Procurement Plan for Meghalaya – CommunityLed Landscape Management Project [CLLMP] P157836 [Period:First 18 months of the Project] Covering the Period :June 2017 to December 2018 Meghalaya Basin Management Agency PROCUREMENT PLAN Country : INDIA Borrower : Government of India on behalf of Government of Meghalaya Project Name :Meghalaya – Community Led Landscape Management Project[P157836] Project Implementation Agency:Meghalaya Basin Management Agency [MBMA] Date of General Procurement Notice : Bank’s Approval Date of the Procurement Plan :October 30, 2017 Original … June 5, 2017 Revision 1 :October 31, 2017 Date of the Procurement Plan: October 31, 2017 Period covered by this Procurement Plan: June 2017 – December 2018 Preamble 1. Procurement would be carried out in accordance with the World Bank’s Procurement Framework and “Procurement Regulations for Borrowers, July 2016”, hereinafter referred to as “Regulations”, will be applicable for all procurement under the project. 2. In accordance with paragraph 5.9 of the Regulations, the Bank’s Systematic Tracking and Exchanges in Procurement [STEP] system will be used to prepare, clear and update Procurement Plan and conduct all procurement transactions for the Project. 3. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. 4. Advance Contracting with Retroactive Financing: For effective project implementation and effective start-up, the project has initiated advance contracting which is likely to include, but may not be limited to critical consultancies envisaged under the Project, namely, consultancy for baseline survey, study identifying drivers of deforestation, and study on impact of mining. Page 2 of 23 5. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. 6. Procurement Management: The project will be implemented, monitored, and coordinated by the MBMA. The Procurement Cell will be housed within the SPMU and will be headed by the Additional Project Director [Administration] assisted by two Deputy Project Directors [one each for Garo Hills and Khasi/Jaintia Hills], who in turn will report to the Project Director, SPMU. The procurement cell will be supported by a Procurement Expert and will be responsible for day-to-day procurement functions [such as procurement planning and implementation of centralized procurement, approving and monitoring procurement plans for decentralized procurement, coordination with decentralized procuring entities at various levels and with technical cells and various line departments, contract administration and management, reporting and coordinating with the Bank, identifying capacity building/training needs for project staff and officials and conducting procurement trainings, implementation of procurement risk mitigation action plan, etc.]. 7. E-Procurement:Use of eProcurement using the NIC Portal will be appropriately introduced when the project builds the capacity to do so in line with GO FEG.25/2014 dated February 7, 2014 issued by the Finance Department of the Government of Meghalaya, to bring in greater transparency in the procurement process. 8. Record Keeping: All records pertaining to the award of tenders, including bid notification, register pertaining to sale and receipt of bids, bid opening minutes, Bid Evaluation Reports; and all correspondence pertaining to bid evaluation, communication sent to/with the World Bank in the process, bid securities, approval of invitation/evaluation of bids by the State/District/Block and Village levels would be retained by the respective Implementing Agencies. 9. Disclosure of Procurement Plan: The project will use the Bank’s online procurement planning, tracking and monitoring tool, Systematic Tracking of Exchanges in Procurement. The Procurement Plan and it’s updates, as approvedby the Bank in STEP will be disclosed on the Bank’s external website, the project website and shared with with District and sub-district level implementing agencies. 10. Disclosure of Procurement Information: Page 3 of 23 a. The following documents shall be disclosed on the Project website: [i] procurement plan and updates, [ii] Specific Procurement Notice for procurement of goods, non-consulting services and works for opencompetitive procurement [iii] Request for Expressions of Interest for selection/hiring of consulting services, [iv]list of contracts awarded, [v] shortlist of consultants. b. For all prior review procurement, following details shall be sent to the Bank through STEP for publishing in the UNDB and World Bank external website: [i]Procurement Notices for procurement of goods, non- consulting services and works using international/nationalopen market approach [ii] request for Expressions of Interest for consulting services (iii) contract award details of all procurement of goods and works using international/nationalopen competitive procurement, [iv] contract award details of all consultancy services and [v] list of contracts/purchase orders placed following Direct Selection or CQS procedures on a quarterly basis. In addition, implementing agency will also publish on its website any information required under the provisions of “suomotu” disclosure as specified by India’s Right to Information Act. 11. Complaint Handling Mechanism: A complaint handling mechanism to address any procurement related complaints received by the project, will be developed and implemented by the SPMUto the satisfaction of the Bank. Upon receipt of complaints, immediate action would be initiated to acknowledge the complaint and to redress it within a reasonable timeframe. All complaints will be addressed at levels higher than the level at which the procurement process was undertaken or the decision was taken. Any complaint received will also be forwarded to the Bank for information, and the Bank would be kept informed after the complaint is redressed. 12. Contract Management:Procurement Cell under the SPMU will be responsible for overall procurement and contract management. The Procurement Cell will be ably assisted by a multi-skilled Project management team, engaged to provide overall implementation support and monitor all Goods, Non-consulting services and Consultancy contracts. 