Page  1
South Sudan HIV/AIDS Commission 
Procurement Plan 2009-10-11
Goods
3,173,600.00
Services 
10,036,000.00
Non-Consultant Services
1,684,000.00
TOTAL
14,893,600.00
Page  2
Country: Government of Southern Sudan (GoSS)
Grant No. : TF091518      Project ID No.: P106927 South Sudan HIV/AIDS
Project: Southern Sudan Multi Donor Trust Fund HIV-AIDS (SSMA) Project
Implementing Agency: South Sudan HIV/AIDS Commission
Component 1: Institutional & Capacity Building for SSAC
A. Procurement Plan (Revised) for GOODS :Jan 2010-May 2011
Package #
Lot #
Description
Qty
 Funds  (US$) 
Plan/Actual 
 Proc Method 
Prior or Post 
Review
Planned vs 
Actual
Prep & 
Submission
by PIA
No-objection
Date
On-line UNDB
Gateway
Nat Press
Bid Invitation 
Date
Bid Closing-
Opening
Submission
Bid Eval Rpt
No-objection
Date
 Contract 
Amount in 
US$ 
Date
Contract
Award
Date
Contract
Signature
Opening
of 
LC
Arrival
of
Goods
Inspection
Final
Acceptance
Post
Plan
15-Jul-09
N/A
22-Jul-09
22-Jul-09
31-Aug-09
7-Sep-09
N/A
         240,000 
14-Sep-09
21-Sep-09
N/A
20-Nov-09
20-Dec-09
Prior
Actual
14-Jun-09
14-Jul-09
31-Jul-09
31-Jul-09
31-Aug-09
16-Oct-09
23-Nov-09
         240,000 
29-Sep-09
3-Dec-09
Post
Plan
20-Sep-09
N/A
27-Sep-09
27-Sep-09
6-Nov-09
13-Nov-09
N/A
         398,400 
20-Nov-09
27-Nov-09
N/A
26-Jan-10
25-Feb-10
Post
Actual
9-Oct-09
2-Nov-10
24-Nov-09
N/A
         398,400 
25-Nov-09
8-Dec-09
Post
Plan
1-Jun-09
11-Jun-09
18-Jun-09
18-Jun-09
18-Jul-09
20-Aug-09
30-Aug-09
         444,000 
6-Sep-09
13-Sep-09
N/A
12-Nov-09
12-Dec-09
Prior
Actual
10-Jun-09
17-Jun-09
23-Jun-09
23-Jun-09
23-Jul-09
17-Sep-09
29-Sep-09
         499,703 
4-Nov-09
SSAC/G/09/06     (RE-
ADVERTISED)
Prior
Plan
7-Dec-09
N/A
8-Dec-09
11-Dec-09
23-Jan-10
2-Feb-10
12-Feb-10
         820,000 
28-Feb-10
14-Mar-10
28-Mar-10
27-May-10
10-Jun-10
prior
Actual
8-Dec-09
14-Dec-09
14-Dec-09
26-Jan-10
5-Feb-10
Post
Plan
7-Dec-09
N/A
N/A
9-Dec-09
19-Dec-09
29-Dec-09
N/A
         140,000 
10-Jan-10
17-Jan-10
19-Jan-10
6-Feb-10
20-Feb-10
Post
Actual
8-Dec-09
N/A
N/A
9-Dec-09
22-Dec-09
6-Jan-10
N/A
         134,800 
7-Jan-10
8-Jan-10
Post
Plan
7-Dec-09
N/A
N/A
9-Dec-09
19-Dec-09
29-Dec-09
N/A
           80,000 
10-Jan-10
17-Jan-10
19-Jan-10
6-Feb-10
20-Feb-10
Post
Actual
8-Dec-09
N/A
N/A
9-Dec-09
22-Dec-09
6-Jan-10
N/A
           75,800 
7-Jan-10
8-Jan-10
Prior
Plan
7-Dec-09
N/A
N/A
9-Dec-09
19-Dec-09
29-Dec-09
N/A
         170,000 
10-Jan-10
17-Jan-10
19-Jan-10
2-Jan-10
16-Jan-10
Post
Actual
7-Dec-09
N/A
N/A
9-Dec-09
22-Dec-09
6-Jan-10
N/A
         164,700 
7-Jan-10
8-Jan-10
Office Equipment
             134,500 
Post
Plan 
3-Dec-09
N/A
N/A
9-Dec-09
8-Jan-10
18-Jan-10
N/A
         134,500 
19-Jan-10
22-Jan-10
24-Jan-10
20-Feb-10
28-Feb-09
1
LaptopComputer/Notebooks @ $2500
22
               55,000 
Post
Actual
10-Dec-09
N/A
N/A
11-Dec-09
12-Jan-10
13-Jan-10
N/A
129,900.00
18-Jan-10
22-Jan-10
2
Portable Printers @ $750
4
                 3,000 
3
Scanners @ $500
10
                 5,000 
4
Desktop Computers + UPS @ $1500
25
               37,500 
5
Photocopiers @ $2500
11
               27,500 
6
External Hard Drive @ $500
3
                 1,500 
7
Wireless Network Printer @ $5000
1
                 5,000 
Office Furniture
             133,700 
 Sh 
Post
Plan 
7-Dec-09
N/A
N/A
4-Jan-10
25-Jan-10
4-Feb-10
18-Feb-10
         133,700 
25-Feb-10
28-Feb-10
N/A
