78140 QUARTERLY REPORT TO THE DONORS For the Period January 1st through March 31st, 2013 1. Summary 2. Donor Contributions 3. Grant Approvals and Pipeline 4. Grant Disbursements 5. Implementation a. Implementation Highlights since December 2012 b. Rating and Risk Changes c. Closed Projects 6. Challenges 7. Patterns of Achievement ANNEX 1 – Donor Contributions ANNEX 2 – Grant Approvals ANNEX 3 – Grant Disbursements (Active and Closed Grants) ANNEX 4 – Regional Grant Disbursements Charts ANNEX 5 – Regional Funding Requirements ANNEX 6 – Implementation Details for Active Projects ACRONYMS AHI Avian and Human Influenza AHIF Avian and Human Influenza Facility AI Avian Influenza BCC Behavior Change Communication EC European Commission FAO Food and Agriculture Organization HPAI Highly Pathogenic Avian Influenza (influenza A H5N1 strain) ISO International Organization for Standardization MAF Ministry of Agriculture, Forestry, and Fishery MNA Middle East and North Africa MoAC Ministry of Agriculture and Cooperatives MOF Ministry of Finance MOH Ministry of Health MoHP Ministry of Health and Population NCDM National Committee for Disaster Management OH One Health OHH One Health Hubs OIE World Organization for Animal Health PMU Project Management Unit SAR South Asia Region TORs Terms of Reference UMA Union du Maghreb Arabe VAHWs Village Animal Health Workers WHO World Health Organization Quarterly Report to the Donors of the Avian and Human Influenza Facility (AHIF) For the Period January 1st through March 31st, 2013 I. Summary 1. During the quarter from January 1 to March 31, 2013:  No grants were closed or extended.  The Regional grant to World Organization for Animal Health (OIE) for joint OIE/ World Health Organization (WHO) work to develop and test assessment tool in East and South Asia and Eastern Europe was approved for $3.12 million.  Cumulative disbursements reached $79.3 million (73 percent of signed grants) at the end of March 2013, compared to $77.6 million at the end of December 2012. This report covers the implementation progress of the six currently active grants: Cambodia, China 3, Mongolia, Nepal, South Asia Regional (SAR) 2, and Vietnam 2 (see Annex 3 for details). II. Donor Contributions 2. Donor contributions remained unchanged compared to previous quarter. Donor contributions received to date are $126.2 million as of the end of March, nearly equal to $127 million in total donor commitments to AHIF. Annex 1 shows the status of donor pledges and contributions. III. Grant approvals, reflows, and pipeline 3. The tables in Annex 2 present the status of all approved grants, as well as the reflows realized to date from closed grants. The amount available for making grants from AHIF was $122 million (net of 5% administration fee from total donor commitments of $127 million). The cumulative reflows from closed grants total $20.3 million, and these reflows have been available to make new grants. 1 4. Out of the $3.9 million remaining under three European Commission (EC) windows (East and South Asia windows I and II and Eastern European window), $3.12 million was approved for the National Human and Animal Health Systems Assessment Tools and Bridges Project (joint work by OIE and WHO). As of March 31, 2013, $0.78 million was available for new allocations. 5. In total, 51 out of 57 signed grants have closed. Of these, none has closed during the reporting period. (See Table 5 below) 6. As of March 31, 2013, six grants were under implementation. Five of them are scheduled to close on or before December 31, 2013:  Cambodia (scheduled to close on June 30, 2013)  China 3 (Scheduled to close on December 31, 2013)  Mongolia (scheduled to closed on December 31, 2013)  Nepal (Scheduled to close on March 31, 2014)  Regional SAR 2 (scheduled to close on December 31, 2013)  Vietnam 2 (scheduled to close on December 31, 2013) 7. One new grant, to OIE for Joint OIE/WHO work to develop and test assessment tools in East and South Asia and Eastern European countries (a Regional grant of $3.12 million) has been approved and the grant agreement is signed. A breakdown of the grant pipeline by region is presented in Annex 5. IV. Grant Disbursements 9. For the AHI Facility as a whole, disbursements as a proportion of signed grants stood at 73 percent as of March 31, 2013. Cumulative disbursements reached $79.3 million. As of December 31, 2012, disbursements as a proportion of signed grants were 60 percent; the cumulative disbursed amount was $77.6 million. 10. A total of $1.7 million has been disbursed in the quarter ending March 31, 2013. Table 2 below shows net disbursements by region in the last four quarters. 11. The portfolio in the Middle East and North Africa (MNA) region, which experienced challenges during implementation, is now closed. Despite cumbersome disbursement procedures of the governments and the political situation faced by the region, 63 percent of grant amounts in the whole portfolio had been disbursed as of March 31, 2013. The Tunisia grant, which was the only still-active grant in the MNA region, had disbursed 95 percent of the grant amount before it closed. 2 12. Four grants had disbursement in the last quarter: Cambodia, Mongolia, Tunisia, and Vietnam. Details are provided in Annex 3. Table 2 - Quarterly Disbursements over the Last Year by Region excluding Reflows from Closed Grants Net Amount Disbursed During the Quarter (US$000) 2012 2nd Qtr. 2012 3rd Qtr. 2012 4th Qtr. 2013 1st Qtr. April 1 to July 1 to October 1 to January 1 to Region June 30 September 30 December 31 March 31 Africa 0 0 0 0 East Asia/ Pacific 2,975 238 923 1,608 Europe/ Central Asia 0 0 0 0 Latin America/ Caribbean 0 0 0 0 Middle East/ North Africa -146 316 536 107 South Asia 1,237 0 0 0 TOTAL Disbursed 4,066 554 1,459 1,715 3 13. Table 3 below shows cumulative disbursements by region for the end of the last quarter of each year from 2009 through 2011. Table 3 - Cumulative Disbursements over Five Years by Region (Net of reflows) ($000) As of December 31 of each year As of March 31 Recipients 2009 2010 2011 2012 2013 Africa 2,818 5,131 5,296 5,251 5,281 East Asia/ Pacific 10,622 21,920 29,538 33,848 33,773 Europe/ Central Asia 11,024 11,746 14,883 14,883 14,883 Latin America/ Caribbean 603 992 2,857 2,856 4,539 Middle East/ North Africa 8,101 8,828 10,166 10,873 10,895 South Asia 3,106 6,576 7,564 9,895 9,895 Total country and 36,274 55,193 70,370 77,606 79,266 regional grants 14. Annex 3 provides details on all disbursements: Table 1 shows active grants, and Table 2 shows closed grants. In Table 2 “closure� means completion of activities financed by AHIF; for recently closed grants, disbursements could still be ongoing until the grace period expires. 