FINAL GEWEL PROCUREMENT PLAN Date of this revision: May 26, 2016 Zambia Girls Education and Women’s Empowerment (GEWEL) Project. (Project ID No P151451) 1. General: The project development objective (PDO) is to support the Government of Zambia to increase access to livelihood support for women and access to secondary education for disadvantaged adolescent girls in extremely poor households in selected districts. The Project consists of the following three components: Component 1. Supporting Women's Livelihoods(US$36 million) The objective of this component is to provide them with access to opportunities that will increase the productivity of their livelihood activities and their economic empowerment. Component 2. : Keeping Girls in School (US$25.78 million) The objective of this component is to support adolescent girls in extremely poor households to access secondary education. Component 3. Institutional Strengthening and Systems Building (US$3.22 million) The main objectives of this component is to strengthen institutional capacity and build systems to increase efficiency and improve coordination of targeted programs. 2. Project ID No:P151451 3. Project Implementing Agencies: Component 1: Ministry of Community Development and Social Welfare (MCDSW) Component 2: Ministry of Education, Science Vocational Training and Early Education (MGE) Component 3: Ministry of Gender (MOG); and MCDSW 4. Bank’s approval Date of the Procurement Plan: April 10, 2015 5. Date of General Procurement Notice: April, 2014, revised August 13, 2015 6. Period covered by this Procurement Plan: September 2015 to February 2017 I. Goods and Works and Non-Consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: Table 1: Thresholds for Procurement Methods and Prior Review Goods, Works and Non Consultant Services Expenditu Procurement Method Contract Value Contracts Subject to re Threshold For use of Prior Review (US$) Category Method (US$) 1. Works ICB (Works/Supply & >=10,000,000 All contracts Installation) 1 NCB >=200,000 - As in procurement plan <10,000,000 Shopping <200,000 None Direct Contracting All values All contracts 2. Goods ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <300,000 (motor vehicles None only) Shopping <100,000 000 (rest not None motor vehicles) Direct Contracting All values All contracts Procurement from All values None UNOPS Agency Note: Contracts with a cost estimate below US$300,000 for motor vehicles only may be procured on basis of Shopping procurement method 2. Prequalification. N/A 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines). N/A 4. Reference to (if any) Project Operational/Procurement Manual: The components will besides provisions of the Banks Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011, revised April 2014 and the Banks Guidelines Procurement of Goods, works, and Non-Consulting Services under IDRD Loans and IDA Credits & Grants by World bank Borrowers, dated January 2011, revised April 2014 and will also make use of the additional information and guidance provided in Manual – Guidance for Procurement of Small Contracts; World Bank Africa Region Procurement February 2011, revised March 2014 and in the case of all contracts entered into using NCB based on use of National standard Bidding Documents, additional provisions of the attachments and standard clauses of the Bank’s Policy – Corrupt and Fraudulent Practices whose text may not be modified will be used in both the bidding documents and the ensuing contracts. 