Page 1 SUMMARIZED PROCUREMENT PLAN I. General 1. Project information : Country: Kingdom of Lesotho Borrower: Government of the Kingdom of Lesotho Project Name: HIV & AIDS Technical Assistance Project Project ID No.: P107375 Grant No. : H502 – LSO Project Implementing Agency: MOFDP, MOHSW, NAC, LCN & MOLG 2. Bank’s approval Date of the Procurement Plan: July, 19 th 2010 3. Date of General Procurement Notice : July 6, 2010 4. Period covered by this procurement plan : 18 months April 2010 to October 2011 II. Goods and Works and Non-Consulting Services. 1. Prior Review Threshold : Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: Table A8.1: Thresholds for Procurement Methods and Prior Review - Goods and Works Expenditure Category Procurement Method Contract Value Threshold For use of Method (US$) Contracts Subject to Prior Review (US$) 1. Works ICB (Works/Supply & Installation) >=3,000,000 >=3,000,000 NCB >=100,000 - <3,000,000 See procurement plan Shopping <100,000 None Direct Contracting All values >=30,000 2. Goods ICB >=500,000 >=500,000 NCB >=50,00 <500,000 See procurement plan Shopping <50,000 None Direct Contracting All values >=50,000 2. Pre qualification . In accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. Support to implementation of certain interventions such as community HIV/AIDS education and prevention, home based care etc. may be contracted to specialized service providers, such as NGOs or communities. 3. Pro posed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines : Community Participation in procurement will be as described under 3.17 of the guidelines. Contracting of NGOs will be done through a competitive process using appropriate selection method described above. 56787 Page 2 4. Refe rence to (if any) Project Operational/Procurement Manual : The Procurement Plan will also form part of the Project Implementation Manual. 5. Any Other Special Procurement Arrangements (including advance procurement and retroactive financing, if applicable): Services for highly specialized investigations, research and training shall be carried out through research institutions and Universities, subject to the Banks prior approval and inclusion in the procurement plan. The activities to be carried out with the participation of NGOs and Communities will be described in the manual for components under which these activities will be implemented. 6. Any Other Special Procurement Arrangements: None 7. Procurement Packages with Methods and Time Schedule A) Procurement of Works (Small Works) Description Package Number Ref Number Estimated Amount in US $ Proc Method Preq (yes / no) Domestic Pref Prior or Post Review Expect Bid Openin g Date Expected Contract Signature Date Comment COMPONENT 1: CAPACITY SUPPORT TO MULTISECTORAL RESPONSE A. Strengthen the operational and management capacities of umbrella organizations to implement and mainstream HIV and AIDS programs and activities Erection of two Prefabricated Offices for LCN 1 W 01 143,000 NCB No No Prior Jul. 10 Sep. 10 B) Procurement of Goods Description Package Number Ref Number Estimated Amount in US $ Proc Method Preq (yes / no) Domestic Pref Prior or Post Review Expect Bid Openin g Date Expected Contract Signature Date Comment COMPONENT 1: CAPACITY SUPPORT TO MULTISECTORAL RESPONSE A. Strengthen Management & Coordination Issues across and within the line ministries; within the NAC HIV & AIDS Forum and among Civil Society Organizations Vehicles (one 4x4 Double Cab for LCN & One sedan for CCM support) 1 G 01 55,000 NCB No No Prior Jul. 10 Sep. 10 Office equipment for LCN Project Officer (laptop, desk, chair, 2 visitors chairs, filing cabinet, coat & hat hanger) 6 G07 4,453 S No No Post Aug. 10 Sept. 10 Page 3 B. Procurement of M & E tools and software to enhance delivery of the harmonized M & E system at all levels Single user Multi-Use ARC-GIS Software plus map plotter for NAC 2 G 03 50,600 DC No No Prior N/A Jul. 10 Supply and demand driven data monitors 3 G04 144,000 NCB No No Prior Sep. 10 Nov. 10 F. Support to assist the CCM and GFCU and LCN develop effective coordination mechanisms for monitoring and oversight of Global Fund dual track financing arrangements Office furniture and equipment for CCM Secretariat (visitors, desk, notice board, fans,fridge, microwave, vacuum cleaner & shredding machine) 4 G06 5,000 S No No Post Jul. 10 Aug. 10 COMPONENT 2: CAPACITY SUPPORT TO HEALTH SECTOR RESPONSE