5. Implementation 15. Six grants were under implementation in six countries, in two regions, during this quarter. Three of these grants accounted for 92% percent of total disbursements during the last two quarters (October 2012-March 2013). Implementation for these grants has been moving faster than others during this period. These grants are listed in Table 4 together data on their disbursements. 4 Table 4 – Grants with Largest Disbursements and Ongoing Implementation October 2012 through March 2013 Disbursed Disbursed Cumulative Undisbursed Oct - Dec Jan - Mar Disbursement Originally as of Remaining / 2012 2013 to Mar 2013 Approved Mar, 31 Approved ($000) ($000) ($000) ($000) 2013 percent ($000) China 0 300 300 2,566 2,266 88 Mongolia 0 500 500 2,901 2,401 83 Vietnam 2 565 1,089 1,654 13,000 8,364 64 565 1,889 2,454 18,467 13,031 78 TOTAL Implementation Highlights 16. As noted above, the six still-active grants experienced implementation gains on the ground that point to achievement of AHIF objectives. For instance, the Regional SAR, Cambodia, and Vietnam 2 projects undertook activities to better coordinate animal and human public health activities, including in surveillance that is so critical to tackle the threats of zoonotic diseases. Notable recent achievements are described below, both for the three projects with the most implementation gains during this quarter and for the other three projects that were under implementation during this quarter (China 3, Mongolia, and Nepal). Cambodia (Active as of August 13, 2008) 17. Continuous efforts in capacity building, institutional organization, and establishment of procedures (including pandemic preparedness procedures) have taken hold, and overall progress has accelerated significantly during 2012-13. The initiation of the technical service contracts with Food and Agriculture Organization (FAO) and WHO boosted the pace and quality of project implementation. The key achievements to date include: (i) three (3) regional laboratory renovations were completed, and a contract was awarded for the works package for new laboratory facilities building, which is expected to be completed before June 30, 2013; (ii) procurement of goods under the Human Health and the Project Coordination components has been completed; and 90% of activities under the Animal Health Component have been completed; the remaining 10% will be completed by April 2013; (iii) 1442 village animal health workers (VAHWs) trained on Avian and Human Influenza (AHI); and (iv) 14,236 farmers 5 participated in avian influenza (AI) awareness raising; door to door campaign reached 43,716 farmers, 9,875 AHI leaflets/posters distributed; and 2 AI road march campaigns were conducted. China 3 (Active as of July 24, 2012) 18. The objective of the project is to assist the Recipient to achieve a sustainable capacity for prevention of and response to emerging infectious diseases. The Grant agreement has been signed as of July 5, 2012. The project is making good progress: (i) both Ministries and the two project autonomous regions are committed to the project, manifested in form of the signed commitment letters; (ii) Work Plans have been developed by the project implementing agency and the two project autonomous regions; (iii) project procurement plan and operation manual have been developed and accepted by the Bank; (iv) all the Terms of References (TORs) for consultancy under human health component have been completed and agreed by the Bank; and (v) candidates for the advanced epidemiological training at Massey University have been selected and interviewed and all finalists have started the on-line training. Mongolia (Active as of January 21, 2013) 19. The objective of the project is to enhance the national capacity in preparedness for and response to five priority zoonotic diseases, namely Avian Influenza, Brucellosis, Hydatid disease (Echinococcosis), Anthrax and Crimean-Congo Hemorrhagic Fever. The grant agreement has been signed and implementation of project activities is now underway. A project work plan and a procurement plan have been developed. Activities are expected to be fully implemented. Regional SAR 2 (Active as of December 9, 2011) 20. Phase 1 of this program delivered a formal Master’s degree level training program in epidemiology and biosecurity to 70 human and animal health practitioners and disease control program managers in the participating countries. Phase 2 aims to further develop in-country and regional capacity in epidemiology and biosecurity by operationalizing the ‘One Health’ (OH) concept through regional workshops and by strengthening national institutions for animal and human health as Centers of Excellence or ‘One Health Hubs’ (OHH). The results achieved so far include the following: First, Regional Knowledge-sharing and Hub Development Workshop has been initiated with possible venues for this workshop in the region. Second, work to establish the One Health Hubs as Centers of Excellence in Epidemiology is underway, thanks to on-going liaison through the OHH working groups in each beneficiary country to identify the key institutions and organizations to be involved in the OHHs, and the ministerial approval processes required to achieve formal agreement. The projects in each country will involve integrated investigations of diseases affecting both animal and human populations and deliver outcomes formulated into policy recommendations to aid government decision making. 