5. Any Other Special Procurement Arrangements. None 6. Procurement Packages with Methods and Time Schedule. Procurement of Good and Non Services Do Commen me ts Packag Prior Expecte Preq sti Expected e Plan/ Est Proc or d Descriptio (yes c Contract Actua Amount in Post Bid n / Pre Signature Numbe l US $ Method Revie Opening no) fer Date r w Date en ce Component 1: Supporting Women's Livelihoods(Ministry of Community Development and Social Welfare) Printing of MCDSW Plan NCB No No Post Feb April 2016 May teaching /NCS/0 448,300 2016 require and 01 Actua to split learning l between 2 materials MCDSW Plan 1,255,000 NCB No No Prior Nov Feb 2016 Purchase of /NCS/0 2015 motor 02 Actua vehicles l MCDSW Plan Aug Aug 2016 550,000 Prior /NCS/0 Procure 2016 03 Actua ment l from UN Yes No Agencie Purchase of s motor (UNOPS vehicles ) MCDSW Plan NCB No No Post Nov Feb 2016 230,000 Purchase of /NCS/0 2015 Motor 04 Actua Bikes l MCDSW Plan Shoppi No No Post Nov Feb 2016 16,000 /NCS/0 ng 2015 Purchase of 05 Actua Bicycles l MCDSW Plan Shoppi No No Post Nov Feb 2016 82,000 /NCS/0 ng 2015 06 Actua Purchase of l Boats Purchase of MCDSW Plan 100,000 Shoppi No No Post Mar Apr 2016 Various /NCS/0 ng 2016 Office 07 Actua Furniture l and Equipment for H/Q and Districts Computers, MCDSW Plan March May 2016 Needed 281,300 Post Laptops, /NCS/0 2016 for the Scanners, 08 Actua SWL Printers, l NCB No No operation Projectors, s Cameras, UPS Launching Plan 535,000 Post April 2016 and Actua Equipment l NCB No No for MCDSW operation /NCS/0 of GRS 09 Equipment MCDSW Plan April June 2016 200,000 Post for ICT- /NCS/0 2016 based 10 Actua NCB No No learning l tools 3 Developme MCDSW Plan 120,000 Post Jan 2016 June 2016 nt of /NCS/0 Actua software 11 l and database for real- time NCB No No registration of SWL beneficiarie s and monitoring of activities. Sub Total Component 1; Goods and Non Consultant 3,817,600 Services Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education ) Purchase of MGE/G Plan 60,000 Shoppi No No Post Jan 2016 Feb 2016 Hand Laptops, /01 ng held Tablets Actua devices and l for the Routers Impleme ntation of the model to capture real-time informati on in the field. IT MGE/G Plan 100,000 Shoppi No No Post Jan 2016 March (includin Equipment /02 ng 2016 g Actua computer l s and other IT equipme nt) Vehicles MGE/G Plan Shoppi Nov Jan 2016 250,000 No No Post for /03 ng 2015 selected Actua districts l Component 2. Keeping Girls in School (Ministry of Community Development ) Procureme MCDSW Plan Shoppi Nov Jan 2016 37,500 No No Post nt of /NCS/0 ng 2015 4 Project 01 Actua Vehicle l Sub Total Component 2; Goods and Non Consultant 447,500 Services Component 3 (a): Institutional Strengthening and Systems Building: (Ministry of Gender) Setting up MOG/G Plan Shoppi No No Post Jun 2016 July 2016 IT /01 100,000 ng infrastructu Actua re for M&E l in MOG vehicle for MOG/G Plan 50,000 Shoppi No No Post Nov Jan 2016 training, /02 ng 2015 and M&E Actua l Purchase of MOG/G Plan 40,000.00 Shoppi No No Post Jun, July, 2016 IT /03 ng 2016 Equipment Actua (Laptop l Computer, Desk top Computers, LAN, Camera, Projector and other IT Equipment s Purchase of MOG/0 Plan 3,000 Shoppi No No Post Jun, July, 2016 Office 4 ng 2016 Furniture Actua l Sub Total Component 3 A- Goods and Non Consultant 193,000 Services Component 3 (b) Institutional Strengthening and Systems: (Ministry of Community Development and Social Welfare) IT MCDSW Plan 400,000 NCB No No Post Aug Dec 2015 Infrastructu /G/01 2016 re for Actua informatio l n systems for MCDSW business at various levels Hardware MCDSW Plan 150,000 NCB No No Post Nov Jan 2017 and /G/02 2016 Software Actua for unique l identificati 5 on solution Procureme MCDSW Plan 60,000 Shoppi No No Post May June 2016 nt of /G/03 ng 2016 devices for Actua field and l identificati on of beneficiarie s Purchase of MCDSW Plan 100,000 Shoppi No No Post May July 2016 Goods office /G/04 ng 2016 for the furniture Actua National and l Social equpment Protectio n Co- ordinatio n Unit Purchase MCDSW Plan 150,000 Shoppi No No Post July July 2016 For of