Procurement Plan I. General 1. Project Information Country: Malawi Project Name: Malawi Drought Resilient Recovery Project (MDRRP) Project ID: P161392 2. Project Implementation Agency: Ministry of Finance Economic Planning Development (MFEPD) 3. Date of the Procurement Plan: May , 2017 4. Period Covered by this procurement plan: 1st May, 2017-31st November,2018 II. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. III. Bank’s Standard Procurement Documents: The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. IV. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement Act, 2003 and The Public Procurement Regulations, 2004, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: 1 o Provision of “set-asides” contracts for small enterprises shall not be applied. o Criteria such as environmental aspect, extent of local content, technology transfer, and managerial, scientific & operational skills development shall not be used in the evaluation of bids unless specifically agreed by the Bank on case to case basis. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. V. Prequalification : N/A VI. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. VII. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. VIII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). (a) Goods: N/A (b) Works: N/A Domestic preference is not applicable for National Open Competitive Procurement IX. Other Relevant Procurement Information Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc.--NONE 2 X. Procurement Prior Review Thresholds (US$ millions): The overall Project procurement Risk is Substantial. The project being an emergency project, there would be generally no prior review of cases unless specifically indicated in the Procurement Plan as a special measure. Post Review: All contracts not subject to prior review shall be subject to post review. XI. Thresholds for Procurement Approaches and Method (US$ millions) Works Goods, IT and Non-consulting Shortlist of National Services Consultants Open Open Request Open Open Request Consulti Engineerin Internation National for Internatio National for ng g & al Quotatio nal Quotatio Services Constructi < n < n on ≥ ≥ ≤ Supervisio ≤ ≤ n ≤ 7 7 0.2 1 1 0.1 0.2 0.3 3 PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULESOF GOOD AND NON CONSULTANCY A) PROCUREMENT OF GOODS Sr. No Contract Description QTY Unit Est. Cost Review Market Selectio Evaluat Procureme Prequa Procure Expecte Expecte (US$) by Approac n ion nt Process lificati ment d date d date Bank h Method Option on Notice/ of bid/ of (Prior/ s (Yes/ RFQ proposa Contrac Post) No) l t opening Signatu re PROJECT MANAGEMENT UNIT (PIU) G.1.01 Maize Food 21,00 MT 7,500,000. Post Limited RFQ BAFO Single 0 00 stage one No No 10/11/1 15-10- Envelope 6 16 G.1.02 Maize Food 70,00 MT 42,700,000 Post Direct DIR BAFO Single No No 0 .00 stage one N/A 09-11- Envelope 16 G.1.03 Double Cabin 7X PIU, 1X Open Qualifie Single No DODMA and 1x DWS,1x 11 No 910,000.00 Post National RFB d stage one 05-07- 07-08- 18-08- Animal Health, 1x Envelope 17 17 17 Agriculture G.1.04 IT Equipment, DODMA Variou No 170,000.00 Post Open RFB Qualifie Single No and DWS and PIU s National d stage one 05-06- 21-06- 26-06- Envelope 17 17 17 G.1.05 Furniture for PIU and Variou No 33,000.00 Post Limited Qualifie Single Regional Offices s RFQ d stage one No 03-07- 25-07- 15-08- Envelope 17 17 17 G.1.06 Printing of Brochures Variou No 30,000.00 Post Limited RFQ Qualifie Single No 26-06- 25-07- 31-07- ,Bulletins and Posters s d stage one 17 17 17 Envelope G.1.07 Communication Materials Limited Qualifie Single 29-08- 20-09- 