6 Vietnam 2 (Active as of March 26, 2012) 21. Though this project has only just started implementation, many activities have already been undertaken. These already-implemented activities concern both animal health and human health sectors. Major achievements include:(i) two laboratories accredited with International Organization for Standardization (ISO) 17025, bio-security condition in Ha Vy market were improved, 100 cases were fully investigated; (ii) 12 out of 14 planned training courses on maintenance and expansion of the surveillance model for infectious diseases (2 courses), collecting, statistics and reporting of infectious diseases from the village to the central level (3 courses), on the surveillance software of infectious disease for provincial and districts level (2 courses), on the surveillance software of infectious disease for selected communes (5 courses) were completed at central level; and (iii) about 206 training and simulation activities were planned and many of those have been conducted for both capacity building for health staff of the district health centers and communication activities for communities. However, an important training activity - Field epidemiology for provincial health staff - was not implemented at all due to the very low cost norms for tuition fee paid to the training institutions and allowance for trainees to cover meals and accommodations. Ministry of Health (MOH) is working with Ministry of Finance (MOF) to revise the new cost norms to facilitate not only training activities under this project but also under other externally-financed projects. Nepal (Active as of July 26, 2012) 22. The objective of the project is to enhance the Recipient's capacity for the prevention and control of infectious diseases that transmit between animals and humans (zoonoses) under the ‘One Health’ approach. The Grant agreement was signed on July 5, 2012. Implementation progress is satisfactory: (i) project management unit (PMU) has been established; (ii) an awareness raising workshop has been carried out in which the Project Director and the representatives from the Department of Health had participated; (iii) Technical and Steering Committee meetings have also been held; (iv) consultancy firms and consultants have been selected/recruited for Monitoring and Evaluation (M&E), and works; (v) the surveillance plan to monitor and contain the six identified zoonotic diseases is already underway; (vi) tenders for construction of laboratories, renovation of quarantines, renovation of training centers, and other tasks have already been processed; and (vi) the project team expects all the procurement activities to complete soon and disbursements of about USD 3.5 million by June 2013. Changes in Ratings of Implementation Progress and Risk 23. Two grants changed ratings of implementation progress or estimation of activity risk compared to the ratings of six months earlier. One grant reported these ratings for the first time: 7  Nepal project’s rating on implementation progress has been downgraded from Satisfactory to Moderately Satisfactory due to government budget announcement delay. This political impasse negatively impacted implementation progress. The issue has since been resolved.  Vietnam 2 project’s implementation progress rating has been downgraded from Satisfactory to Moderately Satisfactory due to delays in the implementation of many activities that led to the low disbursement. Analysis of reasons for delays was discussed and solutions were agreed to move the project forward. Closed Grants 24. A list of quarterly reports and their coverage of the results of closed grants is provided in Table 5. Table 5 – Results of Closed Grants Included in Quarterly Reports Results of Closed Grants Covered in Quarterly Quarterly Report Period Report October through March 2013 Tunisia April through September 2012 Lao PDR 1, Lao PDR 3, Morocco, and Regional-MNA 2 January through March 2012 Belize, China 2, Honduras, Mongolia, Nicaragua, Regional SAR 1, Vietnam 1 July through September 2011 Bangladesh, Colombia, Dominican Republic, Egypt, Lao PDR 2, Mexico, Myanmar, Regional ECA, Syria, Uganda, West Bank Gaza, Yemen January through March 2011 Bhutan, Cameroon, Kyrgyz Republic, Sri Lanka, Turkmenistan July through September 2010 Afghanistan, Armenia, Malawi, Mercosur, China 1 January through March 2010 Congo, Djibouti, Georgia, Indonesia, Moldova, Tajikistan, Uzbekistan, Regional MNA July through September 2009 Global January through March 2009 Zambia, Yemen 1, Sierra Leone, Mozambique July through September 2008 Liberia, Mauritania, Uganda 1 8 25. This report builds on earlier reporting by covering the results of those closed grants that had not been reported previously. The selected accomplishments over the lifetime of the Tunisia grant are highlighted below. 26. Tunisia: The objective of the project was to minimize the risk of outbreaks of the Highly Pathogenic Avian Influenza and other zoonoses in domestic poultry, and to strengthen Tunisia's preparedness and infectious disease control capacity. In spite of significant startup delays, the project has completed key activities under each component. Implementation of project activities accelerated substantially during the last year of the project, and cumulative disbursement reached 95 percent of the grant amount before the grant closed on December 31, 2012. 27. With the emergence of highly pathogenic avian influenza H5N1 Tunisia was at high risk due to the large number of migratory birds crossing over its territory, with increased opportunities to spread the infection among domestic poultry. Immediate actions to boost Tunisia's preparedness were needed in order to minimize the threat to the economy and animal and human health. Key achievements are as follows: (i) a comprehensive outbreak preparedness simulation (according to the National Preparedness Plan) has been conducted; (ii) central and regional laboratories have been upgraded with small equipment and serological testing materials; (iii) assessment of laboratory capacity was completed, and biosecurity analysis and training sessions on avian influenza surveillance and other zoonotic diseases were completed. 