Motor /G/05 ng 2016 National Vehicles Actua Co- for l dination, National M&E and Social MIS. Protection Co- ordination Unit Sub Total Component 3 (b) : Goods and Non 860,000 Consultant Services Procurement of Works Sub Component 1: Supporting Women's Livelihoods(Ministry of Community Development and Social Welfare) MCDSW Plan Shoppi No No Post Oct Oct 2016 45,000.00 Office /W/00 ng 2016 refurbishm 1 Actual ent Sub Component 3(b): Institutional Strengthening and Systems: (Ministry of Community Development and Social Welfare) Support to MCDSW Plan 70,000 Shoppi No No Post Aug Aug 2016 office /G/02 ng 2016 refurbishm Actual ent Component 3 a). Institutional Strengthening and Systems: (Ministry of Gender ) Partitionin MOG/ Plan 2,000 Shoppi No No Post Sep Sep 2016 g of the W/01 ng 2016 Foyer for Actual the Conferenc 6 e Room Sub Total: Works 127,000 II. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contract Value Contracts Subject to Expenditure Procurement Method Threshold for use of Prior Review (US$ Category selection method (US$) millions) QCBS, QBS >=200,000 All contracts Consulting As in procurement CQS, LCS, QBS, FBS <200,000 Firms plan SSS All values All Contracts Competitive selection Individual >=100,000 All contracts Consultants (IC) IC Single Source All values All contracts Selection NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. Note: Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Engineering and contract management contracts with cost estimates of less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. Any Other Special Selection Arrangements: N/A 2. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Expected Plan Prior / proposal Selectio Estimated Ref. / Post submissio Description n Cost in Comments No. Actua Revie n Method US$ l w /opening Date Component 1: Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare) Adoption and Roll-out of SWL sub component 1(a) MCDSW/ Survey Enumeration Plan March QCBS 937,500 Prior C/001 of SWL beneficiaries 2016 7 Actua l MCDSW/ Information, Plan CQS 200,000 Post May 2016 C/002 education and communications Actua outreach at local l and national level Service provider to Plan 845,000 Jan 2016 MCDSW/ pay productivity Actua QCBS Prior C/003 grants to l beneficiaries Sub-component 1b – Building National Implementation and Monitoring Capacity MCDSW/ Plan 112,500 Prior April 2016 C/004 Hiring of SWL Actua Contract Duration IC manager l is 24 Months MCDSW/ Plan IC 97,500 Post April 2016 C/005 Hiring of SWL M&E Actua Contract Duration Specialist l is 24 Months 97,500 April 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/006 Contract Duration M&E Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 97,500 Post Nov 2015 C/007 Contract Duration ICT Specialist Actua is 24 Months l July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/008 Contract Duration ICT Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/009 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/010 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/011 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 8 MCDSW/ Plan IC 89,100 Post Nov 2015 C/012 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/013 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 97,200 Post April 2016 C/014 Contract Duration Program Accountant Actua is 24 Months l 97,200 April 2016 MCDSW/ Assistant Plan IC 77,760 Post Nov 2015 C/015 Accountant Contract Duration Actua is 24 Months l 77,760 July 2016 MCDSW/ Plan Notes: assignment QBS 1,300,000 Prior May 2016 C/016 will include Actua finalizing SWL l training curriculum, design of communications strategy for Consultancy to outreach awareness support roll out and raising and support implementation of for implementation SWL of SWL activities (Short list will comprise