15-11- (Golf Shirts, T shirts Variou No 38,000.00 Post RFQ d stage one No 17 17 17 &Jackets) s Envelope DEPARTMENT OF CROPS G.1.08 Procurement of certified Limited RFQ Qualifie Single No Seed millet and sorghum 50 MT 20,500.00 Post d stage one 12-06- 30-07- 15-08- Envelope 17 17 17 G.1.09 Procurement of pre basic Post Limited RFQ qualifie Single No 12-06- 30-07- 15-08- seed Millet &Sorghum 20 MT 20,000.00 d stage one 17 17 17 Envelope 4 Sr. No Contract Description QTY Unit Est. Cost Review Market Selectio Evaluat Procureme Prequa Procure Expecte Expecte (US$) by Approac n ion nt Process lificati ment d date d date Bank h Method Option on Notice/ of bid/ of (Prior/ s (Yes/ RFQ proposa Contrac Post) No) l t opening Signatu re G.1.10 Procure and deliver basic 40 MT 20,000.00 Post Limited RFQ Qualifie Single No 12-06- 30-07- 15-08- seed Inputs d stage one 17 17 17 Envelope G.1.11 Irrigation equipment for 500 No. 50,000.00 Post Limited RFQ Qualifie Single No 24-07- 07-08- 15-08- seed d stage one 17 17 17 Envelope DEPARTMENT OF IRRIGATION G.1.12 Procurement of powered Open- Single Irrigation drip kit 14 No 840,000.00 Post National RFB Qualifie stage one No 01-06- 04-07- 15-07- d Envelope 17 17 17 G.1.13 Procurement of treadle Open Qualifie Single pumps 1,500 No 230,000.00 Post National RFB d stage one No 04-07- 04-08- 15-08- Envelope 17 17 17 `G.1.1 Procurement of Solar Open Single 4 powered pumps 14 No 5,500,000. Post Internati RFB Qualifie stage one No 10-08- 11-09- 29-09- 00 onal d Envelope 17 17 17 DEPARTMENT OF LIVESTOCK G.1.15 Procurement and 15,00 No 640,000.00 Post Open RFB BAFO Single Distribution of Goats 0 National stage one No 28-06- 15-07- 27-07- Envelope 17 17 17 Direct DIR Qualifie Single G.1.16 Procurement of FMD 10,00 Vials 30,000.00 Post d stage one No 12-06- 15-07- 27-07- Vaccines 0 Envelope 17 17 17 G.1.17 Procurement of New 20,00 vials 37,333.00 Post Limited RFQ Qualifie Single castle vaccines (Vials) 0 d stage one No 12-06- 15-07- 27-07- Envelope 17 17 17 G.1.18 Procurement of Drug 2,000 No 53,333.00 Post Limited RFQ Qualifie Single No Boxes d stage one 15-06- 15-07- 27-07- Envelope 17 17 17 DEPARTMENT OF WATER RESOURCES G.1.19 Procurement of GPS- 8 No 5,480.00 Post Limited RFQ Qualifie Single No 30-06- 18-07- 31-07- Garmin d stage one 17 17 17 Envelope 5 Sr. No Contract Description QTY Unit Est. Cost Review Market Selectio Evaluat Procureme Prequa Procure Expecte Expecte (US$) by Approac n ion nt Process lificati ment d date d date Bank h Method Option on Notice/ of bid/ of (Prior/ s (Yes/ RFQ proposa Contrac Post) No) l t opening Signatu re G.1.20 Procurement of Tree 505,0 No 233,320.00 Post Limited RFQ Qualifie Single No 22-06- 05-07- 12-07- seedlings 00 d stage one 17 17 17 Envelope G.1.21 Procurement of fertilizers Limited Qualifie Single and weeds Chemicals- Variou No 162,700.00 Post RFQ d stage one No 15-06- 29-06- 10-06- Round Up s Envelope 17 17 17 G.1.22 Procurement of Vertiva 300 kg 16,196.00 Post Limited RFQ Qualifie Single Glass d stage No 15-06- 22-07- 28-07- Envelope 17 17 17 DEPARTMENT OF WATER SUPPLY G.1.23 Procurement of Plotter 1 No 50,000.00 Post Limited RFQ Qualifie Single No 12-06- 22-06- 31-06- Printer d stage one 17 17 17 Envelope G.1.24 Geographical Survey 1 No 25,000.00 Post Limited RFQ Qualifie Single No 17-07- 15-08- 12-09- Machine d stage one 17 17 17 Envelope G.1.25 Supply Delivery of Pipes Variou No 50,000.00 Post Limited RFQ Qualifie Single No 12-07- 24-07- 31-07- and Fittings s d stage one 17 17 17 Envelope DEPARTMENT OF DISASTER MANAGEMENT AFFRAIRS (DODMA) G.1.26 Weather Recording 1 No 90,000.00 Post Limited RFQ Qualifie Single No Equipment d stage one 05-06- 21-06- 26-06- Envelope 17 17 17 G.1.27 Procurement of Data 1 No 100,000.00 Post Limited RFQ Qualifie Single No dissemination Tools d stage one 05-06- 21-06- 26-06- Envelope 17 17 17 G.1.28 Printing of IEC Materials Variou No 50,000.00 Post Limited RFQ BAFO Single No s stage one 05-06- 21-06- 26-06- Envelope 17 17 17 Sub total 59,639,214.00 1. 