13. Leased Assets:Not Applicable 14. Procurement of Second Hand Goods:Not Applicable 15. Domestic Preference: Goods: The provision of domestic preference will be applied in the evaluation of bids in accordance with Annex VI of the Regulations. Works: Not Applicable. Page 4 of 23 16. Procurement Profile As per PPSD, procurement will be both centralized at SPMU and decentralized to Districts and Village levels. No procurement will be undertaken at the Block Level. The procurement profile at the centre is likely to consist inter alia of service vehicles, office equipment, cameras, GIS and geospatial applications, satellite imagery, IT equipment and accessories, consultancies to support need based studies and technical assistance, internal audit, baseline survey, monitoring and evaluation, MIS development, communications and outreach, individual technical experts to support SPMU, printing services for IEC, and minor civil works, etc. The procurement profile at the District level is likely to include inter alia office equipment and furniture, IT equipment and accessories, minor repairs and civil works, etc. Communities will implement their procurements in accordance with their approved Community Natural Resource Management Plans and the procurement profile is likely to include inter alia agriculture items and equipment, minor civil works including repairs of existing structures, etc. Most procurement would involve National Competitive Procurement, Request for Quotations and a few Direct Selections. All community driven procurement will follow the procedures outlined in the procurement chapter of the Community Operations Manual and will be governed by the provisions of Paragraphs 6.9 and 6.10 of Annex XII of the Regulations. 17. National Procurement Procedures – Request for Bids :In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market [as specified in the Procurement Plan tables in STEP], the country’s own procurement procedures updated from time to time may be used, as elaborated below: a. Only the model procurement documents agreed with The World Bank [and as amended for time to time], shall be used for bidding; b. Invitations to bid shall be advertised in at least one widely circulated national daily newspaper [or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded], at least 30 days prior to the deadline for the submission of bids; c. No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state owned enterprises, small scale enterprises or enterprises from any given state; Page 5 of 23 d. Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank [i] for the first request for extension if it is longer than four weeks; and [ii] for all subsequent requests for extension irrespective of the period [such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer]’; e. Re-bidding shall not be carried out with reference to contracts subject to Bank’s prior review without prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; f. Rate contracts entered into by the Directorate General of Supplies and Disposals [DGS&D] will not be acceptable as a substitute for national competition procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts and its new version will be acceptable, however, for any procurement under the shopping procedures, Bank has allowed use of Government of India’s Government e-Marketplace [GeM][www.gem.gov.in] in lieu of Shopping/RFQ as per following details: • Use of GeM will be allowed in lieu of shopping up to US$30,000 in catalog mode [viz. any available item could be selected by borrowers]. • Use of GeM will be allowed in lieu of shopping up to US $100,000, provided there are at least 3 suppliers for the item on GeM and the Purchaser uses RFQ [mini competition or bidding among suppliers] feature on GeM to discover the final price. In both above cases Borrowers will record their assessment on reasonableness of price. Also, GeM is not to be used in lieu of National Competive Procurement [NCP]. g. No negotiations are conducted even with the lowest evaluated responsive bidders. h. Two or three envelope system will not be used [except when using e- Procurement system assessed and agreed by the Bank]. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. 18. Procurement Methods/Market Approaches and related World Bank’s review thresholds for Goods, Works,Non-Consulting Services and Consulting Services Page 6 of 23 Applicable Regulations of the World Bank:Procurement for the proposed project will be carried out in accordance with the Bank’s Procurement Regulations for Borrowers for Goods, Works, Non-Consulting and Consulting Services dated July 1, 2016, and applicable to Investment Project Financing [IPF] hereinafter referred to as “Regulations”. The project will be subject to the Bank’s Anticorruption Guidelines as of July 1, 2016. All procurement will also be in accordance with the provisions stipulated in the Loan Agreement. Procurement Plan will list review requirements for each of the packages.Prior review and procurement method thresholds agreed with the World Bank for the Project based on the risk assessed are detailed below. These thresholds shall be reviewed and revised, if necessary, during the life of the proposed Project so that these are consistent with the risk assessments made periodically [Note: Any amendments to post-review contracts, raising the contract value to prior review threshold, will also be subject to prior review by the World Bank]. Procurement Approaches and Thresholds [US$ equivalent] Methods Open International [Goods, IT and >3 Million non-consulting services] Open National [Goods, IT and Non- > 100,000 and up to 3 Million consulting Services] National Request For Quotation Up to 100,000 [Goods/Works] Open International [Works] > 40 Million Open National [Works] > 100,000 and up to 40 Million Direct Selection No threshold. For Goods/Works/Non Consulting Services : As per paragraphs 6.8- 6.10 of Regulations. For Consultants: As per paragraphs 7.13-7.15 of Regulations. Framework Agreement For Goods/Works/Non Consulting Services : As per paragraphs 6.57- 6.59 of Regulations. For Consultants : As per paragraph 7.33 of Regulations. Shortlist of National Consultants Up to 800,000 World Bank review of procurement. The Bank will prior review the following contracts: Page 7 of 23 • Works: All contracts more than US $10 million equivalent • Goods and Non-Consulting Services: All contracts more than US $2 million equivalent • Consultancy services [Firms] : All contracts more than US $1 million equivalent • Consultancy Services [Individual Consultants] : All contracts more than US $0.3 million equivalent Procurement Post Review: All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. Even in post review cases, the inputs of Bank on Technical Specifications/TORs will be obtained by the Project. Independent ProcurementReview :The Bank may conduct at ay time, Independent Procurement Review of all contracs financed under the Loan. 19. Prior Review Arrangements: Goods, Non Consulting Services and Civil Works : In the case of contracts for procurement of goods, non-consulting services and civil works, subject to prior review, before granting/agreeing to [i] a material