for profit and not for profit firms i.e. Private sector and NGOs hence use of QBS) MCDSW/ Design of and Plan CQS 90,000 Post Jan 2016 C/017 operational guidelines for Actua targeting and l identification of SWL beneficiaries MCDSW/ Plan Development of CQS 120,000 Post Jan 2016 C/018 strategy and tools Actua for SWL GRS, and l support to launch and operate the GRS MCDSW/ Strategy for Plan IC 60,000 Post June 2016 C/019 harmonization of MCDSW empowerment/liveli hood programs 9 Actua l MCDSW/ Plan January Implementation QCBS 200,000 Post C/020 2017 evaluation and Actua beneficiary l satisfaction survey MCDSW/ Plan QCBS 1,030,000 Prior June 2016 C/021 Impact evaluation data collection Actua l Sub Total Component 1; Consulting Services 5,702,060 Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education ) Assessment for the Plan IC 45,000 Post Sept 2015 MGE/C/ identification of 001 technological Actua innovations l MGE/C/ Development of a Plan IC 50,000 Post Dec 2015 002 beneficiary awareness strategy Actua for Keeping Girls in l School MGE/C/ Design of Plan QCBS 200,000 Prior Jan 2016 003 Complaints & Grievance Mechanism for the Actua Keeping Girls in l School Initiative MGE/C/ Plan CQS 60,000 Post Sept 2016 004 Actua TA to harmonize existing bursary and l assessment, strategy MGE/C/ Plan CQS 51,000 Post March 005 2017 Support to Actua implement the l action plan to harmonize existing secondary school support schemes MGE/C/ Information System Plan QCBS 500,000 Prior February 006 Module, 2016 Development of the software to capture real time information in the field and testing of 10 Real time Data Actual Sub Total Component 2: Consulting Services 906,000 Component 3 (a). Institutional Strengthening and Systems Building: (Ministry of Gender) MOG/C/ Development of a Plan CQS 50,000 Post Oct 2015 01 monitoring Actua framework l MOG/C/ Development of Plan CQS 100,000 Post Jun 2016 02 software for a M&E Actua and evaluation l system MOG/C/ Technical assistance Plan CQS /IC 100,000 Post Sept 2015 Various over the 03 to the National life of the project. Secretariat for Actua Activity may be project management l split when defined Sub Total Component 3(a): 250,000 Consulting Services Component 3 (b). Institutional Strengthening and Systems Building: (Ministry of Community Development and Social Welfare MCDSW Development of M&E Plan CQS 150,000 Prior Aug 2015 /C/01 framework Actua l MCDSW Development of a Plan QCBS 350,000 Prior July 2016 /C/02 MIS module for SWL and non formal Actua Literacy l MCDSW Enhancement of Plan CQS 150,000 Prior Jan 2017 /C/03 MIS/SRB Actua l MCDSW Update the training Plan IC 20,000 Post March /C/04 strategy for MCDSW 2016 staff in M&E and Actua develop a strategy for l capacity development in policy analysis MCDSW Updating Operations Plan CQS 100,000 Post Dec 2015 /C/05 Manuals Actua l MCDSW Assessment of Actua CQS 100,000 Post Jul 2016 /C/06 options to identifying l beneficiaries of Plan NRCs, 11 MCDSW Inventory of existing Plan CQS 40,000 Jan 2016 /C/07 complimentary Post activities Actua l MCDSW Software design and Actua CQS 150,000 Feb March /C/08 implementation l Post Plan MCDSW TA to National Social Plan IC 40,000 Post Oct 2016 /C/10 Protection Co- Various TA Actua ordination Unit, l MCDSW Development of a Plan IC 15,000 Post Jan 2016 /C/9 strategy for good Actua practice l Sub Total Component 3 (b): 1,115,000 Consulting Services III. Training, workshops and consultations Estimated Ref. Training, workshop Estimated Expected Training/wo Duration No. and study tours Cost (US$) Date (Days) Component 1: Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare) Sub-component 1a – Adoption and Roll-out of SWL MCDSW/T/01 Training of Trainers (ToT) 2,416,000 Recurrent (July 2016; Jul workshop July 2018) MCDSW/T/02 