28. Moreover, the National Preparedness Plan was further strengthened. It now encompasses three main elements: (i) epidemiological surveillance based on a census of all poultry commercial farms in the country; (ii) early warning system based on veterinary services structures and chain of command, where the central veterinary services are assisted at the regional level; (iii) emergency response plan, with all procedures detailed in the national plan at the local, national and international levels, liaising with regional organizations such as the UMA (Union du Maghreb Arabe) and international ones such as FAO, OIE and WHO. The governmental services are also seconded by a professional poultry association and by private veterinarians at the local level. Additionally, three committees have been created to respond to any potential outbreaks: Cellules de Crise Nationale, Cellules de Crise Régionale and a Centre Local d'Intervention. 6. Challenges 29. A number of grants have continued to experience implementation and disbursement delays for a variety of reasons. For the Regional SAR 2 grant, the main purpose is to strengthen the national institutional capacity and sustainability in epidemiology and biosecurity. But the operationalization of the "One Health" concept can be a formidable challenge in Afghanistan, which is one of the participating countries but suffers from a precarious security situation, making field-based activities highly risky. In Cambodia, activities under the grant are 9 progressing satisfactorily, and the pace of disbursement has increased. But the combination of increased emphasis on field level activities and lack of financial incentives for the project’s national staff may affect their motivation, commitment, and active participation in project implementation. In China, with nine months left for implementation, it is critical that both animal and human health sectors continue to have a tighter, more effective collaboration in order to meet the objectives of the project. In Mongolia, the new government may introduce new rules and procedures, which could adversely affect project implementation. 30. As a growing number of AHIF grants closed, most recipient countries are increasingly facing the challenge of sustaining the capacity that has been built during the past 6 years. Moreover, significant gaps in countries’ capacity to prepare for and respond to outbreaks of avian influenza and other zoonotic diseases still remain because the needs at the outset of the AHIF-supported programs were so large. Financing for medium- and long-term-programs to build capacity in veterinary and human public health is scarce, especially in the poorest countries. 7. Patterns of Achievement 31. Across the AHIF portfolio of projects, notable accomplishments were obtained through training, strengthening surveillance, upgrading laboratories, and increasing public awareness of risks. This section illustrates such country achievements in the context of common themes. 32. Training: Training, to increase both capacity and awareness has been the leading activity among the AHIF funded projects. Some training has been provided to a number of technicians and health professionals. In Tunisia, assessment of laboratory capacity was completed, and biosecurity analysis and training sessions on Highly Pathogenic Avian Influenza (HPAI) surveillance and other zoonotic diseases were completed. In China, the candidates for the advanced epidemiological training at Massey University have been selected and interviewed and all the finalists have started the on-line training. In South Asia Region, 14 national institutions have been strengthened to ensure long-term sustainability in surveillance and response as well as the capacity of the public veterinary services to prepare, prevent, and respond to animal disease occurrence has been increased. In Vietnam, 12 out of 14 planned training courses on maintenance and expansion of the surveillance model for infectious diseases (2 courses), collecting, statistics and reporting of infectious diseases from the village to the central level (3 courses), on the surveillance software of infectious disease for provincial and districts level (2 courses), on the surveillance software of infectious disease for selected communes (5 courses) were completed at central level. Many of the about 206 training and simulation activities were conducted for both capacity building for health staff of the district health centers and communication activities for communities. 10 33. Surveillance: Surveillance work ranged from development of protocols and systems, to actual establishment of surveillance mechanisms in remote areas. In Nepal, the surveillance plan to monitor and contain the six identified zoonotic diseases is already underway. In Cambodia, the project is recognized to have built the capacity in a sustainable manner for health care system at all levels in terms of detection, reporting, investigation and response to the outbreaks of communicable diseases in general, in addition to the surveillance and response to human H5N1 cases. In Tunisia, a national plan that established a surveillance network for domestic poultry and wild birds was adopted. Moreover, the national preparedness plan was further strengthened and thus it now includes an epidemiological surveillance based on a census of all poultry commercial farms in the country. A veterinary surveillance van is fully operational; medical equipment and tools for protection of medical personnel are delivered; information equipment for data collection and analysis is in place. In Vietnam, a coordination mechanism for implementing technical activities and efficient coordination has been set up in most of provinces for surveillance, simulation exercises, and epidemiological investigation of outbreaks, monthly meetings and trainings on behavior change communication (BCC). 