MONGOLIA: MINING INFRASTRUCTURE INVESTMENT SUPPORT PROJECT Procurement Plan (Updated on 9 August, 2013) Thresholds of Procurement Methods and Prior Review Abbreviations: ICB International Competitive Bidding Shopping Procurement method as specified in article 3.5 of the Bank’s Procurement Guidelines Direct Contracting (DC) Procurement method as specified in article 3.6 of the Bank’s Procurement Guidelines QCBS Quality- and Costs- Based Selection QBS Quality-Based Selection CQS Selection Based on the Consultants’ Qualifications SSS Single-Source Selection LCS Least-Costs Selection IC Selection of Individual Consultants N/A Not applicable Procurement Method Threshold Prior Review Threshold Goods ICB  US$100,000 For goods, all contracts above US$50,000 and the first three Shopping < US$100,000 shopping contracts, regardless of contract value. All direct Direct Contracting Contracts for procurement of copy rights, royalties, as well as contracting, irrespective of value, software and printed copies of books, meeting the requirements of will be subject to the Bank’s Article 3.6 of the Procurement Guidelines. prior review. Consulting Services QCBS  US$200,000 US$100,000 for firms, US$50,000 for individuals, and QBS > Assignments which meet paragraph 3.2 of the Consultant single source selection of Guidelines. consultants (firms) and sole- CQS < US$200,000 source selection of Individuals, regardless of contract value. SSS Assignments meeting the requirements of paragraphs 3.10-3.12 of the Consultant Guidelines Procurement Method Threshold Prior Review Threshold LCS All assignments for auditing PMU accounts, regardless contract value IC Assignments meeting the requirements of Para. 5.1 and 5.3 of the Consultant Guidelines Notes: /1 All activities financed with AusAID funds will be carried out in accordance with World Bank procurement policies and procedures. /2 Shortlists composed entirely of national consultants for services estimated to costs less than US$100,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. /3 All studies are subject to confirmation of eligibility, which will be determined at the end of phase 1. Their timing, content and value will be adjusted at the end of phase 1. 2 MINIS Procurement Plan Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund (US$) by Bank Method source Procurement Process Contract (Prior / Post) Completion Invite Receive Award Proposals Proposals Contract 1 Component 1: Infrastructure 11,176,500 Investments 1.1 Consultant Services 11,151,500 1.1.1(b) Consulting firm to prepare TOR for a 150,000 Prior CQS WB MAY MAY AUG SEP 2013 Feasibility Study of "Flow regulation of 2013 2013 2013 the Orkhon river and construction of water reservoir complex" Project 1.1.1(c) Consulting firm to develop Feasibility 3,200,000 Prior QCBS WB OCT OCT JAN 2014 JAN 2015 Study of "Flow regulation of the Orkhon 2013 2013 river and construction of water reservoir complex" Project 1.1.3(d) Consulting firm to develop Pre- 199,000 Prior CQS WB MAY JUN 2013 AUG OCT 2013 Feasibility Study of "Integrated Steel 2013 2013 Complex with Infrastructure in the central region of Darkhan-Selenge" Project 1.1.3(e) Consulting firm to develop Feasibility 1,800,000 Prior QCBS WB DEC JAN 2014 MAY NOV 2015 Study of "Integrated Steel Complex 2013 2014 with Infrastructure in the central region of Darkhan-Selenge" Project 1.1.4(b) Consulting firm to prepare TOR for 350,000 Prior QCBS WB MAY JUL 2013 AUG MAR 2014 Feasibility Study of "Shuren 2013 2013 Hydropower Plant" Project 1.1.4(c) Consulting firm to develop Feasibility 3,000,000 Prior QCBS WB DEC JAN 2014 MAY MAY 2015 Study of "Shuren Hydropower Plant" 2013 2014 Project 1.1.5 Translation (Multiple verbal & written 30,000 Post IC WB MAY MAY MAY DEC 2013 contracts) 2013 2013 