1,172,000 Recurrent (July-Feb 2016 Training of beneficiaries in life, July-Feb 2017/8; July-Fe business and savings 2018/9) MCDSW/T/03 Training of beneficiaries in agri- 186,000 Recurrent (Sept-Feb 201 business and other sector- Sept-Feb 2017/8; Sept- specific topics 2018/9) MCDSW/T/04 Recurrent (September 20 Provision of safe space for September 2017; Septem training and follow-up meetings 375,000 2018) MCDSW/T/05 Launching and operation of GRS 735,000 Recurrent MCDSW/T/06 Launching and operation of ICT- Recurrent (August 2016, based learning tools 325,000 2017, August 2018) MCDSW/T/07 Launching and Equipment for operation of GRS 100,000 MCDSW/T/08 Launching and operation of ICT- based learning tools 125,000 12 Sub-component 1b – Building National Implementation and Monitoring Capacity MCDSW/T/009 Workshop for preparation of the March 2016 Operations Manual 20,000 MCDSW/T/010 Training of DCD staff on POM and Recurrent training curriculum 60,000 MCDSW/T/11 Training of DCD staff on Recurrent (August 2016; beneficiary enumeration and 2017; August 2018) registration 50,000 MCDSW/T/12 Training of DCD staff on Recurrent (August 2016; monitoring and reporting 50,000 2017; August 2018) MCDSW/T/13 Recurrent (March 2017; Annual review 30,000 2018; March 2019) MCDSW/T/14 Training of HQ and district staff Recurrent (April-August training prior to SWL activities 270,000 2017, 2018) MCDSW/T/15 Study tours to learn from international experience in the implementation of livelihood support programs 100,000 MCDSW/T/16 Capacity Building of SWL Staff in January 2017 Bank Procurement and regulations and implementation 150,000 Institutional Strengthening and Systems Building MCDSW/T/14 South-south exchange on social 35,000 May 2016 protection policy and implementation issues. Sub Total Training , Workshops and Capacity 6,199,000 Building Component 1 Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education Sub-component 2b - System Strengthening and Consolidation Training Plan for MGE to implement the Keeping Girls in MGE /T/01 School initiative 40,000 March 2016 to May 2016 MGE /T/02 Training of staff as per the training plan 135,000 Feb 2017 MGE /T/03 Training of the primary users of the Keeping Girls in School Information System Module 25,000 Dec 2015 MGE /T/04 Workshops and consultations for the action plan. 20,000 Feb 2017 MGE /T/05 South-south exchange on Keeping Girls in School initiative. 70,000 Dec 2016 MGE /T/06 Sharing of lessons learned between district officers 124,000 June 2016 – Sept 2020 Sub Total Training , Workshops and Capacity 414,000 Building Component 2 13 Subcomponent 2c: - System Strengthening for MCDSW to support Keeping Girls in School Initiative MCDSW/T/15 Trainers of Trainers workshop 100,000 November 2015 for District Social Welfare Officers to train officers in the implementation of the Project MCDSW/T/16 Awareness raising and 25,000 November – December 2 sensitization of Community onwards Welfare Assistance Committees (CWACs) MCDSW/T/17 Conduct inception visits to 65,000 December 2015 respective Districts and communities for programme buy-in particularly from traditional leaders, District Government officials and other stake holders. MCDSW/T/18 Hold a workshop to develop 10,000 November 2015 protocols for the implementation of the programme MCDSW/T/19 Verification of Girls on the list 70,000 December 2015 (Headcount) both in communities and villages. MCDSW/T/20 Quality Assurance, Monitoring 130,000 March 2016 onwards and mentoring of girls in school MCDSW/T/21 Follow up on girls in school 100,000 January 2016 by the CWACs, Districts, Provincial offices and Headquarters. MCDSW/T/22 Monitoring and supervision of 171,250 March 2016 follow up outcomes by the districts, provincial offices and Headquarters MCDSW/T/23 Hold community