THE WORLD BANK WORLD1BANKGROUP Date: 1 H.E. Issa Doubragne Minister of Economy and Development Planning Ministry of Economy and Development Planning B.P. 286 N'Djamena Republic of Chad Re: IDA Grant D806-TD (Climate Resilient Agriculture and Productivity Enhancement Project) Additional Instructions: Disbursement and Financial Information Letter. Excellency: I refer to the Additional Financing Agreement between the Republic of Chad (the "Recipient") and the International Development Association (the "Association") for the above-referenced Project. The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time to time request withdrawals of Grant amounts from the Grant Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"), and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses of Grant Funds. The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank .or-g and its secure website "Client Connection" at httpls://clientconnection.worldbank.crag. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Grant is specified below. (i) Disbursement Arrangements General Provisions (Schedule 1). The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Electronic Delivery. Section 11.01 (c) of the General Conditions. The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Association's web-based portal "Client Connection" at lt t_c_ egtconnectionyor ld bank.oi. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. The Recipient may exercise the option THE WORLD BANK WORLDBANKGROUP of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Borrower encounters legal limitations), and which were previously agreed with the Association. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https:/worldbank.or' and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each calendar semester, interim unaudited financial reports ("IFR") for the Project covering the semester. (ii) Audits. Each audit of the Project Financial Statements and the Project Implementing Entity Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Association not later than six (6) months after the end of such period. III. Other Information. For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's website (http;/` w worldbank,lorg) and "Client Connection". The Association recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Association by email at AskL n I Worll 3nk.or using the above reference. Yours sincerely, Rasit Pertev Country Manager for Chad Africa Region Attachments 1. Form of Authorized Signatory Letter 2. Statement of Expenditure (SOE) 3. Bank Statement Reconciliation 4. Interim Financial Report (IFR) THE WORLD BANK WORLD BANKGROUP With [Ministry of Finance and Development copies: Planning] [BP :144] [Avenue Rigorbert Nelde] [Ndjamena] [Republic of Tchad] [M. Tahir Hamid Nguilin] [Tel: 22 52 68 61] [Ministry of Agriculture] [BP : 441] [Ndjamena], [Republic of Tchad] [email address] [M. 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(S � � � �23 г1y � � �' •О р � ¢ р " G' U ^ N 'V � � ,О О С1 � °N � � � `� U сЯ, сЯд д' .� "б a�i � � N (г � � ` iб + CL N � '� р V� � у �� р О �,�,, О b_д � С7 4-� о и� О р � х � о � ,L' 'b о [г� ц�, �' � ^-� �i N Я � р �� у� й д � � 'О .� .х cvYj р .Я �л U у'+� с�б � �>, О. О п3 � О � ° � �г� �-°=3 3 � � � � р о о т. �'с� � Е-� е -� д •а � р р о V �� �,о У Q й � и� 3� а� о:б с '3 Г.� � � U 'д .� °' а� � ' � о � о .с � о 3 HГ��ZUQ 'ZF и о а� о •У р У ti •и У „ д N �л '� О ¢ а � * Attachment I - Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Re:: IDA Grant D806-TD (Climate Resilient Agriculture and Productivity Enhancement Project Attention: , Country Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association")[, acting as implementing of the ]' and [name of recipient] (the "Recipient"), dated . providing the above [Grant] [Credit]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 2[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, 3[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 4[individually] 5Uointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. ' Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete thisfootnote infinal letter that is sent to the Associations 2 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete thisfootnote infinal letter that is sent to the Association. ' Instruction to the Recipient: stipulate if more than one person needs tojointly sign Applications, if so, please indicate the actual number. Please delete thisfootnote infinal letter that is sent to the Association. 