2013 3 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 1.1.7(a) Consulting firm to prepare TOR of 100,000 Prior CQS WB MAY MAY JUN 2013 SEP 2013 Feasibility Study for "Expansion of 2013 2013 Tavantolgoi Thermal Power Station" Project 1.1.7(b) Consulting firm to develop Feasibility 1,500,000 Prior QCBS WB NOV DEC MAR SEP 2014 Study of "Expansion of Tavantolgoi 2013 2013 2014 Thermal Power Station" Project 1.1.8 Consulting firm to prepare 100,000 Prior CQS WB JUN 2013 JUL 2013 AUG NOV 2013 Environmental and Social Impact 2013 Assessment for Darkhan Oil Refinery Plant 1.1.9 (a) Consulting firm to prepare ToR of the 50,000 Post CQS WB AUG AUG AUG OCT 2013 the Feasibility Study for extension of 2013 2013 2013 Coal Mine “Baganuur� LLC 1.1.9 (b) Consulting firm to develop Feasibility 450,000 Prior QCBS WB NOV DEC MAR SEP 2014 Study for extension of Coal Mine 2013 2013 2014 "Baganuur" LLC 1.1.10 Drilling and collecting probe from 100,000 Prior LCS WB JUL 2013 AUG AUG OCT 2013 Tumurtei minefield for "Integrated Steel 2013 2013 Complex with Infrastructure in the central region of Darkhan-Selenge" Project 1.1.11 Laboratory test of probe for "Integrated 150,000 Prior LCS WB JUL 2013 AUG AUG OCT 2013 Steel Complex with Infrastructure in the 2013 2013 central region of Darkhan-Selenge" Project 1.2 Goods 25,000 1.2.1 Printing, copying & publication 25,000 Post Shopping WB MAY MAY MAY DEC 2013 2013 2013 2013 2 Component 2: Capacity Building 181,200 2.2 Consultants 181,200 4 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 2.2.1 Ministry of Economic Development: Part-time consultants to strengthen abilities of government officials to prepare terms of reference and carry out feasibility studies, including support to, inter alia: strategic planners, engineers, technical specialists, economists and environmental and social experts. 2.2.1(a) To hire consultants majored in law, 8,800 Post IC WB MAR MAR MAR JUN 2013 economy and environment able to 2013 2013 2013 organize capacity building trainings on development of TORs and Feasibility studies etc., on PPP concessions (2 individuals) 2.2.2 Ministry of Mining: Full-time experts to strengthen abilities of government officials to prepare terms of reference and carry out feasibility studies, including support to, inter alia: strategic planners, engineers, technical specialists, economists and environmental and social experts. 2.2.2(a) To hire international legal and fiscal 54,000 Post IC WB MAR MAR MAR SEP 2013 experts able to develop mineral 2013 2013 2013 resources mines ownership agreement (6 individuals) 2.2.3 Selection of a Consultancy Team for State Property Committee: Complete review of financial and economic indicators within state owned and parastatal companies and improvement of planning outcome. Review of management, controlling and monitoring 2.2.3(a) Team Leader 6,800 Post IC WB MAY MAY JUL2013 FEB 2014 2013 2013 2.2.3(b) Financial Expert (2 individuals) 11,200 Post IC WB MAY MAY JUL 2013 FEB 2014 2013 2013 2.2.3(c) Management consultant (4 individuals) 22,400 Post IC WB MAY MAY JUL 2013 FEB 2014 2013 2013 2.2.4 Selection of experts for Ministry of Industry and Agriculture: To provide technical support to the Working group to prepare feasibility study of Steel complex project AND to carry out monitoring on the selected consulting firm performance which aims to prepare TOR of feasibility study 2.2.4(a) Technical specialist of steel processing 15,000 Post IC WB JUL 2013 JUL 2013 AUG DEC 2013 2013 5 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 2.2.4(b) Ore concentrator in charge of Steel 15,000 Post IC WB JUL 2013 JUL 2013 AUG DEC 2013 complex project 2013 2.2.4 Selection of experts for Ministry of Energy: To provide technical support to the Working group to prepare