15-Mar-10
29-Mar-10
1
(i) File Cabinets 4 Drawers @ $750
12
                 9,000 
Actual
2
(ii) Executive Tables @ $1500
12
               18,000 
3
(iii) Executive Chairs @ $700
12
                 8,400 
4
(iv) Book Shelves Medium Sizes @ $1000
24
               24,000 
5
(v) Visitor’s Chairs @ $500
24
               12,000 
6
(vi) Office Table @ $1000
12
               12,000 
7
(vii) Conference Table with 12 Chairs each
1
                 3,500 
8
(viii) Secretarial Table @ $7000
6
               42,000 
9
(ix) Secretarial Chair @ $300
6
                 1,800 
10
(x) Office Chairs @ $250
12
                 3,000 
VSAT 
             350,000 
 DC 
Prior
Plan 
15-Dec-09
25-Dec-09
N/A
N/A
N/A
15-Jan-10
29-Jan-10
         350,000 
5-Feb-10
8-Feb-10
N/A
9-Apr-10
23-Apr-10
10
             350,000 
Actual
Audio Visual Equipment
6,000
Sh
Post
Plan 
4-Dec-09
N/A
N/A
11-Dec-09
18-Dec-09
21-Dec-09
N/A
             6,000 
28-Dec-09
31-Dec-09
N/A
14-Jan-10
21-Jan-10
(i) TV set
1
500
Actual
(ii) DVD set
1
3,000
SSAC/G/2010/1
1
Assorted General Office Supplies & 
Consumables
155,000.00
Sh
Post
Plan
6-Jan-10
N/A
N/A
5-Jan-10
26-Jan-10
5-Feb-10
N/A
    100,000.00 
8-Feb-10
15-Feb-10
N/A
N/A
N/A
Actual
SSAC/G/2010/2
Accounting Software
100,000.00
NCB
Post
Plan 
7-Jan-10
17-Jan-10
N/A
N/A
N/A
7-Feb-10
21-Feb-10
    155,000.00 
28-Feb-10
3-Mar-10
N/A
2-May-10
16-May-10
Actual
SSAC/G/2010/3
Other Office Equipment
2,000.00
Sh
Post
Plan 
6-Jan-10
16-Jan-10
N/A
N/A
N/A
6-Feb-10
20-Feb-10
        2,000.00 
27-Feb-10
2-Mar-10
N/A
1-May-10
15-May-10
1
Manual Binding Machine
1
1,000.00
Atual
2
Paper Shredder
1
500.00
3
Digital Sender
1
500.00
N/A
Airtime for Official Communication
N/A
31,000.00
Sh
Post
Plan
7-Jan-10
17-Jan-10
N/A
N/A
N/A
7-Feb-10
21-Feb-10
      31,000.00 
28-Feb-10
3-Mar-10
N/A
2-May-10
16-May-10
Actual
Total
          3,173,600 
30-Jun-11
6
             398,400 
 ICB 
 NCB 
10
 NCB 
Contract Implementation
Contract Finalization
 NCB 
 Sh 
 Sh 
 Sh 
Bid Evaluation
Draft Bid Documents, including specs and 
quantities, Draft SPN
Bidding Period
Supply and Erect Complete Set of Prefab in Four (4) 
State offices (CE, WE, EE and Jonglei)
Basic Data
4
             240,000 
SSAC/G/09/01 
1,2,-4
 NCB 
SSAC/G/09/05
1
Supply and Erect Complete Set of Prefab in six (6) 
State Offices (Warrap, LS, UNS,  WBG, NBG and 
Unity)
SSAC/G/09/02
Supply of Electric Power Generator 50 kVA 
1,2,-6
SSAC/RFQ/09/1
             820,000 
2
(iii) LCD projector
2
               80,000 
30
1
Supply of Motor Vehicles Pick-up Double Cabin 
Wagon (2 Units)
Supply of Motorcycles (30 Units)
             444,000 
16
SSAC/RFQ/09/02
SSAC/G/09/07
1
Supply and Installation of VSAT for SSAC State 
Offices to be procured through UNOPS
3
SSAC/RFQ/09/03
             140,000 
1
             170,000 
2,500
Supply of Motor Vehicles Hardtop Station Wagon 
(16 Units) 
Supply of Motor Vehicles Standard Station Wagon 
(2 Units) 
2
3
Page  3
KEY
ICB - International Competitive Bidding
Sh - Shopping
Pr - Pre/Prior
NCB - National Competitive Bidding
DC - Direct Contracting
Approved By:
Name: Ezekiel Okwach      Position: Procurement Specialist  Sign_______________________________Date_______________
Page  4
Procurement Plan-Consultants  
Contract
Type
Description*
Selection 
Method
L/S
or
Time-Based
Estimated 
Amount
 in US$ 
Prior/ 
Post 
Review
Plan vs. 