validation 71,250 December 2015 meetings to provide feedback on enlisted girls Sub Total Subcomponent 2c 742,500 System Strengthening for MCDSW to support Keeping Girls in School Initiative Component 3 a). Institutional Strengthening and Systems: (Ministry of Gender ) MOG /T/01 Training of the primary users 50,000 Sept 2016 – March 2 of the monitoring and evaluation system in MOG MOG /T/02 Competency-based training 70,000 in co-ordination skills, gender analysis and gender mainstreaming June 2016 – Dec 20 MOG /T/03 Learning exchange on 70,000 empowerment programs March 2016 – May 2 14 MOG /T/04 Short-course local training of 4,000 staff in Project Management- 4 Staff Jan 2016 – June 20 MOG /T/05 Regional staff training in 28,000 impact evaluation • Master of Arts in Economic Policy Management – 2 Staff • Advanced M & E; Integrating Planning, Implementation, Budgeting, M&E-2 Staff • Project Management – 3 Staff Jan 2016 – Dec 20 MOG /T/06 Training of at least 10 district 65,000 gender sub-committees per province in all 10 provinces in national provincial centres Jan 2016- Dec 201 MOG/T/07 Competency-based training 20,000 in Women Economic Entrepreneurship skills Nov - Dec 2016 Sub Total Training , Workshops and Capacity 327,000 Building Component 3(a) Component 3 a). Institutional Strengthening and Systems: (Ministry of Community Development ) MCDSW/T/01 Training and support for 90,000 Jun 2016 – Dec 2019 capacity development in line with training strategy for senior, middle-level and operational staff in MCDSW MCDSW/T/02 Training of the primary users 10,000 May 2017 – Aug 2017 of the unique identification solution Sub Total Training , Workshops and Capacity Building Component 3(a) 100,000 GENERAL NOTES 1. Training and capacity building: The institutions charged with implementation responsibility for the componentswill identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the selection methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. 15 Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 2. Operating costs: For this project, the Bank has agreed with the implementing agencies of the various components that the procurement methods for works, goods and non-consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments and other implementing agency own procurement and administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. 16 PROCUREMENT Zambia : Girls Education and Womens Empowerment and Livelihood Project PLAN General Information Country: Zambia Bank’s Approval Date of the Original Procurement Plan: 2021-02-02 2021-04-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151451 GPN Date: Project Name: Girls Education and Womens Empowerment and Livelihood Project Loan / Credit No: IDA / 65690 Ministry of Community Development and Social Services-SCT Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCDSS/SCT/3/003/21 / Pending Request for Single Stage - One Procurement of Money Safes IDA / 65690 Keeping Girls in School Post Limited 82,000.00 0.00 Implementati 2021-02-17 2021-04-14 2021-10-11 Quotations Envelope for the Districts on MCDSS/SCT/004/4/21 / Pending Procurement of 36 Executive Request for Single Stage - One IDA / 65690 Keeping Girls in School Post Limited 70,000.00 0.00 Implementati 2021-02-24 2021-04-21 2021-10-18 Tables and Chairs, 50 Filling Quotations Envelope on cabinets MCDSS/SCT/008/21 / Procurement and supply of Pending Request for Single Stage - One Navision User Licenses, Visual IDA / 65690 Keeping Girls in School Post Limited 95,000.00 0.00 Implementati 2021-03-03 2021-04-28 2021-10-25 Quotations Envelope Private Network and on Operating software MCDSS/SCT/007/7/21 / Pending Single Stage - One Procurement of 45 Motor IDA / 65690 Keeping Girls in School Post Request for Bids Open - National 