extension of the stipulated time for performance of a contract; or [ii] any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or [iii] any change variation order or orders under such contract amendment [except in cases of extreme urgency] which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% [fifteen percent]; or [iii] the proposed termination of the original price contract, the Borrower shall seek Bank’s no objection to the proposed extension, modification, or change order.A copy of all amendments to the contract shall be furnished to the World Bank for its record. In case of Prior Review of Goods/Non-Consulting Services/Works contracts, prior concurrence of the Bank will be applicable for :justificaiton for Direct Selection;Request for Bids[RFB]/Request for Proposals [RFP] documents and subsequent amendments [if any]; minutes of pre-bid/proposal conferenceif it leads to issuance of corrigendum; bid/proposal evaluation report prepared in the prescribed format of the Bank; signed contract agreement. 20. Prior ReviewArrangements : Consultancy Services Page 8 of 23 • Terms of Reference [ToR] :All ToR for consultancy assignments will be subject to prior technical concurrence by Task Team Leader of the World Bank. • In the case of contracts subject to prior review, before agreeing to:[a] an extension of the stipulated time for performance of a contract; [b] any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or [c] the proposed termination of the contract, the Borrower shall seek Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. • In case of Prior Review Consultancy contracts, prior concurrence of the Bank will be applicable for the following: justification for Direct Selection; Expression of Interest [EOI]; Short List; Request for proposal [RFP] and it’s amendments, if any; Minutes of pre-proposal conference, if any and if they lead to amendment to the RFP; Technical Evaluation Report prepared in the prescribed format of the Bank; Draft Contract Agreement along with Combined Evaluation report and Minutes of Negotiations; Final Signed Contract. 21. Short List:The shortlist shall include not fewer than five and not more than eight eligible firms with further reference to section 7.16 to 7.20 of Procurement Regulations. 22. Advertisement:The Request for Expression of Interest for consultancy services shall be advertised in regional and at least one national leading newspaper and project website. 23. Other Special Selection Arrangements/Requirement • Consultancy assignment with NGOs, may be procured through appropriate selection procedure, as per para 7.29 of the Procurement Regulations. • Procurement by communites will be in accordance with Paras 6.52 and 6.53 of Section VI of the Regulations. • SPMU will establish internal prior review thresholds that will be reflected in the Procurement Manual for the Project and the Procurement chapter of the Community Operations Manual prepared by MBMA. Additionally, the terms of refence for internal auditors [Individual Consultants] hired by the SPMU for conducting the financial audit will include adequate requirement to cover review of compliance of agreed procurement procedures during project implementation. The TOR for procurement audit by MBMA will be cleared by the Bank. 24. Reference to various Manuals Page 9 of 23 • Community OperationsManual:TheProject Operational Manual as disclosed on the project website would be used as guidance to the communities. • Procurement Manual :A Procurement Manual will be prepared forguidance to the SPMU, district and sub-district level procuring entities and will be disclosed on the project website. 25. STEP Tables Attached. 26. Implementing Agency Capacity Building Activities with Time Schedule Training and Capacity building activities would be organized through SPMU. a. Trainings and capacity building workshops for officials as well as field staff will help in building and maintaining the necessary and adequate procurement capacity, support transition to new ways-of-working; and provide on-the-job handholding support to improve service delivery at the frontline b. Key staff may be sent for trainings at IIM Lucknow. Additionaly, relevant project staff may also avail of the free Massive Open Online Course on public procurement [www.procurementlearning.org] offered by the Bank as well as the paid Professional Diploma in Public Procurement course delivered through the Charter of Public Procurement Studies. c. The allocation for the capacity building activities such as trainings and workshopsis included under the operating expenses. Page 10 of 23 Annexure – 1 RFB Contr Bid Bid Evaluation Contra Draft Specific Invitation Notification act Contract Estim Submission Report and Signed ct Activity Bidding Procurement to of Intention Amen Completio Revi Procur ated / Opening / Recommendati Contract Termi Referen Market Documents Notice Providers of Award dmen n Compo ew Cate ement Amo Minutes on for Award nation ce No. / Approa ts nent Typ gory Proces unt Descrip ch e s tion: Ac Ac (US$) Plann Plann Act Plan Act Plann Act Plann Plann Act Plann Actu Plan tua Actual Actual tu Actual ed ed ual ned ual ed ual ed ed ual ed al ned l al Strengt GD - 4 hening / knowle Vehicle dge and Single s ( 10 capacity Open - Stage 230, 2018 2018 2018 201 four Goo 2018/ 2018/ 2018/ for Post Nation One 769. /01/ /01/ /02/ 8/10 wheeler ds 03/19 04/02 04/23 manage al Envelop 00 01 06 17 /20 s: for ment of e SPMU natural and resourc DPMUs) es Strengt hening knowle GD - 3 dge and Single / Media capacity Open - Stage 353, 2018 2018 2018 201 Goo 2018/ 2018/ 2018/ Lab for Post Nation One 846. /01/ /01/ /03/ 8/11 ds 04/02 04/16 05/07 Equipm manage al Envelop 00 15 20 03 /03 ent ment of e natural resourc es GD - 8 Commu / nity led Equipm landsca Single ent for pe Open - Stage 1,15 2018 2018 2018 201 Trainin Goo 2018/ 2018/ 2018/ plannin Post Nation One 3,84 /02/ /02/ /04/ 8/12 g ds 05/03 05/17 06/07 g and al Envelop 6.00 15 20 03 /04 Facilitie implem e s at entatio Block n units Page 11 of 23 RFQ Ame ndm Con Acti Invitati ents Esti Draft Specifi Notificat Cont trac vity on to to Compari mat Request c Receive ion of ract Contract t Refe Re Ma Ac Supplie Req son of Signed ed Pro for Procur Quotatio Intentio Ame Complet Ter renc vi rke tiv r/ uest Quotatio Contract Com Cat Am ces Quotatio ement ns n of ndm ion min e e t ity Contra for ns pone ego oun s ns Notice Award ents atio No. w Ap St ctor Quot nt ry t Stat n / Ty pro at atio us Desc pe ach us ns (US ripti A A A A A A A A $) Pla Pla on: Plan ct ct ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Act nn nn ned u u u al ned u ned u ned u ned u al ned u ual ed ed al al al al al al al