34. Laboratory Upgrading: Constructing or upgrading animal health or human health laboratories has been a significant element in many grants. In Cambodia, 3 regional laboratory renovations were completed and a contract was awarded for the works package for new laboratory facilities building, which is expected to be completed before June 30, 2013. In Tunisia, laboratory upgrade has been finalized and the assessment of the laboratory capacity has been completed and training sessions on laboratory diagnostic techniques of AHI conducted. In Nepal, the tenders for construction of laboratories, renovation of quarantines, and renovation of training centers have already been processed 35. Rapid Response: AHIF grants continue to establish, equip, and train rapid response teams, as in Tunisia, where the national preparedness plan has been strengthened to encompass (i) an epidemiological surveillance, (ii) an early warning system, and (iii) an emergency response plan. In Cambodia, all provincial and district rapid response teams received training on basic surveillance, outbreak investigation, and response. All cases in humans and poultry confirmed by the Rapid Response Team were followed up within 24 hours to undertake investigations and conduct appropriate control measures. In South Asia, a rapid response is being put in place through the “One Health Hub� concept. The development, testing, production, and stand-by cold data-recovery (backup) hosting environments have been established and deployment of the Test and Production environments for in-country testing and use has been completed. 36. Communication and Public Awareness: Mass communication and public awareness raising campaigns have been frequently utilized by AHIF-funded projects. In Tunisia, a communication plan for an awareness campaign has been prepared and information brochures distributed to the public. In Cambodia, 7,762 farmers participated in AI awareness raising 11 campaign; 18,592 farmers received AHI leaflets/posters from a door-to-door information dissemination campaign; and 60 journalists attended AI pandemic preparedness training. In South Asia, communication has been established with key agencies nationally and regionally and information about program activities exchanged. A regional knowledge-sharing workshop in epidemiology and biosecurity has been completed. In Nepal, an awareness raising workshop has been carried out in which the Project Director and the representatives from the Department of Health had participated. 37. Biosecurity: Several AHIF funded projects incorporated biosecurity training or implementation through preventive measures aimed at reducing the risk of infectious disease transmission. In South Asia Region, phase 1 provided a formal Masters’ degree level training in epidemiology and biosecurity to 70 human and animal health practitioners and disease programme managers in the participating countries. Phase 2 will develop and strengthen in- country and regional capacity in epidemiology and biosecurity by operationalizing the “One Health� concept through regional workshops. In Tunisia, biosecurity equipment was delivered to veterinary research institutes and regional veterinary laboratories in 24 regions. In Vietnam, 60% of poultry traders are applying good biosecurity practices at Havy Market. 38. Coordination: Many projects reported that inter-sectoral coordination and cooperation between animal health (Ministries of Agriculture) and human health (Ministries of Health) sectors is critical for success. In Tunisia, the government has convened several multi- stakeholder simulation exercises to strengthen its capacity to coordinate and respond quickly to outbreaks. In South Asia Region, a regional knowledge-sharing workshop in epidemiology and biosecurity will be organized in 2013 for key participants from One Health Hubs (OHH) - Government Ministries, donor agencies, and regional and international experts - to provide a forum for a cross-sectoral dialog to ensure sustainability of the OHH. In Cambodia, coordination meetings have taken place between the Ministry of Agriculture, Forestry, and Fishery (MAFF), the MOH and National Committee for Disaster Management (NCDM) to review, update and finalize the 2012-2013 annual workplan. MAFF and MOH capacity has improved substantially because of the technical service contract signed with FAO and WHO. In Nepal, a more robust co-ordination between the Ministry of Health and Population (MoHP) and Ministry of Agriculture and Cooperatives (MoAC) for the smoother implementation of the project is needed. In Vietnam, the good coordination in project management between the human health and animal health sectors at all levels has been maintained. The issuance of the cross sector coordination mechanism provides an excellent platform for the implementation of cross-sector activities at the local level including communication, simulation exercises, trainings, and surveillance. 39. Flexibility: Many projects have proved to be flexible in response to the changing needs of governments and were adjusted accordingly. Adjustments to projects have also been made in response to time pressures and chronic implementation delays. In Cambodia, a second order of restructuring, budget reallocation, and closing date extension has been processed to better 12 address existing challenges and to meet the development objectives of the project. In South Asia Region, the grant agreement has been amended to reflect an earlier inconsistency in the definition of the Recipient, which has important procurement implications. ANNEX 1: DONOR CONTRIBUTIONS Donor Pledges and Contributions to Date (as of March 31, 2013) Country/ Amount Received to Percent Organization Pledged Date (US$)* Received** European Commission € 70,930,000 96,252,504 99.0 United Kingdom ₤ 7,000,000 13,491,450 100.0 Australia AUD 10,500,000 8,488,250 100.0 Russian Federation USD 3,000,000 3,000,000 100.0 China USD 2,000,000 2,000,000 100.0 India USD 1,670,000 1,668,157 99.9 Korea USD 1,000,000 1,000,000 100.0 Iceland USD 200,000 200,000 100.0 Slovenia € 30,000 38,373 100.0 Estonia € 21,344 27,645 100.0 Total Contributions Received 126,166,379 99.0 *After conversion to US Dollars and before deduction of administration fee. **As computed in the commitment currencies. 