280,000.00 0.00 Implementati 2021-02-28 2021-03-05 2021-04-16 2021-05-16 2021-06-20 2021-12-17 Envelope Bikes for the SCT Districts on MCDSS/SCT/006/21 / Pending Single Stage - One Procurement of 5000 Bicycles IDA / 65690 Keeping Girls in School Post Request for Bids Open - National 554,585.00 0.00 Implementati 2021-02-26 2021-03-03 2021-04-14 2021-05-14 2021-06-18 2021-12-15 Envelope for the SCT Districts on MCDSS/SCT/005/5/21 / Pending Single Stage - One Procurement of 2 Boats for IDA / 65690 Keeping Girls in School Post Request for Bids Open - National 150,000.00 0.00 Implementati 2021-02-26 2021-03-03 2021-04-14 2021-05-14 2021-06-18 2021-12-15 Envelope SCT on MCDSS/SCT/010 / Pending Single Stage - One Procurement of 120 Desktop IDA / 65690 Keeping Girls in School Post Request for Bids Open - National 185,000.00 0.00 Implementati 2021-02-26 2021-03-03 2021-04-14 2021-05-14 2021-06-18 2021-12-15 Envelope Computers and 35 Laptops on MCDSS/SCT/014/21 / Pending Request for Single Stage - One Procurement of various COVID IDA / 65690 Keeping Girls in School Post Limited 43,000.00 0.00 Implementati 2021-04-05 2021-05-31 2021-11-27 Quotations Envelope 19 Materials on MCDSS/SCT/012/21 / Pending Request for Single Stage - One Procurement of 1,300 smart IDA / 65690 Keeping Girls in School Post Limited 140,600.00 0.00 Implementati 2021-04-21 2021-06-16 2021-12-13 Quotations Envelope mobile phones on MCDSS/SCT/016/2021 / Pending Single Stage - One Procurement of 15 4 x 4 IDA / 65690 Keeping Girls in School Post Request for Bids Open - National 735,000.00 0.00 Implementati 2021-05-14 2021-05-19 2021-06-30 2021-07-30 2021-09-03 2022-03-02 Envelope Double Cab Motor Vehicles on MCDSS/SCT/017/21 / Pending Request for Single Stage - One Procurement of 1,300 Power IDA / 65690 Keeping Girls in School Post Limited 71,000.00 0.00 Implementati 2021-05-12 2021-07-07 2022-01-03 Quotations Envelope Banks on MCDSS/SCT/018/21 / Pending Procurement of solar power Request for Single Stage - One IDA / 65690 Keeping Girls in School Post Limited 30,000.00 0.00 Implementati 2021-05-19 2021-07-14 2022-01-10 batteries and charger Quotations Envelope on controllers MCDSS/SCT/013/21 / Pending Procurement of 5700 mobile Single Stage - One IDA / 65690 Keeping Girls in School Post Request for Bids Open - National 900,000.00 0.00 Implementati 2021-04-09 2021-04-14 2021-05-26 2021-06-25 2021-07-30 2022-01-26 smart phones and power Envelope on banks for SCT NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending MCDSS/SCT/009/21 / Request for Single Stage - One IDA / 65690 Keeping Girls in School Post Limited 20,000.00 0.00 Implementati 2021-03-03 2021-04-28 2021-10-25 Networking of SCT Offices Quotations Envelope on MCDSS/SCT/002/21 / Tender Pending for the engagement of Mobile IDA / 65690 Keeping Girls in School Post Direct Selection Direct 288,654.55 0.00 Implementati 2021-03-26 2021-03-31 2021-05-05 2021-11-01 Network Operators (MNOs) for on the payment of beneficiaries MCDSS/SCT/011/21 / Tender Pending for the engagement of banks IDA / 65690 Keeping Girls in School Post Direct Selection Direct 96,218.18 0.00 Implementati 2021-03-26 2021-03-31 2021-05-05 2021-11-01 for the payment of Social Cash on Grants MCDSS/SCT/015/21 / Pending Printing of Disability Request for Single Stage - One IDA / 65690 Keeping Girls in School Post Limited 13,000.00 0.00 Implementati 2021-05-19 2021-07-14 2022-01-10 Certification and chronic Quotations Envelope on illness books Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCDSS/SCT/C/001/21 / Individual Consultancy services for Pending IDA / 65690 Keeping Girls in School Post Consultant Limited 150,000.00 0.00 2021-02-26 2021-03-03 2021-03-24 2021-04-28 2021-10-25 capacity building in financial Implementation Selection management Page 2