al GD - 5/ Offic Proje e ct Un Equi mana 107 de 201 201 201 201 201 201 pme Li Sub geme Po Go ,69 r 7/1 8/0 8/0 8/0 8/0 8/0 nt mit mit nt st ods 2.0 Re 2/1 1/0 1/1 1/2 2/1 8/1 for ed ted and 0 vi 8 6 3 7 7 6 distr gover ew ict nance level unit s NCS Stren No -2/ gthen n- Un Radi ing con de 201 201 201 201 201 201 o know Li 30, Sub Po sult r 8/0 8/0 8/0 8/0 8/0 8/1 Prog ledge mit 769 mit st ing Re 2/1 3/0 3/1 3/2 4/1 0/1 ram and ed .00 ted Ser vi 2 3 0 4 4 1 me capac vic ew and ity es Broa for Page 12 of 23 Ame ndm Con Acti Invitati ents Esti Draft Specifi Notificat Cont trac vity on to to Compari mat Request c Receive ion of ract Contract t Refe Re Ma Ac Supplie Req son of Signed ed Pro for Procur Quotatio Intentio Ame Complet Ter renc vi rke tiv r/ uest Quotatio Contract Com Cat Am ces Quotatio ement ns n of ndm ion min e e t ity Contra for ns pone ego oun s ns Notice Award ents atio No. w Ap St ctor Quot nt ry t Stat n / Ty pro at atio us Desc pe ach us ns (US ripti A A A A A A A A $) Pla Pla on: Plan ct ct ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Act nn nn ned u u u al ned u ned u ned u ned u al ned u ual ed ed al al al al al al al al dcas mana ting geme nt of natur al resou rces GD - 6/ Offic Proje e ct Un equi mana de 201 201 201 201 201 201 pme Li 92, Sub geme Po Go r 7/1 8/0 8/0 8/0 8/0 8/0 nt mit 398 mit nt st ods Re 2/1 1/0 1/1 1/2 2/1 8/1 for ed .00 ted and vi 8 6 3 7 7 6 bloc gover ew k nance level unit s GD - Com Un 9/ munit 107 de 201 201 201 201 201 201 Li Sub Print y led Po Go ,69 r 8/0 8/0 8/0 8/0 8/0 8/1 mit mit ing lands st ods 2.0 Re 2/1 3/0 3/1 3/2 4/1 0/1 ed ted of cape 0 vi 5 6 3 7 7 4 Com plann ew Page 13 of 23 Ame ndm Con Acti Invitati ents Esti Draft Specifi Notificat Cont trac vity on to to Compari mat Request c Receive ion of ract Contract t Refe Re Ma Ac Supplie Req son of Signed ed Pro for Procur Quotatio Intentio Ame Complet Ter renc vi rke tiv r/ uest Quotatio Contract Com Cat Am ces Quotatio ement ns n of ndm ion min e e t ity Contra for ns pone ego oun s ns Notice Award ents atio No. w Ap St ctor Quot nt ry t Stat n / Ty pro at atio us Desc pe ach us ns (US ripti A A A A A A A A $) Pla Pla on: Plan ct ct ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Act nn nn ned u u u al ned u ned u ned u ned u al ned u ual ed ed al al al al al al al al mun ing ity and Oper imple atio ment ns ation Man ual and tech nical Man ual Stren gthen NCS ing -1/ know No deve ledge n- Un lop and con de 201 201 201 201 201 201 Li 30, Sub men capac Po sult r 8/0 8/0 8/0 8/0 8/0 8/1 mit 769 mit t of ity st ing Re 2/1 3/0 3/1 3/2 4/1 0/1 ed .00 ted vide for Ser vi 2 3 0 4 4 1 o mana vic ew film geme es s nt of natur al Page 14 of 23 Ame ndm Con Acti Invitati ents Esti Draft Specifi Notificat Cont trac vity on to to Compari mat Request c Receive ion of ract Contract t Refe Re Ma Ac Supplie Req son of Signed ed Pro for Procur Quotatio Intentio Ame Complet Ter renc vi rke tiv r/ uest Quotatio Contract Com Cat Am ces Quotatio ement ns n of ndm ion min e e t ity Contra for ns pone ego oun s ns Notice Award ents atio No. w Ap St ctor Quot nt ry t Stat n / Ty pro at atio us Desc pe ach us ns (US ripti A A A A A A A A $) Pla Pla on: Plan ct ct ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Act nn nn ned u u u al ned u ned u ned u ned u al ned u ual ed ed al al al al al al al al resou rces Stren gthen ing know GD - ledge 7/ and Un Print capac de 201 201 201 201 201 201 ing Li 53, Sub ity Po Go r 8/0 8/0 8/0 8/0 8/0 8/1 of mit 846 mit for st ods Re 2/1 3/0 3/1 3/2 4/1 0/1 Trai ed .00 ted mana vi 5 6 3 7 7 4 ning geme ew Mate nt of rial natur al resou rces GD - Proje Un 1/ ct de 201 201 201 201 201 201 Li 76, Sub Proc mana Po Go r 7/1 8/0 8/0 8/0 8/0 8/0 mit 923 mit ure geme st ods Re 2/1 1/0 1/1 1/2 2/1 5/1 ed .00 ted men nt vi 5 3 0 4 4 5 t of and ew Page 15 of 23 Ame ndm Con Acti Invitati ents Esti Draft Specifi Notificat Cont trac vity on to to Compari mat Request c Receive ion of ract Contract t Refe Re Ma Ac Supplie Req son of Signed ed Pro for Procur Quotatio Intentio Ame Complet Ter renc vi rke tiv r/ uest Quotatio Contract Com Cat Am ces Quotatio ement ns n of ndm ion min e e t ity Contra for ns pone ego oun s ns Notice Award ents atio No. w Ap St ctor Quot nt ry t Stat n / Ty pro at atio us Desc pe ach us ns (US ripti A A A A A A A A $) Pla Pla on: Plan ct ct ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Act nn nn ned u u u al ned u ned u ned u ned u al ned u ual ed ed al al al al al al al al Lapt gover op nance and Des ktop s for SPM U Direct Selection Invitation Justificatio to Notificati n for Contract Supplier Draft on of Signed Contract Activity Pro Act Direct Terminat Procur Evalua Estimat / Contract Intention Contract Completion Reference Revi ces ivit Procureme ion Compon ement tion ed Contract of Award No. / ew s y nt ent Categ Optio Amount or Descriptio Type Sta Sta ory ns (US$) A n: tus tus Ac Pla Plan Act Plan Act Plan ct Plan Act Plann Actu tu nne Actual ned ual ned ual ned u ned ual ed al al d al Page 16 of 23 GD - 2 / GIS and Commun Geo- ity led spatial landscap Su Un 201 201 201 201 201 application e 923,07 bm der 8/0 2023/ Post Goods Direct 8/01 8/01 8/02 8/02 GIS and planning 7.00 itte Rev 1/2 02/23 /15 /20 /03 /24 Geo- and d iew 0 spatial impleme application ntation - Images Quality and Cost Based Selection (QCBS), Fixed Budget Based Selection (FBBS), Least Cost Based Selection (LCBS) Page 17 of 23 Evalua Combin tion ed of Co Amen Openin Evaluati Co Con Expre ntr Expre Request dmen Opening g of on Notifica ntr trac Pr Terms ssion Signe act Ac ssion for ts to of Evaluatio Financi Report tion of act t Activity Mar Estim oc of of Short d A Co Revi tiv of Proposa Reque Technical n of al and Intentio Co Ter Referen ket ated es Refere Intere List and Contr me mp ew Cate ity Intere ls as st for Proposals Technical Proposa Draft n of mpl min ce No. / App Amou s nce st and Draft act nd one Typ gory St st Issued Propo / Minutes Proposals ls / Negotia Award etio atio Descrip roac nt St Short Request me nt e at sals Minutes ted n n tion: h (US$) at List of for nts us Contrac us Consu Proposa t ltants ls Ac Act P A P A P A P A P A P A P A P A P A P A P A P A tu P A ual al Stren gthen CS - 9 / ing Agency knowl for 2 edge U conduct 0 and Con Su nd 20 20 20 20 20 20 20 ing Ope 1 201 201 201 capaci sult b er 18 18 18 18 18 18 19 Instituti n- 107,6 8/ 8/0 8/0 8/0 ty for Post ant mi Re /0 /0 /0 /0 /0 /0 /0 onal Nati 92.00 0 4/1 5/1 6/2 mana Serv tte vi 1/ 2/ 3/ 6/ 7/ 7/ 7/ develop onal 3/ 8 8 2 geme ices d e 15 05 21 01 06 27 27 ment 0 nt of w study 7 natur for al IBDLP resou rces CS - 4 / Stren Consult gthen ancy for ing develop knowl 2 ment of edge