Actual
Prep & 
Submission
by Ex Ag
No-objection
Date
On-line 
UNDB
Gateway
Nat Press
Lead-time 
before 
shortlist
Submission
Date
No-objection
Date
Invitation
Date
Submission/
Opening
Date
Submission
Evaluation
Report (T)
No-
objection
Evaluation
Report  (T)
Opening 
Fin Prop
Prep
Eval Report
(T) (F)
Negotiations (N)
Submission 
Date
No-objection 
Date
Contract 
Amount in 
US$
Contract 
Award 
Contract 
Signature
Mobilization
Adv
Payment
Draft
Report
Final
Report
Final
Cost
SFB
L/s
1,800,000.00
Prior
Plan
26-Nov-09
22-Dec-09
9-Feb-10
14days
26-Feb-10
2-Mar-10
4-Mar-10
2-Apr-10
6-Apr-10
12-Apr-10
N/A
N/A
15-Apr-10
16-Apr-10
20-Apr-10
1,800,000
23-Apr-10
26-Mar-10
30-Apr-10
30-May-11
15-Jun-11
1,800,000.00
Actual
SFB
L/s
1,800,000.00
Prior
Plan
26-Nov-09
22-Dec-09
9-Feb-10
14days
26-Feb-10
2-Mar-10
4-Mar-10
2-Apr-10
6-Apr-10
12-Apr-10
N/A
N/A
15-Apr-10
16-Apr-10
20-Apr-10
1,800,000
23-Apr-10
26-Mar-10
30-Apr-10
30-May-11
15-Jun-11
1,800,000.00
Actual
SFB
L/s
1,800,000.00
Prior
Plan
26-Nov-09
22-Dec-09
9-Feb-10
14days
26-Feb-10
2-Mar-10
4-Mar-10
2-Apr-10
6-Apr-10
12-Apr-10
N/A
N/A
15-Apr-10
16-Apr-10
20-Apr-10
1,800,000
23-Apr-10
26-Mar-10
30-Apr-10
30-May-11
15-Jun-11
1,800,000.00
Actual
SFB
L/s
1,800,000.00
Prior
Plan
26-Nov-09
22-Dec-09
9-Feb-10
14days
26-Feb-10
2-Mar-10
4-Mar-10
2-Apr-10
6-Apr-10
12-Apr-10
N/A
N/A
15-Apr-10
16-Apr-10
20-Apr-10
1,800,000
23-Apr-10
26-Mar-10
30-Apr-10
30-May-11
15-Jun-11
1,800,000.00
Actual
SFB
L/s
1,800,000.00
Prior
Plan
26-Nov-09
22-Dec-09
9-Feb-10
14days
26-Feb-10
2-Mar-10
4-Mar-10
2-Apr-10
6-Apr-10
12-Apr-10
N/A
N/A
15-Apr-10
16-Apr-10
20-Apr-10
1,800,000
23-Apr-10
26-Mar-10
30-Apr-10
30-May-11
15-Jun-11
1,800,000.00
Actual
L/S
250,000.00
Post
Plan
5-Jan-10
15-Jan-10
25-Jan-10
10days
8-Feb-10
18-Feb-10
25-Feb-10
N/A
N/A
N/A
N/A
N/A
10-Apr-10
20-Apr-10
30-Apr-10
250,000.00
5-May-10
19-May-10
2-Jun-10
17-Jul-10
1-Aug-10
Actual
CQS
L/S
30,000.00
Post
Plan
7-Dec-09
N/A
15-Dec-09
14 Days
29-Dec-09
N/A
12-Jan-10
N/A
N/A
N/A
N/A
N/A
25-Feb-10
N/A
N/A
30,000.00
11-Mar-10
25-Mar-10
8-Apr-10
23-May-10
7-Jun-10
Actual
IC
L/S
240,000.00
Prior
Plan
N/A
N/A
14-Dec-09
14 Days
28-Dec-09
N/A
N/A
N/A
N/A
N/A
N/A
N/A
11-Jan-10
21-Jan-10
31-Jan-10
240,000.00
25-Jan-10
8-Feb-10
22-Feb-10
8-Apr-10
23-Apr-10
Actual
N/A
N/A
N/A
N/A
N/A
N/A
27-Jul-09
10-Aug-09
17-Sep-09
2-Oct-09
N/A
N/A
12/04/2009
IC
L/S
240,000.00
Prior
Plan
N/A
N/A
1-Jun-09
14 Days
15-Jun-09
N/A
N/A
N/A
N/A
N/A
N/A
N/A
29-Jun-09
9-Jul-09
19-Jul-09
240,000.00
13-Jul-09
27-Jul-09
10-Aug-09
24-Sep-09
9-Oct-09
Actual
N/A
N/A
N/A
N/A
N/A
N/A
28-Jul-09
5-Aug-09
17-Sep-09
5-Oct-09
N/A
N/A
20-Oct-09
22-Oct-09
14-Nov-09
18-Nov-09
23-Nov-09
3-Dec-09
22-Dec-09
22-Nov-10
IC
L/S
96,000.00
Post
Plan
N/A
N/A
4-Jan-10
14 Days
18-Jan-10
N/A
N/A
N/A