13 ANNEX 2 – GRANT APPROVALS CHRONOLOGICAL LIST OF FACILITY GRANTS APPROVED In US$ Millions, As of March 31, 2013 European Com m ission East & East & Central Eastern Mediterranean Multi AHI Facility Envelope Approval TOTAL South Asia South Asia Asia Europe Littoral Donor Dates FACILITY (TF070533) (TF070934) (TF070540) (TF070541) (TF070542) (TF070515) Expected Funds Available* 35.7 31.2 5.9 6.3 13.0 28.4 120.5 Lao PDR - 1 8-Aug-06 (2.0) (2.0) Djibouti 7-Sep-06 (2.1) (2.1) Georgia 18-Sep-06 (1.6) (1.6) West Bank and Gaza 22-Sep-06 (3.0) (3.0) Zambia 26-Sep-06 (1.0) (1.0) China-1 18-Oct-06 (2.7) (2.7) Liberia 28-Nov-06 (0.1) (0.1) Sierra Leone 29-Nov-06 (0.1) (0.1) Vietnam 15-Dec-06 (10.0) (10.0) Indonesia 15-Dec-06 (10.0) (10.0) Regional - MNA 19-Dec-06 (1.0) (1.0) Afghanistan 22-Dec-06 (5.0) (5.0) Regional - LCR 22-Dec-06 (0.5) (0.5) Tajikistan 22-Dec-06 (1.5) (1.5) Yemen-1 5-Feb-07 (0.1) (0.1) Armenia 12-Feb-07 (2.0) (2.0) Mauritania 20-Feb-07 (0.0) (0.0) Uganda - 1 26-Feb-07 (0.1) (0.1) Cambodia 5-Mar-07 (2.0) (2.0) Moldova 26-Mar-07 (1.0) (1.0) Malaw i 16-Apr-07 (1.0) (1.0) Egypt 18-Apr-07 (7.1) (7.1) Uzbekistan 2-May-07 (3.0) (3.0) Myanmar 16-May-07 (1.3) (1.3) Mozambique 7-Jun-07 (0.1) (0.1) Bangladesh 16-Jul-07 (2.0) (2.0) Bhutan - 1 19-Jul-07 (1.3) (1.3) Lao PDR - 2 6-Aug-07 (2.4) (2.4) Sri Lanka 15-Oct-07 (1.4) (1.4) Cameroon 18-Oct-07 (1.3) (1.3) Turkmenistan 16-Nov-07 (1.1) (0.9) (2.0) Congo 27-Feb-08 (1.0) (1.0) Tunisia 9-Apr-08 (0.7) (0.7) Kyrgyz Republic 14-Apr-08 (0.4) (0.8) (1.2) Mongolia 21-Apr-08 (4.7) (4.7) Honduras 19-May-08 (0.3) (0.3) Yemen -2 11-Aug-08 (1.1) (1.1) Dominican Republic 12-Aug-08 (1.0) (1.0) Uganda - 2 10-Sep-08 (2.0) (2.0) Bhutan - 2 9-Dec-08 (1.2) (1.2) Lao PDR-3 18-Jan-09 (0.1) (0.1) Global - 1 2-Mar-09 (0.1) (0.1) Syria 23-Mar-09 (1.3) (1.3) Mexico 24-Aug-09 (1.7) (1.7) Belize 9-Nov-09 (0.5) (0.5) Morocco 10-Nov-09 (0.9) (0.9) China-2 22-Dec-09 (3.5) (3.5) Regional - SAR 11-Jan-10 (3.8) (3.8) Global - 2 2-Mar-10 (0.1) (0.1) Nicaragua 18-Apr-10 (0.3) (0.3) Subregional - Middle East 7-Oct-10 (0.3) (0.3) Regional - ECA 15-Nov-10 (3.0) (3.0) Colombia 2-Dec-10 (0.9) (0.9) Regional - SAR 9-Dec-10 (3.9) (3.9) Myanmar (supplemental) 20-May-11 (0.4) (0.4) Vietnam 31-May-11 (13.0) (13.0) Nepal 20-Apr-12 (10.0) (10.0) China 3 11-May-12 (2.6) (2.6) Mongolia 6-Jun-12 (2.9) (2.9) World 16-Apr-13 (2.0) (2.0) World 16-Apr-13 (1.2) (1.2) Total Approved: (49.6) (31.9) (5.9) (5.8) (13.0) (28.0) (130.9) Confirm ed Closed Grant Reflow s 13.7 0.7 0.0 0.1 0.1 5.7 20.3 Percent of Expected Funds 100% 100% 99% 89% 100% 78% 92% Projected Balance Available** (0.2) 0.0 0.0 0.7 0.1 6.2 9.9 * Funds contributed or pledged, net of 5% administration fee. **Includes reflow s received to date from closed grants. 14 ANNEX 3 – GRANT DISBURSEMENTS – TABLE 1 – ACTIVE GRANTS Active AHIF Grants (as of 3/31/2013) Signing Approved Closing Disbursed Movem ent Disbursed Project Nam es TTL Dates Am ounts Dates Jan 31 2013 since Jan. Mar 31 2013 Cambodia** 8-May-08 $2,000,000 30-Jun-13 Mudita Cham roeun $1,587,711 $19,493 $1,607,204 China 3 11-May-12 $2,566,400 31-Dec-13 Shiyong Wang $300,000 $300,000 Mongolia 26-Oct-12 $2,900,700 31-Dec-13 Shiyong Wang $0 $500,000 $500,000 Nepal 1-May-12 $10,000,000 31-Mar-14 Purna Bahadur Chhetri $0 $0 $0 Regional SAR 2 28-Nov-11 $3,865,910 31-Dec-12 Norm an B. Piccioni $1,202,845 $0 $1,202,845 Vietnam 2 21-Oct-11 $13,000,000 31-Dec-13 Lingzhi Xu $3,446,368 $1,088,593 $4,534,961 Total Active $34,333,010 $6,536,924 $1,608,086 $8,145,010 GRAND TOTAL $34,333,010 $6,536,924 $1,608,086 $8,145,010 15 ANNEX 3 – GRANT DISBURSEMENTS – TABLE 2 – CLOSED GRANTS Closed AHIF Grants (as of 3/31/2013) Signing Approved Closing Disbursed Movem ent Disbursed Reflow at Cl. Project Nam es TTL Dates Am ounts Dates Sept 30 2012 since Sept Mar 31 2013 Mar 31 2013 Afghanistan** 30-May-07 $5,000,000 31-Mar-10 Usm an Qam ar $395,547 $0 $395,547 $4,604,453 Armenia** 8-Jun-07 $2,000,000 31-Jul-10 Brian G. Bedard $1,960,462 $0 $1,960,462 $39,538 Bangladesh** 8-Oct-07 $2,000,000 30-Jun-11 Ousm ane Seck $1,172,583 $0 $1,172,583 $827,417 Belize 22-Jan-10 $501,744 31-Oct-11 Carm en Carpio $489,399 $0 $489,399 $12,345 Bhutan-1 2-Oct-07 $1,300,000 30-Jul-10 Sandra Rosenhouse $1,300,000 $0 $1,300,000 $0 Bhutan-2 28-May-09 $1,200,000 31-Jan-11 Sandra Rosenhouse $668,802 $0 $668,802 $531,198 Cameroon 26-Mar-08 $1,270,000 31-Dec-10 Ousm ane Seck $1,183,781 $0 $1,183,781 China-1 16-Apr-07 $2,650,000 30-Jun-10 Shiyong Wang $2,650,000 $0 $2,650,000 $0 China-2 25-Feb-10 $3,500,000 30-Nov-11 Shiyong Wang $3,500,000 $0 $3,500,000 $0 Colombia (CANCELLED) 6-Jan-11 $890,000 30-Jun-11 Diego Arias Carballo $0 $0 $0 $890,000 Congo 2-Jul-08 $1,000,000 31-Dec-09 Maham at Goadi Lougni $678,795 $0 $678,795 $321,205 Djibouti 21-Oct-06 $2,111,236 31-Aug-09 Jean-Philippe Tre $1,010,994 $0 $1,010,994 $1,100,242 Dominican Republic 8-Nov-08 $1,000,000 30-Jun-11 Diego Arias Carballo $720,670 $0 $720,670 $279,330 Egypt 29-Oct-07 $7,141,842 30-Jun-11 Maurice Saade $3,837,901 -$7,552 $3,830,349 Georgia** 23-Jan-07 $1,600,000 31-Aug-09 Diona Petrescu $1,536,915 $0 $1,536,915 $63,085 Global-1*** N/A $100,000 31-Dec-09 Om ar Hayat $8,969 $0 $8,969 $91,031 Honduras 1-Aug-08 $300,000 30-Oct-11 Marie-Helene Collion $298,178 $0 $298,178 Indonesia 13-Jun-07 $10,000,000 31-Dec-09 Shobha Shetty $1,813,685 $0 $1,813,685 $8,186,315 Kyrgyz Republic**a/ 11-Jul-08 $1,150,000 31-Dec-10 Brian G. Bedard $1,057,118 $0 $1,057,118 $92,882 Lao PDR - 1 11-Dec-06 $2,000,000 30-Jun-12 Hope C. Phillips Volker $1,927,703 $72,297 $2,000,000 $0 Lao PDR - 2** 7-Dec-07 $2,400,000 30-Jun-11 Hope C. Phillips Volker $2,382,276 $0 $2,382,276 $17,724 Lao PDR - 3*** 18-Jan-09 $120,000 30-Jun-12 Hope C. Phillips Volker $38,097 $80,903 $119,000 $0 Liberia-1* 19-Dec-06 $94,300 30-Jun-08 Yves Jantzem $89,130 $0 $89,130 $5,170 Malaw i 31-Jul-07 $1,000,000 10-Feb-10 Sheila Dutta $200,000 $0 $200,000 $800,000 Mauritania* 22-Mar-07 $29,500 30-Jun-08 Cherif Diallo $29,500 $0 $29,500 $0 Mexico 24-Feb-10 $1,700,000 30-Sep-11 Claudia Macias $547,289 $0 $547,289 $1,152,711 Moldova** 20-Jun-07 $1,000,000 31-Aug-09 Anatol Gobjila $1,000,000 $0 $1,000,000 $0 Mongolia 5-Jun-08 $4,656,463 30-Nov-11 Shiyong Wang $4,538,389 -$2,331 $4,536,058 Morocco 6-Oct-10 $888,490 30-Jun-12 Moham ed Medouar $0 $54,123 $550,194 $0 Mozambique* 10-Sep-07 $98,850 30-Jun-09 Daniel Liborio Da Cruz Sousa $95,341 $0 $95,341 $3,509 Myanmar 7-Mar-08 $1,685,353 30-Sep-11 Paavo Eliste $1,685,353 $0 $1,685,353 Nicaragua 22-Jul-10 $300,000 31-Oct-11 Am paro Elena Gordillo-Tobar $300,000 $0 $300,000 $0 Regional ECA 9-Mar-11 $3,000,000 30-Sep-11 Nedim Jaganjac $2,999,999 $0 $2,999,999 $1 Regional LCR 22-Jun-07 $500,000 31-Mar-20 Michael G. Carroll $500,000 $0 $500,000 $0 Regional MNA 1-Mar-07 $976,899 31-Dec-09 Colin S. Scott $976,899 $0 $976,899 $0 Regional SAR 11-May-10 $3,835,629 31-Dec-11 Norm an Bentley Piccioni $3,758,391 $33,805 $3,792,196 Sierra Leone* 20-Dec-06 $94,300 31-Dec-08 Yves Jantzem $84,772 $0 $84,772 $9,528 Sri Lanka 26-Mar-08 $1,433,000 31-Mar-11 Norm an Bentley Piccioni $1,362,689 $0 $1,362,689 $70,311 Sub-Regional MNA 24-Feb-11 $310,900 30-Jun-12 Eileen Brainne Sullivan $159,000 $35,000 $212,000 $0 Syria 22-Oct-09 $1,316,070 30-Aug-11 Maurice Saade $100,000 $0 $100,000 $1,216,070 Tajikistan** 22-Feb-07 $1,500,000 1-Dec-09 Bobojon Yatim ov $1,494,131 $0 $1,494,131 $5,869 Tunisia 14-Feb-09 $653,105 31-Dec-12 Maurice Saade $481,630 $30,734 $512,363 Turkmenistan a/ 28-Feb-08 $1,970,000 31-Dec-10 Tam er Sam ah Rabie $1,891,843 $0 $1,891,843 $78,157 Uganda-1* 21-May-07 $94,300 30-Jun-08 Wilson Onyang Odw ongo $93,321 $0 $93,321 $979 Uganda-2** 10-Oct-08 $2,000,000 30-Jun-11 Wilson Onyang Odw ongo $1,985,198 $0 $1,985,198 $14,802 Uzbekistan 18-May-07 $2,960,275 30-Sep-09 Dilshod Khidirov $2,942,854 $0 $2,942,854 $17,421 Vietnam 1 12-Apr-07 $10,000,000 31-Dec-11 Binh Cao $10,000,000 $0 $10,000,000 $0 West Bank & Gaza 3-Oct-06 $3,000,000 30-Jun-11 Maurice Saade $2,941,809 $0 $2,941,809 $58,191 Yemen-1* 10-Feb-07 $57,260 31-Mar-09 Pierre Rondot $53,881 $0 $53,881 $3,379 Yemen-2 5-Nov-08 $1,080,100 30-Jun-11 Pierre Rondot $733,827 -$1,680 $732,148 Zambia 22-Dec-06 $999,552 31-Dec-08 Alex Mw anakasale $841,168 $0 $841,168 $158,384 TOTALS $96,469,168 $70,518,287 $295,298 $71,327,656 $20,651,250 *Rapid Assessm ent Grants **Co-financing Grants ***Bank-Executed Grants a/ The sum of tw o separate child accounts reported as they refer to the sam e project, the latest closing date is indicated 16 ANNEX 4 – REGIONAL GRANT DISBURSEMENT CHARTS Chart 2 - Disbursement This Quarter - as of March 31, 2013 MNA 6% EAP 94% 17 ANNEX 5 – REGIONAL FUNDING REQUIREMENTS Africa Region AHI Grant Proposal Funding Source (in US$ million) Bank Financing PHRD AHI Facility Staff Country Grant Name IDA Grant Grant Contacts Type IBRD IDA Credit Status Date Grant Amount Amount Avian and Human Influenza Legally Cameroon Stand Alone 1.270 31-Dec-10 Manievel Sene Prevention and Control Project Closed Republic of Avian Influenza Emergency Legally Mahamat Goadi Stand Alone 1.000 1-Nov-10 Congo Preparedness Response Closed Louani Legally Liberia-1 Rapid Assessment Stand Alone 0.094 31-Jul-08 Yves Jantzem Closed Avian Influenza Prevention & Legally Malawi Stand Alone 1.000 25-Mar-10 Sheila Dutta Control Closed Legally Mauritania Rapid Assessment Stand Alone 0.030 16-Jun-08 Cherif Diallo Closed Legally Mozambique Rapid Assessment Stand Alone 0.099 30-Nov-09 Daniel Sousa Closed Legally Sierra Leone Rapid Assessment Stand Alone 0.094 29-May-09 Yves Jantzem Closed Legally Wilson Onyang Uganda-1 Rapid Assessment Stand Alone 0.095 1-Dec-08 Closed Odwongo Avian and Human Influenza Legally Wilson Onyang Uganda-2 Co-financing 10.000 2.000 15-Feb-12 Preparedness & Response Project Closed Odwongo Avian Influenza Prevention & Legally Alex Zambia Stand Alone 1.000 29-Sep-09 Control Closed Mwanakasale Totals by Source - 10.000 - - 6.682 Note: "Closed" means all services / activities chargeable to Trust Fund are completed, disbursement may be ongoing at this point until the grace period is expired. "Legally Closed" means all services / activities are completed plus all financial activities are finalized including disbursements and reflows. 18 East Asia and Pacific Region AHI Grant Proposal Funding Source (in US$ million) Bank Financing PHRD AHI Facility Staff Country Grant Name IDA IDA Grant Grant Contacts Type IBRD Status Date Credit Grant Amount Amount Avian and Human Influenza Control & Cambodia Cofinance 6.000 3.000 2.000 Approved 5-Mar-07 Mudita Chamroeun Preparedness Emergency Project Capacity Building for HPAI Prevention Stand Legally China-1 2.650 27-Dec-10 Shiyong Wang & HI Pandemic Preparedness Alone Closed Capacity Building for HPAI Prevention Stand Legally China-2 3.500 30-Nov-11 Shiyong Wang & HI Pandemic Preparedness Alone Closed Avian and Human Influenza Control & Stand Legally Indonesia 5.000 10.000 4-Aug-10 Shobha Shetty Preparedness Project Alone Closed Legally 2.000 8-Aug-06 Closed Avian and Human Influenza Control & Legally Lao PDR Cofinance 4.000 2.000 2.400 11-Jan-12 Hope C. Phillips Preparedness Project Closed Legally 0.120 18-Jan-09 Closed Avian Influenza Control and Human Stand Legally Mongolia 4.656 30-Nov-11 Shiyong Wang Influena Preparedness & Response Alone Closed Support for Control of Highly Stand Legally Myanmar 1.685 30-Sep-11 Paavo Eliste Pathogenic Aian Influenza Alone Closed Second Avian and Human Influenza Legally Vietnam Cofinance 20.000 5.000 10.000 31-Dec-11 Binh Thang Cao Control & Prevention Project Closed Avian and Human Influenza Control & Norman Bentley Vietnam -2 Cofinance 10.000 13.000 Approved 31-May-11 Preparedness Project Piccioni Avian and Human Influenza Control & Stand China - 3 2.600 Approved 11-May-12 Shiyong Wang Preparedness Project Alone Avian Influenza Control and Human Stand Mongolia 2.900 Approved 6-Jun-12 Shiyong Wang Influena Preparedness & Response Alone AHIF - National Human and Animal Regional Stand Health Systems Assessment Tools and 1.965 Approved 