11xVehicles -7x for PIU will be apportioned as follows: 3x Regional Office in Kasungu, Footnotes: 1x procurement section 1X Agricultural section 1x Finance section 1x Safeguards section in the 6 Southern Region and four(4) to sectors apportioned as follows 1X Animal Health,1x Department of Water Supply 1x DODMA and 1xdepartment of Crops (Agriculture) 2. IT Equipment’s for PIU: apportioned as follows-18 X Desktops, 18xLaptops and 3xPhotocopiers 15x Printers 1x LCD Projector, 18x UPS’S for Regional Office in Kasungu and additional staff at PIU. 3. IT Equipment for DODMA :20 x laptops,7x Color Heavy Duty Printers,6 X LCD Projectors, 4. IT Equipment for Department of Water Supply (DWS) 3X Printers, 3x Laptops and 3x Photocopiers 5. G.1.15: Procurement of Goats, RFQ be used instead of RFB as required because we have known capable and reliable suppliers through sectors who have managed to supply and deliver the goats before at reasonable prices at right time further to that in order to manage them properly in terms of where they are to be procured, since are supposed to be procured within the same ecological zones to where they are to be distributed to avoid unnecessary deaths of goats due to fatigue after long distances covered . 7 A1) NON CONSULTANCY SERVICES PIU/COMMUNICATIONS Sr. No Contract Description Unit Unit Est. Cost Review Market Selectio Evaluat Procureme Prequa Procure Expecte Expecte (US$) by Approac n ion nt Process lificati ment d date d date Bank h Method Option on Notice/ of bid/ of (Prior/ s (Yes/ RFQ proposa Contrac Post) No) l t opening Signatu re NC.1.0 Printing of Brochures Variou No 30,000.00 Post Limited RFQ Qualifie Single No 26-06- 25-07- 31-07- 1 ,Bulletins and Posters s d stage one 17 17 17 Envelope NC.1.0 Communication Materials Limited Qualifie Single 29-08- 20-09- 15-11- 2 (Golf Shirts, T shirts Variou No 38,000.00 Post RFQ d stage one No 17 17 17 &Jackets) s Envelope NC.1.0 Advocacy, sensitization ie Limited Qualifie Single 3 Audio, Visual , Drama and 2 No 9,000.00 Post RFQ d stage one No 15-06- 11-07- 28-07- comedies Envelope 17 17 17 NC.1.0 Radio , TV Airtime for Limited Qualifie Single 4 documentaries, Programs 7 No 60,000.00 Post RFQ d stage one No 22-06- 13-07- 31-07- and announcement Envelope 17 17 17 NC.1.0 Radio , TV Production 5 No 43,000.00 Limited Qualifie Single 10-07- 20-07- 28-07- 5 Program Post RFQ d stage one No 17 17 17 Envelope NC1.06 Print Media adverts 10 No 22,000.00 Post Limited RFQ Qualifie Single No 29-05- 12-06- 13-06- d stage 17 17 17 DEPARTMENT OF WATER RESOURCES G.1.23 Printing of Conservation Variou No 25,352.00 Post Limited RFQ Qualifie Single No Agriculture, Manual s d stage 22-06- 10-07- 24-14- Envelope 17 17 17 Subtotal 227,352.00 8 B) GOODS UNDER CATEGORY 5(B)-PUBLIC WORKS SUB PROJECT Sr. No Contract Unit Est. Cost Review Market Selecti Evaluatio Procureme Prequ Procurem Expected Expected Description (US$) by Approac on n nt Process alifica ent date of bid/ date of Bank h Metho Options tion Notice/RF proposal Contract (Prior/ d (Yes/ Q opening Signature Post) No) P.1.01 Maize Seed 5kg 220,000.0 Post Limited RFQ Qualified Single No 22-06- 05-07-17 17-07-17 (Irrigated IFA) pack 0 stage one 2017 2017 Envelope P.1.02 Fertilizer Irrigated 50Kg 580,000.0 Post Open RFB Qualified Single No 22-06-17 05--07-17 17-07-17 (IFA) 2017 bag 0 National stage one Envelope P.1.03 Distribution 20,000. 