PROCUREMENT PLAN (Textual Part) Project information: Fiji COVID-19 Emergency Response Project (P173903) Project Implementation agency: Ministry of Health and Medical Services Date of the Procurement Plan: September 2020 Period covered by this Procurement Plan: September 2020 to September 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Procurement Regulations of 2010 (link below) such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender- based violence), health and safety (“ESHS”) risks and impacts;; publication of contract award information; rights for the Bank https://www.fpo.gov.fj/attachments/article/58/Procurement_Regulations_ 2010.pdf When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. PROCUREMENT Fiji : Fiji COVID-19 Emergency Response Project PLAN General Information Country: Fiji Bank’s Approval Date of the Original Procurement Plan: 2020-09-15 2021-04-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173903 GPN Date: 2020-09-14 Project Name: Fiji COVID-19 Emergency Response Project Loan / Credit No: IDA / 67330, TF / B3100 M Executing Agency(ies): inistry of Health and Medical Services WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MHMS/GD/01 / Procurement Component 1: Emergency Request for Single Stage - One IDA / 67330 Post Limited 731,000.00 606,001.61 Signed 2020-11-30 2020-11-11 2021-01-25 2020-12-07 2021-07-24 of PPE & Medical Equipment COVID-19 Response Quotations Envelope MHMS/GD/04-2 / Purchase Pending Component 1: Emergency Request for of network equipment for TF / B3100 Post 183,000.00 0.00 Implementati 2020-12-12 2021-02-06 2021-08-05 COVID-19 Response Quotations existing government sites on MOHMS/GD/04-3 / Pending Expansion of Govnet network Component 1: Emergency Request for Single Stage - One IDA / 67330 Post Open - National 270,970.00 0.00 Implementati 2021-02-14 2021-03-26 2021-07-30 to health facilities in the COVID-19 Response Quotations Envelope on Eastern Division Pending Component 2: Health Request for Single Stage - One MHMS/GD/05 / Incinerator IDA / 67330 Post Open - National 200,000.00 0.00 Implementati 2021-01-30 2021-03-27 2021-09-23 Systems Strengthening Quotations Envelope on FJ-MHMS-225542-CS-QCBS / Vaccination Communication Messages- SMS blasts to Pending Component 1: Emergency Request for Single Stage - One Vodafone customer base IDA / 67330 Post Limited 22,632.21 0.00 Implementati 2021-03-23 2021-03-24 2021-09-20 COVID-19 Response Quotations Envelope users (841,316 Total Users) in on regards to COVID-19 vaccine Registration details. FJ-MHMS-225909-GO-RFQ / a) Printing of vaccination Pending cards (Quantity- 600,000 ) Component 1: Emergency Request for Single Stage - One IDA / 67330 Post Limited 8,997.21 0.00 Implementati 2021-03-23 2021-03-26 2021-09-22 b) Printing of Vaccination COVID-19 Response Quotations Envelope on Consent Forms (Quantity- 600,000 ) FJ-MHMS-229607-GO-RFQ / Procurement of eleven (11) laptops (five for Project Management Unit & six for Component 3: Pending COVID Response Unit) ,one (1) Request for Single Stage - One IDA / 67330 Implementation Management, Post Limited 13,667.20 0.00 Implementati 2021-04-28 2021-05-04 2023-06-30 pocket Wi-Fi modem, and one Quotations Envelope Monitoring and Evaluation on (1) router to assist in the COVID-19 Emergency Response Project approx at $USD13997.20 FJ-MHMS-225752-GO-RFQ / Vaccination Communication Messages: SMS Blasts to Pending Component 1: Emergency Request for Single Stage - One Digicel customer base users ( IDA / 67330 Post Limited 3,631.88 0.00 Implementati 2021-03-22 2021-03-24 2021-09-20 COVID-19 Response Quotations Envelope 135,000 Digicel Users) in on regards to COVID-19 Vaccine Registration details. FJ-MHMS-229898-GO-RFQ / 1) Awareness Brochures; 2)Pull Up Banners; 3) Hanging Pending Component 1: Emergency Request for Single Stage - One Banners (3m*1.5m) will fall IDA / 67330 Post Limited 33,913.05 0.00 Implementati 2021-04-27 2021-05-04 2021-10-31 COVID-19 Response Quotations Envelope under COMPONENT 1, Activity on 1.3.2- PRINTING OF IEC MATERIALS. MHMS/GD/03 / Activity No. 1.1.1 Procurement of Pending Component 1: Emergency Request for Single Stage - One Laboratory Equipment, IDA / 67330 Post Open - International 1,100,000.00 0.00 Implementati 2020-12-19 2021-03-17 2021-09-13 COVID-19 Response Quotations Envelope GeneXpert Catridges, on Analyzers NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MHMS/GD/04 / Provision of enhanced internet Component 2: Health Request for Single Stage - One IDA / 67330 Post Open - International 1,100,000.00 0.00 Canceled 2020-11-05 2020-12-31 2021-06-29 connectivity across health Systems Strengthening Quotations Envelope facilities CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Individual MHMS/ICS/01 / Project IDA / 67330 Implementation Management, Post Consultant Open 136,000.00 39,545.05 Signed 2020-09-14 2020-09-12 2020-11-02 2020-10-14 2020-11-23 2020-11-18 2020-12-28 2020-11-20 2021-06-26 Manager Monitoring and Evaluation Selection Component 3: Individual MHMS/ICS/03 / Safeguards IDA / 67330 Implementation Management, Post Consultant Open 95,000.00 27,211.00 Signed 2020-09-14 2020-09-12 2020-11-02 2020-10-26 2020-11-23 2020-10-29 2020-12-28 2020-11-11 2021-06-26 Expert (Local) Monitoring and Evaluation Selection Component 3: Individual MHMS/ICS/02 / Safeguard Under IDA / 67330 Implementation Management, Post Consultant Open 300,000.00 0.00 2020-06-24 2020-09-14 2020-08-12 2020-09-02 2020-10-07 2021-04-05 Expert (International) Implementation Monitoring and Evaluation Selection Component 3: Individual MHMS/ICS/04 / Finance IDA / 67330 Implementation Management, Post Consultant Open 110,000.00 21,366.89 Signed 2020-09-30 2020-12-05 2020-11-18 2021-02-05 2020-12-09 2021-02-17 2021-01-13 2021-02-19 2021-07-12 Officer Monitoring and Evaluation Selection Component 3: Individual MHMS/ICS/06 / Risk IDA / 67330 Implementation Management, Post Consultant Open 80,000.00 17,088.17 Signed 2020-09-30 2020-12-05 2020-11-18 2021-02-15 2020-12-09 2021-02-16 2021-01-13 2021-02-18 2021-07-12 Communication Officer Monitoring and Evaluation Selection Component 3: Individual MHMS/ICS/07 / Procurement IDA / 67330 Implementation Management, Post Consultant Open 80,000.00 17,154.21 Signed 2020-09-30 2020-12-05 2020-11-18 2021-02-05 2020-12-09 2021-02-16 2021-01-13 2021-02-18 2021-07-12 Officer Monitoring and Evaluation Selection MHMS/CDS/01 / Technical Component 1: Emergency IDA / 67330 Post Direct Selection Direct 185,000.00 0.00 Canceled 2020-07-26 2020-08-05 2020-10-09 2021-04-07 Assistance for Incinerator COVID-19 Response Page 2