U 0 Centre and Con Su nd 20 20 20 20 20 20 20 Ope 1 201 201 201 of capaci sult b er 17 18 18 18 18 18 18 n- 30,76 8/ 8/0 8/0 8/0 Excelle ty for Post ant mi Re /1 /0 /0 /0 /0 /0 /1 Nati 9.00 0 3/2 4/2 5/2 nce for mana Serv tte vi 2/ 1/ 2/ 5/ 6/ 6/ 2/ onal 2/ 1 0 5 NRM geme ices d e 18 08 21 04 08 29 26 0 and nt of w 7 Traditio natur nal al Knowle resou dge rces Page 18 of 23 Stren gthen ing knowl CS - 10 2 edge U / 0 and Con Su nd 20 20 20 20 20 20 20 Agency Ope 1 201 201 201 capaci sult b er 18 18 18 18 18 18 23 for MIS n- 615,3 8/ 8/0 8/0 8/0 ty for Post ant mi Re /0 /0 /0 /0 /0 /0 /0 Design Nati 85.00 0 5/0 6/0 7/0 mana Serv tte vi 1/ 2/ 4/ 6/ 7/ 8/ 8/ and onal 3/ 3 2 7 geme ices d e 30 20 05 16 21 11 10 Develop 2 nt of w ment 2 natur al resou rces Stren gthen CS - 6 / ing Agency knowl 2 for edge U 0 Prepara and Con Su nd 20 20 20 20 20 20 20 Ope 1 201 201 201 tion capaci sult b er 18 18 18 18 18 18 18 n- 153,8 8/ 8/0 8/0 8/0 and ty for Post ant mi Re /0 /0 /0 /0 /0 /0 /0 Nati 46.00 0 4/1 5/1 6/2 translat mana Serv tte vi 1/ 2/ 3/ 6/ 7/ 7/ 8/ onal 3/ 8 8 2 ion of geme ices d e 15 05 21 01 06 27 31 0 Tranini nt of w 7 g natur Material al resou rces Stren gthen CS - 7 / ing Agency knowl 2 for edge U 0 develop and Con Su nd 20 20 20 20 20 20 20 Ope 1 201 201 201 ing capaci sult b er 18 18 18 18 18 18 19 n- 46,15 8/ 8/0 8/0 8/0 Case ty for Post ant mi Re /0 /0 /0 /0 /0 /0 /0 Nati 4.00 0 4/1 5/1 6/2 studies mana Serv tte vi 1/ 2/ 3/ 6/ 7/ 7/ 7/ onal 3/ 8 8 2 and geme ices d e 15 05 21 01 06 27 27 0 best nt of w 7 practice natur s al resou rces Page 19 of 23 Stren gthen ing knowl 2 CS - 5 / edge U 0 Consult and Con Su nd 20 20 20 20 20 20 20 Ope 1 201 201 201 ancy for capaci sult b er 17 17 18 18 18 18 18 n- 23,07 8/ 8/0 8/0 8/0 TNA ty for Post ant mi Re /1 /1 /0 /0 /0 /0 /1 Nati 7.00 0 3/0 4/0 5/0 and mana Serv tte vi 1/ 2/ 2/ 4/ 5/ 6/ 2/ onal 1/ 3 2 7 Trainin geme ices d e 30 21 03 16 21 11 08 2 g Plan nt of w 0 natur al resou rces Stren gthen CS - 8 / ing Agency knowl for 2 edge U Designi 0 and Con Su nd 20 20 20 20 20 20 20 ng and Ope 1 201 201 201 capaci sult b er 18 18 18 18 18 18 19 printing n- 38,46 8/ 8/0 8/0 8/0 ty for Post ant mi Re /0 /0 /0 /0 /0 /0 /0 of Nati 2.00 0 4/1 5/1 6/1 mana Serv tte vi 1/ 1/ 3/ 5/ 7/ 7/ 7/ various onal 3/ 3 3 7 geme ices d e 10 31 16 27 01 22 22 Publicat 0 nt of w ions for 2 natur outreac al h resou rces CQS Page 20 of 23 Con Evaluation of Terms Draft Notificati trac Contrac Expressi Expression of Activity of Negotiate on of Signed t Contract t Estimate on of Interest and Referen Revie Market Activit Referen Short List and d Intention Contract Ame Completion Termin d Process Interest Short List of ce No. / w Category Approa y ce Draft Request Contract of Award ndm ation Amount Status Consultants Descrip Type ch Status for Proposals ents (US$) tion: P A P A P A P A P A P A P A P P A A CS - 3 / 201 201 201 201 Agency Consulta Open - 201 2017 2017 115,385. Cancel Cleare 7/0 2017/ 2017/ 2017/ 7/0 7/0 8/0 for Post nt Nationa 7/06 /06/2 /07/ 00 ed d 6/1 07/10 07/18 07/31 7/3 8/0 2/0 Baseline Services l /01 6 07 6 1 7 3 Survey CS - 1 / Hiring an Agency for study 201 201 201 201 on Consulta Open - 201 2017 2017 76,923.0 Cancel Cleare 7/0 2017/ 2017/ 2017/ 7/0 7/0 8/0 Mining Post nt Nationa 7/05 /06/2 /07/ 0 ed d 6/0 07/05 07/18 07/26 7/2 8/0 1/2 Affecte Services l /16 1 07 7 6 2 9 d areas and its impact on liveliho od CS - 2 / Agency for 201 201 201 201 identifyi Consulta Open - 201 2017 2017 76,923.0 Cancel Cleare 7/0 2017/ 2017/ 2017/ 7/0 7/0 8/0 ng Post nt Nationa 7/06 /06/2 /07/ 0 ed d 6/1 07/10 07/18 07/31 7/3 8/0 2/0 Drivers Services l /01 6 07 6 1 7 3 for Defores tation Page 21 of 23 Consultant Direct Selection Amend Invitation Con ments Terms Justificati to Draft Notificati trac Contrac to Contract Activity of on for Identified Negotiat on of Signed t t Terms Terminati Reference Revie Market Estimated Activi Referen Direct /Selected ed Intention Contract Ame Comple Cate Process of on No. / Component w Approa Amount ty ce Selection Consulta Contract of Award ndm tion gory Status Referenc Description Type ch (US$) Status nt ents e : Act P A P A P A P A P A P A P A P A Actual ual Strengthenin IN-MBMA- g knowledge Cons 20 20 34593-CS- 201 201 201 201 201 and capacity ultan Under 17 18 CDS / Submitt 7/1 7/1 7/1 7/1 8/0 for Post t Direct 76,923.00 Revie /1 /0 Agency for ed 1/0 1/0 2/0 2/2 1/1 management Servi w 0/ 7/ Baseline 4 9 9 3 3 of natural ces 30 12 Survey resources CS - 11 / Community Cons 20 20 Agency for led 201 201 201 201 201 ultan Under 17 23 GIS and landscape 1,538,462 Submitt 7/1 7/1 8/0 8/0 8/0 Prior t Direct Revie /1 /0 Geo Spatial planning and .00 ed 2/0 2/1 1/0 1/2 2/1 Servi w 1/ 2/ Consultanc implementati 5 0 9 3 3 ces 30 12 y on IN-MBMA- Strengthenin 34585-CS- g knowledge Cons 20 20 CDS / 201 201 201 201 201 and capacity ultan Under 17 18 Agency for Submitt 7/1 7/1 7/1 7/1 8/0 for Post t Direct 76,923.00 Revie /1 /0 identifying ed 1/0 1/0 2/0 2/2 1/1 management Servi w 0/ 7/ Drivers for 4 9 9 3 3 of natural ces 30 12 Deforestati resources on IN-MBMA- Strengthenin 34582-CS- g knowledge Cons 20 20 201 201 201 201 201 CDS / and capacity ultan Under 17 18 Submitt 7/1 7/1 7/1 7/1 8/0 Agency for for Post t Direct 46,154.00 Revie /1 /0 ed 1/0 1/0 2/0 2/2 1/1 studying management Servi w 0/ 7/ 4 9 9 3 3 Impact of of natural ces 30 12 Mining resources Page 22 of 23 Page 23 of 23 PROCUREMENT India : Meghalaya Community-led Landscapes Management Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-06-05 2020-12-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P157836 GPN Date: 2017-11-21 Project Name: Meghalaya Community-led Landscapes Management Project Loan / Credit No: / , IBRD / 88280 M Executing Agency(ies): eghalaya Basin Management Agency WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GD - 1 / Procurement of Project Management and Request for Single Stage - One Laptop and Desktops for / Post Limited 76,923.00 37,197.96 Signed 2017-12-20 2018-08-30 2018-02-14 2018-10-11 2018-05-15 2018-10-24 Governance Quotations Envelope SPMU GD - 4 / Vehicles ( 10 four Strengthening Knowledge Single Stage - One wheelers: for SPMU and / and Capacity for Natural Post Request for Bids Open - National 230,769.00 0.00 Canceled 2018-01-01 2018-08-28 2018-01-06 2018-08-30 2018-02-17 2018-03-19 2018-04-23 2018-10-20 Envelope DPMUs) Resource Management GD - 5 / Office Equipment Project Management and Request for Single Stage - One IBRD / 88280 Post Limited 107,692.00 6,522.89 Signed 2017-12-23 2018-10-15 2018-02-17 2018-11-26 2018-08-16 for district level units Governance Quotations Envelope GD - 9 / Printing of Community-led Landscape Request for Single