5,000.00 Post Limited RFQ Qualified Single No 05-06-17 15-06-17 22-06-17 Coupons 00 stage one Envelope P.1.04 Equipment and 240,000.0 Post Limited RFQ Qualified Single No 12-06-17 23-06-17 30-06-17 materials ( Various 0 stage one Irrigated ) Envelope Procurement done at district level P.1.05 Maize (Rain fed 10Kg 1,155,000 Post Open RFB BAFO Single No 15-08-17 15-09-17 30-09-17 2017IFA) Pack .00 National stage one Envelope P.1.06 Fertilizer (Rain fed 50 kg 1,595,000 Post Open RFB BAFO Single No IFA 2017) bag .00 National stage one 09-07- 15-08-17 30-08-17 Envelope 2017 P.1.07 Distribution Post Limited RFQ Qualified Single No Coupons 35,000 14,000.00 stage one 06-06-17 15-07-17 30-07-17 Envelope 9 Sr. No Contract Unit Est. Cost Review Market Selecti Evaluatio Procureme Prequ Procurem Expected Expected Description (US$) by Approac on n nt Process alifica ent date of bid/ date of Bank h Metho Options tion Notice/RF proposal Contract (Prior/ d (Yes/ Q opening Signature Post) No) P.1.08 Equipment and post Limited RFQ Qualified Single No materials ( rain Various 400,000.0 stage one 09-07- 15-08-17 30-08-17 fed) Procurement 0 Envelope 2017 at district level Subtotal 4,209,000.00 PROCUREMENT OF WORKS Sr. No Contract Description QTY Unit Est. Cost Review by Market Selection Procureme Prequa PN/RFQ Expected Expected (US$) Bank(Prior Approach Method nt Process lificati date of date of / ( on bid/ Contract Post) (Yes/ proposal Signature No) opening DEPARTMENT OF WATER RESOURCES W.1.0 Construction of 7 of 28 Water 7 No 527,397.2 Post Open- RFB Single No 1 harvesting Structures-Excavated 6 National stage 01-11- 29-12-17 17-01-18 Tanks 17 DEPARTMENT OF WATER SUPPLY W.1.0 Construction and development of 60 No 1,00,000. Post Open- RFB Single No 10-07- 25-07-17 22-08-17 2 new Water Resource 00 National stage 17 W.1.0 Construction of new pipelines and 30km km 2,000,000 Post Open- RFB Single No 10-07- 25-07-17 22-08-17 3 Water Points .00 National stage 17 10 Sr. No Contract Description QTY Unit Est. Cost Review by Market Selection Procureme Prequa PN/RFQ Expected Expected (US$) Bank(Prior Approach Method nt Process lificati date of date of / ( on bid/ Contract Post) (Yes/ proposal Signature No) opening W.1.0 Rehabilitation Drilling of new and 66 No 1,700,000 Post Open- RFB Single No 10-07- 25-07-17 22-08-17 4 old Boreholes in 24 Districts .00 National stage 17 W.1.0 Rehabilitation and Drilling of high Open- RFB Single No 10-07- 25-07-17 22-08-17 5 Yield Boreholes for SRWB 16 No 1,000,000 Post National stage 17 .00 W.1.0 Sitting, Drilling and development Open- Single 6 of CRWB high Yielding boreholes 19 No 1,000,000 Post National RFB stage No 28-09- 18-10-17 31-10-17 and Installation of Submersible .00 17 Pumps W.1.0 Supply and Installation of 13 Solar 13 No 29,000.00 Post Limited RFQ Single No 10-10- 25-10-17 15-11-17 7 Power Units for high yielding stage 17 boreholes W.1.0 Construction of Water Harvesting 10 No 50,000.00 Post Limited RFQ Single No 10-10- 25-10-17 15-11-17 8 Structures in Primary and Hearth stage 17 Centers DEPARTMENT OF CROPS-RESEACH W.1.0 Renovation of Warehouse 1 No 10,000.00 Post Limited RFQ Single No 9 stage 31-05- 15-06-17 30-06-17 17 DEPARTMENT OF IRRIGATION W.1.1 Rehabilitation of Existing Open Single 03-07- 03-08-17 30-08-17 0 Irrigation Schemes(HA) 1,26 No 2,555,000 Post National RFB stage No 17 8 .00 PROJECT MANAGEMENT UNIT W.1.1 Construction and Rehabilitation of 2 No Post Limited RFQ Single 1 Office