I. General Project information Country: Rwanda Project Name: Feeder Roads Development Project (FRDP) Project Implementing Agency: MINAGRI-SPIU for World Bank funded projects World Bank’s approval date for the procurement plan: April 11, 2017 Date of General Procurement Notice: 26th February, 2013 Period covered by this procurement plan: 1st July, 2016 to 30th June, 2017 Thresholds for Procurement Methods and Prior Review Contract Value N Expenditure Procurement Contracts Subject to Prior Review Threshold** o Category Method (US$ ) (US$) 1 Works ≥ 10,000,000 ICB All Contracts < 10,000,000 NCB Each contract of value equal or above US$5,000,000 equivalent. ≥ 200,000 Shopping None All values Direct Contracting Each contract of value equal or above US$100,000 equivalent. Goods and Services Each contract of value equal or above ≥ 1,000,000 ICB (other than Consulting US$1,500,000 equivalent. Services < 1,000,000 NCB None 2 < 100,000 Shopping None Each contract of value equal or above All values Direct Contracting US$100,000 equivalent. IT Systems, and Non- ≥ 1,000,000 ICB Each contract of value equal or above 3 consulting Services US$1,500,000 equivalent. < 1,000,000 NCB None Consulting Services ≥ 500,000 firms All All Contracts < 500,000 All Only TORs 4 ≥ 200,000 IC (Based on All contracts individuals Comparison of CVs) All Values Single Source Each contract of value equal or above Selection US$100,000 equivalent. Training, Workshops, All Values To be based on Annual 5 Study Tours Work Plan & Budgets and training plan [Community Participation in Procurement acceptable to the Association and described in the PIM ] PROCUREMENT Rwanda : Rwanda Feeder Roads Development Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2018-04-17 2019-09-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P126498 GPN Date: 2018-05-15 Project Name: Rwanda Feeder Roads Development Project Loan / Credit No: IDA / 54050, TF / A5145, TF / A5256 Executing Agency(ies): Rwanda Transport Development Agency WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RTDA-58005-CW-RFB / Rehabilitation, upgrading Rehabilitation, Upgrading Open - Single Stage - One and multiyear maintenance IDA / 54050 and Maintenance of Prior Request for Bids 19,280,000.00 5,143,828.26 Signed 2018-04-26 2018-05-01 2018-06-20 2018-07-11 2018-08-15 2023-01-21 International Envelope of indicative feeder roads in Selected Feeder Roads Nyabihu District - 90 Km RW-RTDA-58010-CW-RFB / Rehabilitation, Upgrading Rehabilitation and upgrading Single Stage - One IDA / 54050 and Maintenance of Prior Request for Bids Open - National 8,770,000.00 11,395,680.72 Signed 2018-06-14 2018-06-19 2018-08-08 2018-08-29 2018-10-03 2024-09-01 of indicative feeder roads in Envelope Selected Feeder Roads Gatsibo District- 79 Km RW-RTDA-58014-CW-RFB / Rehabilitation, Upgrading Rehabilitation and upgrading Single Stage - One IDA / 54050 and Maintenance of Prior Request for Bids Open - National 8,810,000.00 5,987,339.64 Signed 2018-05-14 2018-05-19 2018-07-08 2018-07-29 2018-09-02 2024-08-01 of indicative feeder roads in Envelope Selected Feeder Roads Nyagatare District- 78Km RW-RTDA-58018-CW-RFB / Rehabilitation, Upgrading Under Rehabilitation and upgrading Single Stage - One IDA / 54050 and Maintenance of Prior Request for Bids Open - National 9,080,000.00 12,694,107.16 Implementati 2018-06-14 2018-06-19 2018-08-08 2018-08-29 2018-10-03 2023-03-11 of indicative feeder roads in Envelope Selected Feeder Roads on Nyaruguru District- 58 Km RW-RTDA-58020-CW-RFB / Rehabilitation, upgrading Rehabilitation, Upgrading Open - Single Stage - One and multiyear maintenance IDA / 54050 and Maintenance of Prior Request for Bids 11,820,000.00 12,645,514.94 Signed 2018-05-14 2018-05-19 2018-07-08 2018-07-29 2018-09-02 2023-02-08 International Envelope of indicative feeder roads in Selected Feeder Roads Rutsiro District - 77 Km RW-RTDA-58025-CW-RFB / Rehabilitation, upgrading Rehabilitation, Upgrading Open - Single Stage - One and multiyear maintenance IDA / 54050 and Maintenance of Prior Request for Bids 10,240,000.00 5,940,854.99 Signed 2018-05-14 2018-05-19 2018-07-08 2018-07-29 2018-09-02 2023-02-08 International Envelope of indicative feeder roads in Selected Feeder Roads Gakenke District - 68 Km RW-RTDA-59982-CW-RFQ / Supply and installation of Support to Project Request for Single Stage - One partitions (Partitioning) and TF / A5145 Post Limited 95,000.00 76,335.85 Signed 2018-10-22 2018-12-06 2019-03-06 Management Quotations Envelope Office furniture for FRDP staff. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Pending RW-RTDA-59848-GO-RFQ / Support to Project Request for Single Stage - One TF / A5145 Post Limited 90,000.00 0.00 Implementati 2018-12-05 2019-02-03 2019-05-04 Purchase of IT equipment Management Quotations Envelope on RW-RTDA-82738-GO-RFQ / Strategy Development for Supply of Spare parts for Rural Access and Transport Request for Single Stage - One Rough-meter III equipment TF / A5145 Mobility Improvement and Post Limited 90,000.00 0.00 Canceled 2018-10-29 2018-12-24 2019-02-22 Quotations Envelope (For Roads inspection/field Support to Preparation of inspection). Follow-on Operatio ns Strategy Development for RW-RTDA-58287-GO-RFB / Rural Access and Transport Pending Single Stage - One Purchase vehicles for Feeder TF / A5145 Mobility Improvement and Post Request for Bids Open - National 220,000.00 0.00 Implementati 2019-09-28 2019-10-03 2019-11-02 2019-11-23 2019-12-22 2020-03-21 Envelope Roads Project. Support to Preparation of on Follow-on Operatio ns NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RTDA-85518-NC-DIR / Pending Support to Project Hiring office space for feeder TF / A5145 Post Direct Selection Direct 130,000.00 0.00 Implementati 2018-11-01 2018-11-02 2018-11-05 2019-11-05 Management roads project staff. on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RTDA-58037-CS-QCBS / Supervision Services for Rehabilitation, upgrading and multi-year maintenance Rehabilitation, Upgrading contracts of indicative feeder Quality And Cost- Open - Under IDA / 54050 and Maintenance of Prior 2,475,000.00 0.00 2018-04-26 2018-05-17 2018-06-30 2018-08-14 2018-09-13 2018-10-18 2018-11-22 2023-05-30 roads in Rutsiro, Nyabihu Based Selection International Implementation Selected Feeder Roads and Gakenke Districts/Western and Northern Provinces respectively. RW-RTDA-58030-CS-QCBS / Supervision Services for Rehabilitation, upgrading and multi-year maintenance Rehabilitation, Upgrading Quality And Cost- Open - Under contracts of indicative feeder IDA / 54050 and Maintenance of Prior 2,195,000.00 0.00 2018-04-26 2018-05-17 2018-06-30 2018-08-14 2018-09-13 2018-10-18 2018-11-22 2024-11-20 Based Selection International Implementation roads in Gatsibo, Nyagatare Selected Feeder Roads and Nyaruguru Districts, in Eastern and Southern Provinces respectively. RW-RTDA-82717-CS-QCBS / Strategy Development for Consultancy services on Rural Access and Transport Quality And Cost- Open - Under support to monitoring and TF / A5145 Mobility Improvement and Prior 650,000.00 0.00 2018-10-29 2018-11-19 2019-01-02 2019-01-30 2019-03-01 2019-04-05 2019-05-10 2022-12-20 Based Selection International Implementation evaluation of the project, Support to Preparation of output, outcome and impact. Follow-on Operatio ns INDIVIDUAL CONSULTANTS Page 2 Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strategy Development for Rural Access and Transport Individual RW-RTDA-57972-CS-INDV / Under IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-06-04 2018-07-12 2018-07-26 2018-08-16 2019-02-12 GIS specilaist Implementation Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58050-CS-INDV / Rural Access and Transport Individual Pending Provision of RTDA Feeder IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Roads Specialist (contract 1) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58058-CS-INDV / Rural Access and Transport Individual Pending Provision of RTDA Feeder IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Roads Specialist (contract 2) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58061-CS-INDV / Rural Access and Transport Individual Pending Feeder Roads Program IDA / 54050 Mobility Improvement and Post Consultant Open 140,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Manager Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58065-CS-INDV / Rural Access and Transport Individual Pending Social Safeguard specialist IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation (Contract 1) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58069-CS-INDV / Rural Access and Transport Individual Pending Social Safeguard specialist IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2018-12-28 Implementation (Contract 2) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58071-CS-INDV / Rural Access and Transport Individual Pending Social Safeguard specialist IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-06-25 2018-08-04 2018-08-11 2018-09-01 2019-08-31 Implementation (Contract 3) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58077-CS-INDV / Rural Access and Transport Individual Pending Environmental Safeguard IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation specialist (Contract 1) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58080-CS-INDV / Rural Access and Transport Individual Pending Environmental Safeguard IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-06-25 2018-08-04 2018-08-11 2018-09-01 2019-08-31 Implementation specialist (Contract 2) Support to Preparation of Selection Follow-on Operatio ns Page 3 Strategy Development for RW-RTDA-58093-CS-INDV / Rural Access and Transport Individual Under Community Development IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-06-25 2018-08-04 2018-08-11 2018-09-01 2019-08-31 Implementation Officer (CDO) Support to Preparation of Selection Follow-on Operatio ns Strategy Development for Rural Access and Transport Individual RW-RTDA-58094-CS-INDV / Pending IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Procurement Specialist Implementation Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58318-CS-INDV / Rural Access and Transport Individual Pending Contract Management IDA / 54050 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2018-06-25 2018-08-04 2018-08-11 2018-09-01 2019-08-31 Implementation