PROCUREMENT PLAN (Textual Part) Project information: Sierra Leone: Free Education Project (P167897) Project Implementation agency: MBSSE Date of the Procurement Plan: April 16, 2020 Period covered by this Procurement Plan: 12 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement Act 2016, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. None PROCUREMENT Sierra Leone : Sierra Leone Free Education Project PLAN General Information Country: Sierra Leone Bank’s Approval Date of the Original Procurement Plan: 2020-04-17 2020-06-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167897 GPN Date: Project Name: Sierra Leone Free Education Project Loan / Credit No: IDA / V3300 Executing Agency(ies): Ministry of Basic and Senior Secondary Education WORKS Procureme Bid Evaluation Activity Reference No. / Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Amount Document / Signed Contract No. Approach Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion (US$) Justification Type Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MBSSE-166350-GO-RFB Pending / Procurement of Office COVID-19 Education Single Stage - One IDA / V3300 Post Request for Bids Open - National 0.00 Implementati 2020-04-16 2020-04-21 2020-06-02 2020-07-02 2020-08-06 2021-02-02 Furniture for the FREE Emergency Response Envelope on Education Project Secretariat SL-MBSSE-166361-GO-RFB Pending COVID-19 Education Single Stage - One / Procurement of Office IDA / V3300 Post Request for Bids Open - National 0.00 Implementati 2020-05-05 2020-05-10 2020-06-21 2020-07-21 2020-08-25 2021-02-21 Emergency Response Envelope equipment and accessories on SL-MBSSE-168649-GO-RFB / Printing and binding of Policy, Governance, Single Stage - One Basic Education Curriculum IDA / V3300 Accountability, and System Post Request for Bids Open - National 0.00 Canceled 2020-05-05 2020-05-10 2020-06-21 2020-07-21 2020-08-25 2021-02-21 Envelope , guidance note and school Administration safety protocols ; SL-MBSSE-166463-GO-RFQ Pending COVID-19 Education Request for Single Stage - One / Procurement of three (3) IDA / V3300 Post Limited 0.00 Implementati 2020-05-25 2020-07-20 2021-01-16 Emergency Response Quotations Envelope motor bikes for dispatch on SL-MBSSE-166364-GO-RFB Pending COVID-19 Education Single Stage - One / Procurement of 12 motor IDA / V3300 Post Request for Bids Open - National 0.00 Implementati 2020-05-31 2020-06-05 2020-07-17 2020-08-16 2020-09-20 2021-03-19 Emergency Response Envelope vehicles on SL-MBSSE-181223-GO-RFQ / Supply and distribution of soaps to schools reopening Pending Contingent Emergency Request for Single Stage - One for national and IDA / V3300 Post Limited 0.00 Implementati 2020-06-30 2020-08-25 2021-02-21 Response Component Quotations Envelope international examination on classes under the COVID- 19 emergency procurement SL-MBSSE-181234-GO-RFQ / Procurement and distribution of veronica Pending buckets to schools reopening Contingent Emergency Request for Single Stage - One IDA / V3300 Post Limited 0.00 Implementati 2020-06-30 2020-08-25 2021-02-21 for national and Response Component Quotations Envelope on international examination classes under COVID 19 emergency procurement Page 1 SL-MBSSE-181441-GO-RFQ Policy, Governance, / Printing of revised PSS Request for Single Stage - One IDA / V3300 Accountability, and System Post Limited 0.00 Canceled 2020-07-04 2020-08-29 2021-02-25 manual & school guidance Quotations Envelope Administration and safety protocols SL-MBSSE-181851-GO-RFQ / Printing of revised PSS manual, guidance note, safety protocols and teaching Contingent Emergency Request for Single Stage - One IDA / V3300 Post Limited 0.00 Canceled 2020-07-01 2020-08-26 2021-02-22 materials for the Teaching Response Component Quotations Envelope Service Commission under the COVID 19 Emergency Procurement SL-MBSSE-181882-GO-DIR / Procurement and distribution of infrared thermometers to Pending Contingent Emergency schools reopening for IDA / V3300 Post Direct Selection Direct 0.00 Implementati 2020-06-26 2020-07-01 2020-08-05 2021-02-01 Response Component examination classes in Kono, on Kenema, Kailahum, Bo , Bonthe, Moyamba SL-MBSSE-181885-GO-DIR / Procurement and distribution of infrared thermometers to schools opening for national and international Pending Contingent Emergency examination classes Falaba, IDA / V3300 Post Direct Selection 0.00 Implementati 2020-06-29 2020-07-04 2020-08-08 2021-02-04 Response Component Koinadu, Karena, Tonkolili , on Bombali, Port Loko , Kambia, Western Rural & Western under the COVID 19 Emergency Procurement SL-MBSSE-181887-GO-DIR / Procurement and distribution of face masks to schools Pending reopening for examination Contingent Emergency IDA / V3300 Post Direct Selection Direct 0.00 Implementati 2020-06-29 2020-07-04 2020-08-08 2021-02-04 classes in Western Rural, Response Component on