A. To train Auxiliary Social Welfare Officers in identification, referral & follow-up of OVCs enrolled in SW program IT equipment ( 5 laptop computers and printer including appropriate software for Social Welfare Department) 5 G 05 3,400 S No No Post N/A Jul. 10 III. Selection of Consultants 1. Prior Review Threshold : Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table A8.2: Thresholds for Consultants Selection Methods and Prior Review Expenditure Category Procurement Method Contract Value Threshold for use of selection method (US$) Contracts Subject to Prior Review (US$ millions) Consulting Firms QCBS, QBS >=100,000 >=100,000 CQS, LCS, QBS, FBS <100,000 >=100,000 SSS All values All Contracts Individual Consultants Individual Consultants (IC) Sole Source Selection of Individual Consultants All values All Values >=100,000 All Contracts NOTE: Contracts selected on basis of CQS may not exceed US$200,000 equivalent. Those under LCS and FBS should not be Page 4 estimated to cost below US$100,000 or equivalent. 2. Short list comprising entirely of national consultants : Short list of consultants for services, estimated to cost less than $ 100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. 4. Any Other Special Selection Arrangements: N/A 5. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Ref. No. Description Selection Method Estimated Cost in US$ Prior / Post Review Expected proposal submission /opening Date Comments COMPONENT 1: CAPACITY SUPPORT TO MULTISECTORAL RESPONSE A. Strengthen Management & Coordination Issues across and within the line ministries; within the NAC HIV & AIDS Forum and among Civil Society Organizations C01 Short-term consultant to develop a realistic HIV & AIDS mainstreaming strategy for key ministries and client organizations IC 20,000 Post Jul. 10 B. Strengthen NAC Coordination C02 Short-term Consultant to undertake a rapid assessment & review of NAC Forum’s performance governance impediments IC 14,900 Post Jul. 10 C. Strengthen Government Capacity to monitor funding for HIV/AIDS and evaluate the Project C03 Short-term Consultant to undertake the feasibility of establishing a harmonized system for coordinated HIV & AIDS funding IC 50,800 Post Jul. 10 C04 Short-term Consultant to undertake client satisfaction survey of NAC, MOHSW and MOLGC structures at decentralized level IC 95,550 Post Jul. 10 E. Strengthen the operational and management capacities of umbrella organizations to implement and mainstream HIV and AIDS programs and activities C07 Long-Term Consultant to provide technical support and capacity building to umbrella bodies IC 234,200 Prior Jul. 10 C08 Long-Term Consultant to provide technical support to LCN in PR role for GFATM Round 8 IC 234,200 Prior May. 10 C09 Short-Term Consultant to provide implementation support for finance & grants management during Phase 1 of Round 8 of GFATM IC 44,200 Post May. 10 C10 Short-Term Consultant to provide implementation support for M & E during Phase 1 of Round 8 of GFATM IC 44,200 Post May. 10 C11 Engagement of the Project Officer to provide implementation support Component 1 and 3 LCN activities IC 75,000 Post Jun. 10 F. Support to assist the CCM and GFCU and LCN develop effective coordination mechanisms for monitoring and oversight of Global Fund dual track financing arrangements Page 5 C12 Short-term Consultant to provide support for CCM training annually IC 10,120 Post Aug. 10 COMPONENT 2: CAPACITY SUPPORT TO HEALTH SECTOR RESPONSE A. To strengthen operational and management capacities of implementers in the Health Sector to deliver essential HIV and AIDS and TB services in Lesotho   C14 Short-Term Consultant for establishing governance in research IC 31,500 Post Sep. 10 C15 Consulting firm to develop inclusive Health Law CQS 157,500 Post Aug. 10 B. To train Auxiliary Social Welfare Officers in identification, referral & follow-up of OVCs enrolled in SW program   C16 Short-Term Consultant to develop training materials for Auxiliary SWOs training IC 38,450 Post Oct. 10 C18 Short-Term Consultant to conduct capacity needs assessment and plan for enhancing management of DSW IC 31,950 Post Nov. 10 C. Improving National Supply Chain Management of Drugs and Medical Supplies   C19 Short-Term Consultant to train NDSO staff on data systems, forecasting, stock monitoring, etc IC 14,746 Post Nov. 10 C20 Short-Term Consultant to provide technical assistance on Rationalization Strategy and