for PIU HQ and Kasungu 120,000.0 stage No No 25-03-17 15-04-17 Sub Offices 0 Subtotal 8,464,000.00 CONSULTANCY 11 Sr. No Contract Description Est. Cost Review Market Selection Evaluatio Procurement Prequali EOI Expected Expected (US$) by Bank Approach Method n Process - date of date of “000” (Prior/ Options fication bid/ Contract Post) (Yes/ proposal Signature No) opening DEPARTMENT OF DISASTER MANAGEMENT AFFRAIRS (DODMA) C.1.0 Technical assistance in Feasibility 120,000.00 Post Open- CQS Single Stage No 1 Study on the Establishment of National Rated Two Envelope 26-06-17 27-07- 07-08- Contingency Funds 17 17 C.1.0 Consultant Study on the 55,000.00 Post Open Single Stage No 20-06-17 30-07- 15-08- 2 Inclusion of food Items other National CQS Rated Two Envelope 17 17 than Cereals in Malawi(Food Balance Sheet)Food Security Early Warning System DEPARTMENT OF WATER RESOURCES C.1.0 Technical Assistance in the Open Single Stage 3 development of detailed design 1,164,383. Post Internatio QCBS Rated Two Envelope YES 15-08-17 13-09- 30-10- and supervision of rehabilitation 56 nal 17 17 of 20x Small Multi-Purpose dams C.1.0 Technical assistant Developing . Single Stage YES 4 Engineering Guidelines and 301,369.86 Post Open QCBS Rated Two Envelope 30-06-17 31-07- 21-08- Standard for Construction of Internatio 17 17 dams in Malawi nal National DEPARTMENT OF WATER SUPPLY C.1.0 Selection of a consultancy to CQS Single Stage No 6 provide technical assistance in 20,000.00 Post Limited Rated Two Envelope 01-06-17 31-07-17 15-08-17 the Formation and Capacity Building of Water Users Association C.1.0 Technical assistance in drawing 25,000.00 Post Limited CQS Rated Single Stage No 7 up Contingency Plans for Water Two Envelope 17-07-17 15-08- 01-09- Boards 17 17 C.1.0 Consultancy to carry out an 1,220,00.0 Post Open QCBS Rated Single Stage YES 26-06-17 26-07- 10-08- 8 assessment Designs and 0 Internatio Two Envelope 17 17 Construction Supervision for nal Gravity Piped water Supply system PROJECT MANAGEMENT UNIT 12 Sr. No Contract Description Est. Cost Review Market Selection Evaluatio Procurement Prequali EOI Expected Expected (US$) by Bank Approach Method n Process - date of date of “000” (Prior/ Options fication bid/ Contract Post) (Yes/ proposal Signature No) opening C.1.0 Development of MDRRP website 50,000.00 post Open QCBS Rated Single stage YES 20-06-17 14-07- 28-07- 9 and Maintenance National two envelops 17 17 C.1.1 Procurement of Assistant Project 66,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-06- 0 Coordinator National one Envelope 17 17 C.1.1 Procurement of Agricultural 66,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 1 Specialist National one Envelope 17 17 C.1.1 Procurement of Assistant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 2 Financial Management Specialist National one Envelope 17 17 C.1.1 Assistant Monitoring and 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 3 Evaluation Specialist National one Envelope 17 17 C.1.1 Procurement of Assistant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 4 Procurement Specialist National one Envelope 17 17 C.1.1 Regional Accountant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 5 National one Envelope 17 17 C.1.1 Procurement of 8X Drivers 7,200.