PROCUREMENT PLAN (Textual Part) Project information: [country]Sri Lanka Primary Healthcare System Strengthening Project[Project name] [P- number] (PSSP) P163721 Project Implementation agency: [insert legal name]Ministry of Health, Nutrition and Indigenous Medicine Date of the Procurement Plan: [insert date]01 May 2018 Period covered by this Procurement Plan: 1[insert from – to period]May 2018 to 30 November 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower, for the procurement of goods, works and non-consulting services, uses its own national open competitive procurement arrangements as set forth in Sri Lanka’s Procurement Guidelines 2006, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: 1. Only bidding documents acceptable to the Bank shall be used for all national open competitive procurement. 2. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 3. The eligibility of bidders shall be as defined under Section III of the World Bank Procurement Regulations for IPF Borrowers (Procurement Regulations): accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. PROCUREMENT Sri Lanka : Sri Lanka: Primary Health Care System Strengthening Project PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-12-21 2021-08-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163721 GPN Date: 2020-07-28 Project Name: Sri Lanka: Primary Health Care System Strengthening Project Loan / Credit No: IBRD / 88780 M Executing Agency(ies): inistry of Health, Nutrition and Indigenous Medicine WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned LK-MHNIM-100651-CW-RFQ Project Implementation / partitioning, modification Request for Single Stage - One 2019-05- IBRD / 88780 Support and Innovation Post Limited 22,580.00 16,088.12 Signed 2019-02-20 2019-02-27 2019-04-03 2019-04-23 for a dining room and a toilet Quotations Envelope 18 Grants for new office space of PSSP LK-MHNIM-219048-CW-RFQ Project Implementation Pending / Improvements for patients Request for Single Stage - One 2021-11- IBRD / 88780 Support and Innovation Post Limited 15,800.00 0.00 Implementat 2021-03-30 2021-05-25 and staff access at new PMCU Quotations Envelope 21 Grants ion pallewela GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-93182-GO-RFQ / Procurement of 05 Nos Project Implementation Laptops, 04 Nos Desk Tops, Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 12,903.00 12,002.80 Signed 2019-01-02 2018-11-30 2019-02-20 2019-01-18 2019-03-06 01 No Heavy Duty Multi- Quotations Envelope Grants function Copier and 01 No Laser-jet Colour Printer LK-MHNIM-106319-GO-RFQ / Print and Supply 1300 Nos Project Implementation Request for Single Stage - One Manuals of Operational Guide IBRD / 88780 Support and Innovation Post Limited 5,714.00 3,006.21 Signed 2019-04-05 2019-04-10 2019-05-31 2019-04-29 2019-06-30 Quotations Envelope Line and Essential Service Grants Package with Docket LK-MHNIM-128666-GO-RFQ Project Implementation Request for Single Stage - One / Office Furniture and IBRD / 88780 Support and Innovation Post Limited 5,714.00 55.82 Signed 2019-09-01 2019-09-17 2019-10-27 2019-10-23 2020-04-24 Quotations Envelope Equipment Grants LK-MHNIM-128685-GO-RFQ Project Implementation / Supply Installation and Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 3,428.00 856.04 Signed 2019-09-04 2019-09-17 2019-10-30 2019-12-09 2020-04-27 commissioning of A/C Plant Quotations Envelope Grants and PABX System Project Implementation LK-MHNIM-128983-GO-RFQ Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 2,857.00 1,390.92 Signed 2019-09-09 2019-10-31 2019-11-04 2019-12-12 2020-05-02 / 02 Nos Laptops Quotations Envelope Grants Project Implementation LK-MHNIM-143692-GO-RFQ Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 1,666.70 1,639.30 Signed 2019-11-09 2019-10-30 2020-01-04 2019-12-20 2020-07-02 / 300 Nos Pen Drives Quotations Envelope Grants LK-MHNIM-143702-GO-RFQ Project Implementation Request for Single Stage - One / Accounting Software IBRD / 88780 Support and Innovation Post Limited 555.55 0.00 Canceled 2019-11-11 