16-Apr-13 Francois Le Gall ECA Alone Bridges Totals by Source - 20.000 20.000 15.000 59.476 19 Europe and Central Asia Region AHI Grant Proposal Funding Source (in US$ million) Bank Financing PHRD AHI Facility Staff Country Grant Name IDA IDA Grant Grant Contacts Type IBRD Status Date Credit Grant Amount Amount Legally Armenia Avian Influenza Preparedness Project Cofinance 6.250 0.804 2.000 20-Jan-11 Brian Bedard Closed Avian Influenza Control and Human Legally Georgia Cofinance 3.500 3.500 1.400 1.600 22-Feb-10 Doina Petrescu Pandemic Closed Avian Influenza Control and Human Legally Kyrgyz Republic Cofinance 4.000 1.000 1.150 13-Jun-11 Brian Bedard Pandemic Preparedness & Control Closed HPAI Preparedness and Response Legally Moldova Cofinance 4.000 4.000 0.500 1.000 8-Jan-10 Anatol Gobjila Project Closed Regional Training in Animal and Stand Legally Brian Bedard & Regional ECA 3.000 1-Mar-12 Human Health Epidemiology Alone Closed Nedim Jaganjac Avian Influenza Control and Human Legally Tajikistan Cofinance 5.000 1.500 16-Apr-10 Bobojon Yatimov Pandemic Preparedness & Response Closed Avian Influenza Control and Human Stand Legally Tamer Samah Turkmenistan-1 1.077 9-Nov-10 Preparedness & Response Project Alone Closed Rabie Avian Influenza Control and Human Stand Legally Tamer Samah Turkmenistan-2 0.893 23-May-11 Preparedness & Response Project Alone Closed Rabie Avian Influenza Control and Human Stand Legally Uzbekistan 2.960 1-Apr-10 Dilshod Khidirov Preparedness & Response Project Alone Closed AHIF - National Human and Animal Stand Regional ECA Health Systems Assessment Tools and 1.155 Approved 16-Apr-13 Francois Le Gall Alone Bridges Totals by Source - 13.750 16.500 3.704 16.335 20 Latin America & Caribbean Region AHI Grant Proposal Funding Source (in US$ million) Bank Financing PHRD AHI Facility Staff Country Grant Name IDA IDA Grant Grant Contacts Type IBRD Status Date Credit Grant Amount Amount Stand Legally Belize Influenza Detection and Response 0.502 9-Dec-11 Carmen Carpio Alone Closed Avian Influenza Prevention and Stand Colombia 0.890 CANCELLED 21-Oct-11 Diego Arias Carballo Control Project Alone Avian Influenza Pandemic Stand Legally Dominican Republic 1.000 30-Dec-11 Diego Arias Carballo Preparedness Project Alone Closed Highly Pathogenic Avian Influenza Stand Legally Honduras 0.300 1-Dec-11 Marie-Helene Collion Prevention and Control Project Alone Closed Legally México Influenza A/H1N1N Prevention Cofinance 25.000 1.700 22-Dec-11 Claudia Macias Closed Strengthening Surveillance and Stand Legally Nicaragua Evaluation for an Effective Response 0.300 20-Dec-11 Marcelo Bortman Alone Closed to Epidemiological Emergencies Regional Strengtheing of CAS for Avian Flu Stand Legally 0.500 14-Sep-10 Michael G. Carroll LCR-1 Preparedness Alone Closed Totals by Source 25.000 - - - 5.192 Note: "Closed" means all services / activities chargeable to Trust Fund are completed, disbursement may be ongoing at this point until the grace period is expired. "Legally Closed" means all services / activities are completed plus all financial activities are finalized including disbursements and reflows. 21 Middle East & North Africa Region AHI Grant Proposal Funding Source (in US$ million) Bank Financing PHRD AHI Facility Staff Country Grant Name IDA IDA Grant Grant Contacts Type IBRD Status Date Credit Grant Amount Amount Avian Influenza Prevention and Stand Legally Djibouti 2.111 1-Aug-11 Jean-Philippe Tré Control Project Alone Closed Avian and Human Influenza Control & Stand Egypt 7.142 Closed 30-Jun-11 Maurice Saade Prevention Project Alone Stand Legally Morocco Avian Influenza Preparedness Project 0.888 10-Nov-09 Pierre Rondot Alone Closed Regional Sub-regional Avian and Pandemic Stand Legally 0.977 1-Jun-10 Colin Scott MNA - 1 Influenza Preparedness (MECIDS-1) Alone Closed Regional Sub-regional Avian and Pandemic Stand Legally Eileen Brainne 0.311 7-Oct-10 MNA - 2 Influenza Preparedness (MECIDS-2) Alone Closed Sullivan Stand Legally Syria Avian Influenza Preparedness Project 1.316 14-Mar-12 Maurice Saade Alone Closed Stand Tunisia Avian Influenza Preparedness Project 0.653 Closed 9-Apr-08 Maurice Saade Alone West Bank Avian Influenza Prevention & Control 10.000 Legally Cofinance 3.000 14-Dec-11 Maurice Saade & Gaza Project (Cancelled) Closed Strengthening the Integrated Stand Legally Yemen - 1 National Action Plan for Svian and 0.057 31-Aug-09 Jean-Philippe Tré Alone Closed Human Influenza Avian Influenza Prevention and Stand Legally Yemen -2 1.080 30-Jun-11 Pierre Rondot Control Project Alone Closed Totals by Source - - - 17.535 22 South Asia Region AHI Grant Proposal Funding Source (in US$ million) Bank Financing PHRD AHI Facility Staff Country Grant Name IDA IDA Grant Grant Contacts Type IBRD Status Date Credit Grant Amount Amount Legally Afghanistan AHI Preparedness and Control Project Cofinance 4.000 5.000 29-Dec-10 Usman Qamar Closed Avian Influenza Preparedness and Legally Bangladesh Cofinance 13.000 2.000 6-Mar-12 Ousmane Seck Response Project Closed National Influenza Preparedness and Stand Legally Bhutan - 1 1.300 16-Dec-10 Sandra Rosenhouse Response Project Phase I Alone Closed National Influenza Preparedness and Stand Legally Bhutan - 2 1.200 24-May-11 Sandra Rosenhouse Response Project Phase II Alone Closed Regional Stand Legally Epidemiological Training (Phase 1) 3.836 31-Dec-11 Norman Piccioni SAR - 1 Alone Closed Regional Stand Epidemiological Training (Phase 2) 3.866 Approved 9-Dec-10 Norman Piccioni SAR - 2 Alone Avian Influenza Preparedness and Stand Legally Vichitrani Sri Lanka-1 1.433 17-Aug-11 Response Project Alone Closed Gunawardene Avian Influenza Preparedness and Stand Nepal 10.000 Approved 20-Apr-12 Norman Piccioni Response Project Alone Totals by Source - 13.000 4.000 - 28.635 Note: "Closed" means all services / activities chargeable to Trust Fund are completed, disbursement may be ongoing at this point until the grace period is expired. "Legally Closed" means all services / activities are completed plus all financial activities are finalized including disbursements and reflows. 23