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 6 National one Envelope 17 17 C.1.1 Procurement of M&E and PWP 54,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 7 Coordinator National one Envelope 17 17 C.1.1 Project Engineer 54,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 8 National one Envelope 17 17 C.1.1 Procurement of Assistant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 9 Safeguard Specialist National one Envelope 17 17 C.1.2 Project Accountant 24,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 0 National one Envelope 17 17 C.1.2 5xAssistant Accountant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 1 National one Envelope 17 17 C.1.2 3xAdministrative Assistant 24,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 2 National one Envelope 17 17 C.1.2 1xOffice Assistant 7,200.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 3 National one Envelope 17 17 C.1.2 1xOffice Guard 4,800.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07- 28-08- 4 National one Envelope 17 17 2,394,953. Subtotal 42 Grand Total 74,934,319 .42 13 PROCUREMENT Malawi : Malawi Resilience and Disaster Risk Management Project PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2020-04-06 2021-04-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P161392 GPN Date: Project Name: Malawi Resilience and Disaster Risk Management Project Loan / Credit No: IDA / D5780, IDA / D1440, IDA / 65680 Ministry of Agriculture, Irrigation and Water Development Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-191846-CW- Under RFB / Drilling of 150 New Enhancing Drought- Single Stage - One 2021-06- IDA / D1440 Post Request for Bids Open - National 0.00 Implementat 2020-10-08 2020-12-10 2020-10-13 2021-04-23 2020-11-12 2020-12-02 2020-12-30 rural Boreholes in Various Resilience and Preparedness Envelope 28 ion Districts in Malawi GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-219500-GO- Pending Enhancing Drought- Single Stage - One RFB / Procure DCCMS ICT IDA / 65680 Post Request for Bids Open - National 0.00 Implementati 2021-04-30 2021-05-05 2021-06-04 2021-06-19 2021-07-10 2022-01-06 Resilience and Preparedness Envelope equipment on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-230480-NC- DIR / Non consultancy Pending Enhancing Drought- services to undertake ground IDA / 65680 Post Direct Selection Direct 0.00 Implementati 2021-05-20 2021-05-25 2021-06-08 2021-07-08 Resilience and Preparedness survey for Blantyre City on Assembly CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-185837-CS- QCBS / Consultancy for Institutional Assessment of the Department of Disaster Management Affairs and the Enhancing Drought- Quality And Cost- Under IDA / D1440 Post Open - International 0.00 2020-08-07 2020-08-25 2020-08-12 2020-10-16 2020-09-07 2021-02-15 2020-10-07 2021-02-01 2020-10-22 2020-11-16 2020-12-05 2021-05-04 National Disaster Risk Resilience and Preparedness Based Selection Implementation Management System for Malawi and Development of a Multi-Year Institutional Development Investment Plan MW-MOAIWD-209223-CS- QBS / Consultancy services for the evaluation for the National Enhancing Drought- Quality Based Under IDA / D5780 Post Open - National 0.00 2020-12-31 2021-01-07 2021-01-21 2021-01-20 2021-02-19 2021-03-19 2021-04-03 2021-04-18 2021-05-17 2021-09-14 Disaster Risk Management Resilience and Preparedness Selection Implementation Policy and Development of successor policy MW-MOAIWD-218900-CS- QCBS / Consultancy Services for development of Improving Food Security and Quality And Cost- Under Environmental and Social IDA / D1440 Post Open - International 0.00 2021-02-28 2021-03-15 2021-03-21 2021-04-12 2021-04-19 2021-05-19 2021-06-02 2021-07-07 2021-07-31 2021-11-28 Sustainable Livelihoods Based Selection Implementation Impact Assessment (ESIA) for Nkawinda Irrigation Scheme and ESMPs for 6 schemes MW-MOAIWD-219167-CS- QCBS / Consulting services for development of