N/A
N/A
N/A
N/A
1-Feb-10
N/A
N/A
96,000.00
15-Feb-10
1-Mar-10
15-Mar-10
29-Apr-10
14-May-10
Actual
IC
L/S
80,000.00
Post
Plan
N/A
N/A
15-Jan-09
14 Days
29-Jan-09
N/A
N/A
N/A
N/A
N/A
N/A
N/A
12-Feb-09
N/A
N/A
80,000.00
26-Feb-09
12-Mar-09
26-Mar-09
10-May-09
25-May-09
Actual
Hire of Graphic Artist
IC
L/S
20,000.00
Post
Plan
N/A
N/A
N/A
7days
14-Jan-10
N/A
16-Jan-10
29-Jan-10
N/A
N/A
N/A
N/A
3-Feb-10
N/A
N/A
20,000.00
5-Feb-10
10-Feb-10
18-Feb-10
5-Mar-10
12-May-10
Hire of Drivers (4)
IC
L/S
80,000.00
Post
Plan
N/A
N/A
N/A
7days
14-Jan-10
N/A
16-Jan-10
29-Jan-10
N/A
N/A
N/A
N/A
3-Feb-10
N/A
N/A
80,000.00
5-Feb-10
10-Feb-10
18-Feb-10
5-Mar-10
12-May-10
Actual
Total Cost
10,036,000.00
Plan
10,036,000.00
Actual
LEGEND
QCBS - Quality and Cost Selection Based
SFB - Selection under Fixed Budget
CQS - Consultant’s Qualification Selection Based
QBS - Quality Based Selection
LCS - Least Cost Selection
SSS - Single Source Selection
Pr - Prior
CP - Commercial Practice
Ps - Post
L/S - Lampsum
Procurement of Lead Agency from 
among the NGOs in SS for 
Implementation of Programs at Upper 
Nile/Jonglei Cluster
Procurement of Lead Agency from 
among the NGOs in SS for 
Implementation of Programs at 
Warrap/Unity Cluster
Procurement of Lead Agency from 
among the NGOs in SS for 
Implementation of Programs at 
Lake/Western Equatoria cluster
CQS
Hire of Consultants to develop policy 
framework documents (HCT Training 
curriculum, HIV/AIDS Maintreamimg 
Guide, Coordinating guidelines 
Operational Plan, OVC, Nutritional 
Guide, IEC materials, Mgt and 
Governance Systems and Human 
Rights Act)
Procurement of Lead Agency from 
among the NGOs in SS for 
Implementation of Programs at 
Western Bhar/Northern  Bhar Ghazal 
Cluster 
Hire of Project Procurement 
Specialist/Consultant
Procurement of Lead Agency from 
among the NGOs in SS for 
Implementation of Programs at 
Central/Eastern Equatoria Cluster
Consultancy to Develop SSAC 
Website
Hire of Administrative Assistant 
Hire of M & E Specialist for 6months
Hire of Project Financial Management 
Specialist/Consultant
Country: Government of Southern Sudan (GoSS) 
Implementing Agency: Southern Sudan HIV/AIDS Commission (SSAC)
Grant No.: TF 091518
Preparation 
Request for Proposals
Component I: Institutional and Capacity Building of Southern Sudan HIV/AIDS Commission (SSAC)
Project/Program: Southern Sudan MDTF HIV/AIDS (SSMA) Project
B. Updated Procurement Plan for Consultancy Services for the Period Jan 2010-June 2011
Request for EOI
(where required)
Contract Implementation
Contract Finalization
Technical (T) & Financial (F) and Negotions (N)
Draft Contract
Short
List
Consultant
Proposals
531540PROP0P101REMENT0PLAN1FINAL111.xls
9 of 5
02/24/2010 2:01 AM
Page  5
Request for 
EOI
Package 
No.