Product Segmentation IC 14,746 Post Dec. 10 D. To strengthen HMIS for monitoring and evaluation at the district and community level for effective reporting and feedback   C21 Short-Term Consultant to pilot and finalize the DHMT Data Analysis Manual (DAM) IC 13,500 Post Oct. 10 C23 Recruitment of three IT Officers for regional Health Units IC 135,000 Post Nov. 10 It is post review because the value is for 3 separate contracts. E. To strengthen capacity of HIV/AIDS Directorate and Family Health Department to improve linkages between HIV/AIDS and Sexual Reproductive Health (SRH) C25 Short-Term Consultant to develop tools for assessing implementation of integrated services IC 29,520 Post Oct. 10 C26 Short-Term Consultant to carry out on-the-job training with relevant HIV paediatric care providers IC 89,700 Post Nov. 10 F. To strengthen program management and thus improve project implementation rate C27 Re-engagement of the Finance Manager for PAU in the MOHSW SSS 126,338 Prior SSS because the incumbent is already engaged under previous project C37 Re-engagement of the Project Accountant for PAU in the MOHSW SSS 64,000 Prior SSS because the incumbent is already engaged under previous project C28 Re-engagement of the Procurement Manager for PU in the MOHSW SSS 210,916 Prior SSS because the incumbent is already engaged under previous project C38 Re-engagement of the Procurement Officer for PU in the MOHSW SSS 95,240 Prior SSS because the incumbent is already engaged under previous project C29 Engagement of Operations Support TA IC 132,000 Prior Mar. 10 COMONENT 3:   CAPACITY SUPPORT TO DECENTRALISED LOCAL RESPONSE Page 6 A. To build implementation capacity for HIV and AIDS and TB interventions at Community and District levels in order to improve the decentralized local response C 30 Engagement of 35 Community Support Persons IC 840,000 Post Apr. 10 Post review because there are 35 individual contracts C31 Engagement of CSSP Support Coordinator SSS 48,000 Prior Jun. 10 SSS because incumbent had already been properly engaged under different support C32 Short-Term Consultant for assessment of ESP support to community councils after CCSPs roll out IC 33,450 Post Dec. 10 C33 Short-Term Consultant for training each DAC to coordinate HIV response at the district level IC 60,000 Post Jan. 11 C34 Short-Term Consultant to support integration of Districts AIDS Committees and DHMTs for improved coordination and impact IC 42,900 Post Jan. 11 C35 Short-Term Consultant to conduct CBO capacity needs assessment on both programmatic areas & in organizational development in community councils in 6 districts IC 13,500 Post Feb. 11 C39 Short-term Consultant to develop the training manuals for training on identified programmatic areas IC 27,000 Post Aug. 11 C) Non Consultant Services Ref. No. Description Selection Method Estimated Cost in US$ Prior / Post Review Expected proposal submission /opening Date Comments COMPONENT 1: CAPACITY SUPPORT TO MULTISECTORAL RESPONSE A. Procurement of M & E tools and software to enhance delivery of the harmonized M & E system at all levels NC 01 Translation of LOMSHA manuals into Sesotho S 2,500 Post NC 02 Printing LOMSHA manual copies S 40,000 Post B. To strengthen HIV & AIDS Research Coordination and Forum NC 03 Dissemination of stories and research results S 10,000 Post C. Strengthen the operational and management capacities of umbrella organizations to implement and mainstream HIV and AIDS programs and activities NC 04 Vehicles insurance and maintenance services DC 10,830 Post For 18 months F. Support to assist the CCM and GFCU and LCN develop effective coordination mechanisms for monitoring and oversight of Global Fund dual track financing arrangements NC09 Vehicle insurance & maintenance services DC 8,730 Post For 18 months NC10 Office stationery, printing newsletter & periodic reports, website expenses, advertising & other publications S 15,530 Post Group of items that will be handled separately at appropriate respective times COMPONENT 2: CAPACITY SUPPORT TO HEALTH SECTOR RESPONSE A. To train Auxiliary Social Welfare Officers in identification, referral & follow-up of OVCs enrolled in SW program NC 05 Printing of Module Workbooks S 1,800 Post NC 06 Printing of OVC M & E Manuals and OVC Registers S 23,600 Post NC 07 Printing of reporting and assessment form pads S 44,000 Post B. To strengthen HMIS for monitoring and evaluation at the district and