Comprehensive Risk Atlas and Enhancing Drought- Quality And Cost- Under IDA / D1440 Prior Open - International 0.00 2021-02-26 2021-04-06 2021-08-16 2021-04-12 2021-09-29 2021-10-27 2021-11-26 2021-12-31 2022-02-04 2023-02-04 Risk Management Strategy Resilience and Preparedness Based Selection Implementation and Integrated Flood Risk Management Plan for Blantyre City MW-MOAIWD-200716-CS- QCBS / Consultancy Services for evaluation of the National Enhancing Drought- Quality And Cost- IDA / D5780 Post Open - International 0.00 Canceled 2020-10-28 2020-11-18 2021-01-01 2021-01-29 2021-02-28 2021-04-04 2021-05-03 2021-09-30 Disaster Risk Management Resilience and Preparedness Based Selection Policy and Development of a Successor Policy. MW-MOAIWD-218997-CS- QCBS / Consultancy for detailed design and construction supervision for Water harvesting structures Enhancing Drought- Quality And Cost- Under IDA / 65680 Post Open - International 0.00 2021-03-19 2021-03-24 2021-04-09 2021-05-23 2021-07-07 2021-08-06 2021-09-10 2021-10-15 2022-10-15 (small dams and Excavated Resilience and Preparedness Based Selection Implementation Tanks) and associated structures for flood control, irrigation and water supply to surrounding areas Page 1 MW-MOAIWD-219034-CS- QCBS / Consultancy for Assessment & Updating Flood and Drought Risk Management Plan of the Shire Enhancing Drought- Quality And Cost- Under IDA / 65680 Prior Open - International 0.00 2021-04-30 2021-05-21 2021-06-24 2021-08-08 2021-08-28 2021-10-02 2021-11-06 2022-11-06 Basin, and Detailed designs Resilience and Preparedness Based Selection Implementation and construction supervision of the proposed flood /drought protection interventions MW-MOAIWD-219169-CS- QCBS / Consultancy Services for to carry out detailed Enhancing Drought- Quality And Cost- Under design and construction IDA / 65680 Post Open - International 0.00 2021-04-19 2021-03-24 2021-05-10 2021-04-23 2021-06-23 2021-08-07 2021-09-06 2021-10-11 2021-11-15 2022-11-15 Resilience and Preparedness Based Selection Implementation supervision for the 8 (Eight) Rural Gravity Fed Piped Water Supply Schemes MW-MOAIWD-219032-CS- QCBS / Consultancy to Enhancing Drought- Quality And Cost- Under Develop and Empower the IDA / 65680 Post Open - International 0.00 2021-03-31 2021-03-23 2021-04-21 2021-04-11 2021-05-20 2021-07-04 2021-07-19 2021-08-16 2021-09-13 2022-12-12 Resilience and Preparedness Based Selection Implementation Water Users Associations in six (6) Irrigation Schemes MW-MOAIWD-225430-CS- QCBS / Consultancy Services for design and supervision of Enhancing Drought- Quality And Cost- Under the 14 New Hydrological IDA / 65680 Post Open - National 0.00 2021-04-04 2021-03-23 2021-04-25 2021-03-30 2021-05-24 2021-06-23 2021-07-07 2021-08-05 2021-09-09 2022-09-09 Resilience and Preparedness Based Selection Implementation Monitoring Stations and Rehabilitation Of 25 Hydro- Stations. MW-MOAIWD-225433-CS- QCBS / Upscaling the Shire River Operation decision Enhancing Drought- Quality And Cost- Under IDA / 65680 Post Open - International 0.00 2021-04-12 2021-03-23 2021-05-03 2021-06-16 2021-07-31 2021-08-30 2021-10-04 2021-11-08 2022-11-08 support system (ODSS) Resilience and Preparedness Based Selection Implementation through enhanced hydromet network system in Malawi MW-MOAIWD-225445-CS- QCBS / Consultancy for the Development of Environmental and Social Enhancing Drought- Quality And Cost- Under Management and Monitoring IDA / D5780 Post Open - International 0.00 2021-04-30 2021-03-24 2021-05-21 2021-03-30 2021-06-24 2021-08-08 2021-08-28 2021-09-26 2021-10-25 2022-10-25 Resilience