feasibility study of Shuren HHP project AND to carry out monitoring on the selected consulting firm performance which aims to prepare TOR of feasibility study 2.2.5(a) Hydropower Plant technical specialist 16,000 Post IC WB MAY JUN 2013 AUG FEB 2014 2013 2013 2.2.6 Selection of experts for Ministry of Environment and Green Development : To provide technical support to the Working group to prepare feasibility study of Orkhon Gobi project AND to carry out monitoring on the selected consulting firm performance which aims to prepare TOR of feasibility study 2.2.6(a) Technical consultant 12,000 Post IC WB MAY MAY JUL 2013 DEC 2013 2013 2013 2.2.7 Training capacity building and training 20,000 Post IC WB AUG AUG SEP 2013 SEP 2016 needs assessment consultancy for 2013 2013 MINIS Component 3: Groundwater 3 6,409,160 Management 3.1 Consultant Services 1,820,000 3.1.1 Prepare TORs for Consultancy Post CQS AusAID SEP 2013 OCT OCT DEC 2013 Assignments 75,000 2013 2013 3.1.2 Assess Legal / Institutional Framework Post CQS AusAID NOV NOV DEC MAR 2014 78,000 2013 2013 2013 3.1.3 Purchase & Install Management Post CQS AusAID NOV NOV DEC MAR 2014 Information Systems 45,000 2013 2013 2013 3.1.4 Implement I&C System Post CQS AusAID NOV NOV DEC MAR 2014 30,000 2013 2013 2013 3.1.5 Gather existing data Prior CQS AusAID NOV NOV DEC MAR 2014 120,000 2013 2013 2013 3.1.6 Identify Sustainable Revenue Resources Prior CQS AusAID NOV NOV DEC MAR 2014 125,000 2013 2013 2013 6 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 3.1.7 Prepare & Implement GW Management Prior QCBS AusAID NOV NOV DEC MAR 2014 Plans (per WBA) 2013 2013 2013 450,000 3.1.8 Prepare GW Monitoring Plans (per Prior IC AusAID JUN 2013 JUL 2013 AUG NOV 2013 WBA) 2013 120,000 3.1.9 Conduct Groundwater Investigations Prior QCBS AusAID (per WBA) 777,000 3.2 Goods for Water Basin Counsel unit 14,100 3.2.1 Purchase of Office Hardware & Post Shopping WB AUG SEP 2013 SEP 2013 OCT 2013 Software 5,100 2013 3.2.2 Post Shopping WB AUG SEP 2013 SEP 2013 OCT 2013 Purchase of Office furniture 9,000 2013 Water Basin Counsel (Three 3.3 44,400 individuals) 3.3.1 Administrative secretary /three Post IC WB JUL 2013 AUG AUG SEP 2016 individuals/ 44,400 2013 2013 3.4 Goods for Groundwater Management and Information Unit 20,000 3.4.1 Purchase of Office Hardware & 15,800 Post Shopping WB AUG AUG AUG AUG 2013 Software 2013 2013 2013 3.4.2 4,200 Post Shopping WB AUG AUG AUG AUG 2013 Purchase of Office furniture 2013 2013 2013 Groundwater Management and 278,100 3.5 Information Unit (One) 3.5.1 Groundwater management unit national 84,000 Prior IC WB JUN 2013 JUN 2013 JUL 2013 SEP 2016 coordinator /Senior Hydro geologist 7 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 3.5.2 Groundwater management unit GIS 75,600 Prior IC WB JUN 2013 JUN 2013 JUL 2013 SEP 2016 database specialist 3.5.3 Socio-Economic Development specialist 63,000 Prior IC WB JUN 2013 JUN 2013 JUL 2013 SEP 2016 3.5.4 Environmental and ecological 55,500 Prior IC WB AUG AUG AUG SEP 2016 development specialist 2013 2013 2013 Water Basin Administrations (Three 3.6 individuals) 1,620,600 3.6.1 Prior IC WB JUL 2013 AUG AUG SEP 2016 Director /three individuals/ 177,600 2013 2013 3.6.2 Surface water resources specialist /three Prior IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 individuals/ 155,400 3.6.3 Underground water resources specialist Prior IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 /three individuals/ 155,400 3.6.4 Hydro construction & design analysis Prior IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 specialist /three individuals/ 155,400 3.6.5 Water quality and hydro ecology Prior IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 engineer /three individuals/ 155,400 3.6.6 Underground water