reference to (if any) Project Operational/Procurement Manual: Not applicable 5. Any Other Special Procurement Arrangements: Not applicable July 9, 2010 6. 7. Summary of the Procurement Packages planned during the first 18 months after project effectiveness Goods 1 2 3 4 5 6 7 8 9 Source of Ref. Contract Estimated Fund Procure Preq Dome Revie Expected Comme No. (Description) Cost ment ualifi stic w Bid- nts (US $) Method catio Prefer by Opening n ence Bank Date (yes/ (yes/n (Prior no) o) / Post) 1 Procure and installation of 150,000 $ NCB No No post June Operational equipment for NDF 2018 Seed Center 2 Supply and Installation of $ 30,000 NCB No No post June NDF FMES Equipment 2018 3 Supply and installation of 300,000 NCB No No Post March equipment for charcoal NDF 2019 producer 4. Supply and installation of 70,000 NCB No No Post March charcoal traceability system NDF 2019 equipment Works 1 2 3 4 5 6 7 8 9 Ref. Contract Estimate Procure Prequalifi Domestic Review Expecte Com No. (Description) d ment cation Preferen by Bank d ments Cost Method (yes/no) ce (Prior / Post) Bid- (yes/no) Opening Date 1 Rehabilitation of the TSC and 250,000 NCB No No Post Dec construction of a new one 2018 2 Implementation of the 400,000 Commu No Yes Post Dec woodlot improvement plan nity 2018 3 Restoration and creation of 150,000 Commu No Yes Post Dec seed stands nity 2018 4 July 9, 2010 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold Prior Review Threshold Comments (Consultants) And other criteria Consulting Services – ≥500,000 All TORs are subject to prior review Firm Quality and Cost <200,000 national regardless of contract amount Based Selection standards acceptable (QCBS), Quality Based ≥200,000 Bank standard Selection (QBS), Least RFP must be used Cost Selection (LCS), Selection Based on the Consultants Qualification (CQS) Single Source (SSS) ≥ $ 100,000 All contracts All TORs are subject to prior review (Firms) regardless of contract amount Single Source (SSS) < $ 100,000 None, only TORs All TORs are subject to prior review (Firms) regardless of contract amount Individual Consultant ≥ $ 100,000 All contracts All TORs are subject to prior review (IC) (SSS) regardless of contract amount Individual Consultant ≥ 500,000 All TORs are subject to prior review (IC) (CV Comp ≥ $ 200, 000 regardless of contract amount 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Source of Ref- Description of Assignment Estimated Fund Selection Review Expected No. Cost Method by Bank Proposals (US $) (Prior / Submission Post) Date Baseline study and development of the woodlot $60,0000 CQS Post NDF June 2018 1 improvement plan Technical assistance in clone hedges setting up $50,000 ICS Post 2 NDF June 2018 for improved TRM Technical assistance in training on seed $ 15,000 ICS post 3 NDF June 2018 collection, handling and distribution Engineering design for the construction of the $10,000 ICS post 4 NDF June 2018 tree seed center Improving the Efficiency and Sustainability Of $200,000 CQS Post 5 Charcoal Value Chains Through Charcoal NDF June 2018 Makers Cooperative Capacity Building Assessment of alternative to fire wood for tea $80,000 6 NDF CQS Post June 2018 companies Assessment of alternative to fire wood for HH, $100,000 7 NDF CQS Post June 2018 Schools and prisons Development of Arboretum management plan $ 60,000 CQS Post 8 NDF June 2018 and TSC business plan July 9, 2010 July 9, 2010 PROCUREMENT Rwanda : Improving the Efficiency and Sustainability of Charcoal and Woodfuel Value Chains PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2018-05-29 2019-12-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163358 GPN Date: Project Name: Improving the Efficiency and Sustainability of Charcoal and Woodfuel Value Chains Loan / Credit No: TF / A6134 Executing Agency(ies): Rwanda Environment Management Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-63405-CW-RFB / Single Stage - One Restoration and creation of TF / A6134 Improved seed quality Post Request for Bids Open - National 150,000.00 0.00 Canceled 2018-06-01 2018-06-06 2018-07-18 2018-08-17 2018-09-21 2019-03-20 Envelope seed stands RW-REMA-64919-CW-RFB / Under Improved woodlot Single Stage - One Implementation of the TF / A6134 Post Request for Bids Open - National 400,000.00 0.00 Implementati 2018-06-04 2018-06-09 2018-07-21 2018-08-20 2018-09-24 2019-03-23 management Envelope woodlot improvement plan on RW-REMA-63286-CW-RFB / Pending Rehabilitation of the TSC Single Stage - One TF / A6134 Improved seed quality Post Request for Bids Open - National 550,000.00 0.00 Implementati 2019-07-14 2019-07-19 2019-08-30 2019-09-29 2019-11-03 2020-06-30 and construction of a new Envelope on one RW-REMA-121729-CW-RFB Assessment of short and Pending Single Stage - One / Upgrade the test lab room TF / A6134 medium-term alternative Post Request for Bids Open - National 70,000.00 0.00 Implementati 2019-07-14 2019-07-19 2019-08-30 2019-09-29 2019-11-03 2020-05-01 Envelope to host the ICS Lab sources of energy on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-63267-GO-RFB / Improved woodlot Single Stage - One Supply and Installation of TF / A6134 Post Request for Bids Open - National 30,000.00 0.00 Canceled 2018-06-30 2018-07-05 2018-08-16 2018-09-15 2018-10-20 2019-04-18 management Envelope FMES Equipment RW-REMA-63273-GO-RFB / More efficient charcoal Pending Supply and installation of Single Stage - One TF / A6134 production and biomass Post Request for Bids Open - National 70,000.00 0.00 Implementati 2019-03-01 2019-03-06 2019-04-17 2019-05-17 2019-06-21 2019-12-18 charcoal traceability system Envelope processing on equipment RW-REMA-86396-GO-RFQ / Pending Local monitoring and Request for Single Stage - One Supply of office stationaries TF / A6134 Post Open - National 15,000.00 0.00 Implementati 2018-11-14 2019-01-09 2019-07-08 management Quotations Envelope and consumables on RW-REMA-63265-GO-RFB / Procure and installation of Pending Improved woodlot Single Stage - One Operational equipment for TF / A6134 Post Request for Bids Open - National 250,000.00 0.00 Implementati 2019-07-08 2019-07-13 2019-08-24 2019-09-23 2019-10-28 2020-04-25 management Envelope Seed Center, IMS and on FMES RW-REMA-63271-GO-RFB / More efficient charcoal Pending Supply and installation of Single Stage - One TF / A6134 production and biomass Post Request for Bids Open - National 250,000.00 0.00 Implementati 2019-09-08 2019-09-13 2019-10-25 2019-11-24 2019-12-29 2020-06-26 equipment for charcoal Envelope processing on producer Page 1 RW-REMA-116818-GO-RFB Assessment of short and Pending / Supply and Installation of Open - Single Stage - One TF / A6134 medium-term alternative Post Request for Bids 320,000.00 0.00 Implementati 2019-06-07 2019-06-12 2019-07-24 2019-08-23 2019-09-27 2020-05-24 a test laboratory for International Envelope sources of energy on improved cook stoves RW-REMA-145546-GO-RFB / Supply of improved Assessment of short and Pending Single Stage - One cookstoves and cookstove TF / A6134 medium-term alternative Post Request for Bids Open - National 100,000.00 0.00 Implementati 2019-11-29 2019-12-04 2020-01-15 2020-02-14 2020-03-20 2020-09-16 Envelope emission monitoring sources of energy on equipment NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-61201-CS-CQS / Assessment of short and Consultant Open - Assessment of alternative to TF / A6134 medium-term alternative Post Qualification 80,000.00 0.00 Canceled 2018-05-11 2018-06-01 2018-07-15 2018-08-14 2018-09-18 2019-03-17 International fire wood for tea companies sources of energy Selection RW-REMA-63406-CS-CQS / Consultant Technical assistance in clone Open - TF / A6134 Improved seed quality Post Qualification 50,000.00 0.00 Canceled 2018-05-25 2018-06-15 2018-07-29 2018-08-28 2018-10-02 2019-03-31 hedges setting up for International Selection improved TRM RW-REMA-63410-CS-CQS / Consultant Development of Arboretum Improved woodlot Pending TF / A6134 Post Qualification Open - National 60,000.00 0.00 2018-05-25 2018-06-15 2018-07-29 2018-08-28 2018-10-02 2019-03-31 management plan and TSC management Implementation Selection business plan RW-REMA-64917-CS-QCBS / Improving the Efficiency and Sustainability Of More efficient charcoal Quality And Cost- Open - Pending Charcoal Value Chains TF / A6134 production and biomass Post 200,000.00 0.00 2018-06-01 2018-06-22 2018-08-05 2018-09-02 2018-10-02 2018-11-06 2018-12-11 2019-12-11 Based Selection International Implementation Through Charcoal Makers processing Cooperative Capacity Building RW-REMA-64920-CS-QCBS Assessment of short and / Assessment of alternative Quality And Cost- Open - TF / A6134 medium-term alternative Post 100,000.00 0.00 Canceled 2018-06-04 2018-06-25 2018-08-08 2018-09-05 2018-10-05 2018-11-09 2018-12-14 2019-12-14 to fire wood for HH, Schools Based Selection International sources of energy and prisons RW-REMA-64921-CS-QCBS / Technical assistance in Quality And Cost- Open - Pending TF / A6134 Improved seed quality Post 200,000.00 0.00 2018-06-04 2018-06-25 2018-08-08 2018-09-05 2018-10-05 2018-11-09 2018-12-14 2019-12-14 improvement of TRM and Based Selection International Implementation seed value chain RW-REMA-121436-CS-CQS / Consultant Improved woodlot Pending Technical assistance in wood TF / A6134 Post Qualification Open - National 50,000.00 0.00 2019-07-05 2019-07-26 2019-09-08 2019-10-08 2019-11-12 2020-05-10 management Implementation value chain Selection RW-REMA-121439-CS-CQS / More efficient charcoal Consultant Supervision of different Pending TF / A6134 production and biomass Post Qualification Open - National 40,000.00 0.00 2019-07-07 2019-07-28 2019-09-10 2019-10-10 2019-11-14 2020-05-12 construction works under Implementation processing Selection NDF project Page 2 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REMA-63407-CS-INDV / Engineering design and Individual Pending supervision for the TF / A6134 Improved seed quality Post Consultant Open 10,000.00 0.00 2018-05-25 2018-07-13 2018-08-03 2018-09-07 2019-03-06 Implementation construction of the tree seed Selection center Page 3