Western Urban, Bo, Kenema, Kailahun & Moyamba districts SL-MBSSE-181891-GO-DIR / Procurement and distribution Pending of face masks to schools Contingent Emergency IDA / V3300 Post Direct Selection Direct 0.00 Implementati 2020-06-29 2020-07-04 2020-08-08 2021-02-04 reopening for examination Response Component on classes in Pujehun, Bonthe and Kono districts SL-MBSSE-181893-GO-DIR / Procurement and distribution Pending of face masks to schools Contingent Emergency IDA / V3300 Post Direct Selection Direct 0.00 Implementati 2020-06-29 2020-07-04 2020-08-08 2021-02-04 reopening for examination Response Component on classes in Kambia, Kerena and Port Loko districts SL-MBSSE-181894-GO-DIR / Procurement and distribution of face masks to schools Pending Contingent Emergency reopening for examination IDA / V3300 Post Direct Selection Direct 0.00 Implementati 2020-06-29 2020-07-04 2020-08-08 2021-02-04 Response Component classes in Bombali, Tonkolili, on Falaba & Koinadugu districts Page 2 SL-MBSSE-182127-GO-DIR / Printing of revised PSS manual, guidance note, Pending safety protocols and teaching Contingent Emergency IDA / V3300 Post Direct Selection 0.00 Implementati 2020-06-27 2020-07-02 2020-08-06 2021-02-02 materials for the Teaching Response Component on Service Commission under the COVID 19 Emergency Procurement NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MBSSE-166397-CS-CQS / Hiring of an Engineering firm for the Design (Architectural drawings, Structural drawings etc) and Consultant School Level Education Pending preparation of Bills of IDA / V3300 Post Qualification Open - National 0.00 2020-05-17 2020-06-07 2020-07-21 2020-08-20 2020-09-24 2021-03-23 Development Implementation quantities for the Selection construction of schools (prepare ToR; recruit firm; draft school/classroom Design and BoQs produced SL-MBSSE-166415-CS-CQS / Hiring of a Consultancy firm Consultant for the development of Teacher Management and Pending IDA / V3300 Post Qualification Open - National 0.00 2020-04-23 2020-05-14 2020-06-27 2020-07-27 2020-08-31 2021-02-27 national teacher registration Professional Development Implementation Selection and certification mechanisms and tools SL-MBSSE-168659-CS-CQS / Hiring of a Consultancy firm for the development of a comprehensive national curriculum and teaching Policy, Governance, Consultant Pending syllabi and training on the IDA / V3300 Accountability, and System Post Qualification Open - National 0.00 2020-07-20 2020-08-10 2020-09-23 2020-10-23 2020-11-27 2021-05-26 Implementation use of the developed Administration Selection curriculum and syllabi (ToR;recruitment; inception report; national curriculum and teaching syllabi SL-MBSSE-169383-CS-QCBS / Hiring of a firm to conduct comprehensive feasibility study to learn Teacher Management and Quality And Cost- Pending IDA / V3300 Post Open 0.00 2020-08-21 2020-09-11 2020-10-25 2020-11-22 2020-12-22 2021-01-26 2021-03-02 2022-03-02 from the use of existing ICT Professional Development Based Selection Implementation innovations to strengthen support to cluster and school based CPD INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 SL-MBSSE-166372-CS-INDV / Hiring of a Consultant to Policy, Governance, Individual Pending support the development IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-04-20 2020-04-25 2020-05-16 2020-06-20 2020-12-17 Implementation of school catchment area Administration Selection rationalization planning SL-MBSSE-166373-CS-INDV / Hiring of data consultants Policy, Governance, Individual Under for updating the survey CTO IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-04-24 2020-06-15 2020-04-29 2020-05-20 2020-06-24 2020-12-21 Implementation platform for data collection, Administration Selection data cleaning & processing SL-MBSSE-166379-CS-INDV / Hiring of a Local Policy, Governance, Individual Pending Consultant to support IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-05-22 2020-05-27 2020-06-17 2020-07-22 2021-01-18 Implementation Ministry of Basic & Senior Administration Selection Secondary Education Reform SL-MBSSE-166382-CS-INDV / Hiring of International Policy, Governance, Individual Expert to support the Pending IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-05-22 2020-05-27 2020-06-17 2020-07-22 2021-01-18 reformation of Ministry of Implementation Administration Selection Basic & Senior Secondary Education SL-MBSSE-166387-CS-INDV / Hiring of a Consultant to develop a Capacity Policy, Governance, Individual Pending building strategy and plan IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-04-20 2020-04-25 2020-05-16 2020-06-20 2020-12-17 Implementation to strengthen Ministry of Administration Selection Basic & Senior Secondary Education SL-MBSSE-166390-CS-INDV / Hiring of Consultant to Policy, Governance, Individual Pending Support the development of IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-04-21 2020-04-26 2020-05-17 2020-06-21 2020-12-18 Implementation mentoring framework/system Administration Selection at school level SL-MBSSE-166394-CS-INDV / Hiring of Consultant to Individual School Level Education Pending develop a national school IDA / V3300 Post Consultant Limited 0.00 2020-06-09 2020-06-14 2020-07-05 2020-08-09 2021-02-05 Development Implementation maintenance/renovations/const Selection ruction manual SL-MBSSE-166408-CS-INDV / Hiring of a Consultant to Individual Teacher Management and support the development of IDA / V3300 Post Consultant Limited 0.00 Canceled 2020-05-08 2020-05-13 2020-06-03 2020-07-08 2021-01-04 Professional Development content in Science, Math Selection and English (P1-P6) SL-MBSSE-166413-CS-INDV / Hiring of Technical Assistance to support the Individual Teacher Management and Pending development of software to IDA / V3300 Post Consultant Limited 0.00 2020-05-26 2020-05-31 2020-06-21 2020-07-26 2021-01-22 Professional Development Implementation upload contents in Science, Selection Maths and English on tablets SL-MBSSE-168641-CS-CDS / Policy, Governance, Hiring of a Consultant to Pending IDA / V3300 Accountability, and System Prior Direct Selection Direct 0.00 2020-05-21 2020-05-31 2020-08-04 2021-01-31 develop national learning Implementation Administration assessment framework SL-MBSSE-168645-CS-CDS / Hiring of a Consultant for Policy, Governance, the Development and Pending IDA / V3300 Accountability, and System Prior Direct Selection Direct 0.00 2020-06-05 2020-06-15 2020-08-19 2021-02-15 Implementation of effective Implementation Administration quality assurance system in schools Page 4 SL-MBSSE-168653-CS-INDV Policy, Governance, Individual / Hiring of a Consultant for Under IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-06-18 2020-06-17 2020-06-23 2020-07-14 2020-08-18 2021-02-14 the revision of guidance note Implementation Administration Selection and school safety protocols SL-MBSSE-169542-CS-INDV / Hiring of a Consultant to support the preparation of the Training (including module or manual Policy, Governance, Individual Pending development) of School IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-06-25 2020-06-30 2020-07-21 2020-08-25 2021-02-21 Implementation Management Committee Administration Selection (SMCs) members and teachers in gender education (SBGV Prevention and awareness ) SL-MBSSE-166401-CS-CDS / Hiring of Consultant for the COVID-19 Education Pending Updating of the FREE IDA / V3300 Prior Direct Selection Direct 0.00 2020-06-04 2020-06-14 2020-08-18 2021-02-14 Emergency Response Implementation Education project Implementation manual SL-MBSSE-166371-CS-INDV / Hiring of a Consultant to support the development of Policy, Governance, Individual Annual and Medium Term Pending IDA / V3300 Accountability, and System Post Consultant Limited 0.00 2020-07-12 2020-07-17 2020-08-07 2020-09-11 2021-03-10 Education Sector Plan Implementation Administration Selection framework and Free Quality school Education (FQSE )Budgeting template SL-MBSSE-169543-CS-INDV Individual / Hiring of a Consultant for Teacher Management and IDA / V3300 Post Consultant Limited 0.00 Canceled 2020-05-15 2020-05-11 2020-05-20 2020-06-10 2020-07-15 2021-01-11 the Management of the Professional Development Selection radio teaching program SL-MBSSE-174888-CS-CDS / Hiring of Consultant for the Teacher Management and Under IDA / V3300 Prior Direct Selection Limited 0.00 2020-05-24 2020-05-21 2020-05-24 2020-05-24 2020-05-24 management of radio Professional Development Implementation teaching programme SL-MBSSE-181869-CS-INDV / Hiring of a Consultant for the development of Individual Teacher Management and Pending additional online/e learning IDA / V3300 Post Consultant Limited 0.00 2020-07-06 2020-07-11 2020-08-01 2020-09-05 2021-03-04 Professional Development Implementation platform and support Selection linkages of platform with other existing platform SL-MBSSE-181878-CS-INDV Individual / Hiring of a Consultant to Teacher Management and Pending IDA / V3300 Post Consultant Limited 0.00 2020-07-20 2020-07-25 2020-08-15 2020-09-19 2021-03-18 support the development of Professional Development Implementation Selection content in Mathematics SL-MBSSE-181879-CS-INDV Individual / Hiring of a Consultant to Teacher Management and Pending IDA / V3300 Post Consultant Limited 0.00 2020-07-24 2020-07-29 2020-08-19 2020-09-23 2021-03-22 support the development of Professional Development Implementation Selection content in Science SL-MBSSE-181881-CS-INDV Individual / Hiring of a Consultant to Teacher Management and Pending IDA / V3300 Post Consultant Limited 0.00 2020-07-30 2020-08-04 2020-08-25 2020-09-29 2021-03-28 support the development of Professional Development Implementation Selection Content in English Page 5