resources Prior IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 investigations, research, warrant specialist /three individuals/ 155,400 3.6.7 GIS database specialist /three Prior IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 individuals/ 155,400 3.6.8 Water fee and payment specialist /three Post IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 individuals/ 111,000 3.6.9 Socio-Economic development Specialist Post IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 /three individuals/ 111,000 3.6.10 Training and public relations officer Post IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 (secretary) /three individuals/ 111,000 3.6.11 Post IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 Office accountant /three individuals/ 88,800 8 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 3.6.12 Post IC WB SEP 2013 SEP 2013 SEP 2013 SEP 2016 Driver – Storekeeper /three individuals/ 88,800 3.7 Goods for Water Basin Administration unit 1,260,000 3.7.1 Purchase of Office Hardware & 45,000 Post Shopping WB SEP 2013 SEP 2013 SEP 2013 OCT 2013 Software 3.7.2 Purchase of Office furniture 120,000 Prior ICB WB SEP 2013 SEP 2013 SEP 2013 OCT 2013 Prior Shopping WB OCT OCT NOV NOV 2013 3.7.3 Purchase of Field equipment (multiple 2013 2013 2013 contracts) 60,000 Prior ICB WB SEP 2013 SEP 2013 SEP 2013 OCT 2013 3.7.4 Field office vehicles (one for each WBA, total of 3) 195,000 Prior ICB AusAID NOV2013 NOV DEC DEC 2013 3.7.5 Install Monitoring equipment (per 2013 2013 WBA) 840,000 3.8 Training/Capacity Building 658,960 3.8.1 Training in Mongolia (“training of NA N/A N/A N/A N/A trainers�) 342,510 3.8.2 NA N/A N/A N/A N/A Training fees Abroad (3 staff per WBA) 26,250 To be disbursed 3.8.3 Transportation (international training NA against AusAID N/A N/A N/A N/A events, 3 staff per WBA) 78,750 reasonable actual 3.8.4 NA cost N/A N/A N/A N/A Interpreters (per year) 12,250 3.8.5 NA N/A N/A N/A N/A Contingency 199,200 3.9 WBA, WBC and WAU Operating Costs 693,000 3.9.1 80,500 NA To be disbursed N/A N/A N/A N/A against Transportation cost reasonable actual WB cost 9 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract 3.9.2 Translation cost of WBA, WBC and 45,500 NA N/A N/A N/A N/A WAU 3.9.3 Office operating cost of WBA, WBC, 567,000 NA To be disbursed N/A N/A N/A N/A WAU offices (for 3 locations for 3.5 against WB years, including office rent, local staff reasonable actual DSA, office communication cost, cost internet fee, office supply, advertisement and material shipping cost) 4 Component 4: Project Management 537,000 4.1 Consulting Services 456,000 4.1.1 PMU Director 150,800 Prior IC WB NOV NOV NOV SEP 2016 2011 2011 2011 4.1.2 PMU Procurement Specialist 116,000 Prior IC WB NOV NOV NOV SEP 2016 2011 2011 2011 4.1.3 PMU Financial Management Specialist 116,000 Prior IC WB NOV NOV NOV SEP 2016 2011 2011 2011 4.1.4 PMU Administrative Assistant 70,000 Prior IC WB DEC DEC JAN 2012 SEP 2016 2011 2011 4.1.5 PMU Contract Management and 80,000 Prior IC WB APR 2013 APR 2013 MAY SEP 2016 Monitoring Specialist 2013 4.1.6 PMU Environment Safeguard and 74,000 Prior IC WB JUL 2013 AUG AUG SEP 2016 Water Management Specialist 2013 2013 4.2 Goods and Equipment 18,000 4.2.1 PMU Computers, Office Equipment and 18,000 Prior Shopping WB MAR MAR MAR APR 2013 Office Furniture /4 contracts/ 2013 2013 2013 4.3 Operating Costs for PMU 63,000 10 Implementation Scheduling (Month/Year) Contract Description of Contract Estimated Cost Review Procurement Fund Procurement Process Contract (US$) by Bank Method source Completion (Prior / Post) Invite Receive Award Proposals Proposals Contract N/A N/A N/A N/A 4.3.1 PMU operating costs 63,000 NA To be disbursed WB against reasonable actual costs TOTAL ESTIMATED COST: 18,303,860 11