Stage - One Community Operations IBRD / 88280 Post Limited 107,692.00 112,852.83 Signed 2018-02-20 2018-12-01 2018-04-17 2019-01-29 2018-10-14 Planning and Implementation Quotations Envelope Manual and technical Manual Strengthening Knowledge GD - 7 / Printing of Training Request for Single Stage - One IBRD / 88280 and Capacity for Natural Post Limited 53,846.00 7,742.18 Signed 2018-02-20 2018-12-01 2018-04-17 2019-01-29 2018-10-14 Material Quotations Envelope Resource Management GD - 10 / Procurement of 3 Project Management and Request for Single Stage - One IBRD / 88280 Post Limited 50,000.00 51,239.01 Signed 2018-12-04 2018-12-05 2019-01-29 2019-03-26 2019-03-30 SUV Vehicles for SPMU Governance Quotations Envelope GD - 2 / GIS and Geo-spatial Community-led Landscape application GIS and Geo- / Post Direct Selection Direct 923,077.00 0.00 Canceled 2018-01-15 2018-01-20 2018-02-24 2023-02-23 Planning and Implementation spatial application - Images GD - 8 / Equipment for Community-led Landscape Single Stage - One Training Facilities at Block IBRD / 88280 Post Request for Bids Open - National 95,000.00 0.00 Canceled 2019-07-16 2019-07-21 2019-09-01 2019-10-01 2019-11-05 2020-05-03 Planning and Implementation Envelope units GD - 11 / Procurement of 7 Project Management and Request for Single Stage - One Pick -up Vans for (7) District IBRD / 88280 Post Limited 96,000.00 0.00 Canceled 2018-12-04 2018-12-05 2019-01-29 2019-04-29 Governance Quotations Envelope Offices GD - 12 / Procurement of 18 Community-led Landscape IBRD / 88280 Post Direct Selection Direct 4,820.00 4,689.60 Signed 2019-03-01 2019-03-01 2019-03-06 2019-03-01 2019-03-11 2019-03-01 2019-04-10 Nos. of GPS for CNRMP Plans Planning and Implementation GD - 13 / Procurement of Project Management and One number of Motorcycle for IBRD / 88280 Post Direct Selection Direct 1,430.00 1,161.34 Terminated 2019-03-01 2019-06-15 2019-03-06 2019-06-15 2019-04-10 2019-06-24 2019-06-09 Governance South Garo Hills Project Staff GD - 6 / Training Equipment Project Management and Request for Single Stage - One for SPMU, District block level IBRD / 88280 Post Limited 92,398.00 4,208.75 Signed 2019-05-06 2019-05-14 2019-07-01 2019-06-24 2019-12-28 Governance Quotations Envelope units GD - 14 / Procurement of 7 Project Management and Request for Single Stage - One number of Vehicles (4WD) for IBRD / 88280 Post Limited 98,995.00 81,352.36 Signed 2019-05-08 2019-05-10 2019-07-03 2019-06-12 2019-10-31 Governance Quotations Envelope District Offices under CLLMP GD - 15 / Procurement of Project Management and Request for Single Stage - One Video Conferencing facility for IBRD / 88280 Post Open - National 3,500.00 8,812.58 Signed 2019-06-28 2019-06-25 2019-08-23 2019-10-14 2019-11-21 Governance Quotations Envelope the Project GD - 16 / Printing of Strengthening Knowledge Request for Single Stage - One Registers, vouchers and cash IBRD / 88280 and Capacity for Natural Post Open - National 11,000.00 4,673.61 Signed 2019-07-09 2019-09-03 2019-07-22 2020-03-01 Quotations Envelope books for VNRMCs Resource Management GD - 17 / Procurement of Project Management and Request for Single Stage - One Office Furniture for SPMU and IBRD / 88280 Post Open - National 5,000.00 5,018.96 Signed 2019-07-09 2019-09-03 2019-09-03 2020-03-01 Governance Quotations Envelope District Office GD - 18 / Procurement of a Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 23,000.00 0.00 Canceled 2019-08-05 2019-09-30 2020-03-28 Vehicle for MBMA Governance Quotations Envelope GD - 19 / Procurement of Office Equipment for newly Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 45,000.00 8,007.10 Signed 2019-08-16 2019-10-11 2019-11-04 2020-04-08 hired staff of CLLMP (Laptops, Governance Quotations Envelope Desktops, Printers etc.) Project Management and Request for Single Stage - One GD - 20 / GIS Software IBRD / 88280 Post Open - National 50,000.00 0.00 Canceled 2019-09-10 2019-11-05 2020-05-03 Governance Quotations Envelope GD - 21 / Procurement of Project Management and Request for IBRD / 88280 Post 15,000.00 17,624.54 Signed 2019-09-10 2019-11-05 2020-05-22 2020-05-03 Drones for GIS Lab Governance Quotations GD - 22 / Tablet device for Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 3,000.00 1,189.90 Terminated 2019-09-10 2019-11-05 2020-06-08 2020-01-04 Drones (2 numbers) Governance Quotations Envelope Page 1 GD - 23 / Office Furniture at Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 3,000.00 2,537.94 Signed 2019-08-21 2019-10-16 2019-11-04 2020-01-14 SPMU Governance Quotations Envelope GD - 20 A / Procurement of Project Management and GIS Software ArcGIS Standard IBRD / 88280 Post Direct Selection Direct 45,000.00 36,282.32 Signed 2019-09-15 2019-09-03 2019-09-20 2019-09-03 2019-10-25 2019-09-17 2019-12-24 Governance ver 10.6 or latest GD - 24 / Procurement of Strengthening Knowledge Under Single Stage - One Automatic Weather Monitoring IBRD / 88280 and Capacity for Natural Post Request for Bids Open - National 170,000.00 0.00 Implementati 2020-01-20 2020-01-15 2020-01-25 2020-01-16 2020-03-07 2020-06-19 2020-04-06 2020-05-11 2020-11-07 Envelope Station Resource Management on GD - 25 / Procurement of Strengthening Knowledge Request for Single Stage - One Water Tracer Pocket Tester IBRD / 88280 and Capacity for Natural Post Open - National 30,000.00 29,776.67 Signed 2020-01-25 2020-03-21 2020-02-15 2020-09-17 Quotations Envelope Kits Resource Management Strengthening Knowledge GD - 3 / Media Lab Single Stage - One IBRD / 88280 and Capacity for Natural Post Request for Bids Open - National 353,846.00 0.00 Canceled 2020-03-02 2020-03-07 2020-04-18 2020-05-18 2020-06-22 2020-12-19 Equipment Envelope Resource Management GD - 26 / Procurement of Strengthening Knowledge ERDAS Image Processing IBRD / 88280 and Capacity for Natural Post Direct Selection Direct 84,000.00 77,605.24 Signed 2020-06-15 2020-05-20 2020-06-20 2020-05-20 2020-07-25 2020-05-20 2021-07-25 Software Resource Management GD - 27 / Procurement of Project Management and Request for Single Stage - One Office Equipments - III (For IBRD / 88280 Post Open - National 90,893.00 96,782.17 Signed 2020-06-15 2020-08-10 2020-10-09 2021-02-06 Governance Quotations Envelope SPMU and 4 new DPMUs) GD - 28 / Procurement of Project Management and Request for Single Stage - One Office Software (adobe, IBRD / 88280 Post Open - National 6,450.00 7,334.29 Signed 2020-06-20 2020-08-15 2020-08-20 2021-02-11 Governance Quotations Envelope microsoft office etc.) GD - 29 / Procurement of Strengthening Knowledge Request for Single Stage - One Studio Equipment (including IBRD / 88280 and Capacity for Natural Post Open - National 