2020-01-06 2020-07-04 Quotations Envelope Package Grants LK-MHNIM-106305-GO-RFQ / Equipment and Project Implementation Request for Single Stage - One Technologies for Mobile IBRD / 88780 Support and Innovation Post Limited 28,571.00 0.00 Canceled 2019-05-05 2019-06-30 2019-08-29 Quotations Envelope Registration and Screening of Grants Population for advocacy of PSSP LK-MHNIM-106316-GO-RFQ Project Implementation / Design, Make and supply of Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 5,714.00 0.00 Canceled 2019-04-05 2019-05-31 2019-06-30 63 Nos Display Boards for Quotations Envelope Grants Hospitals LK-MHNIM-125522-GO-RFB / Supply Installation Project Implementation Commissioning and Single Stage - One IBRD / 88780 Support and Innovation Post Request for Bids Limited 56,200.00 0.00 Canceled 2019-08-31 2019-09-05 2019-10-17 2019-11-16 2019-12-21 2020-06-18 maintenance of Digital Envelope Grants Signage System for 60 Hospitals LK-MHNIM-106268-GO-RFB / Design, Supply Installation, Project Implementation Single Stage - Two Commissioning and maintain IBRD / 88780 Support and Innovation Post Request for Bids Open - National 114,286.00 0.00 Canceled 2019-05-07 2019-05-12 2019-06-23 2019-09-05 2019-10-10 2020-04-07 Envelope of Video Conference System Grants for 10 Institutions in Sri Lanka LK-MHNIM-106285-GO-RFP Project Implementation / Design, Built, Implement Single Stage - Two IBRD / 88780 Support and Innovation Post Request for Bids Limited 114,285.00 0.00 Canceled 2020-01-22 2020-01-27 2020-03-09 2020-05-22 2020-06-26 2020-12-23 and Maintain Mobile Envelope Grants Exhibition Unit for PSSP LK-MHNIM-153616-GO-RFB / Supply, Installation, Project Implementation Under Commissioning and Single Stage - One IBRD / 88780 Support and Innovation Post Request for Bids Open - National 550,000.00 0.00 Implementati 2020-03-25 2020-12-01 2020-03-30 2020-12-14 2020-05-11 2020-06-10 2020-07-15 2021-01-11 maintenance of Digital Envelope Grants on Signage System for 600 Hospitals Page 1 LK-MHNIM-218211-GO-RFQ / Procurement of IT equipment for mobile communication galary and for initiation of Digital Health Project Implementation Pending Request for Single Stage - One Information system in PMCII IBRD / 88780 Support and Innovation Post Limited 27,778.00 0.00 Implementati 2021-03-30 2021-05-25 2021-11-21 Quotations Envelope located in hard to Grants on reach/disadvantaged areas preferably 10 POS kits with a barcode sticker printer & small lazer printer LK-MHNIM-219039-GO-RFQ / Supply and Installation of of Project Implementation Pending 3 Nos AC (24000 BTU) Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 7,900.00 0.00 Implementati 2021-05-15 2021-07-10 2022-01-06 machines Quotations Envelope Grants on to the new clinic building of the PMCU- Pallewela LK-MHNIM-219041-GO-RFQ / Essential bio-medical equipment for the ETU, OPD Project Implementation Pending and Clinics including Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 27,778.00 0.00 Implementati 2021-05-15 2021-07-10 2022-01-06 Autoclave, Dental Chair units, Quotations Envelope Grants on Examination Beds, Multipara monitor, ETU beds, Sport lamps, suckers etc LK-MHNIM-218212-GO-RFQ / 04 Nos Point of care Project Implementation Pending Equipment (1 for mobile Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 49,500.00 0.00 Implementati 2021-05-15 2021-07-10 2022-01-06 communication galary and Quotations Envelope Grants on other 03 for selected PMCIi in hard to reach areas. LK-MHNIM-219046-GO-RFQ / Essential furniture items for Project Implementation Pending the new building of PMCU at Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 15,800.00 0.00 Implementati 2021-05-15 2021-07-10 2022-01-06 Pallewela – ( Furniture for ETU, Quotations Envelope Grants on clinics and OPD- Chairs, cupboards, racks, tables etc.) LK-MHNIM-247224-GO-RFQ Implementation of the PHC Pending / 100,000 Nos of Gel Tube - Request for Single Stage - One IBRD / 88780 System Reorganization and Post Limited 7,500.00 0.00 Implementati 2021-08-30 2021-10-25 2022-04-23 3ml (SL-GEL Clot Activator Quotations Envelope Strengthening Strategies on with Gel) LK-MHNIM-247728-GO-RFQ Project Implementation Pending / 01 No Refrigerator and 01 Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 1,500.00 0.00 Implementati 2021-08-30 2021-10-25 2022-04-23 No. Electric Kettle for Quotations Envelope Grants on Pallewela PMCU. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-93929-NC-RFQ / Project Implementation Hire of Vehicles for Project Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 27,067.00 1,947.76 Signed 2019-01-13 2019-01-08 2019-03-10 2019-02-22 2020-03-04 Director and Office staff Quotations Envelope Grants transport LK-MHNIM-120909-NC-RFQ / Service of Instructional Design, Development and Project Implementation Request for Single Stage - One deployment of E-learning IBRD / 88780 Support and Innovation Post Limited 28,571.00 11,528.36 Signed 2019-07-01 2019-07-22 2019-08-14 2019-09-16 2019-09-18 Quotations Envelope Material for Health Capacity Grants Building for Primary Healthcare Strengthening LK-MHNIM-106298-NC-RFQ Project Implementation Request for Single Stage - One / Production of Short IBRD / 88780 Support and Innovation Post Limited 5,714.00 0.00 Canceled 2019-04-10 2019-06-05 2019-08-04 Quotations Envelope Promotional Video for PSSP Grants LK-MHNIM-231252-NC-RFQ / Develop, Designing, Production, Storage, Transportation & Maintenance Project Implementation Pending Request for Single Stage - One of Portable Stalls including IBRD / 88780 Support and Innovation Post Limited 49,500.00 0.00 Implementati 2021-05-15 2021-07-10 2022-01-06 Quotations Envelope canopy & partitioning panel, Grants on Portable chairs & Tables, LED/Digital screen, Generator and Sound system LK-MHNIM-218210-NC-RFQ / Development of 5 short Video Clips for the promotion Project Implementation Pending Request for Single Stage - One of Primary Healthcare IBRD / 88780 Support and Innovation Post Limited 31,580.00 0.00 Implementati 2021-05-15 2021-07-10 2022-01-06 Quotations Envelope reorganisation activities Grants on through the mobile communication gallery. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-86114-CS-QCBS Project Implementation / Selection of a Consultant for Quality And Cost- IBRD / 88780 Support and Innovation Post Open - National 350,000.00 488,679.99 Signed 2018-12-25 2018-12-19 2019-01-15 2019-02-12 2019-03-14 2019-03-14 2019-03-12 2019-03-28 2019-03-14 2019-04-14 2019-04-30 2019-05-05 2019-06-03 2023-12-30 Third Party Verification of DLI Based Selection Grants Achievements LK-MHNIM-93923-CS-QCBS Project Implementation / Consultancy for Developing Quality And Cost- IBRD / 88780 Support and Innovation Post Open - National 12,903.00 17,299.33 Signed 2019-01-07 2018-10-16 2019-01-09 2019-01-13 2018-11-01 2019-01-15 2018-12-05 2019-01-17 2018-12-13 2019-01-21 2018-12-19 2019-02-13 2019-02-01 2019-06-30 Web site and Project Based Selection Grants Monitoring Tool for PSSP Page 2 LK-MHNIM-128700-CS-CQS / Consultancy for the evaluation of The National Project Implementation Consultant Policy and Strategic Under IBRD / 88780 Support and Innovation Post Qualification Open - National 20,000.00 0.00 2019-09-05 2019-10-16 2019-09-26 2019-11-09 2019-12-09 2020-01-13 2020-07-11 Framework for Prevention and Implementation Grants Selection Control of Chronic Non Communicable Diseases - 2009 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-81510-CS-INDV / Developing Guide Lines for Project Implementation Individual Ope-rationalizing the Concept IBRD / 88780 Support and Innovation Post Consultant Open 6,452.00 5,613.25 Signed 2018-10-11 2018-08-08 2018-11-15 2018-09-03 2018-11-25 2018-10-12 2018-12-02 2018-10-17 2019-01-16 of Reorganization and Grants Selection Strengthening of Primary Healthcare Delivery System LK-MHNIM-81547-CS-INDV Project Implementation Individual / Consultancy for IBRD / 88780 Support and Innovation Post Consultant Open 6,452.00 4,181.87 Signed 2018-10-15 2018-12-03 2018-12-24 2019-01-02 2018-12-31 2019-01-08 2019-01-21 2018-10-17 2019-04-21 