Description*
Qty
Proc. 
Method
Estimated 
Amount
 in US$ 
Prior/ 
Post 
Review
Plan vs. 
Actual
Prep & 
Submissio
n
by PIA
WB No-
objection
Date
On-line 
UNDB
Gateway
Nat Press
Bid Invitation 
Date
Bid 
Closing/
Opening
Date
Submission 
of 
Eval
Rpt
WB No-
objection
to Eval
Rpt 
Contarct 
Amount US$
Contract 
Award Date
Contract Sign 
Date
Opening of LC
Service Delivery 
Date
Completion 
Certificate Date
Post
Plan
4-Jan-10
N/A
N/A
4-Feb-10
18-Feb-10
22-Feb-10
N/A
50,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
L/Sum
DC
80,000.00
Post
Plan
25-Jan-10
N/A
N/A
4-Feb-10
18-Feb-10
22-Feb-10
N/A
80,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
L/Sum
S
125,000.00
Post
Plan
1-Mar-10
N/A
N/A
10-Mar-10
17-Mar-10
18-Mar-10
N/A
125,000.00
21-Mar-10
4-Jun-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
4
Maintenance of Motor 
Vehicles, Plant & 
Equipment
L/Sum
Preq thro 
NCB
85,000.00
Post
Plan
1-Feb-10
N/A
N/A
4-Feb-10
18-Feb-10
22-Feb-10
N/A
85,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
5
Insurance of Motor 
Vehicles & Motor Cycles
L/Sum
NCB
150,000.00
Post
Plan
15-Feb-10
N/A
N/A
15-Feb-10
22-Feb-10
24-Feb-10
N/A
150,000.00
8-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
6
Tender Advert ICB & 
NCB
AWNA
DC
54,000.00
Prior
Plan
4-Jan-10
N/A
N/A
8-Jan-10
18-Feb-10
22-Feb-10
N/A
54,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
7
World Aids Day in ten 
SSAC States
L/Sum
DC
60,000.00
Prior
Plan
N/A
N/A
4-Nov-10
N/A
60,000.00
10-Nov-10
1-Dec-10
Actual
8
HIV/AIDS Indicator 
Survey
L/Sum
DC
800,000.00
Prior
Plan
N/A
N/A
29-Jan-10
18-Feb-10
22-Feb-10
N/A
800,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
9
Staff Training
L/Sum
DC
80,000.00
Prior
Plan
N/A
N/A
7-Apr-10
18-Feb-10
22-Feb-10
N/A
80,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
10
M & E Program Roll-out
L/Sum
S
200,000.00
Prior
Plan
N/A
N/A
4-Feb-10
18-Feb-10
22-Feb-10
N/A
200,000.00
2-Mar-10
5-Mar-10
8-Mar-10
1-Apr-10
6-Apr-10
Actual
Total Cost
1,684,000.00
Plan
Post
Plan
1,684,000.00
Actual
Post
Actual
LEGEND:
S = Shopping
NCB = National competitive Bidding
DC  = Direct Conracting
AWNA = As and When Need Arises
NOTES:
Most of the services will be procured based on approved requests from the Implementing units
Contarct implemenation
Bid Evaluation
Contact Finalization
C. Updated Procurement Plan for Non-Consultant Services (Revised)
Preparation 
Request for Proposals
Bidding period
Grant No.: TF 091518
1
L/Sum
2
3
Hire of Venue for Leader 
Workshops
TV & Radio Spots and 
Informercials
Country: Government of Southern Sudan (GoSS) 
Implementing Agency: Southern Sudan HIV/AIDS Commission (SSAC)
Project/Program: Southern Sudan MDTF HIV/AIDS (SSMA) Project
Component I: Institutional and Capacity Building of Southern Sudan HIV/AIDS Commission (SSAC)
50,000.00
S
Printing Works for Policy 
Guidelines