community level for effective reporting and Page 7 feedback NC 08 Printing MC guidelines and protocols for dissemination S 4,000 Post Page 8 D) Training and Workshops Ref. No. Description of Training, workshop and study tours Estimated Cost (US$) Estimated Duration Expected Training Date COMPONENT 1: CAPACITY SUPPORT TO MULTISECTORAL RESPONSE D. Procurement of M & E tools and software to enhance delivery of the harmonized M & E system at all levels T 01 Workshop to train M & E staff on use of access software 3,960 3 Days T 02 Training Specialists on ARC-GIS software 5,000 5 Days T 03 District capacity building on M & E 38,250 3 Days T 04 LOMSHA workshop for IPs and district staff 119,000 1 Day T 05 Three workshops to plan for, coordinate discuss survey findings 13,200 6 Days E. To strengthen HIV & AIDS Research Coordination and Forum T 06 Holding Steering and Technical Working Group Meetings (30 #) 15,000 1 Day T 07 Attend international/regional conferences and study tours 128,250 5 Days/year T 08 Training data storywriters for collection of stories 24,000 40 Days T 09 Workshop to review stories and select stories of most significant change 3,100 2 Days T 10 National level workshop to select most significant stories 2,000 1 Day F. Support to assist the CCM and GFCU and LCN develop effective coordination mechanisms for monitoring and oversight of Global Fund dual track financing arrangements T 11 Meals for annual training of CCM 3,780 1 Day/annum for 4 years COMPONENT 2: CAPACITY SUPPORT TO HEALTH SECTOR RESPONSE A. To strengthen operational and management capacities of implementers in the Health Sector to deliver essential HIV and AIDS and TB services in Lesotho T 12 Training for district health staff on WHO protocols for operational research 75,500 15 Days B. To train Auxiliary Social Welfare Officers in identification, referral & follow-up of OVCs enrolled in SW program T 13 Training workshop for ASWOs 42,750 30 Days T 14 Workshop for senior DSW management 13,875 5 Days T 15 Regional management course on social welfare 18,756 14 Days T 16 Management course on coordination and management of OVC program 18,756 14 Days T 17 M & E training workshop for DSW district and headquarters staff 46,275 5 Days C. Improving National Supply Chain Management of Drugs and Medical Supplies   T 18 Training workshop on data systems, forecasting, stock monitoring, etc for NDSO staff 3,000 3 Days D. To strengthen HMIS for monitoring and evaluation at the district and community level for effective reporting and feedback   T 19 Training workshop for all data clerks at health facility level in completing MOHSW registers and forms 97,500 5 Days T 20 Training workshop for district officers on the DHMT DAM 23,250 5 Days T 21 Short-term in-service training for TB/HIV Medical Officer, National TB Programme 19,464 16 Days Page 9 Officer and 1 other Programme Officer T 22 Training of district HIV/TB Coordinators 19,464 16 Days T 23 Annual BCC Forum to share experiences on what works in BCC 35,000 1 Day/annum for 5 years T 24 Training of CSOs on high impact BCC interventions 43,750 5 Days E. To strengthen capacity of HIV/AIDS Directorate and Family Health Department to improve linkages between HIV/AIDS and Sexual Reproductive Health (SRH) T 25 Workshop for tools development with TWG and stakeholders 5,875 5 Days T 26 TOT workshop at central level on assessment tools for integrated services 5,875 5 Days T 27 Step down training by TOTs for 10 participants per district 50,500 5 Days COMONENT 3:   CAPACITY SUPPORT TO DECENTRALISED LOCAL RESPONSE A. To build implementation capacity for HIV and AIDS and TB interventions at Community and District levels in order to improve the decentralized local response T 28 Training CBOs on identified 5 programmatic areas 189,000 3 Days T 29 Training CBOs on identified 4 organizational areas 126,000 3 Days T 30 LCN consultation meeting with members on sub-component launch 1,700 1 Day Note: All training will be based on agreed training plan that will be prepared by the GOL and approved by the Bank and will include at the least the justification of the training identified and the capacity gap, the intended trainees, the name of the training provider, the date and the eventual cost of training. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and how theses skills will contribute to enhance his performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required.