4 Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete thisfootnote infinal letter that is sent to the Association. ' Instruction to the Recipient: use this bracket qnly if several individuals mustjointly sign each Application; if this is not applicable, please delete. Please delete thisfootnote infinal letter that is sent to the Association. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / Attachment 2 - Statement of Expenditures Payments made during the period from to Date: Application No.: For expenditures against the contracts not subject to the Bank Prior Review Loan: SOE No.: 1 2 3 4 5 6 7 8 9 Item Category Currency and Total Currency and Eligible % Amount Currency and Exchange Rate Remarks No. No. (**) Amount of Contract Total Amount of from Schedule Eligible for Amount Paid from (Col. 7 divided by Invoice Covered I of Financing (4 Special Account (if Col. 6) by Application Loan/Credit x 5) Applicable) (Net of Retention) Agreement TOTALS. Supporting documents for this SOE retained at (insert location) (*) A separate SOE form should be used for retroactive financing (**) Items should be grouped by category; or alternatively, a separate SOE form may be used for each category Attachment 3 - Bank Statement Reconciliation DESIGNATED ACCOUNT RECONCILIATION STATEMENT LOAN/CREDIT/PPF/COFINANCIER NUMBER ACCOUNT NUMBER WITH (BANK) 1. TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) $ 2 LESS: TOTAL AMOUNT RECOVERED BY WORLD BANK - $ 3. EQUALS PRESENT OUTSTANDING AMOUNT ADVANCED TO THE SPECIAL ACCOUNT (NUMBER I LESS NUMBER 2) = $ 4. BALANCE OF SPECIAL ACCOUNT PER ATTACHED BANK STATEMENT AS OF DATE $ 5. PLUS: TOTAL AMOUNT CLAIMED IN THIS APPLICATION NO. +$ * 6. PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED REASON: +$ * 7. PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS APPLICATION NO. AMOUNT * SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED + $ 8. MINUS: INTEREST EARNED - $ * 9. TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) = $ 10. EXPLANATION OF ANY DIFFERENCE BETWEEN THE TOTALS APPEARING ON LINES 3 AND 9: 11. DATE: SIGNATURE: TITLE: Attachment 4 - Interim Financial Report Climate Resilient Agriculture and Productivity Enhancement IDA Loan No. xxxx Sources and Uses of Funds For the Quarter ended dd/mm/yyyy Amounts expressed in XAF Quarter Cumulative EXPENDITURES Actual Budgeted Actual Budgeted RECEIPTS IDA Funds Total Receipts LESS EXPENDITURE Extension to the Chad of CORAF's technical networks on strengthening regional cooperation and sharing of experience, knowledge and training Development and implementation of annual regional communication action plans based on the regional communication strategy prepared by CORAF, including the networking of knowledge management, information, and communications systems to accelerate the sharing of agricultural technology, tools, and best practices Support to the GoC in preparing and implementing an action plan to mainstream climate change considerations in R&D programs Support to the GoC for developing and implementing an action plan to mainstream gender considerations in R&D programs based on the gender strategy prepared by CORAF Regional Competitive Agricultural Research Grant Scheme to the Recipient Organization of regional events (for a, show case events, regional meetings) with Chad's participation CORAF's operating costs Total Expenditure 0.00 0.00 0.00 0.00 RECEIPTS LESS PAYMENTS Net Change in Cash CASH BALANCES Opening Cash Balances IDA Designated Account Total Opening Cash Balances Closing Cash Balances IDA Designated Account Total Closing Cash Balances 0.00 0.00 0.00 0.00 Project Name: IDA Grant H-XXXXX PART I 1. Cumulative advances to end of current reporting period 2. Cumulative expenditures to end of last reporting period 3. Outstanding Advance to be accounted (line 1 minus line 2) PART II 4. Opening DA balance at beginning of reporting period (as of 01/MM/20YY) 5. Add/subtract: Cumulative adjustments (if any) 6. Advances from World Bank during reporting period 7. Add lines 5 and 6 8. Outstanding advances to be accounted for (add line 4 and line 7) 9. Closing DA balance at end of current reporting period (as of 30/MM/20YY) 10. Add/subtract: Cumulative adjustments (if any) 11. Expenditures for current reporting period 12. Add line 10 and line 11 13. Add line 9 and line 12 14. Difference (if any) (line 8 minus line 13) PART III 15. Total forecasted amount to be paid by World Bank 16. Less: Closing DA balance after adjusments 17. Payments to paid by DP and SC 18. Add lines 16 and 17 19. Cash requirement from World Bank for next reporting periods (line 15 minus line 18)