Specialist Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58362-CS-INDV / Rural Access and Transport Individual Pending Social safeguards for IDA / 54050 Mobility Improvement and Post Consultant Open 87,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Nyagatare District Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58365-CS-INDV / Rural Access and Transport Individual Pending Social safeguards for IDA / 54050 Mobility Improvement and Post Consultant Open 87,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Nyaruguru District Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58368-CS-INDV / Rural Access and Transport Individual Pending Social safeguards for IDA / 54050 Mobility Improvement and Post Consultant Open 87,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Gakenke District Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58372-CS-INDV / Rural Access and Transport Individual Pending Social safeguards for IDA / 54050 Mobility Improvement and Post Consultant Open 87,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Nyabihu District Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-58376-CS-INDV / Rural Access and Transport Individual Pending Social safeguards for Rutsiro IDA / 54050 Mobility Improvement and Post Consultant Open 87,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation District Support to Preparation of Selection Follow-on Operatio ns RW-RTDA-58039-CS-CDS / Support to Project TA on Contract Management IDA / 54050 Prior Direct Selection Direct 160,000.00 0.00 Canceled 2018-05-04 2018-05-14 2018-06-01 2019-05-31 Management and administration Strategy Development for RW-RTDA-58324-CS-INDV / Rural Access and Transport Individual Pending Social Safeguard officer for TF / A5145 Mobility Improvement and Post Consultant Open 87,000.00 0.00 2018-04-26 2018-06-03 2018-06-10 2018-07-01 2019-06-30 Implementation Gatsibo District Support to Preparation of Selection Follow-on Operatio ns Page 4 RW-RTDA-83855-CS-INDV / Individual Selection of three Individual Support to Project Under TF / A5145 Post Consultant Limited 17,000.00 0.00 2018-11-05 2018-11-10 2018-11-24 2018-12-14 2019-12-14 consultants to support RTDA Management Implementation Selection in staff recruitment process. RW-RTDA-87582-CS-INDV / Selection of an Individual Individual Support to Project Pending consultant to support RTDA TF / A5145 Post Consultant Limited 7,000.00 0.00 2018-11-22 2018-11-27 2018-12-18 2019-01-22 2020-01-22 Management Implementation in staff recruitment process Selection (Engineering field). RW-RTDA-87583-CS-INDV / Selection of an Individual Individual consultant to support RTDA Support to Project Pending TF / A5145 Post Consultant Limited 5,000.00 0.00 2018-11-22 2018-11-27 2018-12-18 2019-01-22 2020-01-22 in staff recruitment process Management Implementation Selection (Environmental and social field). RW-RTDA-87584-CS-INDV / Selection of an Individual Individual Support to Project Pending consultant to support RTDA TF / A5145 Post Consultant Limited 5,000.00 0.00 2018-11-22 2018-11-27 2018-12-18 2019-01-22 2019-02-27 Management Implementation in staff recruitment process Selection (Economy and Finance field). Strategy Development for RW-RTDA-118806-CS-INDV Rural Access and Transport Individual Under / Monitoring and Evaluation TF / A5256 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2019-06-17 2019-08-07 2019-08-28 2019-10-02 2020-10-01 Implementation (M&E) specialist Support to Preparation of Selection Follow-on Operatio ns Strategy Development for Rural Access and Transport Individual RW-RTDA-118810-CS-INDV Under TF / A5256 Mobility Improvement and Post Consultant Open 110,000.00 0.00 2019-06-17 2019-08-07 2019-08-28 2019-10-02 2020-10-01 / Project Accountant Implementation Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-118931-CS-INDV Rural Access and Transport Individual Under / TA for Social and TF / A5256 Mobility Improvement and Post Consultant Limited 150,000.00 0.00 2019-06-28 2019-07-03 2019-07-24 2019-08-28 2020-08-27 Implementation environmental safeguards Support to Preparation of Selection Follow-on Operatio ns Strategy Development for RW-RTDA-118813-CS-INDV Rural Access and Transport Individual / TA to conduct road safety Under TF / A5256 Mobility Improvement and Prior Consultant Limited 240,000.00 0.00 2019-06-27 2019-07-02 2019-07-23 2019-08-27 2020-02-23 audit and Road Safety Implementation Support to Preparation of Selection Inspection Action Plan Follow-on Operatio ns RW-RTDA-119843-CS-INDV Strategy Development for / TA for Impact Evaluation Rural Access and Transport Individual of Grievance Redress Under TF / A5145 Mobility Improvement and Post Consultant Limited 40,000.00 0.00 2019-06-28 2019-07-03 2019-07-24 2019-08-28 2019-12-26 Mechanism and Citizen Implementation Support to Preparation of Selection Engagement in Feeder Roads Follow-on Operatio ns Development Project RW-RTDA-82739-CS-INDV / Individual TA on Procurement, Support to Project TF / A5145 Prior Consultant Limited 160,000.00 0.00 Canceled 2018-11-30 2018-12-05 2018-12-26 2019-01-30 2020-01-30 Contract Management and Management Selection administration. 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