PROCUREMENT PLAN – YEAR FOUR (01 APRIL 2014 – 31 March 2015) 86512 Project Name: Northern Botswana Human Wildlife Coexistence Loan / Grant Number: TF096337 1. Project information: Country: Botswana Borrower: Government of Botswana Project Name: Northern Botswana Human Wildlife Coexistence Loan no: TF096337 (P095617) Project implementing agency (PIA): Department of Wildlife and National Parks 2. Bank’s Approval Date of the First Procurement Plan: 28 June 2010 3. Date of General Procurement Notice: 27 June 2011 4. Period covered by this procurement plan: 1st April 2014 To 31st March 2015 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix to the Guidelines for Procurement: (Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist/Procurement Accredited Staff based on the assessment of the implementing agency’s capacity. Prior Review Procurement Method Prior Review Threshold ($) Comments Threshold: 1. ICB (Works) >=3,000,000 None envisaged 2. NCB (Works) >=50,000 < 3,000,000 As per procurement plan 3. ICB and LIB (Goods) >=500,000 All contracts 4. NCB (Goods) >=50,000 <500,000 As per procurement plan 5. National Shopping (Goods or Works) - NS <=50,0000 As per procurement plan 6. Direct contracting (goods) - DC >=1,000 All contracts 1 PROCUREMENT PLAN – YEAR FOUR (01 APRIL 2014 – 31 March 2015) Procurement Packages: Goods 1 2 3 4 5 6 7 8 9 10 9 10 Lot / Contract Estimated Procurement Bank Preparation of Date of Bid-Opening Bid No Contract Remarks Ref Description Cost Method Review Bid - Invitations Date Evaluation Objection Negotiati No. USD ($) Documents Report Yes/no ons / Award 001- Additional Kraal materials for Planned NS Prior 13th Jan 2014 22 Jan 2014 29th Jan 2014 30th Jan 2014 Yes 19 Feb Ongoing 2014/15- four selected local farmers in 70,000 2014 –evaluation Cat/01 three project sites. report send for no objection 002- Provision of transportation for Planned NS Prior 14th Jan 2014 23 Jan 2014 31st Jan 2014 3rd Feb 2014 Yes 20 Feb 2014/15- kraal materials from the suppliers 30,000 2014 Cat/01 to the point of destination. 003- Procurement of capturing Planned NCB Prior 31st Jan 2014 17th March 17th April 2014 18 April 2014 Yes 30 April 2014/15- equipment 100,000 2014 2014 Cat/01 004- Procurement of kraal materials 65,000 NS Prior 14 April 2014 22nd April 23rd April, 24th April, 2014 No 10th May 2014/15- using local available resources for 2014 2014 2014 2014 Cat/01 13 selected farmers 2 PROCUREMENT PLAN – YEAR FOUR (01 APRIL 2014 – 31 March 2015) Prior Review Procurement Method Prior Review Threshold ($) Comments Threshold: 1 ICB (Works) >=3,000,000 None envisaged 2 NCB (Works) >=50,000 < 3,000,000 As per procurement plan 3 NS (Works) >=50,000 < 400,000.00 As per no objection Procurement Package; Works 1 2 3 4 5 7 8 9 10 9 10 Lot / Contract Estimated Procurement Bank Review Date of Bid- Bid No Contract Rema Ref Description Cost Method Invitations Opening Evaluatio Objection Negotiatio rks No. USD ($) Date n Report Yes/no ns / Award 001- Elephant Planned NS Prior 30th Jan 2014 17th Feb 2014 28th 2014 Yes 14th March Ongoin restraining fence 630,000.00 2014 g- evaluati ve comple ted 3 PROCUREMENT PLAN – YEAR FOUR (01 APRIL 2014 – 31 March 2015) Consultancy Assignments with Selection Methods and Time Schedule Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Ref. Selection Method Procurement method threshold ($) Prior Review Threshold ($) Comments 1. Competitive Methods (Firms) -QCBS None >=200,000 All contracts 2. Single Source (Firms & individuals) - SS None >=1,000 All contracts 3 Individual Consultant -IC None >=100,000 All contracts for Individual Consultants to be prior review contracts irrespective of value. Selection of Consultants: Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: 1 2 3 4 5 6 7 8 9 10 11 13 Ref Description of Assignment Estimated Selection Prior/ Post Bank Date Expected Evaluation No Contract Remarks No. Cost Method Review Review Published Submission Report Objection Negotiation / USD ($) ToRs Date Submission Date Award 001 Re-Engage the tourism training Planned SS Prior n/a n/a n/a n/a Yes 31 Mar 2014 consultant 60,000 002 Development and Planned IC Prior yes n/a 23 Sept 2013 21 Oct 2013 yes 7th March, 2014 Ongoing – implementation support for 60,000 costing stage communication strategy 003 To engage kraals Consultants 60,000 SS Prior No 28th April 8th May 2014 9th May 2014 No 30th May 2014 using local available resources 2014 for 13 farmers in each village 4 PROCUREMENT PLAN – YEAR FOUR (01 APRIL 2014 – 31 March 2015) Capacity Building (Training): SHORT-TERM TRAINING COURSES, STUDY TOURS AND WORKSHOPS Ref Expected outcome /Activity Description Estimate Bank Review Trained Candidates Comment No d Cost Estimated on Training s USD ($) Duration plans Planned TRAINING 01 Training in World Bank Procurement Procedures and 20, 000 1 month yes DWNP Procurement Officers Policies 02 Further Training in project coordination and management 50, 000 1 month yes Project Technical Team PIU 03 Further Training in Project Financial Management 10, 000 1 month yes Finance Officer PIU 04 Training of community and extension staff on Bee 20, 000 5 days yes Extension staff and Communities keeping 05 MOMS Training workshop 20,000 5 days yes DWNP extension staff & community 06 Theatre Production on human wildlife conflict 100,000 6 months yes Selected community members 07 Implementation support for communications and strategy 55,000 5 days yes PIU and DWNP communications staff 08 Provision of information dissemination forum 50,000 3 days No DWNP and other relevant stakeholders TOURISM SKILLS DEVELOPMENT 09 Study Tour for CTB members to Lerala (Kgetsi-ya-tsie) 15,000 5 days yes Community Trust Members and Chobe (CECT) 10 Provision of a year-long course in lodge management skills 50,000 12 months Yes Selected 13 community members 11 Provision of a junior level hospitality course 250,000 6 months Yes Selected 34 community members 12 Provision of professional Safari guide course (levels 1, 2, 3 50,000 6 months Yes Selected 13 community members and additional course for Mokoro training) 13 Graduation ceremony and launch for the students on 50,000 1day Yes Students at Career Dreams institution Tourism Training by June 2014 (Chobe, Boteti & Okavango areas) 14 Community awareness on operations of the trust 38,000 10 days Yes Community Trust Members workshop 15 Craft production and general hospitality workshop 30 25,000 5 days Yes Community Trust Members participants STUDY TOURS 16 Bench-making study tour in Africa for HWC mitigation 50,000 5 days No DWNP’s Problem Animal Control (PAC) and strategies staff and PIU focal Officers 5