30,790.00 14,631.07 Signed 2020-06-19 2020-08-14 2020-12-07 2021-02-10 Quotations Envelope KM, GIS & 4 new DPMUs) Resource Management Strengthening Knowledge GD - 30 / Procurement of Request for Single Stage - One IBRD / 88280 and Capacity for Natural Post Open - National 5,665.00 1,346.15 Signed 2020-06-20 2020-08-15 2020-07-18 2021-02-11 Camping Equipment Quotations Envelope Resource Management Strengthening Knowledge GD - 31 / Procurement of IBRD / 88280 and Capacity for Natural Post Direct Selection Direct 15,715.00 16,828.82 Signed 2020-06-14 2020-05-28 2020-06-19 2020-05-20 2020-07-24 2020-05-28 2021-01-20 ARCGIS software Resource Management GD - 33 / Procurement of Project Management and Request for Single Stage - One biometric devices for SPMU IBRD / 88280 Post Open - National 1,500.00 6,542.89 Signed 2020-06-28 2020-08-23 2020-11-05 2021-02-19 Governance Quotations Envelope and 11 Districts - 20 Nos GD - 34 / Procurement of 4 Project Management and Request for Single Stage - One Nos of Pick - up Vehicles for 4 IBRD / 88280 Post Open - National 53,000.00 48,350.13 Signed 2020-08-07 2020-10-02 2020-07-18 2021-03-31 Governance Quotations Envelope new DPMUs (BS-VI) GD - 36 / Procurement of 11 Project Management and Request for Single Stage - One Nos of Motor Cycles / Scooty IBRD / 88280 Post Open - National 10,215.00 0.00 Canceled 2020-08-21 2020-10-16 2021-04-14 Governance Quotations Envelope for 11 DPMUs GD - 37 / Procurement of 8 Strengthening Knowledge Request for Single Stage - One nos of Hand held GPS with IBRD / 88280 and Capacity for Natural Post Open - National 2,300.00 4,644.48 Signed 2020-07-06 2020-08-31 2020-09-07 2021-02-27 Quotations Envelope data cable for 4 new DPMUs Resource Management GD - 38 / Procurement of 13 Strengthening Knowledge Request for Single Stage - One nos of scientific compass for IBRD / 88280 and Capacity for Natural Post Limited 1,900.00 375.20 Signed 2020-06-12 2020-10-09 2020-08-07 2020-12-15 2021-02-03 Quotations Envelope DPMUs Resource Management GD - 39 / Procurement of 11 Strengthening Knowledge Request for Single Stage - One nos of Geology Hammer for IBRD / 88280 and Capacity for Natural Post Limited 786.00 476.22 Signed 2020-06-06 2020-10-09 2020-08-01 2020-12-15 2021-01-28 Quotations Envelope DPMUs Resource Management GD - 40 / Procurement of 1 Strengthening Knowledge No each of ArcGIS Enterprise IBRD / 88280 and Capacity for Natural Post Direct Selection Direct 131,933.00 144,024.60 Signed 2020-06-14 2020-06-01 2020-06-19 2020-06-02 2020-07-24 2020-06-05 2021-01-20 Package & Desktop Package Resource Management GD - 41 / Procurement of 1 Strengthening Knowledge No of ERDAS Professional IBRD / 88280 and Capacity for Natural Post Direct Selection Direct 28,572.00 25,902.93 Signed 2020-06-14 2020-06-01 2020-06-19 2020-06-02 2020-07-24 2020-06-05 2021-01-20 V2020 Package Resource Management GD - 42A / Procurement of Strengthening Knowledge Under Tablets for KM, M & E for Field Single Stage - One IBRD / 88280 and Capacity for Natural Post Request for Bids Open - National 160,000.00 0.00 Implementati 2020-09-28 2020-10-31 2020-10-03 2020-11-14 2020-12-04 2020-12-14 2021-01-18 2021-07-17 Project Implementation Envelope Resource Management on Activities GD - 47 / Procurement of Trimble TDC 600 (Handheld Community-led Landscape IBRD / 88280 Post Direct Selection Direct 40,000.00 47,544.54 Signed 2020-09-21 2020-09-29 2020-09-26 2020-10-15 2020-10-31 2020-10-28 2021-04-29 GPS) & Trimble TDC 150 Planning and Implementation (Handheld GPS) GD - 49 / Procurement of Under Project Management and Request for Single Stage - One Two Wheelers for SPMU and IBRD / 88280 Post Open - National 30,000.00 0.00 Implementati 2020-10-24 2020-12-19 2021-06-17 Governance Quotations Envelope DPMU on GD - 50 / Procurement of 10 Under Community-led Landscape Single Stage - One numbers of 4WD for District IBRD / 88280 Post Request for Bids Open - National 135,000.00 0.00 Implementati 2020-11-02 2020-10-31 2020-11-07 2020-12-19 2021-01-18 2021-02-22 2021-08-21 Planning and Implementation Envelope offices on GD - 35 / Procurement of 4 Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 97,145.00 0.00 Canceled 2020-08-22 2020-10-17 2021-04-15 SUVs for SPMUs (BS-VI) Governance Quotations Envelope GD - 46 / Procurement of Pending Community-led Landscape Request for Single Stage - One Handheld GPS for VCF GIS IBRD / 88280 Post Open - National 7,100.00 0.00 Implementati 2021-02-19 2021-04-16 2021-10-13 Planning and Implementation Quotations Envelope training Purposes on GD - 45 / Procurement of Pending Conference Table with Lights Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 1,500.00 0.00 Implementati 2021-02-20 2021-04-17 2021-10-14 for Drawing and mapping and Governance Quotations Envelope on Cabinet for GIS Lab Page 2 Strengthening Knowledge Pending GD - 43 / Printing of Books Request for Single Stage - One IBRD / 88280 and Capacity for Natural Post Open - National 5,667.00 0.00 Implementati 2021-02-09 2021-04-06 2021-10-03 and Registers for KM Quotations Envelope Resource Management on GD - 44 / Procurement of Pending Project Management and Request for Single Stage - One Office Equipment phase -IV IBRD / 88280 Post Open - National 18,800.00 0.00 Implementati 2021-02-20 2021-04-17 2021-10-14 Governance Quotations Envelope for SPMU on Pending GD - 48 / Procurement of Community-led Landscape Request for Single Stage - One IBRD / 88280 Post Open - National 77,200.00 0.00 Implementati 2021-02-20 2021-04-17 2021-10-14 Pico Projectors Planning and Implementation Quotations Envelope on GD - 32 / Procurement of Pending Project Management and Request for Single Stage - One Furniture for 4 new districts - IBRD / 88280 Post Open - National 8,572.00 0.00 Implementati 2021-02-08 2021-04-05 2021-10-02 Governance Quotations Envelope IV on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening Knowledge NCS - 1 / development of Request for Single Stage - One IBRD / 88280 and Capacity for Natural Post Limited 30,769.00 22,141.17 Signed 2018-02-17 2018-12-01 2018-04-14 2019-03-01 2018-10-11 video films Quotations Envelope Resource Management NCS - 2 / Radio Programme Strengthening Knowledge and Broadcasting through All IBRD / 88280 and Capacity for Natural Post Direct Selection Direct 30,769.00 0.00 Canceled 2019-07-11 2019-08-21 2019-09-25 2020-03-23 India Radio Resource Management GD - 42 / Procurement of 300 nos each of Tablets / Project Management and Request for Single Stage - One IBRD / 88280 Post Open - National 68,572.00 0.00 Canceled 2020-08-28 2020-10-23 2021-04-21 Mobile Phones & Pendrives Governance Quotations Envelope under M&E Component NCS - 3 / Hiring of an