and Preparedness Based Selection Implementation Plans (ESMMPs) and abbreviated resettlement action plans (ARAPs) for Water harvesting structures MW-MOAIWD-227382-CS- QCBS / Consultancy for Enhancing Drought- Quality And Cost- Under IDA / 65680 Post Open - International 0.00 2021-04-16 2021-04-12 2021-05-07 2021-06-20 2021-08-04 2021-08-05 2021-08-20 2021-09-17 2023-03-16 Comprehensive Multi hazard Resilience and Preparedness Based Selection Implementation Risk Assessment INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-165506-CS- Individual INDV / Assistant Procurement IDA / D5780 Project Management Prior Consultant Open 22,562.06 Signed 2020-04-30 2020-05-12 2020-07-04 2020-08-20 2020-07-25 2020-09-29 2020-08-15 2021-01-25 2023-08-30 Specialist Selection MW-MOAIWD-165496-CS- Individual INDV / Project Management IDA / D5780 Project Management Post Consultant Open 35,734.82 Signed 2020-04-30 2020-04-28 2020-07-04 2020-08-19 2020-07-25 2020-08-19 2020-08-15 2021-01-25 2023-08-30 Specialist Selection MW-MOAIWD-165503-CS- Individual INDV / Environmental IDA / D5780 Project Management Post Consultant Open 29,169.41 Signed 2020-04-30 2020-04-28 2020-07-04 2021-01-26 2020-07-25 2020-08-19 2020-08-15 2021-02-04 2023-08-30 Specialist Selection Individual MW-MOAIWD-165498-CS- IDA / D5780 Project Management Post Consultant Open 29,564.08 Signed 2020-04-30 2020-04-28 2020-07-04 2020-08-20 2020-07-25 2020-08-20 2020-08-15 2021-01-25 2023-08-30 INDV / Social Specialist Selection MW-MOAIWD-165500-CS- Individual INDV / Communication IDA / D5780 Project Management Post Consultant Open 29,520.07 Signed 2020-04-30 2020-05-01 2020-07-04 2020-07-17 2020-07-25 2020-08-21 2020-08-15 2021-01-25 2023-08-30 Specialist Selection Individual MW-MOAIWD-165499-CS- IDA / D5780 Project Management Prior Consultant Open 29,181.72 Signed 2020-04-30 2020-05-12 2020-07-04 2020-08-19 2020-07-25 2020-09-29 2020-08-15 2021-02-01 2023-08-30 INDV / Procurement Specialist Selection MW-MOAIWD-165505-CS- Individual INDV / Assistant Financial IDA / D5780 Project Management Post Consultant Open 22,528.48 Signed 2020-04-30 2020-05-05 2020-07-04 2020-07-17 2020-07-25 2020-08-20 2020-08-15 2021-01-25 2023-08-30 Management Specialist Selection MW-MOAIWD-165507-CS- Individual INDV / Financial Management IDA / D5780 Project Management Post Consultant Open 29,519.84 Signed 2020-04-30 2020-05-05 2020-07-04 2020-08-19 2020-07-25 2020-08-19 2020-08-15 2021-01-25 2023-08-30 Specialist Selection MW-MOAIWD-165502-CS- Individual INDV / Planning, Monitoring IDA / D5780 Project Management Post Consultant Open 29,564.08 Signed 2020-04-03 2020-04-01 2020-06-07 2020-08-20 2020-06-28 2020-08-20 2020-07-19 2021-01-25 2023-08-03 and Evaluation Specialist Selection MW-MOAIWD-214165-CS- CDS / REVIEW AND UPDATING Enhancing Drought- Under OF THE DRAFT MALAWI IDA / D5780 Post Direct Selection Direct 0.00 2021-01-22 2021-01-19 2021-01-29 2021-02-15 2021-03-10 2021-09-06 Resilience and Preparedness Implementation NATIONAL BUILDING REGULATIONS MW-MOAIWD-225435-CS- INDV / Individual Consulting Individual services for the development Enhancing Drought- Under IDA / D5780 Post Consultant Open 0.00 2021-04-16 2021-03-24 2021-05-06 2021-05-21 2021-06-19 2021-12-16 of Guidelines for Resilience and Preparedness Implementation Selection mainstreaming Disaster Risk Management Page 2 MW-MOAIWD-228269-CS- CDS / Consultancy services to Enhancing Drought- IDA / 65680 Post Direct Selection Direct 0.00 Canceled 2021-04-14 2021-04-08 2021-04-24 2021-05-21 2021-08-19 undertake ground survey for Resilience and Preparedness Blantyre City Assembly Page 3