Development of Standard Grants Selection Protocol LK-MHNIM-81552-CS-INDV Project Implementation Individual / Consultancy for Establish IBRD / 88780 Support and Innovation Post Consultant Open 6,452.00 4,687.06 Signed 2018-10-16 2018-10-18 2018-11-20 2018-11-09 2018-11-27 2018-11-19 2018-12-18 2018-12-10 2019-02-12 Citizen Engagement Grants Selection Mechanism Guidelines LK-MHNIM-81533-CS-INDV / Consultant for Gap Analysis Project Implementation Individual and Planning for IBRD / 88780 Support and Innovation Post Consultant Open 6,452.00 5,630.63 Signed 2018-10-11 2018-10-01 2018-11-13 2018-10-23 2018-11-20 2018-11-01 2018-12-04 2018-11-07 2019-02-26 Implementation at the Grants Selection Provincial Level LK-MHNIM-117401-CS-INDV Project Implementation Individual / Consultancy for Developing IBRD / 88780 Support and Innovation Post Consultant Open 2,857.00 4,694.18 Signed 2019-06-14 2019-07-09 2019-08-02 2019-08-27 2019-08-23 2019-09-19 2019-09-27 2019-10-02 2020-03-25 Comprehensive plan for Grants Selection Capacity Building LK-MHNIM-140116-CS-INDV / Consultancy for revise Project Implementation Individual Guidelines for Procurement of IBRD / 88780 Support and Innovation Post Consultant Direct 4,167.00 4,225.58 Signed 2019-10-30 2019-12-10 2019-11-09 2020-01-06 2019-11-30 2020-02-25 2020-01-04 2020-03-06 2020-07-02 Pharmaceuticals and Medical Grants Selection Devices LK-MHNIM-106282-CS-INDV Project Implementation Individual / Consultancy for the IBRD / 88780 Support and Innovation Post Consultant Open 5,714.00 0.00 Canceled 2019-03-31 2019-05-19 2019-06-09 2019-07-14 2019-08-28 Preparation of Strategic Plan Grants Selection for the total Project period LK-MHNIM-153633-CS-INDV Project Implementation Individual / IT Consultancy service for Pending IBRD / 88780 Support and Innovation Post Consultant Open 5,555.00 0.00 2020-01-29 2020-03-18 2020-04-08 2020-05-13 2020-11-09 Expansion of the HIMS Module Implementation Grants Selection Implementation LK-MHNIM-106302-CS-INDV / Consultancy for Development of Legal Frame Project Implementation Individual work and Responsive IBRD / 88780 Support and Innovation Post Consultant Open 5,714.00 0.00 Canceled 2019-04-08 2019-05-27 2019-06-17 2019-07-22 2019-09-05 Healthcare Delivery Grants Selection Mechanism at Primary Care Level LK-MHNIM-81535-CS-INDV Project Implementation Individual / Consultancy for Developing IBRD / 88780 Support and Innovation Post Consultant Open 6,452.00 0.00 Canceled 2018-10-11 2018-11-22 2018-12-06 2019-01-03 2019-01-24 a plan for Media Publicity Grants Selection Campaign LK-MHNIM-182625-CS-CDS / Modification and Project Implementation Improvements of the for Pending IBRD / 88780 Support and Innovation Post Direct Selection Direct 9,500.00 0.00 2020-07-07 2020-07-12 2020-09-15 2021-03-14 website and M&E tool of the Implementation Grants Primary Health Care Systems Strengthening Project LK-MHNIM-183941-CS-CDS / Consultancy for Capacity Building on Emerging, Re- Contingent Emergency Pending emerging Diseases & Non- IBRD / 88780 Post Direct Selection Direct 156,756.00 0.00 2020-07-22 2020-08-01 2020-10-05 2023-07-20 Response Component Implementation Communicable Diseases (NCDs) for heath, non-health and related workforce LK-MHNIM-218205-CS-INDV / consultancy service to study Project Implementation Individual the quality of cervical cancer Pending IBRD / 88780 Support and Innovation Post Consultant Open 10,526.00 0.00 2021-03-15 2021-05-03 2021-05-24 2021-06-28 2021-12-25 screening and referral Implementation Grants Selection practices in Sri Lankan Public Health System LK-MHNIM-218206-CS-INDV / consultancy service for facilitation of activities of the Project Implementation Individual office of the Director Genaral Pending IBRD / 88780 Support and Innovation Post Consultant Open 3,695.00 0.00 2021-03-18 2021-05-06 2021-05-27 2021-07-01 2021-12-28 of Health Services in relation Implementation Grants Selection to PSSP and ERHSP projects to cordinate with other satakeholders. 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