agency for website development and Project Management and IBRD / 88280 Post Direct Selection Direct 28,300.00 33,067.65 Signed 2020-06-14 2020-06-05 2020-06-19 2020-06-05 2020-07-24 2020-06-06 2021-01-20 technical support for 6 Governance months CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening Knowledge CS - 10 / Agency for MIS Quality And Cost- / and Capacity for Natural Post Open - National 615,385.00 274,157.06 Signed 2018-01-30 2019-03-01 2018-02-20 2019-06-18 2018-04-05 2019-08-06 2018-05-03 2019-09-30 2018-06-02 2019-10-25 2018-07-07 2019-11-12 2018-08-11 2019-12-16 2023-08-10 Design and Development Based Selection Resource Management CS - 1 / Hiring an Agency for Consultant study on Mining Affected / Post Qualification Open - National 76,923.00 0.00 Canceled 2017-05-16 2017-06-07 2017-07-05 2017-07-18 2017-07-26 2017-08-02 2018-01-29 areas and its impact on Selection livelihood CS - 2 / Agency for Consultant identifying Drivers for / Post Qualification Open - National 76,923.00 0.00 Canceled 2017-06-01 2017-06-16 2017-07-10 2017-07-18 2017-07-31 2017-08-07 2018-02-03 Deforestation Selection Consultant CS - 3 / Agency for Baseline / Post Qualification Open - National 115,385.00 0.00 Canceled 2017-06-01 2017-06-16 2017-07-10 2017-07-18 2017-07-31 2017-08-07 2018-02-03 Survey Selection Strengthening Knowledge CS - 5 / Consultancy for Quality And Cost- / and Capacity for Natural Post Open - National 23,077.00 0.00 Canceled 2017-11-30 2018-08-07 2017-12-21 2018-02-03 2018-03-03 2018-04-02 2018-05-07 2018-06-11 2018-12-08 TNA and Training Plan Based Selection Resource Management CS - 6 / Agency for Strengthening Knowledge Quality And Cost- Preparation and translation of / and Capacity for Natural Post Open - National 153,846.00 0.00 Canceled 2018-01-15 2018-02-05 2018-03-21 2018-04-18 2018-05-18 2018-06-22 2018-07-27 2018-08-31 Based Selection Traninig Material Resource Management CS - 5A / Hiring of an Agency Strengthening Knowledge to conducting TNA and Quality And Cost- IBRD / 88280 and Capacity for Natural Post Open - National 192,308.00 322,097.56 Signed 2018-08-10 2018-08-09 2018-08-31 2018-10-14 2018-09-21 2018-11-11 2018-10-29 2018-12-11 2018-11-08 2019-01-15 2019-01-23 2019-02-19 2019-02-07 2020-02-19 developing Training Strategy Based Selection Resource Management and Learning Material CS - 7 / Agency for Strengthening Knowledge Quality And Cost- developing Case studies and IBRD / 88280 and Capacity for Natural Post Open - National 175,000.00 0.00 Canceled 2019-09-18 2019-09-12 2019-10-09 2019-09-17 2019-11-22 2019-12-19 2019-12-20 2020-02-03 2020-01-19 2020-02-11 2020-02-23 2020-03-29 2021-03-29 Based Selection best practices Resource Management CS - 12 / Engagement of Project Management and Quality And Cost- Internal Auditor for CLLMP IBRD / 88280 Post Open - National 30,000.00 19,601.62 Signed 2019-05-15 2019-05-07 2019-06-05 2019-11-05 2019-07-19 2019-12-17 2019-08-16 2020-02-01 2019-09-15 2020-02-14 2019-10-20 2020-03-25 2019-11-24 2020-08-01 2021-11-30 Governance Based Selection Project CS - 8 / Agency for Strengthening Knowledge Designing and printing of Quality And Cost- IBRD / 88280 and Capacity for Natural Post Open - National 100,000.00 0.00 Canceled 2019-06-18 2019-07-09 2019-08-22 2019-09-19 2019-10-19 2019-11-23 2019-12-28 2020-12-27 various Publications for Based Selection Resource Management outreach CS - 9 / Agency for Strengthening Knowledge Quality And Cost- conducting Institutional IBRD / 88280 and Capacity for Natural Post Open - National 107,692.00 0.00 Canceled 2019-09-09 2019-09-30 2019-11-13 2019-12-11 2020-01-10 2020-02-14 2020-03-20 2021-03-20 Based Selection development study for IBDLP Resource Management CS - 13 / Hiring an Agency for GIS baseline generation , Village NRM plan data Project Management and Quality And Cost- IBRD / 88280 Post Open - National 125,000.00 70,613.58 Signed 2020-01-12 2019-12-23 2020-02-02 2020-01-06 2020-03-17 2020-02-10 2020-04-14 2020-06-08 2020-05-14 2020-07-30 2020-06-18 2020-08-11 2020-07-23 2020-09-11 2021-07-23 gathering and monitoring Governance Based Selection result matrix of the CLLMP project . CS - 14 / Hiring an agency for developing Effective Strengthening Knowledge Quality And Cost- Communication for IBRD / 88280 and Capacity for Natural Post Open - National 385,715.00 0.00 Canceled 2020-08-09 2020-06-18 2020-08-30 2020-08-07 2020-10-13 2020-11-10 2020-12-10 2021-01-14 2021-02-18 2022-02-18 Based Selection Indigenous Communities of Resource Management Meghalaya Page 3 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-MBMA-34582-CS-CDS / Strengthening Knowledge Agency for studying Impact of / and Capacity for Natural Post Direct Selection Direct 46,154.00 51,214.26 Signed 2017-10-30 2017-11-01 2017-11-09 2018-01-13 2017-12-13 2018-07-12 Mining Resource Management IN-MBMA-34585-CS-CDS / Strengthening Knowledge Agency for identifying Drivers / and Capacity for Natural Post Direct Selection Direct 76,923.00 54,866.93 Signed 2017-10-30 2017-10-31 2017-11-09 2018-01-13 2017-12-13 2018-07-12 for Deforestation Resource Management Strengthening Knowledge IN-MBMA-34593-CS-CDS / / and Capacity for Natural Post Direct Selection Direct 76,923.00 59,485.45 Signed 2017-10-30 2017-10-31 2017-11-09 2018-01-13 2017-12-13 2018-07-12 Agency for Baseline Survey Resource Management ICS - 1 / Hiring of Individual Strengthening Knowledge Individual Under Consultant for developing KM IBRD / 88280 and Capacity for Natural Post Consultant Open 20,000.00 0.00 2019-05-15 2019-07-03 2019-07-24 2019-08-28 2020-02-24 Implementation strategy Resource Management Selection ICS - 2 / Hiring of an Strengthening Knowledge Individual Individual Consultant to IBRD / 88280 and Capacity for Natural Post Consultant Direct 24,000.00 24,504.97 Signed 2020-08-30 2020-09-03 2020-09-09 2020-09-03 2020-09-30 2020-09-03 2020-11-04 2020-09-08 2021-05-03 conduct a short study for Resource Management Selection building State Capability ICS - 3 / Hiring of Individual Strengthening Knowledge Individual consultant for conducting a IBRD / 88280 and Capacity for Natural Post Consultant Direct 24,000.00 24,487.63 Signed 2020-08-30 2020-09-03 2020-09-09 2020-09-08 2020-09-30 2020-09-08 2020-11-04 2020-09-08 2021-05-03 short study on community Resource Management Selection leadership capability. CS - 15 / Hiring of an agency for Preparing the Mid Term Review Report to support the Project Management and implementation of the IBRD / 88280 Post Direct Selection Direct 50,000.00 47,047.00 Signed 2020-10-30 2020-11-04 2020-10-30 2020-11-05 2020-11-04 2020-11-10 2020-11-04 Governance Meghalaya Community Led Landscapes Management Project under MBMA Page 4